Manager's assistant/administrative assistant jobs in Palm Harbor, FL

Executive/Personal Assistant Schedule: Monday - Friday (In-office) Hours: 8 AM to 5 PM (after hours and weekend requests as needed) About the Company: Are you a highly organized, outgoing professional who enjoys supporting leadership in a dynamic environment? Our client is seeking an experienced Executive & Personal Assistant. This unique role blends classic administrative responsibilities with select personal assistant duties, providing pivotal support for both business and personal matters. Responsibility: Provide executive and personal support to the CEO, ensuring all day-to-day needs are met Expertly manage complex scheduling and calendar operations Coordinate travel arrangements for family and business Prepare and submit detailed expense reports Support meeting preparation, including document and presentation creation Oversee maintenance, cleaning, and logistics for multiple residential properties Handle personal errands such as dry cleaning, shopping, and other tasks as needed Build relationships with vendors and service providers, ensuring high-quality support Requirements: 3+ years of relevant experience, including travel coordination Proven expertise working with Google Suite Willingness to adopt Microsoft Suite as the company transitions platforms Strong communication, discretion, and organizational skills Ability to multitask and juggle priorities with minimal direction Outgoing and approachable personality; comfortable interacting at all levels Experience handling confidential and sensitive information Must excel in a fast-paced, ever-changing environment with frequent travel Benefits: Medical PTO and Paid Holidays 401(k)

Are you a proactive, organized professional who thrives on making others more effective? We're seeking an Executive Administrative Assistant to support our CEO and CFO while driving efficiency across our operations. If you excel at anticipating needs, fostering communication, and keeping things on track, you'll feel right at home here. Position Overview The Executive Administrative Assistant is the organizational heartbeat of Sole Construction Partners, providing critical support to our CEO and CFO while ensuring seamless operations across our network of construction companies. This role directly empowers our leaders to focus on strategic growth by managing schedules, coordinating the Entrepreneurial Operating System (EOS), and facilitating communication. You'll partner with executives and teams to drive accountability and collaboration, making a tangible impact on our success. Who We Are Sole Construction Partners is the shared services engine for a network of five construction companies. We provide centralized support in finance, HR, operations, and strategy so our companies can grow stronger together. We build scalable systems, foster collaboration, and support leadership teams with the structure and resources they need to succeed. Here's the Work You Get to Do Provide daily executive support to the CEO and CFO, including managing complex calendars, scheduling meetings, and prioritizing commitments. Coordinate and attend EOS (Entrepreneurial Operating System) meetings, preparing agendas, capturing notes, and following up on to-dos and rocks. Act as a communications bridge between executives and their direct reports-following up on assignments, ensuring clear messaging, and driving accountability. Handle confidential information with discretion, professionalism, and integrity. Support field operations with administrative tasks such as communications, safety documentation, and planning team building/social events. Partner with the Director of Administration on social events and leadership gatherings. Coordinate documents, correspondence, and expense tracking as needed. Anticipate needs, resolve issues before they become problems, and keep the CEO and CFO focused on top priorities. Here's the Kind of Person Who Will Be Amazing in This Job You're proactive, anticipating needs and solving problems before they arise. You're relationship-oriented, building trust with warmth and professionalism across all levels. You're accountable, ensuring tasks are completed and following through without needing constant oversight. You're coachable, embracing feedback and quickly adapting to new priorities or processes. You bring positivity, staying calm under pressure and uplifting the team. You're highly organized, managing multiple priorities with sharp attention to detail. You're confident handling executive schedules and fostering clear communication. You collaborate seamlessly with other executive assistants across the organization.

Bluewater Enterprises designs and manufactures products tailored for the marine industry. These products include push button switches, battery switches, circuit breakers, and various other electronic components. Our innovative solutions prioritize quality and reliability, ensuring satisfaction across a broad range of marine applications. Bluewater Enterprises is committed to excellence and strives to lead with innovative design and durable manufacturing techniques. Role Description This is a full-time Sales & Administrative Assistant role located on-site in Clearwater, FL. The role involves providing administrative assistance, supporting sales team activities, managing phone communications, and assisting with clerical tasks. Responsibilities include handling correspondence, maintaining schedules, providing executive support, and contributing to efficient office management. Key Responsibilities Answer and respond to customer phone calls and emails promptly and professionally Enter and process sales orders accurately in our system Maintain up-to-date information in our internal systems and databases Assist the sales team with customer follow-ups and product updates Support general administrative tasks as needed to keep the office and sales operations running smoothly Qualifications Strong Administrative Assistance and Clerical Skills to support day-to-day office operations Proficiency in Executive Administrative Assistance for managing schedules and supporting executive functions Exceptional Phone Etiquette and Communication skills for professional interaction with clients and team members Problem-solving abilities, attention to detail, and strong organizational skills Proficiency in using common office software and tools Ability to work effectively in an on-site office environment Previous experience in administrative or sales support roles is a plus Experience in an ERP system is a plus Starting Pay: $20/Hr

Lans Logistics LLC in Wesley Chapel, FL, provides logistic solutions from basic port-to-port shipments to complex multimodal services. With a focus on efficiency, we offer services such as dismantling, washing, mechanical services, inspection, and customs clearance. Our experienced multilingual staff ensures quality performance at every level of the shipping process. Role Description This is a part to full-time on-site role as an Office Administrative Assistant at Lans Logistics LLC in Wesley Chapel, FL. The Office Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, facilitating communication, and utilizing clerical skills to assist in daily operations. Responsible for ensuring accurate and timely billing for logistics services provided by a company. Their primary duties include verifying shipment details, preparing invoices, and resolving billing discrepancies to maintain financial accuracy and customer satisfaction. They play a crucial role in streamlining the billing process, ensuring compliance with contractual agreements, and optimizing the company's revenue collection. Qualifications Office Administrative Assistance and Executive Accounting Assistance skills Proficient in Phone Etiquette and Communication Strong clerical skills Excellent organizational and time management abilities Knowledge of import/export procedures is a plus Ability to work well in fast-paced environment Detail-oriented and able to multitask efficiently Proficiency in Spanish or other languages is a plus.

Position is responsible for providing general administrative support for GE Aerospace Senior Leaders. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. **Job Description** **ESSENTIAL RESPONSIBILITIES:** + Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. + Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. + Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Maintain filing and records management systems and other office flow procedures which may be confidential. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **QUALIFICATIONS:** + **High school diploma / GED** + **This position requires U.S. citizenship status.** + **Minimum of 5 years' experience as an administrator, preferably within a large organization. Experience with calendar management and scheduling. Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook. Able to run reports in Excel, Access, and other data gathering programs. Input and update data into databases.** **DESIRED CHARACTERISTICS:** + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. + Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. \#LI-KS1 _This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3))._ **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Office Manager/Admin Assistant | $55K-$75K + Discretionary Bonus Location: Tampa Bay Area | Hybrid (3-4 days in office) | Full-Time | Direct Hire Don't wait for the perfect opportunity to appear-position yourself for success by joining our talent network. At Taylor White, we work with a wide range of clients across industries, which means we're constantly receiving new and exciting openings. By submitting your resume, you'll enable our recruitment team to connect with you about roles that align with your career goals. Below is an example of the qualifications our clients typically seek for Office Manager/Admin Assistant positions. Why You'll Love Working Here: Competitive base salary: $55K-$75K (commensurate with experience) Discretionary annual bonus Free 24/7 parking in Hyde Park Casual, collaborative office culture with professional flexibility Opportunity to grow within the real estate industry Hybrid schedule: 3-4 days in office Note: This position does not currently offer benefits. If benefits are essential to your candidacy, please let us know so we can discuss options. What You'll Do: Oversee day-to-day office operations and administrative support Input and code invoices, track expenses, and assist with lease data entry in Yardi Coordinate property management and leasing tasks Maintain timelines, generate reports, and manage data entry Support the team with ad hoc projects and shifting priorities Occasionally interact with external stakeholders in a professional capacity What You Bring: 2+ years of office management or administrative experience Strong attention to detail and ability to multitask Basic Excel proficiency (data entry required; formulas/pivots/VLOOKUP a plus) Comfortable working in a small, close-knit team environment Ability to adapt to a laid-back office culture while maintaining professionalism when needed Interest in real estate is a plus, with potential to grow into expanded responsibilities Experience with Yardi or in the real estate industry is helpful but not required At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our deep industry knowledge and recruiting expertise mean we don't just understand what you're looking for-we know how to help you find it! Submit your resume today to be considered for upcoming opportunities. For more information, please visit ********************

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Working Title: OPS ADMINISTRATIVE ASSISTANT - 50601629 Pay Plan: Health Care Practice 50601629 Salary: $16.23 per hour Total Compensation Estimator Tool Requisition # 859589 OPS (Temporary) ADMINISTRATIVE ASSISTANT I FLORIDA DEPARTMENT OF VETERANS' AFFAIRS Mary Grizzle Building Largo, Pinellas County Starting Hourly Rate: $16.23 Paid Bi-Weekly MINIMUM QUALIFICATIONS: * Experience using Microsoft Office, including Excel, Word and Outlook. * Excellent communication and interpersonal skills. * Successful Completion of a Level 2 background screening and due diligence process. PREFERRED QUALIFICATIONS: * One (1) year of administrative and/or clerical experience working in an office environment. * Experience creating and maintaining files. * Experience performing clerical and administrative office support functions with a variety of office equipment. PERFORMANCE STANDARDS AND EXPECTATIONS This position reports to the Florida Department of Veterans' Affairs, Homes' Program Administrator and provides professional administrative support, specific to the functions within the Homes' Program Office. This is an OPS (Temporary) Position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job responsibilities Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Produce high quality emails and messages to individuals at all levels of the organization Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities, and skills 3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Executive Administrative AssistantPosition Overview:Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.Position Description: Duties & Responsibilities: · Handles a wide range of administrative and executive-support tasks spanning clerical, administrative, research, and operational functions. · Manages complex scheduling, calendar coordination, office administration, communication flow, information preparation, company records, data analysis, and representation of the Executive team to internal and external stakeholders. · Leads the organization and management of Board meetings and Board member communication. · Handles sensitive and confidential information with professionalism and discretion. · Maintains a full working understanding of the company's operations, procedures, and priorities. · Supports the CEO and CFO in managing high-level external relationships, ensuring communication is handled with maturity, professionalism, and sound judgment. · May be responsible for training and supervising lower-level administrative staff. · Uses discretion, sound judgment, and organizational knowledge to facilitate Executive activities and decision-making. · Manages simultaneous, multi-layered tasks-each individually simple, but collectively complex-while maintaining accuracy, organization, and prioritization. Minimum Knowledge, Skills & Abilities Required: Experience · Associate degree or equivalent required. · 3-5 years of administrative experience, or 2 years with additional specialized training and/or certification. · Prior Executive Assistant or Executive Administrator experience preferred but not mandatory. · Advanced proficiency with word processing, spreadsheets, and presentation/graphics software. · Ability to work independently within established procedures. Computer / Technical Skills · Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook). · Demonstrated ability to quickly learn and operate office software applications. · Experience using copiers, scanners, fax machines, and other office equipment. · Experience handling multi-line phone systems. Other Skills · Strong organizational ability and attention to detail. · Excellent written and verbal communication skills. · Professional telephone etiquette, including call screening and message handling. · Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines effectively. · Experienced in meeting scheduling, logistics coordination, and document management. WORKING CONDITIONS: Normal office environment Extending viewing of computer screens ESSENTIAL FUNCTIONS: Spends time at a computer workstation and desk. Moves throughout department or other locations to access or exchange information. May involve carrying loads up to 50 lbs. and being able to remain in a stationary position. May involve lowering oneself to file, and reaching, twisting or turning. Involves handling office materials, typing, writing and other tasks that require manual dexterity. Continuous listening. Ability to communicate information. This job may require accommodating different bodily movements and physical abilities. About Us: For more than 40 years, VenturEd Solutions (formerly part of Community Brands) has been supporting K-12 private and independent schools. We offer a comprehensive suite of software tools for admissions, enrollment, financial aid, tuition management, student information, communication, fundraising, and accounting. These tools empower schools to fulfill their missions and deliver exceptional educational experiences. Our leading software seamlessly integrates all aspects of school management, contributing to overall school success. Our suite of solutions includes Ravenna Admit, Ravenna Student Management, TADS, School and Student Services (SSS), Educate, TuitionPay, CampusPay, MySchoolWallet, and payment processing. Through collaborative partnerships with schools, we aim to enhance user experiences, streamline operations, and foster a strong sense of community. Our education solutions are flexible and customized to meet the unique needs of each school. Why Work Here?: Good People, Doing Good Things: Employees at VenturEd Solutions are techies and volunteers who strive to make the Company a great place to work. We dream big and are motivated to help our customers use the technology we create to improve the world around us. Medical, Dental & Vision Benefits Flexible Planned Paid Time Off Generous Sick Leave Purpose-Driven Culture Work-Life Balance Passionate About Community Involvement Company Paid Parental Leave Company Paid Short Term Disability Remote Flexibility

Benefits: Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Permit Administrator & Assistant Dispatcher Employer of Record: Hales‑AC (payroll) Business Unit Served: Right Away Home Services (Hales‑AC - St. Petersburg; Climate Control Services - Boynton Beach; Abraham‑AC - Broward) Location: On‑site - Tampa Call Center (no remote) Schedule: Monday-Friday, 6:30 a.m.-4:00 p.m. (1‑hour unpaid lunch) - non‑negotiable start time (essential function) Compensation: $55,000/year base (non‑exempt; overtime paid for hours over 40/week) + two weeks' vacation per policy FLSA Status: Non‑exempt (overtime‑eligible). Scheduled hours total 42.5/week including a 1‑hour unpaid lunch. About the Role This hybrid role owns permitting and inspection close‑out for HVAC projects across Hillsborough, Pinellas, Pasco, Sarasota, Manatee, Palm Beach, and Broward counties and serves as Assistant Dispatcher for all Right Away Home Services brands. The early start is essential to (1) process prior‑evening sales for same‑day install permits and (2) complete morning dispatch tasks so technicians are ready for first calls before 8:00 a.m. What You'll Do A) Permitting & Compliance (≈70%) Apply for and manage mechanical permits with county/municipal AHJs; pay fees; upload required documentation (e.g., AHRI references, equipment specs, tie‑down details/product approvals, energy/code affidavits, change‑out forms). Notice of Commencement (NOC): coordinate owner signature & notarization, record with the clerk when required, and ensure on‑site posting before the first inspection; track expiration/amendments. Schedule, track, and close inspections (including same‑day/next‑day options where available); resolve red tags by coordinating corrections and re‑inspection; use virtual/video inspection programs where supported. Ensure permit cards/records and any required NOC are available to inspectors in the format each AHJ specifies (some still require on‑site card display). Work fluently in the main Florida portals you'll use weekly: Hillsborough - HillsGovHu Pinellas - Access Portal Pasco - Accela Sarasota - Accela (virtual inspections available for A/C change‑outs) Manatee - Online Services portal Palm Beach County - ePZB Broward (county & cities) - ePermits OneStop/LauderBuild/eTRAKiT (as applicable) Reporting & root‑cause analysis: maintain dashboards for open permits, aging, failed/partial inspections, and top stall reasons (e.g., missing AHRI/NOA, NOC not posted, equipment pairing, access). Deliver a weekly brief to Operations & the GM with actions by location (Hales‑AC, Climate Control Services, Abraham‑AC). B) Assistant Dispatch (≈30%) Start 6:30 a.m. daily to: Assign first‑run calls to the right technicians (skills, territory, warranty/callback vs. billable, profitability/close‑rate), Confirm or reschedule customer appointments, and Close prior‑day jobs in the system with complete notes before 8:00 a.m. so 9:00 a.m. reports are accurate. Board management: keep dispatch boards full by partnering with the Contact Center; prepare outbound call lists (membership visits owed, >12‑month inactive customers, warranty re‑checks, seasonal campaigns) and track outcomes. Quality routing: flag callbacks and red‑tag corrections to the right tech/lead; coordinate parts; leave clear notes for field and management. Closeout discipline: no unclosed jobs after the daily cutoff. KPIs you own: board fill by 7:45 a.m.; zero unclosed jobs by 8:00 a.m.; callback capture/turnaround; first‑call readiness; permit/inspection lead time to scheduled install. What You Bring Required 2+ years HVAC/mechanical or construction permitting experience in Florida (multi‑jurisdiction preferred). Working knowledge of NOC workflows (owner signature, notarization, recording, posting before first inspection) and local inspection scheduling. Proficiency with Florida e‑permitting portals (e.g., Accela/HillsGovHub/ePZB/ePermits OneStop) and Excel/Google Sheets for reporting. Morning execution: reliable 6:30 a.m. start; able to process overnight sales/permits and publish morning updates on time. Clear, concise written notes; professional phone/email with AHJs and customers. Preferred Dispatch experience in HVAC, plumbing, or appliance repair. Familiarity with AHRI certifications, Florida Product Approvals/NOAs, and A2L refrigerant affidavits (where required). Experience with virtual/remote inspections programs (e.g., Sarasota/Palm Beach). Tools You'll Use County/city e‑permitting portals (see list above). Company field‑service/dispatch software, VoIP, texting, email. Excel/Sheets for KPI dashboards and weekly executive summaries. Work Environment & Physical Requirements On‑site in Tampa at 6:30 a.m. daily (essential function) . Occasional intra‑Florida travel (St. Petersburg, Boynton Beach, Broward) for training/agency visits. Ability to lift office files/boxes up to 20 lbs. What Success Looks Like (30/60/90) Day 30: Live dashboards for open/aging permits, pass/fail rates, and top stall reasons by location. Day 60: Standardized change‑out packet templates by county (AHRI/NOA/NOC/owner auth placeholders). Day 90: About Us If you're looking for a fulfilling career in heating and cooling services in St. Pete, Hales AC is the place for you. Since 1986, we've been "The Cool Choice," offering exceptional HVAC services and creating a dynamic work environment for our team members. Who We Are Hales AC is dedicated to providing the highest level of reliable service for our customers' comfort needs, and we extend this dedication to our team. Our workplace is built on integrity, teamwork, and continuous improvement. We believe in investing in our employees, providing ongoing training to keep everyone up-to-date with the latest technology and industry advancements. We are more than just a service provider; we are a community. Hales AC actively participates in Lennox's Feel the Love campaign and supports the Special Olympics, reflecting our commitment to making a positive impact. Why Work With Us At Hales AC, we recognize talent and promote from within, ensuring our team members have ample opportunities for career advancement. We reward hard work and dedication with competitive salaries, great bonuses, and comprehensive benefits. Our supportive and inclusive work environment fosters professional growth and personal satisfaction. What We Offer Career Growth: We believe in nurturing our employees' potential. Many of our team members have advanced into leadership positions, thanks to our commitment to promoting from within. Ongoing Training: All our technicians receive continuous training, ensuring you stay at the forefront of industry advancements and technology. Community Involvement: Be part of a team that values community service and makes a difference through initiatives like Lennox's Feel the Love campaign and supporting the Special Olympics. Supportive Environment: Our friendly and professional team works together to achieve common goals, providing a supportive atmosphere where everyone can thrive. Innovative Products: As a Lennox Premier Dealer, you'll work with high-tech and innovative products, offering cutting-edge solutions to our customers. Join Our Team We're growing and looking for dedicated professionals committed to delivering the best service. If you're passionate about the HVAC industry and want to be part of a supportive, forward-thinking company, Hales AC is the perfect place for you. Join us and build a rewarding career while making a positive impact in the community.

Job Code **4678** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4678) **Ghostrock,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Senior Administrative Assistant** . **Position Responsibilities:** + Process and manage Department of Defense civilian and military administrative records. + Perform datacollection & data entry. + Monitor, modify & maintain deadlines submitted to Leadership. + Distribute information to the Combat Systems Department. **Position Requirements:** + **_US Citizen_** + **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._** + High School Diploma or Equivalent. + A working knowledge of Microsoft Outlook and Word. + A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool. + Advanced skills in Microsoft Excel. + Experience at Regional Maintenance Centers (RMC) is advantageous. VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

We are seeking a Full-time Orthodontic Office Receptionist who is friendly, reliable, self-motivated and highly organized. The candidate must be resourceful and able to multi-task in a fast paced environment. Job duties consist of, but are not limited to: Clerical duties and office operations (Phones, mail and payment processing), patient communication (Check-in/out). Qualifications: Outstanding written and verbal communication skills 3+ years of Experience in dental/medical scheduling Professional and positive demeanor with patients and other team members Computer Literate Knowledge of dental terminology is a plus Job Type: Full-time (34-40 per week) (On-site) Hours : 8:00am-5:15pm (M-TH) , 9:00am - 2:00pm (F) *NOTE: This is a FULL TIME position. The employee must be available to work the required employee hours. Benefits: 401(k) Paid time off Holiday Pay Employee discount Schedule: Day shift Monday to Friday Ability to commute/relocate: Local position in Clearwater, FL Education: High school or equivalent (Required) Experience: 1+ years of Administrative Assisting experience (Required) Competent in Microsoft programs/applications (Required)

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

As the Administrative Assistant you will be the first face of Treatt, whether in person or over the telephone. You will play a vital role in greeting new employees, UK colleagues, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You will also help with new employee onboarding and assist with a variety of administrative tasks as required.

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications * Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. * Dental office or dental experience is preferred.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.