Manager's assistant/administrative assistant jobs in Ramapo, NY

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

A premier litigation firm based in Westchester County, NY is seeking a highly organized and proactive Executive/Personal Assistant to support the firm's Founder and Managing Partner. This role is essential in ensuring the smooth management of the principal's professional and personal commitments, enabling him to focus on high-stakes litigation and firm leadership. The ideal candidate is discreet, cheerful, resourceful, and thrives in a dynamic environment where priorities can shift quickly. About the Job: · Provide comprehensive executive and personal administrative support, including heavy calendar management, scheduling, travel arrangements, and expense reporting. · Act as gatekeeper and primary point of contact; manage high-volume communications with clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts. · Track Managing Partner's hours in firm time-entry system. · Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the principal informed of priorities and conflicts. · Draft, proofread, and edit correspondence, presentations, and documents with exceptional attention to detail. · Assist with tracking and following up on the business development pipeline. · Manage both professional and personal tasks, including coordinating appointments, insurance, repairs, shopping, donations, family logistics/transportation, and travel. · Handle sensitive information with the utmost discretion and confidentiality. · Partner with firm staff to ensure seamless coordination of litigation activities, community obligations, and business operations. About You: · Minimum of five years' experience as an Executive/Personal Assistant supporting a senior executive, ideally in a law firm or professional services environment. · Exceptional organizational and time-management skills, with the ability to juggle multiple priorities under tight deadlines. · Strong written and verbal communication skills; meticulous attention to detail. · High degree of professionalism, judgment, and confidentiality. · Tech-savvy: proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and adept with calendars, document management systems, and travel booking platforms. · Experience with CRM systems is preferred. · Flexible and adaptable to changing demands; willingness to work outside standard hours when necessary. · Confident, polished, and professional demeanor with strong interpersonal skills. · Proactive, self-starter with the ability to anticipate needs and solve problems before they arise. · No task is too big or too small-team player mentality. Competitive salary commensurate with experience; discretionary annual bonus; medical, dental, vision, life, and disability insurance; 401(k) with match; paid time off; 14 holidays/year. Hours: Standard business hours with flexibility required for time-sensitive matters and litigation demands. In-office presence required with occasional remote work when the principal is out of the office.

America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management. Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices. We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own. Job Description This is an internal position with American Networks. We are located in Fairfield, NJ. Please check the company's websites for details: *********************** Qualifications 1-4 years of experience Excellent communication skills Additional Information Vivek Salvatore vivek.salvatore(@)americanetworks.com ( *************

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Job DescriptionBenefits: 401(k) 401(k) matching Health insurance Paid time off Fletcher Development LLC in Stamford CT is looking for a strong, energetic and dependable Administrative Assistant to support a team of Construction Project Managers. The successful candidate will have experience with administrative duties, strong communication and interpersonal skills, as well as excellent organizational abilities and strong attention to details. They will be proactive and able to thrive in a fast-paced, multi-tasking environment. Proficiency with Excel, PowerPoint, and other computer software programs is essential. Key Responsibilities: Schedule and coordinate appointments and meetings Manage calendars for multiple team members Utilize CRM software to track contacts and project details Handle light invoicing and administrative bookkeeping tasks Prepare and maintain Excel spreadsheets for budgets, bids, and project tracking Create and edit PowerPoint presentations for internal meetings and client proposals Assist with business development activities and marketing initiatives Conduct research to support project and business needs Provide consistent follow-up and follow-through on tasks and communications Maintain a positive, can-do attitude and team-oriented mindset Manage multiple tasks and priorities effectively Please note: The responsibilities listed above represent the core functions of this role; however, the position is dynamic and may include additional administrative, operational, or project-related tasks as needed to support the team and company growth. Qualifications: Prior experience in an administrative support role (experience in construction or project management environments is a plus) Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and other computer software; familiarity with CRM systems and cloud-based file management preferred Excellent organizational and communication skills High attention to detail and accuracy Ability to work independently, multitask, and take initiative If you're someone who thrives on being the backbone of a dynamic construction team, wed love to hear from you! Basic Qualifications Bachelors Degree Minimum 3 years related Administrative Assistant experience preferable in the Construction environment Advanced computer skills to include, but not limited to Microsoft Office Suite; Outlook and Excel. REFERENCES REQUIRED COMPENSATION DEPENDANT UPON EXPERIENCE

Become an integral part of Commercial & Investment Banking Global Services Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant within the Commercial & Investment Banking Global Services Technology team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least five years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + Experience supporting at the Managing Director level (or equivalent) or above + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans **Base Pay/Salary** Jersey City,NJ $36.54 - $48.56 / hour

Become an integral part of the Corporate Benefits team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Chief Information Officer to Corporate Technology, you will excel in a collaborative team environment, representing the manager and group with professional courtesy and expertise. Your role requires delivering high-quality work output and interacting seamlessly with executive-level internal clients across various lines of business. You will adapt procedures, processes, and techniques to effectively manage tasks such as invoice processing, document management, meeting coordination, and fund management, ensuring alignment with the department's activities and goals. Your proactive approach and attention to detail will be essential in maintaining efficient operations and supporting the team's success. Job Responsibilities Communicate effectively with internal clients Manage an extensive and complex calendar in a fast-paced and dynamic environment Arrange and maintain extensive travel plans and itineraries for both international and domestic travel Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering Respond and follow-up on the manager's behalf when required Reconcile and complete expense reports Maintain poise under pressure with the flexibility to adapt to changing priorities in a deadline-driven environment Demonstrate the highest level of integrity, confidentiality and trustworthiness Analyze, understand data and draw conclusions; demonstrate problem solving skills and thinks outside the box to find creative ways to assist the team Manage a flexible work schedule, accompanying the CIO to Jersey City or Midtown Manhattan offices for the day as needed Required qualifications, capabilities and skills At least five years of administrative experience Advance ability to organize Discretion and good judgement in confidential situations, and proven experience interacting with senior management Strong skills with Microsoft Office products (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint) Effective interpersonal skills Superior oral and written communication skills Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

PRIMARY PERFORMANCE RESPONSIBILITIES: * Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data. * Provides general administrative and clerical support to enhance the operation of the office to which the incumbent is assigned. * Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files. * Manipulates, revises or copies data to produce and/or enhance reports. * Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies. * Composes, proofreads, edits, corrects and formats memos and correspondence. * Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings. * Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc. * Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff. * Receives, reviews and processes forms, papers and other documents in accordance with established procedures. * Prepares purchase orders and maintains inventory of office supplies and forms.

IMPORTANT APPLICATION INSTRUCTIONS: Upload Resume or Curriculum Vitae for automatic population of information to the application. The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate. In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents. Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application. Job Description SUMMARY: Reporting to the Director of the Feliciano School of Business Technology Support Services, the School of Business is seeking part time (up to 20 hours/week) per diem assistance to support the administrative and operational functioning of SBUS Technology Support Services. Responsibilities include coordinating staffing logistics, overseeing procurement and budget processes, and managing facilities-related operations. The Administrative Assistant also supports departmental communication by preparing and distributing announcements, updates, and other IT-related information. Through strong organizational skills, professionalism, and attention to detail, the Administrative Assistant helps maintain the effective daily operations of SBUS Technology Support Services. PRINCIPAL MAJOR DUTIES AND RESPONSIBILITIES: Handle help desk walk-up, email, and phone support requests. Schedule Feliciano School of Business communal spaces (multipurpose room, labs, studios, study lounges). Determine technological needs for events based on requester details and room requirements. Align event needs with staff skills and schedules to provide optimal resources. Coordinate with procurement on vendor contract renewals, troubleshooting vendor issues, and paying invoices for IT purchases. Ensure vendor compliance with local, state, and federal regulations. Facilitate license agreements between vendors and the institution's legal office. Monitor departmental budgets and spending, review expenditures against available funds, and project future costs to ensure budget accuracy and fiscal responsibility. Management retains the right to add or change job duties at any time. QUALIFICATIONS: REQUIRED: At least two years of experience providing administrative support in a fast-paced, challenging environment Demonstrated experience supporting budget tracking, procurement, or financial processes Excellent oral and written communication skills Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, vendors, and campus partners Proficiency in Microsoft Office Suite, specifically in Excel Strong organizational and time management skills, with the ability to multitask and meet deadlines Ability to work both independently and collaboratively in a team-oriented environment Strong spreadsheet and data management skills PREFERRED: Bachelor's degree from an accredited college/university Experience working in a higher education environment, preferably within an academic or technology services department Familiarity with university financial systems such as Workday PROCEDURE FOR CANDIDACY Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. Salary Range $25.00-$30.00 Hourly The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: *************************************************** Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer. Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. Department Feliciano School of Business/Technology Services (Temporary) Position Type Hourly - Temporary Contact Information: For questions or concerns, please contact Human Resources' Workday Recruiting Support at ************ (Option 2), or email ********************. Inclusion Statement Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all. EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at *************************************************************** Title IX and 34 C.F.R. 106 Policy Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: ******************************************************

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

For description, visit: ************* google. com/document/d/1Bjwsym2nn5K3HWB6kOivFaP5waQEOkMMZH4BxwVPcbs/edit?tab=t. 0

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: * Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. * Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. * Maintain Program database, file systems and records in electronic and hard copy formats. * Maintain a log of all program expenditures, purchase requisitions, and supply inventory. * Compile date and information for reports and analysis, including data verification and correction. * Complete various tasks associated with Program event preparation. * Develop Program promotional material for events and student outreach. * Liaise with internal and external stakeholders on behalf of the Director as directed. * Contact students as needed on behalf of the Director. * Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. * Take minutes at staff and other college meetings as needed. * Perform other duties as assigned by the Director. Qualifications: * Associate's degree required. * Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. * Must be highly proficient with Microsoft Office suite. * Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. * Must be very organized, detail oriented and maintain strict confidentiality and professionalism. * Fluency in Spanish and experience working with ESL students is a plus. * Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: * New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) * Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. * Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. * NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) * Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Become an integral part of Commercial & Investment Banking Global Services Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant within the Commercial & Investment Banking Global Services Technology team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

Join JPMorgan's Portfolio Administration Team and play a pivotal role in ensuring client satisfaction and operational excellence. Be part of a team that values precision, collaboration, and innovation. As a Portfolio Administration Team Lead, you will work closely with a team of analysts to provide oversight and leadership for the delivery of PA services to clients. You will ensure that client needs and expectations are consistently met or exceeded, while maintaining strong controls and driving continuous improvement. Job responsibilities: Work closely with a team of analysts within PERES Portfolio Administration Team to provide oversight and leadership for the delivery of PA services to clients. Review client reporting, such as daily/monthly/quarterly client reports; internal and external. Perform completeness reviews in a quality assurance capacity; ensure business is 'Always Audit Ready'. Drive client (internal and external) meetings pertaining to client initiatives, usually via conference call, to ensure needs and expectations are consistently met or exceeded; ensure resolution of follow-up items. Ensure JPMorgan's established processes and procedures are followed with the proper controls. Look to modify/iterate processes and procedures to continually improve accuracy, reduce redundancy, and mitigate risk. Partner within the Transformation and Cash Oversight/Cash Processing departments and across the broader AIS team to ensure the completion of all end-to-end processes in line with JPMorgan Risk Management policies. Identify and action priority items within appropriate timeframes; escalate issues as necessary; relentlessly resolve aged items. Provide oversight on business metrics and key performance indicators for presentation to senior management. Serve as the contact for a portfolio of clients; answer all phone calls and emails pertaining to those relationships and demonstrate ability to resolve inquiries quickly and accurately. Act as owner on client relationships. Drive client meetings and quarterly service reviews. Build relationships and interface with other business groups across JPMorgan. Required qualifications, capabilities, and skills: Dedicated to superior service and able to remain poised under pressure. Team player, professional and proactive approach to work, positive attitude. Very strong communication skills both oral and written. Excellent interpersonal skills. Strong organizational skills with a drive for impeccable quality. Ability to work with a high level of precision in a fast-paced, deadline-driven environment. Ability to collaborate and solve problems that involve multiple stakeholders. Ability to work independently with strong follow-through. Preferred qualifications, capabilities, and skills: Bachelor's degree required (business discipline preferred). Minimum 3-5 years' experience in the Financial Services industry, prior experience in alternative assets is a must. Extensive working knowledge of Microsoft Office products including Word, Outlook, and advanced skills in Excel (vlookups, pivot table, etc.).

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. Maintain Program database, file systems and records in electronic and hard copy formats. Maintain a log of all program expenditures, purchase requisitions, and supply inventory. Compile date and information for reports and analysis, including data verification and correction. Complete various tasks associated with Program event preparation. Develop Program promotional material for events and student outreach. Liaise with internal and external stakeholders on behalf of the Director as directed. Contact students as needed on behalf of the Director. Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. Take minutes at staff and other college meetings as needed. Perform other duties as assigned by the Director. Qualifications: Associate's degree required. Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. Must be highly proficient with Microsoft Office suite. Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. Must be very organized, detail oriented and maintain strict confidentiality and professionalism. Fluency in Spanish and experience working with ESL students is a plus. Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Job Description Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.