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Manager's assistant/administrative assistant jobs in Rio Rancho, NM

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Manager's Assistant/Administrative Assistant
Co-Assistant Manager
Senior Administrative Assistant
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Team Assistant
  • Administrative Resource-Customer Support

    Rio Grande 4.2company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Job Description The Opportunity: We, at Rio Grande, are passionate about offering world-class customer service, developing long-lasting customer relationships and empowering our associates to have an active and influential voice in how things get done. This is a full-time position. What You'll Do: Assist with customer service concerns and Distribution Center order related issues. Communicate with customers via phone, chat, and email identifying the customers' needs and how our products and services best serve those needs. Handle customer inquiries in a friendly, professional manner to ensure excellent customer service experience. Process customer orders and cover phone queues as needed Perform administrative duties in support of sales and customer service Collaborate with teammates to recommend and create process improvements. Manage multiple business software systems to effectively serve the customer. Manage and prioritize daily activities and duties within service level agreements What You'll Need: You will have a minimum of 2 years experience in customer service, as well as a passion for going above and beyond to help customers grow their businesses. Additional qualifications include: Computer proficiency in a Windows/Microsoft Office-based environment and Internet navigation skills. SharePoint knowledge a plus. Self-motivation and bias to action. Ability to gather and analyze information to quickly understand the customer's core issue and collaborate on a solution. Excellent verbal and written communication skills; bilingual in Spanish is a plus. Ability to de-escalate and diffuse customer issues to reach a win-win solution. Active listening skills. Ability to adapt to change. Positive attitude. Sales experience. Strong attention to detail and problem-solving skills. Schedule: This is a full-time position offered Monday - Friday with an eight-hour shift between the hours of 8:00 AM - 5:00 PM daily. Primarily onsite, hybrid work potential following training period. Mandatory 3 days on site each week. Work Conditions: Primarily sedentary, requiring employees to sit for extended periods. This can include working at a computer, attending meetings, and performing other tasks while seated. Environment: Rio Grande is a Metal-Free environment within our operations areas. The successful candidate will enjoy a rewarding, challenging, and principled work environment. For more information about us please visit: ***************** Diversity, Equity, Inclusion and Belonging: Guided by our core values, Rio Grande is committed to treating all people with dignity and respect. We are an equal-opportunity employer with a zero-tolerance policy for harassment or discrimination of any kind. As an advocate for equity and equality, we hire, train, and promote qualified people of all backgrounds. We consider employment candidates without regard to race, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other underrepresented class. We value our associates and have won the yearly Healthiest Places to Work and Family Friendly Business awards on multiple occasions. The Reward: Rio Grande provides a generous benefit package for full-time (30+ hours a week) associates that includes: Medical plan with low premium rates and no high deductible (includes dental and vision) and telemedicine 401(k) matching program Paid time-off benefits, plus an additional seven paid holidays Paid life insurance and optional additional life insurance Long-term and short-term disability Flexible spending account Pet insurance Tuition reimbursement On-site gym and company wellness program Bereavement leave Employee discounts at Rio Grande Local and national discounts on various travel and entertainment Competitive compensation, including an opportunity to share in the profits Our associates strive for joint accountability. We work together for the success of our stakeholders, and we provide a thoughtful, fun, and creative environment to support them. We encourage professional and personal development through a variety of training opportunities and a focus on promoting from within. The Company: Established in 1944, Rio Grande, a Berkshire-Hathaway manufacturer/distributor, has thousands of valued customers around the world. We are a principle-based company with a highly evolved team-based environment. We can show you how a profoundly effective organization lives these values every day. You can find our guiding principles, The 3 R's, Respect, Responsibility and Results, on our website as well as information about our community support and how we protect the environment. Within our 186,000 sq. ft., solar-powered facility, with covered parking, Rio Grande has sales, marketing, supply chain, IT and administrative offices, a climate-controlled distribution center with more than 40,000 items, and a comprehensive, well-equipped manufacturing operation. Manufactured products include jewelry-making equipment (from basic tools to highly sophisticated induction casting machines) and jewelry components-both die-struck and cast. Capabilities include CAD/CAM, casting, stamp and form, metal finishing, CNC machining, manual milling, tool & die and electronics/mechanical assembly.
    $26k-33k yearly est. 26d ago
  • Administrative Assistant Level II

    Hacienda Home Centers 3.8company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Benefits: 401(k) Dental insurance Employee discounts Health insurance Paid time off Vision insurance 401(k) matching The Administrative Assistant Level II plays a vital role in ensuring the smooth operation of a government sales office and warehouse. This position requires strong organizational skills, attention to detail, and knowledge of government contracting procedures. The administrator will support daily operations, maintain compliance with federal, state, and local regulations, and assist with administrative tasks related to government contracts. Supervisory Responsibilities: - None Duties/Responsibilities: - Administrative Support: Manage office operations, including scheduling, correspondence, and document preparation. - Government Compliance: Ensure adherence to procurement regulations and maintain contract documentation. - Inventory & Logistics Coordination: Assist with tracking inventory, processing orders, and coordinating shipments. - Customer & Vendor Relations: Communicate with government agencies, suppliers, and internal teams to facilitate smooth transactions. - Recordkeeping: Maintain accurate records of contracts, invoices, and procurement activities. - Office & Warehouse Coordination: Support warehouse operations by managing supplies, tracking shipments, and assisting with logistics.- Reporting & Documentation: Prepare reports, maintain databases, and ensure compliance with government contract requirements; knowledge and proficiency in Excel is required.- Team Collaboration: Work closely with sales, operations, and warehouse teams to streamline processes. - Performs other duties as assigned. Required Skills/Abilities: - Strong organizational, communication, and problem-solving abilities.- Proficiency in Microsoft Office Suite, inventory management systems, and government procurement platforms. - Familiarity with GSA schedules, FAR Regulations, and government procurement platforms. - Excellent customer service abilities. - Thorough understanding of company policies and practices. Education and Experience: - Associate's degree (or equivalent) in business administration or related field (preferred) - Minimum 3 years' experience in office administration, preferably in government contracting or logistics. Work Environment/Physical Requirements: - Office and warehouse setting with occasional interaction with government representatives. - Fast-paced environment requiring adaptability and attention to detail. - Prolonged periods sitting at a desk and working on a computer. - Must be able to lift up to 15 pounds at times. Compensation: $18.00 - $22.00 per hour No matter who you are or where you call home, you add something powerful to any team you're on. Maybe it's a drive to achieve, a need to discover or create, or a desire to help others. As a part of our team, you'll use your unique talents, vision, and passion to help support our communities-through the best of times and the greatest challenges.
    $18-22 hourly Auto-Apply 60d+ ago
  • Project Administrative Assistant

    Energy Systems Group 3.8company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    ENERGY SYSTEMS GROUP is looking for a Project Administrative Assistant to join our Public Sector Southwest team. This position is hybrid and is preferred to be in our Albuquerque, New Mexico or Rockwall, Texas office, but the candidate should reside in New Mexico or Texas. Travel is required, but no more than one week per month, including overnight stays. The ideal candidate for this position must have strong decision-making and problem-solving skills. This individual must thrive in an innovative, dedicated, and collaborative company culture. This individual will be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. The essential functions of the position include: Manage Procore Tools (Submittals, RFI, Directory, Bidding) Support and Manage Change Request submitted by Project Manager in Procore Support Project Team to ensure all documentation is properly submitted for review and approval Create and Manage project records (Sales Contract, Sales Contract Change Order, Subcontract, Subcontract Change Order, Purchase Order, Purchase Order Change Order) in IFS (construction software program) Circulate and track the document until full execution via DocuSign Collect COIs and Bonds Complete New Vendor Request in PASS (Prequalification and Subcontracting System) and track until qualified. Enter new Vendor in Procore Directory Execute project closeout and ensure checklist is complete (work with Superintendent/PM/Subs to gather all docs) Collect documentation such as warranty, as-builts, O&Ms, documented owner trainings Submit/Manage Permit Applications as needed. Coordinate payment with PM/PA Read and follow procedures in ESG s Standard Operating Procedures (SOP) Assist PM/CM and Superintendents with construction work coordination as needed and as directed Your background includes: Construction administrative experience of 5+ years Knowledgeable in the certified payroll requirements Procore knowledge preferred Superior written and verbal communication skills An innovative and motivational mentality Excellent decision-making and problem-solving skills Confident and goal oriented Proficient with Microsoft Word and Excel applications Knowledge of construction industry practices preferred Demonstrable math proficiency (percentage calculations and verifications) Effective Interpersonal skills Strong written and verbal skills Ability to recognize and resolve issues Analytical skills What we bring to you: Professional growth and development programs Comprehensive health, dental, and vision insurance plans for employee and family Life insurance, short-term disability, long-term disability, and supplemental benefits 401(k) Savings Plan Paid Holidays Paid Vacation and Personal/Sick Leave Paid Parental Leave for the birth, adoption, or placement of a child/children Highly competitive salaries and incentive structure Salary Range: $55,000 to $70,000, commensurate with experience We want you to know: ESG is an Equal Employment Opportunity Employer. We value talent and understand that our colleagues allow us the opportunity to deliver an exceptional customer experience. We achieve our goals through teamwork and conduct our business with integrity. Join our world-class team to provide mission-critical infrastructure solutions for K-12 schools and universities to local, state and federal government agencies and more. This Company shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. #LI-Hybrid
    $55k-70k yearly 60d+ ago
  • Executive Administrative Assistant

    Albuquerque Health Care for The Homeless 4.0company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Job DescriptionSalary: $19.15 - $24.08 Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness. AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness. Our vision is to live in a world that is just and without homelessness. We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage. The Executive Assistant reports to the Administrative Manager and provides administrative support and logistical coordination of activities for the Chief Executive Officer and Chief Strategy Officer. The Executive Assistant also provides administrative support and quality communications for the governing Board of Directors. This position maps and maintains logistical support for continuity and uniformity of practices across the board structure, and maintains excellent, logically organized, and accurate archives of organizational governing and institutional documents. Duties and Responsibilities: Provides administrative support and logistical coordination of activities for the CEO and the CSO. Provides administrative support and logistical coordination of activities to other members of the executive leadership team as needed for special projects. Provides administrative support and frequent, quality communications for governing Board of Directors (to include the body, individual members, and committee members). Maps and maintains logistical support for continuity and uniformity of practices across the Board structure. Maintains an excellent, logically organized, and accurate archive of organizational governing and institutional documents to industry standards, for posterity and ease of use and access. Serves as a primary/super user of the Board Effect governance platform, optimizes its potential, and remains current on functionality and capacity. Trains others on Board Effect platform and other platforms and processes as necessary. Prepares PowerPoint presentations and other collateral materials for external audiences, public policy advocacy, and strategic partnerships. Creates and sends out correspondence and organizational tools for executives use. Date approved: 06/13/2025 Approved by: Shawn Fricke, CHRO Uses creativity and rigor to conduct research into various organizational solutions (e.g., venues for events, models and tools for practice, screening queries to prepare executives and support prioritization, etc.). Minimum Qualifications: Two years of experience in executive administrative support. Impeccable attention to detail, with an ability to spot errors and inconsistencies. Excellent communication skills, both written and verbal. Excellent organizational and time management skills. Ability to work independently and anticipate needs of Executive Leadership team and Board members. Ability to maintain confidentiality and model discretion and diplomacy when working with staff and stakeholders. Robust knowledge of Office Suite including Outlook, virtual meeting software including Zoom, and agile board management software such as BoardEffect. Agility with web-based platforms. Ability to create, maintain, manage, and improve upon workflow processes. High school diploma or equivalent. Preferred Qualifications: Basic understanding of nonprofit administration. Previous experience working in nonprofit or federally funded healthcare or social services setting. Previous experience working within, or familiarity with, a project management model. Previous experience working in a complex, multi-departmental organization. Familiarity with graphic design principles. Familiarity with conflict resolution and/or mediation principles. All benefits start the month after you begin work: Low cost medical, vision, and dental insurance with health club membership Life insurance and Accidental Death and Dismemberment fully paid for by organization Long Term Disability fully paid for by organization Paid Time Off - 24 days in first year of employment Catastrophic Sick Time accrual 7 Paid holidays Health Care and Dependent Care Flexible Spending Accounts 401k with employer match Student loan forgiveness eligible We're an equal opportunity employer. All applicants will beconsidered for employment without attention to race, color,religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. This organization participates in E-Verify.
    $19.2-24.1 hourly 11d ago
  • Sr. Administrative Assistant

    New Mexico Highlands University 3.5company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Job Details Albuquerque - Albuquerque, NM Term High School or GED $39021.00 - $56576.00 Salary/year Up to 25% StaffDescription The NMHU Facundo Valdez School of Social Work (FVSSW) Center for Excellence in Social Work (Center) is one of six Centers for Excellence in New Mexico established by Gov. Lujan Grisham to provide state-of-the-art research for legislators, state agency stakeholders and communities and culturally grounded professional development for social workers and allied professionals across New Mexico. Located at the FVSSW Albuquerque Center, this dynamic senior-level administrative position provides administrative and basic accounting support to the NMHU FVSSW Center for Excellence in Social Work, its Director and team. The position also collaborates closely with all administrative support positions within the FVSSW and NMHU. Key Duties and Responsibilities: Establish a positive professional relationship with all students, staff, faculty, and the public; Provide customer service and administrative support, including but not limited to professionally answering calls and emails, managing Outlook calendar invitations, and purchasing office supplies on behalf of the Center Director and team; Apply basic principles and skills of accounting to track costs and expenditures, monitor and manage the Center accounts, prepare budget adjustment requests and complete other budget forms and reporting; Manage electronic and paper submission processes and record keeping associated with p-card purchases and reconciliation, travel requests, graduate assistant requests, and other activities related to the Center's business; Processing professional services contracts and payments for external stakeholders, faculty and staff; Learns and masters the following software programs for the completion of the above tasks: Ellucian Banner; Emburse Enterprise; PayCom; Microsoft 365 (Including Teams); Adobe Sign; Assist in planning events, including securing event space rental agreements and purchasing training supplies and incentives; Represent the Center and FVSSW at community events, including tabling at student and community member recruitment events, and answering questions; Manage data and information and disseminate continuing education certificates for the Center and its Plaza Professional Development Institute; Work as a team with all FVSSW administrative and support staff; May supervise work-study students; Performs other related duties as assigned. Qualifications Minimum Qualifications: Strong organizational and process tracking skills; Associates Degree or 5 years' profession experience as administrative assistant, coordinator or equivalent position; Minimum of 2 years' professional experience as administrative assistant, coordinator or equivalent position. Preferred Qualifications: Associates Degree in Accounting; Experience working in a University setting; Experience with basic accounting; Experience in using Microsoft Office 365 Suite, Ellucian Banner and Emburse Enterprise. Must be willing to travel within New Mexico two times annually, to work overtime and on weekends rarely, and in the evening 1 to 2 times monthly.
    $39k-56.6k yearly 5d ago
  • Director of Financial Aid - Relocation Assistance

    Brookline College 3.9company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Join Brookline College-part of Unitek Learning-and help shape the next generation of healthcare professionals. With campuses in Phoenix, Tempe, Tucson, and Albuquerque (plus online), we offer small, motivated cohorts, flexible schedules, and modern simulation labs that make teaching rewarding. Accredited and mission-driven, Brookline is a place to do work that matters-and grow while you do it. Job Description We are looking for a Director of Financial Aid to join our team. Compensation: $75,000.00 - $90,000.00 DOE The Financial Aid Director (FAD) will be responsible for the implementation of Title IV policies and procedures, as well as provide overall direction, coordination and evaluation of the team. The FAD will participate as an important member of the management committee. The FAD will be responsible for administering, determining eligibility, and processing student financial aid to maintain positive cash flow, in addition to other related tasks for management of the financial aid department. Recruit, supervise, and oversee training of the financial aid staff Oversee Title IV federal student financial aid programs as well as state and alternative loans Maintain compliance with financial aid regulatory requirements as it pertains to federal, state, and accrediting agencies Coordinates activities and teamwork with the staff in conjunction with the admissions process Qualifications Bachelor's Degree required, master's degree preferred Must have 4-5 years of experience in financial aid with at least two years experience as either Director or Associate Director (other relevant experience may be considered) Five (5) or more years experience in Title IV federal student financial aid Management experience is required Proficiency in verification and student eligibility criteria Excellent customer service and organizational skills Attention to detail with the capability to multi-task Computer knowledge is recommended, including Microsoft Word, Excel and Outlook Additional Information We Offer: Medical, Dental and Vision starting the 1st of the month following 30 days of employment 2 Weeks' starting Vacation per year. Increasing based on years of service with company 12 paid Holidays and 2 Floating Holidays 401K with a Company Matching Company Paid Life Insurance at 1x's your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program Relocation Assistance available
    $33k-38k yearly est. 23d ago
  • Operations Assistant, Part-Time

    ABF Freight

    Manager's assistant/administrative assistant job in Albuquerque, NM

    The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities * Conduct limited research * Prepare, issue and send out receipts, bills, policies, invoices, statements and checks * Answer telephones, convey messages and run errands * Count, weigh, check, analyze, measure and/or classify material * Work in a team setting to accomplish departmental goals * Prepare envelops and packages for mailing * Tabulate and post data in record books * Operate various office machines * Issue licenses, permits, certificates, writs, or other legal documents and/or titles * Stamp or number forms by hand or machine and photocopy documents * Adjust complaints * Other duties and projects, as assigned * Type or enter information into the computer to prepare correspondence * Open and route incoming mail, answer correspondence and prepare outgoing mail * Transfer information from reports, code numerically and post to prepared code sheet, ledger or journal * Maintain a positive attitude in a highly intense environment * Receive and issues receipts for payments on licenses, permits, certificates, bonds, service, etc. * Proofread records or forms, sort and file records and index records and information Requirements Education: * High School Diploma or equivalent. Experience: * Prior experience in the transportation industry, preferred * Prior typing/data entry and clerical skills, preferred Computer Skills: * Proficient in Microsoft Office Suite. * Ability to use various office machines. Additional Requirements: * Shift days and hours required for this position vary by location and may include days, nights, and/or weekends. Being able to work the required hours at this location will be considered a minimum requirement. Competencies: * Decision Making and Critical Thinking * Initiative * Managing Multiple Priorities * Mentoring Others * Process Management * Service Center Operation and Maintenance * Transportation Safety Other Details Work Hours: * Schedule may vary depending on Service Center location. Compensation: * This is a hourly position paid weekly. About Us ABF Freight , an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence. An Equal Opportunity Employer including Vet/Disability
    $30k-41k yearly est. 60d+ ago
  • Senior Office Assistant

    City of Albuquerque, Nm 4.2company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Participate in processing, monitoring and maintaining documents regarding a variety of City programs in support of an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; provide front counter assistance, including providing information on processes, guidelines, policies, procedures, and systems; and perform a variety of customer service duties relative to the assigned area of responsibility. Work directly with the public. s are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Minimum Education, Experience And Additional Requirements Education directly related to the minimum requirements below may be substituted for experience on a year for year basis. High school diploma or GED; and Three (3) years of clerical or office assistant experience. ADDITIONAL REQUIREMENTS: Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire. Possession of a City Operator's Permit (COP) within six (6) months from date of hire. Preferred Knowledge * Business letter writing and basic report preparation techniques * Office procedures, methods and computer equipment * Word, Excel, Power Point and Outlook calendaring * Principles and procedures of record keeping * English usage, spelling, grammar and punctuation * Pertinent Federal, State and local laws, codes and regulations * Adobe Acrobat Preferred Skills & Abilities * Interpret and explain assigned department policies and procedures * Assist professional staff with routine and/or clerical duties * Perform clerical work involving the use of independent judgment and personal initiative * Work independently in the absence of supervision * Perform basic use of Microsoft Word and Excel software * Maintain confidential records and reports * Respond to requests and inquiries from the general public * Work odd hours, evenings or weekends during an election * Communicate clearly and concisely * Establish and maintain effective working relationships with those contacted in the course of work * Perform the essential functions of the job with or without reasonable accommodation
    $25k-29k yearly est. 6d ago
  • EXECUTIVE ADMINISTRATIVE ASSISTANT - TRANSPORTATION

    Albuquerque Public Schools 4.4company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    JOB STATUS: OPEN POSTING NUMBER: 00066798 SCHOOL YEAR: 2025-2026 CALENDAR: District Support / Full Year POSTING NUMBER: 00066798 EXECUTIVE ADMINISTRATIVE ASSISTANT - TRANSPORTATION JOB DESCRIPTION: To assist the Assistant Superintendent/Executive Director in the day-to-day operation of assigned functions and responsibilities. ESSENTIAL FUNCTIONS: * Provides administrative support to the Assistant Superintendent/Executive Director communicating information, updates and priorities. * Performs duties and functions specifically related to the office of assigned manager ensuring timely completion, compliance with legal requirements, coordination, monitoring, and processing of information following up as appropriate. * Responds to internal and external inquiries received in writing or by telephone screening, obtaining or providing the necessary information, or forwards to the appropriate personnel for response. Ensures timely turn around and follow up. * Responds to requests for information regarding the District and its operation, including but not limited to policy, procedures, rules and regulations, or financial information, as appropriate. * Manages calendar and appointment schedule maintaining, updating, coordinating and revising on a daily basis or more often as needed. * Receives and processes correspondence reviewing, responding, researching, rerouting, etc. as appropriate. * Reviews and proofs correspondence and requisitions received for signature, obtains corrections or changes, and ensures timely turn around. * Writes, prepares and sends out Assistant Superintendent/Executive Director's correspondence. * Attends Board meetings and committee meetings as requested taking notes or representing Assistant Superintendent/Executive Director and reporting back information. * Coordinates and arranges meetings, committees, professional development training events, conferences, interviews, etc. including scheduling, planning, organizing, determining attendees, preparation of materials, rooms, audiovisual, refreshments, etc. Attending as needed or requested. * Assists in the development of annual office budget. Updates, monitors and maintains budget processing invoices, requisitions, forms, etc., charging appropriate cost accounts and producing reports as necessary. * Arranges travel and maintains travel accounts. * Researches, analyzes, evaluates and organizes the preparation of materials, reports, documents, etc. * Maintains and safeguards confidential files and information. * Maintains annual equipment inventory. * Develops and maintains all necessary files and filing systems as needed. * Handles routine paperwork by sorting, routing, gathering signatures and follows through on disposition. * Takes and transcribes dictation as needed. * Receives and relays visitors as appropriate. * Accesses District computer system(s) to complete various assignments. * Maintains supplies, materials and equipment for office and prepares and receives orders and deliveries. * May supervise clerical staff participating in interviewing and selection, training, evaluating, assigning work, solving problems and providing leadership. PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE: * Effective communication skills, both verbal and written. * Flexibility, organization, decision-making and problem solving skills. * Ability to manage/update web based application * Demonstrated experience in coordinating professional development trainings both on/off site. * Knowledge and training in systems of continuous improvement * Interpersonal skills with diverse populations in-person and on the telephone. * Ability to meet deadlines and work on multiple projects. * Ability to use tact, diplomacy, discretion and good judgement. * Ability to work effectively on several different task simultaneous with frequency interruptions. * Demonstrated experience in public relations. * Working knowledge of a school district and its' operations. * Proofreading and editing skills. * Knowledge of bookkeeping/accounting practices. * Satisfactory completion of keyboard skills test. REQUIREMENTS: * High School Diploma or GED. * College-level course work in business related study. * Five years of secretarial experience. * Proficient with Microsoft Office software. * Exceptional secretarial skills (word processing, dictation and transcribing). * Ability to compose and edit written communications. * Exceptional organizational skills. CONTACT INFORMATION: Contact: Royce Binns at / ******************* APPLY TO: Please apply at *********** and submit a District Support application. A cover letter, resume and any other supporting documents MUST be submitted prior to 4:00 PM on the closing date of the advertisement for your application to be considered complete. The cover letter and resume are considered valid for one year from the submission date. ADDITIONAL INFO: GRADE / LEVEL: DSN 8 SALARY: $22.77 DAYS: 256 HOURS: 8 START DATE: 9/29/2025
    $22.8 hourly Easy Apply 14d ago
  • Project Administrative Assistant

    Mortenson 4.7company rating

    Manager's assistant/administrative assistant job in Los Lunas, NM

    Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision. RESPONSIBILITIES Perform clerical tasks and operate basic office equipment Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required File and maintain written records along with creating electronic copies for records Receive, sort and log all deliveries into computer database Prepare daily outbound deliveries Prepare materials for design and construction meetings Record and update meeting minutes for the various site meetings Responsible for procurement of consumable materials and office supplies Support Superintendent with equipment inventory tracking and organization Support Superintendent with the entry of craft worker timecards General support for the project team as needed with various day to day tasks Schedule, track and log all repairs and standard maintenance for the work trucks Provide maps and directions to any visitors, subcontractors, deliveries or new employees Log all applicants into the Craft Applicant Tracking Spreadsheet QUALIFICATIONS An associate's degree in business or related administrative experience preferred Minimum of 3 years administrative experience, preferably supporting a large number of team members Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint Strong working knowledge of basic office equipment Strong communication skills both written and verbal Ability to be highly organized A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week) Medical and prescription drug plans that includes no additional cost vision coverage Dental plan 401k retirement plan with a generous Mortenson match Paid time off, holidays, and other paid leaves Employer paid Life, AD&D, and disability insurance No-Cost mental health tool and concierge with extensive work-life resources Tuition reimbursement Adoption Assistance Gym Membership Discount Program The base pay range for this role is $50,000 MIN - $67,500 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%). Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. Visa sponsorship is not offered for this position. Our postings are typically open a minimum of 5 days and an average of 44 days. ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
    $50k-67.5k yearly Auto-Apply 4d ago
  • Hollister Co. - Assistant Manager, Coronado

    Abercrombie & Fitch Co 4.8company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $31k-38k yearly est. 5d ago
  • Director of Financial Aid - Relocation Assistance

    Unitek Learning 4.4company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Join Brookline College-part of Unitek Learning-and help shape the next generation of healthcare professionals. With campuses in Phoenix, Tempe, Tucson, and Albuquerque (plus online), we offer small, motivated cohorts, flexible schedules, and modern simulation labs that make teaching rewarding. Accredited and mission-driven, Brookline is a place to do work that matters-and grow while you do it. Job Description We are looking for a Director of Financial Aid to join our team. Compensation: $75,000.00 - $90,000.00 DOE The Financial Aid Director (FAD) will be responsible for the implementation of Title IV policies and procedures, as well as provide overall direction, coordination and evaluation of the team. The FAD will participate as an important member of the management committee. The FAD will be responsible for administering, determining eligibility, and processing student financial aid to maintain positive cash flow, in addition to other related tasks for management of the financial aid department. Recruit, supervise, and oversee training of the financial aid staff Oversee Title IV federal student financial aid programs as well as state and alternative loans Maintain compliance with financial aid regulatory requirements as it pertains to federal, state, and accrediting agencies Coordinates activities and teamwork with the staff in conjunction with the admissions process Qualifications Bachelor's Degree required, master's degree preferred Must have 4-5 years of experience in financial aid with at least two years experience as either Director or Associate Director (other relevant experience may be considered) Five (5) or more years experience in Title IV federal student financial aid Management experience is required Proficiency in verification and student eligibility criteria Excellent customer service and organizational skills Attention to detail with the capability to multi-task Computer knowledge is recommended, including Microsoft Word, Excel and Outlook Additional Information We Offer: Medical, Dental and Vision starting the 1st of the month following 30 days of employment 2 Weeks' starting Vacation per year. Increasing based on years of service with company 12 paid Holidays and 2 Floating Holidays 401K with a Company Matching Company Paid Life Insurance at 1x's your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program Relocation Assistance available
    $75k-90k yearly 5h ago
  • Administrative Support Assistant

    University of New Mexico 4.3company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Student Intermediate Level Requisition IDreq34912 Working TitleAdministrative Support Assistant Pay$15.00 Hourly CampusMain - Albuquerque, NM DepartmentOff Campus Work Study (454F) Employment TypeStudent Employment Student TypeWork-Study StatusNon-Exempt Background Check RequiredNo For Best Consideration Date11/3/2025 Organization: Wings For Life Location: 2051 Wyoming NE Albuquerque, NM 87112 An Off-Campus Work-Study Position - MUST have a Work-Study Award Job Summary: The Administrative Support Assistant will provide essential clerical and organizational support to the Wings team. This role helps ensure the smooth daily operations of the office, supporting staff in documentation, communication, scheduling, and general nonprofit operations. Key Responsibilities: 1. Office Support: * Perform data entry, filing, and document preparation. * Support grant tracking, program records, and correspondence. 2. Scheduling & Communication: * Assist in scheduling meetings and organizing calendars. * Respond to emails, phone calls, and routine inquiries. 3. Organizational Support: * Help prepare materials for events, meetings, and trainings. * Provide logistical support for programs and special projects. Position Type: Part-time Minimum Qualifications Equivalencies not found for this position Preferred Qualifications Qualifications: * High school diploma or equivalent. * Organized, dependable, and detail-oriented. * Prior office experience preferred. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a Cover Letter and Resume. MUST have a Work-Study Award. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
    $15 hourly 54d ago
  • Hollister Co. - Assistant Manager, Cottonwood

    Hollister Co. Stores 3.8company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $29k-35k yearly est. 5d ago
  • Academy Athletic Trainer & First Team AT Assistant

    New Mexico United

    Manager's assistant/administrative assistant job in Albuquerque, NM

    New Mexico United is looking for a passionate and skilled Academy Athletic Trainer & First Team AT Assistant, to help keep our players at peak performance-both on the First Team and in our growing Academy. This is more than just a clinical role; it's a chance to be part of the heartbeat of our club. From treating elite athletes to shaping the next generation of pros, you'll play a pivotal role in supporting player health, recovery, and performance. If you're ready to work in a fast-paced, high-performance environment where your impact is felt every day on and off the pitch, we want to hear from you! Academy Athletic Trainer & First Team AT AssistantFIRST TEAM RESPONSIBILITIES: Provide clinical care as needed to players, including but not limited to initial examination, diagnosis,evaluation, treatment, monitoring, and prevention of injuries. Collaborate with the Club's Director of Sports Medicine and sports medicine service(s) to identify individual clinical treatments and rehabilitation strategies, goals, prognoses, and timelines based on best clinical evidence. Perform as a certified athletic trainer in managing the health care of players is a safe, OSHA compliant ENVIRONMENT: Assist with maintaining complete and up to date roster of player health and participation records in an APPROPRIATE ELECTRONIC MEDICAL RECORD SYSTEM: Assist with organizing physical examinations as required by the USL and USL Academy. Comply with all USL medical policies, protocols, and game operations Manual. Order, stock, and pack medical supplies. Maintain cleanliness of all training areas. Assist with managing and maintaining relationships with medical and S&C partners for organization and individual players. Assist Director of Sports Medicine with tasks consistent with an athletic trainer as needed. ACADEMY RESPONSIBILITIES: Position will lead and oversee all care and medical coverage for the New Mexico United Academy and High PERFORMANCE PROGRAM: Establishing a trust and rapport with each of the players within our club will be essential. The athletic trainer will provide prevention, care, treatment, and rehabilitation for all injuries sustained by New Mexico United Academyplayers. Addresses onsite care and management of injuries and illnesses for players including: prevention, evaluation, management and rehabilitation. Communicates daily the medical condition of players to the technical staff and team physicians (when necessary). Establishes a positive working relationship with team physicians and technical staff. Manages and implements injury prevention programs, customized preventative strategies, home exercise programs and return to playprotocols for each player. Helps maintain inventory control of medical equipment and supplies. Helps design and manage athletic training room rules and medical policies for players. Maintains accurate and up-to-date medical information and medical files on players. Required to be available on a 24-hour basis for emergencies during season and training. Other duties as assigned. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
    $31k-47k yearly est. 1d ago
  • Assistant Manager/Co-Manager - Albuquerque, NM

    Rainbow Shops 4.1company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves on their impeccable customer service, strong customer loyalty, and fashion forward apparel. The company has been privately held and debt free since 1935. Since 1980 Rainbow has grown from 32 locations to currently 1100 stores nationally. Rainbow USA is a progressive and rapidly growing retail organization that consistently thrives to open 60 retail store locations each year. Looking for Career Growth? 60 Stores a year means 4-5 NEW Districts and 1 NEW Region a year. We are seeking friendly, high energy, customer oriented, fashion forward managers with a retail background to join our winning team! Job Summary: Assistant Manager - As an Assistant Manager, you will be responsible to understand all aspects of store operations, including visual merchandising, asset protection, and expense control, as well as ensuring everything is done with client top of mind. 2 years previous management experience in a women's apparel specialty store is required. Skills Required: * Excellent ability to train and motivate staff * Able to handle multi-tasks * Friendly and courteous with a positive attitude * Strong interpersonal skills * Able to organize and prioritize work * Must be punctual * Must be organized * Must have great attention to detail * Must be a team-player We offer great compensation and benefits package, and room for professional growth and development.
    $28k-32k yearly est. 22d ago
  • Sales Administrative Assistant -Rio for Schools

    Rio Grande 4.2company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Job Description Sales Administrative Assistant -Rio for Schools The Opportunity: The Business Support Specialist supports operational, administrative, and customer-facing processes within the Rio for Schools (RFS) division. This role ensures accurate account setup, instructor onboarding, PO and quote processing, and data integrity across multiple systems. The Specialist acts as a connector between Sales, Operations, instructors, and academic partners. This position is ideal for someone passionate about education, highly detail-oriented, and comfortable navigating complex processes, spreadsheets, inbox management, CRM systems, and purchase order workflows. Jewelry industry experience is not required but preferred. A background in education or working with instructors/schools is a strong plus. The role also supports long-term strategic initiatives, including helping the RFS team analyze data, identify patterns, strengthen networks, and contribute to the broader goal of growing the number of jewelers in the industry-while also supporting emerging partnerships beyond jewelry. What You'll Do: Quote Management Verify accuracy of account assignments on all quotes. Ensure quotes for RFS orders are always generated under NT-60 account classification. Support Sales with corrections or adjustments as needed. Account Coding & Maintenance Purchase Order (PO) Processing Confirm customers are set up for POs, including terms and RFS eligibility. Review order histories to prevent duplication. Add Blanket/Open POs to accounts for seamless future ordering. Upload all POs to the Sales Group PO folder for recordkeeping. Investigate and reconcile multiple or duplicate accounts, creating clear internal notes. Process POs delivered to the RFS mailbox. Scan, upload, and properly save all mailed POs in the Sales Group PO folder. Rio for Schools Instructor & Partner Onboarding Support onboarding for all RFS instructors, including high school and private instructors. Validate instructor legitimacy using websites, Instagram/FB, or professional presence. Ensure compliance with RFS eligibility guidelines (e.g., no instructors offering free YouTube/social media classes). Maintain accurate instructor data and profiles across systems. Data, Insight, and Process Support Utilize Excel, CRM (HubSpot), and PO software to maintain organized, accurate data. Analyze information to spot patterns, connections, opportunities, and big-picture insights. Support long-term projects such as expanding the reach of RFS and building career pathways to increase the number of jewelers in the industry. Assist with cross-industry relationship building and support networking efforts including tradeshows (e.g., SNAG). What You'll Need: Strong interest in education; experience working with instructors, schools, or academic programs is preferred. High level of attention to detail, particularly with: Spreadsheets Large inbox management Multi-step processes Excel (intermediate to advanced preferred) PO processing software CRM systems (HubSpot preferred) Ability to manage complex workflows with precision and accuracy. Strong communication skills, both written and verbal. Ability to work independently, ask questions, seek clarity, and follow processes. Preferred: Jewelry industry familiarity Previous sales, lead generation, or customer relationship experience. Previous experience supporting education-focused programs or operations. Schedule/Work Environment: Part-Time (25-29 hours/week; may increase based on business needs) Office Environment/Potential for Hybrid Rio Grande is a metal-free environment in our operations area The successful candidate will enjoy a rewarding, challenging, and principled work environment. Diversity, Equity, Inclusion and Belonging: Guided by our core values, Rio Grande is committed to treating all people with dignity and respect. We are an equal-opportunity employer with a zero-tolerance policy for harassment or discrimination of any kind. As an advocate for equity and equality, we hire, train, and promote qualified people of all backgrounds. We consider employment candidates without regard to race, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other underrepresented class. We value our associates and have won the yearly Healthiest Places to Work and Family Friendly Business awards on multiple occasions. The Reward: Rio Grande provides a generous benefit package for full-time (30+ hours a week) associates that includes: Medical plan with low premium rates and no high deductible (includes dental and vision) and telemedicine 401(k) matching program Paid time-off benefits, plus an additional seven paid holidays Paid life insurance and optional additional life insurance Long-term and short-term disability Flexible spending account Pet insurance Tuition reimbursement On-site gym and company wellness program Bereavement leave Employee discounts at Rio Grande Local and national discounts on various travel and entertainment Competitive compensation, including an opportunity to share in the profits Our associates strive for joint accountability. We work together for the success of our stakeholders, and we provide a thoughtful, fun, and creative environment to support them. We encourage professional and personal development through a variety of training opportunities and a focus on promoting from within. The Company: Established in 1944, Rio Grande, a Berkshire-Hathaway manufacturer/distributor, has thousands of valued customers around the world. We are a principle-based company with a highly evolved team-based environment. We can show you how a profoundly effective organization lives these values every day. You can find our guiding principles, The 3 R's, Respect, Responsibility and Results, on our website as well as information about our community support and how we protect the environment. Within our 186,000 sq. ft., solar-powered facility, with covered parking, Rio Grande has sales, marketing, supply chain, IT and administrative offices, a climate-controlled distribution center with more than 40,000 items, and a comprehensive, well-equipped manufacturing operation. Manufactured products include jewelry-making equipment (from basic tools to highly sophisticated induction casting machines) and jewelry components-both die-struck and cast. Capabilities include CAD/CAM, casting, stamp and form, metal finishing, CNC machining, manual milling, tool & die and electronics/mechanical assembly.
    $34k-41k yearly est. 21d ago
  • Executive Administrative Assistant

    Albuquerque Health Care for The Homeless 4.0company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness. AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness. Our vision is to live in a world that is just and without homelessness. We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage. The Executive Assistant reports to the Administrative Manager and provides administrative support and logistical coordination of activities for the Chief Executive Officer and Chief Strategy Officer. The Executive Assistant also provides administrative support and quality communications for the governing Board of Directors. This position maps and maintains logistical support for continuity and uniformity of practices across the board structure, and maintains excellent, logically organized, and accurate archives of organizational governing and institutional documents. Duties and Responsibilities: Provides administrative support and logistical coordination of activities for the CEO and the CSO. Provides administrative support and logistical coordination of activities to other members of the executive leadership team as needed for special projects. Provides administrative support and frequent, quality communications for governing Board of Directors (to include the body, individual members, and committee members). Maps and maintains logistical support for continuity and uniformity of practices across the Board structure. Maintains an excellent, logically organized, and accurate archive of organizational governing and institutional documents to industry standards, for posterity and ease of use and access. Serves as a primary/super user of the Board Effect governance platform, optimizes its potential, and remains current on functionality and capacity. Trains others on Board Effect platform and other platforms and processes as necessary. Prepares PowerPoint presentations and other collateral materials for external audiences, public policy advocacy, and strategic partnerships. Creates and sends out correspondence and organizational tools for executives' use. Date approved: 06/13/2025 Approved by: Shawn Fricke, CHRO Uses creativity and rigor to conduct research into various organizational solutions (e.g., venues for events, models and tools for practice, screening queries to prepare executives and support prioritization, etc.). Minimum Qualifications: Two years of experience in executive administrative support. Impeccable attention to detail, with an ability to spot errors and inconsistencies. Excellent communication skills, both written and verbal. Excellent organizational and time management skills. Ability to work independently and anticipate needs of Executive Leadership team and Board members. Ability to maintain confidentiality and model discretion and diplomacy when working with staff and stakeholders. Robust knowledge of Office Suite including Outlook, virtual meeting software including Zoom, and agile board management software such as BoardEffect. Agility with web-based platforms. Ability to create, maintain, manage, and improve upon workflow processes. High school diploma or equivalent. Preferred Qualifications: Basic understanding of nonprofit administration. Previous experience working in nonprofit or federally funded healthcare or social services setting. Previous experience working within, or familiarity with, a project management model. Previous experience working in a complex, multi-departmental organization. Familiarity with graphic design principles. Familiarity with conflict resolution and/or mediation principles. All benefits start the month after you begin work: Low cost medical, vision, and dental insurance with health club membership Life insurance and Accidental Death and Dismemberment fully paid for by organization Long Term Disability fully paid for by organization Paid Time Off - 24 days in first year of employment Catastrophic Sick Time accrual 7 Paid holidays Health Care and Dependent Care Flexible Spending Accounts 401k with employer match Student loan forgiveness eligible We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. This organization participates in E-Verify.
    $28k-35k yearly est. 40d ago
  • Sr. Administrative Assistant

    New Mexico Highlands University 3.5company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    The NMHU Facundo Valdez School of Social Work (FVSSW) Center for Excellence in Social Work (Center) is one of six Centers for Excellence in New Mexico established by Gov. Lujan Grisham to provide state-of-the-art research for legislators, state agency stakeholders and communities and culturally grounded professional development for social workers and allied professionals across New Mexico. Located at the FVSSW Albuquerque Center, this dynamic senior-level administrative position provides administrative and basic accounting support to the NMHU FVSSW Center for Excellence in Social Work, its Director and team. The position also collaborates closely with all administrative support positions within the FVSSW and NMHU. Key Duties and Responsibilities: * Establish a positive professional relationship with all students, staff, faculty, and the public; * Provide customer service and administrative support, including but not limited to professionally answering calls and emails, managing Outlook calendar invitations, and purchasing office supplies on behalf of the Center Director and team; * Apply basic principles and skills of accounting to track costs and expenditures, monitor and manage the Center accounts, prepare budget adjustment requests and complete other budget forms and reporting; * Manage electronic and paper submission processes and record keeping associated with p-card purchases and reconciliation, travel requests, graduate assistant requests, and other activities related to the Center's business; * Processing professional services contracts and payments for external stakeholders, faculty and staff; * Learns and masters the following software programs for the completion of the above tasks: Ellucian Banner; Emburse Enterprise; PayCom; Microsoft 365 (Including Teams); Adobe Sign; * Assist in planning events, including securing event space rental agreements and purchasing training supplies and incentives; * Represent the Center and FVSSW at community events, including tabling at student and community member recruitment events, and answering questions; * Manage data and information and disseminate continuing education certificates for the Center and its Plaza Professional Development Institute; * Work as a team with all FVSSW administrative and support staff; * May supervise work-study students; * Performs other related duties as assigned. Qualifications Minimum Qualifications: Strong organizational and process tracking skills; Associates Degree or 5 years' profession experience as administrative assistant, coordinator or equivalent position; Minimum of 2 years' professional experience as administrative assistant, coordinator or equivalent position. Preferred Qualifications: Associates Degree in Accounting; Experience working in a University setting; Experience with basic accounting; Experience in using Microsoft Office 365 Suite, Ellucian Banner and Emburse Enterprise. Must be willing to travel within New Mexico two times annually, to work overtime and on weekends rarely, and in the evening 1 to 2 times monthly.
    $34k-42k yearly est. 6d ago
  • Hollister Co. - Assistant Manager, Cottonwood

    Abercrombie & Fitch Co 4.8company rating

    Manager's assistant/administrative assistant job in Albuquerque, NM

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $31k-38k yearly est. 5d ago

Learn more about manager's assistant/administrative assistant jobs

How much does a manager's assistant/administrative assistant earn in Rio Rancho, NM?

The average manager's assistant/administrative assistant in Rio Rancho, NM earns between $22,000 and $68,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.

Average manager's assistant/administrative assistant salary in Rio Rancho, NM

$39,000
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