Manager's assistant/administrative assistant jobs in Saint Peters, MO

Title: Senior Administrative Assistant In Office- Ballwin MO Hours: M-F 7:30am-4:30pm The Senior Administrative Assistant provides critical administrative support to the Executive Leadership Team, ensuring the smooth and efficient operation of the C-suite. This full-time onsite role is based at our Corporate Headquarters in Ballwin, Missouri. The position requires strong organizational skills, professionalism, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. This role reports to the Executive Administrative Assistant within the Office of the Chief Administrative Officer and supports essential executive-level functions including scheduling, document management, office organization, mail distribution, and coordination with internal departments and external vendors. Duties and Responsibilities Executive & Administrative Support * Schedule appointments, meetings, and conferences for Executive Leadership. * Manage executive calendars, resolve scheduling conflicts, and send reminders. * Coordinate travel arrangements including flights, hotels, and transportation. * Draft, proofread, and send correspondence. * Prepare or assist with reports, memos, presentations, and other documents. * Handle confidential information with discretion. * Assist with special projects assigned. Office Operations * Maintain physical and electronic filing systems. * Ensure office space is clean, stocked, and fully functional. * Order storage room and break room supplies via Coupa. * Order coffee and related supplies via Aramark. * Assist employees with conference room reservations and availability. * Show visitors and employees available in hoteling/workspace areas. Mail, Shipping & Document Management * Distribute incoming mail; open and review mail lacking "attention to" details to determine appropriate recipients. * Direct mail to departments based on established guidelines. * Scan and email Legal and Real Estate mail to departmental inboxes (remote teams). * Scan and email urgent drug, product, and medical device recall notices to designated physicians. * Work with PDF documents, including adding signatures and scanning. * Coordinate notarizations as needed. * Manage outbound mail using certified mail, FedEx, and other delivery methods. * Process certified mail and FedEx requests. Visitor, Vendor & Client Interaction * Greet visitors and notify hosts upon arrival. * Notify recipients of package and food deliveries. * Coordinate with vendor arrivals (cleaning crew, pest control, security, landscaping, etc.) and connect them with Facilities. * Create employee badges and assign building access. * Maintain records of visitors and temporary badges. * Create new-hire nameplates for HR. * Know proper procedures and points of contact for handling court subpoenas. Data, Records & Reporting * Maintain accurate records and departmental databases. * Input, update, and maintain data in company systems. * Generate reports as needed. Education, Licensure & Certification Requirements * Notary certification preferred (if applicable, based on organizational needs). * High School Diploma or Equivalent Experience Requirements * Minimum of 5 years of proven experience as an administrative assistant or in a similar role preferred * Experience supporting executives or senior leadership is strongly preferred. * Experience working in a fast-paced office environment. Knowledge, Skills and Abilities Requirements * Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) or similar software. * Highly organized with strong multitasking and prioritization abilities. * Strong verbal, written, and listening communication skills. * Ability to maintain strict confidentiality and handle sensitive information. * Strong interpersonal skills and professional ethics. * Analytical, proactive, and able to exercise sound judgment. * Ability to work independently and collaboratively across multiple departments. * Ability to build productive relationships with executives, vendors, and staff. Location/Work Environment: For on-site team members, work takes place in a normal office/clinical environment. Travel to other locations may be necessary to fulfill the essential duties and responsibilities of the job. Thus, those needing to travel for work must have access to dependable transportation, and their driving record must meet company liability carrier standards. If you need assistance with this application, please contact ************** Please do not contact the office directly - only resumes submitted through this website will be considered EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please do not contact the office directly - only resumes submitted through this website will be considered NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Job DescriptionLafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities: Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications. Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities. Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking. HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping. Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution. Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture. What We're Looking For: Experienced EA: 5-10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments. Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion. Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure. Proactive & Anticipatory: Stays “five steps ahead,” anticipates needs before being asked, and exercises strong judgment and initiative. Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems. Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally. Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture. On-Site Commitment: Must be fully on campus Monday-Friday, 8:00 AM-5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR 5JapUSqHTN

Job Description Management Contract Support Specialist (Supervisory Role) Remote (with limited travel to VA sites as required) Serve as the senior leader overseeing a team of acquisition professionals supporting VA contracting offices. Responsibilities · Oversee day-to-day operations and performance of contract support teams. · Manage hiring, onboarding, evaluations, and offboarding. · Serve as primary liaison with VA CORs and Contracting Officers. · Ensure quality assurance, compliance with FAR/VAAR, and timely task execution. · Provide leadership and training to acquisition staff. · Conduct complex contract reviews, policy interpretation, and process improvement. · Ensure contractor performance meets all PWS and task order metrics. Minimum Qualifications · Bachelor's degree or 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management. · Minimum of five (5) years in federal acquisition support and three (3) years managing procurement teams. · FAC-C or DAWIA Level III certification preferred. · Strong leadership, analytical, and communication skills. · Favorable background investigation and PIV issuance · U.S. Citizen

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

Responsibilities is Contingent Upon Contract Award** Peraton is seeking a Contracts Administrator to support the Cyber Mission Sector. In this role, the Contracts Administrator will play a key part in managing a wide range of contract types while ensuring compliance with Government and defense industry contracting requirements. The position is responsible for full life-cycle (cradle-to-grave) contract administration, from pre-award to closeout, including subcontracts issued to Peraton by prime contractors as well as government-issued contracts. This role will provide direct support to project teams by guiding them through contract management processes, negotiations, and compliance, while also driving process improvements and optimization. The role may also include oversight and administration of Other Transaction Agreements (OTAs), ensuring compliance while enabling flexibility and innovation in acquisition strategies. Manage a diverse portfolio of contracts and subcontracts, ensuring compliance, accurate invoicing, and budget monitoring to prevent cost overruns. Ensure adherence to government contracting regulations, across all projects, providing guidance to maintain compliance. Collaborate with Project Managers to address contractual obligations and resolve challenges efficiently. Oversee the full contract lifecycle, from initiation to closeout, ensuring smooth transitions and successful contract completions. Support cost proposal development for new business and pre-award activities. Build strong customer relationships through regular communication, fostering collaboration and timely resolution of issues. Draft, review, and negotiate agreements, including Teaming Agreements, Non-Disclosure Agreements (NDAs) Memorandums of Understanding (MOUs), and other business agreements. Thrive in a dynamic, cross-functional environment by working with diverse teams to address complex challenges and deliver innovative solutions. Promote operational efficiency by applying sound business practices and driving process improvements. Ensure compliance with company policies, procedures, and regulatory requirements. Utilize strong interpersonal, written, and verbal communication skills to collaborate with internal teams and external stakeholders. Qualifications USA Citizenship required Current Top Secret security clearance required. Bachelor's degree in business or related field, plus a minimum of 2 years of relevant experience. 6+ years of relevant experience may be considered in lieu of degree. Proven success supporting Requests for Proposals (RFPs), including drafting responses, participating in proposal reviews, conducting pre-award meetings, negotiating terms, and finalizing contracts. Background managing Government Contracts and Subcontracts with industry partners under FAR, DFAR, and other agency regulations. Skilled in preparing, maintaining, retrieving, and communicating documentation to support corporate and contract management requirements. Experience in resolving outstanding issues, issuing final modifications/invoices, and coordinating contractor performance evaluations. Strong ability to collaborate across internal and external teams, representing the project team as needed. Proficiency in reviewing, editing, and negotiating a variety of agreements, including Teaming and NDAs. Familiarity is U.S. Government contracts performed overseas (OCONUS), including compliance considerations and unique contractual requirements. Position is on-site, located at Scott Air Force Base, Illinois. Desired Qualifications Proficiency in creating and maintaining Excel spreadsheets and other Microsoft Office tools. Basic or higher-level knowledge of Artificial Intelligence (AI) Tools. Experience with Contract Lifecycle Management (CLM) systems such as UNISON. Strong organizational and computer skills; able to work independently as a self-starter Experience with Deltek (preferred but not required). Solid understanding of contract types, terms, and conditions. Ability to interpret, implement, and follow established policies and procedures. Excellent written and verbal communication skills. Proven ability to self-motivate and thrive in a collaborative team environment National Contract Management Association (NCMA) Certification(s) highly desirable Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies . Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage the CEO's schedule, travel, and communications. Attend and take notes in executive meetings; distributing materials as needed. Coordinate office supplies, office lunches, and manage mail. Greet visitors, assist at the reception desk, and support other executives as needed. Prepare and organize reports, presentations, and documents. Performs other duties as assigned. Required Skills/Abilities Ability to act with integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills. Proficiency in Microsoft Office Suite and related office software. Strong organizational, time-management, and multitasking skills. Professional, approachable demeanor. Strong analytical and problem-solving skills. Required Qualifications A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office . The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/ shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

Job Description About the Role Are you looking for more than just a job - a place where your contributions make a real impact, and your success is shared with your team? At Cogent, Inc. an employee-owned company, we're proud to offer exactly that. We are seeking a highly organized and adaptable Service Manager Administrative Assistant to provide comprehensive administrative support to our Service Manager and the broader service team. Our organization serves both industrial and municipal clients, specializing in sales, service, and fabrication of pumps, rotating equipment, control systems, and custom assemblies. We deliver both in-house and field services. Key Responsibilities: Customer & Project Support: Assist with preparation, service scheduling, tracking, and filing of service work orders, repair quotes, service reports, and customer documentation Support scheduling and dispatching field technicians and shop resources for service projects Communicate with customers regarding service scheduling, documentation, and follow-up Help track project progress, service metrics, and warranty claims Coordinate procurement and logistics for service materials, parts, and supplies Maintain organized digital and physical records for all service-related activities Internal & Facilities Support: Support and assist with weekly technician timesheets and expense reports Support facilities maintenance tracking and coordination with internal stakeholders and vendors Help organize and maintain shared workspaces, inventory areas, and administrative supplies Assist with internal reporting, tracking job costing, and supporting safety compliance records Prepare internal communications, meeting agendas, and other documentation as needed Skills & Qualifications Required: High school diploma or equivalent required; Associate degree or vocational/technical background a plus 2+ years administrative experience in a service, technical, or industrial environment Familiarity with work order or service management systems Proficiency with Microsoft Office (Word, Excel, Outlook); strong spreadsheet skills a plus Excellent organizational, communication, and multitasking abilities Ability to work independently while coordinating across departments Comfortable working in both office and industrial shop settings Preferred: Experience supporting teams working with pumps, motors, controls, or mechanical systems Knowledge of job costing or basic accounting principles Familiarity with industrial/MRO vendors and parts ordering processes Exposure to municipal bidding, invoicing, or service documentation requirements Why Work With Us? At Cogent, you're not just an employee-you're an owner. Our people make the difference; our shared values define us as a team and bring our vision to life. Together, our team of employee-owners is committed to helping build healthy and prosperous communities through creatively engineered solutions for our customers. We are a growing Midwest company that provides fluid processing solutions serving the local Industrial, Municipal, Commercial Building Trades, Oil and Gas markets through our family of trusted brands. We Offer Employee Ownership (ESOP) 401(k) with Company Match Profit Sharing Medical, Dental, Vision & Life Insurance Generous PTO, Paid Holidays & Volunteer Time Off Career Development & Advancement Opportunities A Culture That Values Innovation, Collaboration, and Respect Make Your Mark with Cogent This is more than just an Administrative role-It's a chance to work in a company where your efforts are recognized, your voice is valued, and your professional growth is supported. As an employee-owner, you'll be part of a collaborative team that celebrates innovation, accountability, and shared success. Apply today and help us build something exceptional-together!

Part-time Description About PALM Health At PALM Health, we are dedicated to providing personalized, integrative care that empowers individuals to transform their health and well-being. Our team of physicians, nurses, and wellness professionals works collaboratively to deliver exceptional service in a supportive, patient-centered environment. Position Summary The Clinical Intake and Administrative Assistant plays a vital role in ensuring smooth patient flow and an exceptional experience in our medical practice. This role combines both clinical and administrative responsibilities, supporting patients and providers alike. By coordinating same-day scheduling, managing appointment logistics, and maintaining best practices in registration and scheduling, this position directly impacts the efficiency and quality of care delivered. We are looking for someone to work Monday to Friday, 12pm to 5pm. Requirements What You'll Do Coordinate same-day scheduling and daily appointment flow. Perform Medical Assistant tasks: rooming, point-of-care testing, scheduling, and documentation. Support reception processes including registration and patient intake. Work closely with physicians, nurses, and reception staff to deliver excellent patient care. What We're Looking For Experience in a healthcare or medical office setting preferred. Medical Assistant certification or relevant training strongly desired. Strong communication, organizational, and multitasking skills. Compassionate, professional, and team-oriented. Why PALM Health? Collaborative, supportive team culture. Meaningful work helping patients improve their health and well-being. Opportunities to grow and develop in an innovative healthcare environment.

Under the direction of the Vice President for Institutional Advancement, the Executive Assistant to the Vice President for Institutional Advancement & Harris-Stowe Foundation provides high-level, confidential administrative support, ensuring efficiency and effectiveness in daily operations for both the Advancement Office and the Harris-Stowe Foundation. This position requires initiative, sound judgment, strong organizational skills, and the ability to interact professionally with donors, trustees, university leadership, faculty, staff, and students. Primary Responsibilities Manage and prioritize the VP's calendar, scheduling complex meetings and coordinating logistics for internal/external advancement and Foundation events. Prepare and edit correspondence, reports, meeting agendas, presentations, and board materials for both the Advancement Office and the Harris-Stowe Foundation, exercising high-level discretion. Organize and facilitate office and Foundation meetings, track follow-up tasks, and maintain thorough records, including board and committee minutes. Coordinate VP's travel and expense processing, planning and reconciling credit card activity. Oversee budget monitoring for the Advancement Office and Foundation activities, including reimbursement, purchasing, and finance reports. Support planning and logistics of donor, alumni, and board stewardship events for both the University and the Foundation. Maintain office files, digital records, and Raiser's Edge and NXT database for Advancement and Foundation operations. Interact professionally with donors, trustees, alumni, staff, faculty, and students; answer inquiries and make referrals using university policies and procedures. Supervise interns and student workers, ensuring proper cross-training and backup coverage. Assist with onboarding new Advancement and Foundation staff members and contribute to a positive, team-oriented office culture. Perform additional duties as assigned to advance institutional objectives. Ability to work evenings and weekends as needed; some travel required. Qualifications Associate degree in business, communications, or relevant discipline preferred. Minimum of two years' administrative experience; experience in advancement or nonprofit/Foundation operations preferred. Proven proficiency in office software (Microsoft Office, Outlook, database management). Outstanding verbal, written, and interpersonal communication skills. Experience with calendar management, budgeting, and confidential information handling. Professionalism, attention to detail, and independent judgment required. EOE Statement Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Job Information Job Title Operations Group Administrative Assistant Reports To Admin Team Lead Location St. Louis, MO Number of Direct Reports 0 About Murphy Company Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

We are dedicated to providing exceptional care to every patient, every time. St. Luke's Hospital is a value-driven award-winning health system that has been nationally recognized for its unmatched service and quality of patient care. Using talents and resources responsibly, we provide high quality, safe care with compassion, professional excellence, and respect for each other and those we serve. Committed to values of human dignity, compassion, justice, excellence, and stewardship St. Luke's Hospital for over a decade has been recognized for “Outstanding Patient Experience” by HealthGrades. Position Summary: The Administrative Executive Assistant provides administrative and secretarial support to the Chief People Officer and Chief Strategy Officer. The Administrative Executive Assistant is able to work independently, using own judgment and Initiative, to determine appropriate action on both routine and non-routine situations. Ensures St. Luke's Values are reflected in all aspects of operations. Education, Experience, & Licensing Requirements: Education: High school diploma or equivalent required. Experience: Minimum of two years' executive secretarial level experience . Benefits for a Better You: Day one benefits package Pension Plan & 401K Competitive compensation FSA & HSA options PTO programs available Education Assistance Why You Belong Here: You matter. We could not achieve our mission daily without the hands of our team. Our culture and compassion for our patients and team is a distinct reflection of our dynamic workforce. Each team member is focused on being part of something much bigger than themselves. Join our St. Luke's family to be a part of making life better for our patients, their families, and one another.

Job Description Entry-Level IT & Administrative Support Associate Work Environment: Supportive • Collaborative • Growth-Oriented Are you looking to start your career in IT while also gaining valuable administrative experience? Our family-owned and operated car dealership is searching for a dependable, detail-oriented team member to join us in a hybrid support role. We pride ourselves on maintaining a welcoming, close-knit workplace where every employee has room to learn and grow. What You'll Do In this dual IT/administrative position, you will play an important role in keeping our daily operations running smoothly. Responsibilities include: IT Support (Entry Level) Assist employees with basic technical issues and routine troubleshooting Handle simple equipment malfunctions (printers, workstations, phones, etc.) Manage toner changes and help maintain supply levels Support password resets and basic account access questions Help track and update inventory for equipment and IT materials Respond to general IT requests and escalate when needed Administrative Support Assist with day-to-day office tasks and clerical duties Help maintain organized records and files Provide friendly, professional support to staff and customers Contribute to the smooth flow of office operations What We're Looking For A motivated self-starter with strong communication skills Basic comfort with computers and willingness to learn new systems Someone who is reliable, organized, and enjoys helping others A team player who is eager to grow in both IT and administrative areas No prior IT experience required-just a positive attitude and readiness to learn! What You'll Bring: * High school diploma or equivalent * Strong communication skills to relay customer needs to management and sales teams * A professional appearance and a customer-service mindset * A valid driver's license with an insurable driving record * Ability to pass pre-employment screenings (drug test & background check) * Basic Microsoft Office experience (a plus, but not required) Why Join Us? Warm, supportive, family-run work environment Hands-on experience across IT and administrative fields Opportunity to grow your skills and career Work with a team that values your contributions and encourages development If you're excited to start building your professional path in a place where people truly care, we'd love to hear from you! Apply today and take your first step toward a rewarding career with us.

Business Assistant (Part-Time) If you are looking to make a real, immediate impact on the world, then join the nation's largest professional pro-life sidewalk counseling organization - Coalition Life. We are seeking a prayerful, detail-oriented, and mission-driven individual to serve as a Business Assistant. The Business Assistant plays a vital role in supporting Coalition Life's business operations, donor services, and administrative functions. Working closely with leadership, this position ensures that financial processes, contracts, compliance matters, and donor services are executed with accuracy and professionalism. The Business Assistant assists with donation processing, tax credit administration, financial tracking, onboarding and training, and general business operations. This role is ideal for a proactive, organized individual who thrives in a mission-driven, collaborative environment. Key Responsibilities Pray daily for the mission of Coalition Life. Assist with processing and acknowledgment of donations. Review, maintain, contracts as directed. Assist with tracking and processing tax credits. Support financial operations in QuickBooks, including categorizing and matching transactions, reconciling accounts, and attaching receipts. Assist with onboarding and orientation for new employees. Assist with maintaining organizational policies and procedures. Prepare and manage business documents, including statements, invoices, and formal letters. Provide administrative support with paperwork and other business-related matters. Answer incoming calls and respond to donor questions and concerns within 24 hours. Benefits Competitive pay Flexible schedule Paid Time off Retirement plans Working alongside other pro-life heroes Requirements Highschool diploma, associate's degree OR 2 years of experience in related field. Strong commitment to the mission and values of Coalition Life. Nonprofit experience is a plus Highly organized, detail-oriented, and able to manage multiple priorities. Experience with QuickBooks or similar accounting software preferred. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information with discretion. Prior experience in business administration, or finance. Salary Description $15.50 - $17.00 per hour

St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies . Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage the CEO's schedule, travel, and communications. Attend and take notes in executive meetings; distributing materials as needed. Coordinate office supplies, office lunches, and manage mail. Greet visitors, assist at the reception desk, and support other executives as needed. Prepare and organize reports, presentations, and documents. Performs other duties as assigned. Required Skills/Abilities Ability to act with integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills. Proficiency in Microsoft Office Suite and related office software. Strong organizational, time-management, and multitasking skills. Professional, approachable demeanor. Strong analytical and problem-solving skills. Required Qualifications A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office . The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/ shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

At PALM Health, we are dedicated to providing personalized, integrative care that empowers individuals to transform their health and well-being. Our team of physicians, nurses, and wellness professionals works collaboratively to deliver exceptional service in a supportive, patient-centered environment. Position Summary The Clinical Intake and Administrative Assistant plays a vital role in ensuring smooth patient flow and an exceptional experience in our medical practice. This role combines both clinical and administrative responsibilities, supporting patients and providers alike. By coordinating same-day scheduling, managing appointment logistics, and maintaining best practices in registration and scheduling, this position directly impacts the efficiency and quality of care delivered. We are looking for someone to work Monday to Friday, 12pm to 5pm. Requirements:What You'll Do Coordinate same-day scheduling and daily appointment flow. Perform Medical Assistant tasks: rooming, point-of-care testing, scheduling, and documentation. Support reception processes including registration and patient intake. Work closely with physicians, nurses, and reception staff to deliver excellent patient care. What We're Looking For Experience in a healthcare or medical office setting preferred. Medical Assistant certification or relevant training strongly desired. Strong communication, organizational, and multitasking skills. Compassionate, professional, and team-oriented. Why PALM Health? Collaborative, supportive team culture. Meaningful work helping patients improve their health and well-being. Opportunities to grow and develop in an innovative healthcare environment.

Job Description St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance