Manager's assistant/administrative assistant jobs in San Marcos, TX

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 3 to 4 HR executives. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will authoritatively handle schedules, communications, and logistics, while also contributing to team culture, onboarding, and financial oversight. Responsibilities include coordinating meetings, drafting communications, maintaining confidential records, and ensuring efficient information flow to support executive goals and HR operations. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position will be based in our San Antonio, TX office location. Relocation assistance is not available for this position. What you'll do: Comprehensive Administrative Support: Handles schedules, emails, call routing, and ensures appropriate record retention for assigned Executive Management Group (EMG) members within HR. Coordinates activities and facilitates timely information flow to and from EMGs. Strategic Prioritization and Time Management: Collaborates with EMGs to understand and prioritize daily activities, meeting deadlines, and achieving goals. Identifies critical items (meetings, emails, people, data) requiring prioritization and effectively manages executive time by offering constructive challenge. Communication and Presentation Support: Prepares and updates presentations, ensuring accuracy and compliance with relevant standards. Drafts internal communications and other materials on behalf of leaders for various audiences, including department leaders, employees, and stakeholders. Prepares correspondence as requested, treating all information with the highest level of confidentiality. Information Dissemination and Awareness: Maintains awareness of applicable intranet pages, messaging channels, and other information platforms. Proactively disseminates reminders to leaders and employees for critical deadlines, such as check-in completions or training requirements. Meeting Coordination and Management: Monitors executive calendars to coordinate meetings, ensuring alignment on all aspects. Creates agendas, takes minutes, documents action items, manages attendees, and delegates tasks, ensuring all meetings have a clear purpose. Coordinates meeting logistics, including scheduling, planners, dates, and secures content for presentations. Team Culture and Employee Experience: Understands the importance of team culture and prioritizes employee connection points like 1:1s, staff meetings, and skip levels. Creates positive employee experiences through coordinated efforts. Onboarding and Transition Support: Partners with hiring managers to enhance the employee experience by proactively planning and onboarding new EMGs or team members. Develops effective transition plans to minimize negative impacts on the incoming executive-to-assistant relationship. Updates organizational charts and distribution lists promptly following employee hires or exits. Resource Provision and Logistics: Ensures new hires have access to necessary resources and knowledge of department operations. Coordinates desk/seating logistics and may provide oversight for on-site events. Financial Management: Handles travel and expense reporting in a timely manner. Oversees team budgets and confirms adherence to individual budget plans by people leaders. Maintains an inventory of office supplies with an expense-management focus. Document Management and Reporting: Maintains a systematic filing system for key documents and generates reports as requested by assigned EMGs. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience providing administrative support to executives or leadership teams. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $63,590.00 - $121,530.00. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This position ensures that applicable bank lending policies and practices, as well as state and federal regulations are being followed. Principal Duties and Responsibilities Oversees the development and maintenance of loan and credit files. Prepares various loan documents for loan officers ensuring completeness, accuracy, and timeliness. Provides clerical and customer service support to the bank lobby. Processes and follows up on new and renewal documents, processes renewals on real estate files. Prepares packets that include plans/cost breakdown for the appraisal department. Prepares the loan set up sheet. Processes and closes loan documents in person with customer. Processes loans from approval to closing. Sends out new and renewal documents; sends certified mail. Obtains signatures for approvals of various exceptions. Order loan documents through commercial attorney. Orders Title Commitments, Flood Certificates, Appraisals, Title Binder Extensions, UCC searches and Credit Reports Approves HUD's for closing, requests Plans and Cost Breakdown sheets for interims. Processes customer requests or inquiries including loan draws or transfers. Reviews and approves documents before they are sent to close, checks on pending loans for Title Commitment and Appraisals. Prepares additional security agreements for collateralized loans; prepares HMDA on applicable loans. Prepares drafting instructions or sends off cashier's check for vehicle loans. Places Red Flag verifications on all new loans. Sends out denial and withdrawal letters, as necessary. Communicates loan status with the Loan Origination Department, Compliance Department, Loan Officers, and Customers. In dept knowledge of bank products, services, policies, and procedures to successfully assist customers in all aspect of the new account and teller functions. Perform teller duties including cash, check and deposit transactions, wire transfers, loan payments, Cashier's Checks, and balancing cash drawers. Knowledge of both customer and business account opening along with the ability to recommend and cross sell products and services. Perform audit and vault duties as needed. Performs duties in compliance with applicable laws and regulations. Maintains the security and confidentiality of pertinent information and records. Maintains current and up-to-date knowledge and continues professional development through training as applicable. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Education and Experience Required Associates Degree or equivalent education and experience required. Five years of job-related experience required, preferably in the financial industry. Skills and Abilities Required Job Knowledge/Technical Knowledge: Computer (Microsoft Office, Loan Origination Software, Jack Henry, LaserPro), ppdocs.com. Accuracy, attention to details, organizational skills. Analytical skills, problem solving, good time management and excellent follow up skills. Responsive to requests and timely completion of tasks. Strong verbal and written communication with all levels. Strong leadership and decision making. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Susser Bank is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Susser Bank participates in E-Verify.

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to support 4 Senior Directors in our Americas Professional Services organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed. They will maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below. What you'll do: * Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary. * Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international. * Process business expense reimbursement requests, invoices and manage POs. * Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. * Manage staff meeting agendas as well as attend and capture key outcomes and actions. * Coordinate assistance with office space, equipment, software, office-related matters, and events. * Be onsite, in office regularly and able to assist with in person needs and tasks. * Ability to travel occasionally to provide on-site support at team offsite events. * Manage team access to shared databases (SharePoint, OneNote, Wiki). * Regularly collaborate with cross-functional Administrative & Executive Assistants. What is needed: * Bachelor's Degree or equivalent work experience * 5+ years of experience as Administrative Assistant within a high-tech organization * Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. * Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment. * Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy. * Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through. * Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s). * Able to apply the utmost discretion when dealing with sensitive and confidential material. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,200 -- $152,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

Benefits: Competitive salary Dental insurance Employee discounts Flexible schedule Free uniforms Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Come join our team and experience a quality of life that is unmatched by most other restaurant careers! 4-Day workweeks for our salaried managers are the norm! 45 Hour weeks Required Only 4 days a week are required for our Salaried Managers 2 out of 3 days every Weekend are required. Weekends are considered Friday, Saturday and Sunday Salaries are based on a 45 Hour, 4 day work week. Paid Vacation and Sick Days Visit our Careers page at ******************* to learn more about what makes us special! HuHot Mongolian Grill is seeking experienced management candidates to assist our operations teams in (Insert store here). Our salary range for this position is (Salary Range) per year and can be negotiated based on your experience in the industry. “HuHot provides an adventurous, creative and custom dining experience that always puts the guest first. We're never boring, always welcoming, and continuously evolving the right way with great people.” Our brand offers a dining experience like no other and you will be at the center of the action. Whether you are behind the grill or the line, crushing it in the dishpit or helping prepare all of our delicious food, you are joining our team to continue to evolve with us each and every shift! Our guests come to us for our unique flavors that put them in control of their own adventure. Our great team of Grill cooks prepare your meal in front of you on our round flat top grill. Our guests can choose from a variety of premium meats, seafood, homemade noodles, fresh cut vegetables and 26 sauces to meet anyone's flavor palate. Position requirements are as follows, but not limited to: Restaurant experience is required & recent restaurant management preferred Must have or be able to get a liquor license Must have reliable transportation & means of communication Ability to withstand 10+ hours a day on your feet Ability to lift or carry up-to 50 lbs, though this is a rare occasion Must have open availability, including nights & weekends. We are closed Thanksgiving and Christmas Day 70% of a managers day is spent working with all staff and ability to perform all functions of each position to assist where needed in busy times as well as engaging the guests to create a great experience Proficiency in Google Suite is extremely helpful Confidence with web based inventory and scheduling software and Aloha or TOAST a plus! Responsibilities include Assisting in overseeing day to day Restaurant operations Working with the management team to ensure that Labor and Food Cost goals are met Maintaining a safe work environment for both our guests and staff Ensuring Food Safety procedures are being followed at all times Managing shifts, daily decision making, supporting our staff and assisting with scheduling appropriately Ensuring an outstanding dining experience for our guests Assisting in staffing and developing the team Benefits include: Competitive salary range that is negotiable based on experience A paid 6 week training program may be in your home store or another HuHot location depending on your geographic location. Paid Vacation & Sick Days We are closed on Easter, Thanksgiving, Christmas Eve and Christmas Day Medical, Dental & Vision Insurance available Advancement Opportunities to grow within our company nationwide Schedule 10+ Hour Shifts Day Shift Evening Shift Weekend Availability At HuHot, we are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status. Compensation: $45,000.00 - $50,000.00 per week We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. At HuHot, we welcome new employees as family because it's important that each and every person is treated with respect and valued for their contribution. Our team members receive competitive wages and flexible schedules. We recognize hard work and dedication with the commitment to promote from within whenever possible. Since almost every employee has the opportunity to work with our guests, we strive to create a fun and interactive environment that is bound to put a smile on your face. HuHot can be your opportunity at a short-term, part-time job or the start to a life-long career. Join us!

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Description We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers. This position requires a unique mix of sales and customer service skills, plus the ability to manage loan files from beginning to end. Effective communication skills are essential for building relationships that help us to obtain future business. The LP1, an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to “wow” internally and externally daily. If you are detail-oriented, thorough, and can offer top-notch customer service, start your application today! Compensation: $50,000 - $65,000 yearly Responsibilities: Leads: Contact newly received leads within 2 hours (or per LO's requirement) Maintain an 80%+ lead-to-consultation ratio Maintain a 60%+ lead-to-application ratio (or per LO's requirement) Calendar: Appoint 10+ appointments weekly (or per LO's requirement) All appointments must be set professionally and prudently (triage) Confirm 100% of appointments at least 24 hours in advance Database: Events: Coordinate 2+ monthly events (or per LO's requirement) Gifts: Ensure 5+ monthly gifts are sent Snail mail: Manage 500+ mailers monthly Misc: Email Management: Organize emails using Delete, Defer, Do, Delegate Expense Reports: Submit monthly Meet in person with clients, referral partners, act as concierge for appointments, offer snack beverage, etc. Qualifications: High school diploma required 2-3 years experience providing administrative support in a personal assistant role, or similar Real estate experience preferred but not required Strong interpersonal skills and time management skills Used to handling private information and meeting hard deadlines Experience using word processing programs, spreadsheets and Multiple Listing Service Experience with major Loan Origination Systems (Encompass, Calyx Point, etc.) Excellent verbal & written communication skills Must be able to speak, write, and effectively communicate in Spanish with clients and referral partners About Company GFS Home Loans is a residential Mortgage Banker. Since 2001, we've been helping clients secure smart mortgage solutions. At GFS Home Loans we offer custom-fit loan products for every type of borrower. With deep roots in Texas, we've built a reputation for creative financing strategies and a relentless commitment to service. Our team serves a diverse client base, and we specialize in complex deal structures that many other lenders can't seem to handle. We are built on transparency, discipline, efficiency, and results. We run lean, move fast, and stay focused on creating wins for clients and referral partners. Looking to grow the team with professionals who are hungry to learn, eager to perform, and driven by purpose. If you're someone who thrives in a high-performance, high-impact environment. We'd love to connect.

Responsibilities Peraton's Cyber Mission supports the United States Air Force by delivering mission-critical Cyber professionals who defend our nation's security. Our team of experts provides innovative engineering, logistics, sustainment, and customer support to ensure the functionality of network infrastructure, while addressing the most complex cyber operations and national defense challenges. Peraton is seeking a Network Administration, Senior Associate to support our mission to defend and protect our national security. The Network Administration, Senior Associate performs day-to-day administration of network devices to maintain operational stability, security, and connectivity. They monitor performance, apply changes, and assist in troubleshooting to support mission readiness and end-user requirements. Responsibilities may include: The Network Administration, Senior Associate will be responsible for the following, but not limited to: Perform daily monitoring of network devices to verify performance and availability. Apply routine updates, patches, and configuration changes to maintain compliance and stability. Assist with basic configuration of routers, switches, and firewalls. Troubleshoot common connectivity issues for users and escalate complex problems as needed. Maintain accurate network documentation including configuration records and change logs. Monitor security alerts and support the enforcement of access control policies. Qualifications Required Qualifications: Bachelor's degree with 2 years of experience, Master's degree with 0 years of experience, 6 years of experience with no degree US Citizenship and a current active TOP SECRET Clearance with SCI. Must comply with DoD 8140/DCWF Work Role 441 requirements, holding an approved baseline certification and meeting all KSAs related to network monitoring, fault isolation, and performance optimization. Experience supporting network device operations in a production environment. Familiarity with basic networking concepts such as TCP/IP, VLANs, and routing fundamentals. Ability to apply configuration changes, patches, and updates under supervision. Basic troubleshooting skills for diagnosing and resolving connectivity issues. Desired Qualifications: Exposure to enterprise networking equipment from vendors such as Cisco or Juniper. Basic knowledge of IPv6 addressing and migration planning. Understanding of wireless network configuration and troubleshooting. Experience supporting hybrid cloud or virtualized network environments. Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Explore Your Career Possibilities: At Talent101 we take ownership of our customer's direct hire and contract needs and provide them with the brightest talent that are on top of their game and can make a direct impact on our customer's business. We are searching for a Senior Administrative Assistant in Southwest Austin . Responsibilities may include, but are not limited to: Apply excellent judgement as a representative of client in interactions with senior leaders, customers, and global teams Manage executive schedule/calendars and coordinate meeting logistics Make purchases of equipment and supplies and reconcile purchasing card spending Book itineraries for domestic and international travel and submit expense reports Prepare and submit applications for travel visas • Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals Coordinate with facilities for onsite repairs and maintenance Plan and manage travel and logistics for offsite staff meetings when needed Initiate domestic and international shipping requests for direct team Review and approve international shipping requests through SICAT for greater organization Support social events, event planning logistics, and community engagement for local teams as part of the admin team Drive and coordinate quarterly communication town hall meetings and logistics Qualifications - Minimum Requirements: 5+ years as an Executive Administrative Assistant Highly attentive to detail, thorough and thoughtful approach to work Effective at professionally & productively managing interruptions of workflow with poise, remaining flexible & accessible to minimize disruption Capable decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions Collaborative and able to work with a diverse team of professionals Proactive in anticipating needs of executives and resourceful under pressure Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP) Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams Ideal candidates should possess a college degree Applicants must be at least 18 years or older, must be willing to take a drug test and background check as part of the selection process and must have legal authorization to work in the United States. Talent 101 is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to protected characteristics, including race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or age.

Job Description Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with visitors - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Powered by JazzHR ioba VSf4Tl

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry seeking an experienced Administrative Assistant to assist with our Business Lines and Ventures team. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Bilingual in Spanish a plus. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Under general supervision, the Administrative Support Associate performs general administrative support tasks that assists the department in achieving operational goals and objectives. Posted pay range is the starting salary. Pay rate offered is based on experience. Examples of Duties * Greets internal and external visitors, answers phone/emails/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail. * Scans and or files documents; maintains documents and files. * Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow. * Maintains, orders, and organizes supplies and materials. * Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars; may coordinate travel for department and/or division. * Provides basic technical support; submits Information Technology and Facility work tickets for assigned area. * Drafts letters, memos, forms, general correspondence, and presentations using appropriate software. * Compiles and prepares a variety of reports. * May maintain content and update webpages for assigned area; maintains data in online databases. Experience and Training * High School diploma or equivalent * Two (2) years of clerical or administrative support experience. College credit may be substituted for experience on a year per year basis. Certificates and Licenses Required * Demonstrated knowledge of modern office software (i.e., Microsoftt SharePoint, Teams, Word, Excel, Outlook)

Job DescriptionKey Personnel is seeking an Administrative Associate in the Austin, TX area.Job Title: Administrative Associate Hours: Monday - Friday 8am - 5pm Pay Range: $18/hr Long term temp - 1 year Administrative Associate Job SummaryProvide administrative and clerical support within an assigned department, plant, or regional office. Responsible for preparing reports, maintaining records, and supporting overall business operations through accurate and efficient administrative processes. Essential Duties & Responsibilities Perform administrative and clerical tasks under supervision, following standard procedures. Prepare and edit documents, reports, spreadsheets, and presentations. Maintain filing systems, calendars, and departmental records. Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other company systems. Communicate effectively with team members, management, and customers. Assist other team members as needed to maintain departmental productivity. Respond to customer inquiries and route questions appropriately. Demonstrate initiative by learning departmental functions and handling assignments beyond routine duties. Apply strong attention to detail to ensure accuracy in all documentation. Work in a fast-paced environment with shifting priorities. Administrative Associate Teamwork & Customer Service Responsibilities Exchange documents with courts, administrative agencies, and opposing parties (includes local travel within a 5-block radius or using a company vehicle for longer distances). Serve materials to multiple parties via hand-delivery, courier, USPS, overnight shipping, or email. Maintain accurate filing systems for all distributed materials. Coordinate large mailings (1,000+ recipients) efficiently and accurately. Exhibit professionalism when interacting with judges, attorneys, and other stakeholders. Administrative Associate Technical & Software Skills Required: Microsoft Word and Excel proficiency (minimum typing speed: 60 wpm). Strong organizational, analytical, and problem-solving skills. Excellent written and verbal communication. Preferred: Adobe Acrobat (document labeling and editing). Mail merges using Excel and Stamps.com, FedEx, or similar platforms. Experience with large-scale mailing/shipping operations. Administrative Associate Qualifications High school diploma or GED required. Minimum 1 year of administrative experience. Proven ability to handle confidential information and maintain accuracy. Ability to adapt to changing priorities in a team-driven environment. Strong customer service orientation and interpersonal skills. Key Personnel Benefits:While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!For additional job openings, visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.

Notes to applicants: Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role. Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer. Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply. The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request. Job Description: This position will be responsible for a variety of administrative duties working with the US Administrative team to support the Global Client Group. Responsibilities: Create and process expense reports Book conference rooms, organize meetings Coordinate domestic travel arrangements Assist with planning internal and external meetings and events and act as a company representative Fulfill all collateral requests via Mimeo, in house binding, or warehouse orders for presentation decks or Dimensional marketing materials Participate in several weekly rotational duties that support all Global Client Group Channels (i.e., Dimensional client site access) Various administrative tasks and projects as assigned Skills and Qualifications: Able to bring positive energy to all situations and interactions Strong communication skills, both verbal and written Strong organizational skills and an unwavering attention to detail Able to work well in a team-oriented environment Self-starter who can juggle multiple tasks at once through effective time management Can identify needs proactively and offer solutions Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) Bachelor's degree and some administrative experience preferred Experience with online expense reporting tools; Concur is preferred Experience planning meetings and events CRM experience a plus, specifically Microsoft Dynamics Familiarity with Microsoft SharePoint a plus Familiarity with investment advisory or mutual fund operations a plus #LI-Hybrid Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth. It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.