Manager's assistant/administrative assistant jobs in Smyrna, GA - 178 jobs

Company Information LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, “to substitute for.” When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. We are a Jackson Healthcare company, and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities. Job Profile Summary The Executive Administrative Assistant III is responsible for providing administrative support to department executives and senior leadership team members, specifically for People Operations (HR, Talent Acquisition, Learning & Development, and Associate Engagement). This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant handles executives' requests and queries appropriately. They direct telephone calls, emails and prepares documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives. Provides executive-level support, including strategic initiative management, travel, and project oversight. Proactively resolves issues and works independently. Calendar and Communication Management Administrative Support - 40% Calendar and Schedule Management: Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements to optimize time. Above average skills with managing calendaring for assigned executives include scheduling meetings and coordinating with other executive assistants and associates; communication and coordinating meeting locations/rooms, times, dates, etc. Ability to handle remote, hybrid, and in person meeting arrangements including videoconferencing. Ability to anticipate and resolve meeting conflicts, block schedules, allow for travel time, etc. Not just scheduling meetings. Help to prepare executives for meetings and interviews. Coordinating interviews. Communication Management: Act as the primary point of contact, screening and directing calls, emails, and other correspondence. Draft and edit professional communications on behalf of the executive. Ensures meeting set-up is prepared prior to the event (room booked and set-up, refreshments, etc.). Would also need help set up and do logistics for training classes or new hire orientation, etc. May be required to draft and edit professional communications on behalf of the executives. Corporate Projects and Initiatives - 25% Assists with the execution of corporate strategic projects and strategic initiatives at the company level and at the division level including maintaining and tracking strategic scorecard projects, business plans, and team updates. Tracks progress and assist with strategic scorecard updates if needed. Reporting - 25% Has above average skills when it comes to creating PowerPoint presentations, slide decks, and the ability to be creative and manage complex, and sometimes confidential data. Creates, maintains, and analyzes financial and statistical data through Excel spreadsheets; assembles internal reports submitted to management and committees. Processing payments through Workday for monthly, quarterly MBO's for associates. Electronic Document and Data Management: Prepare and edit documents, presentations, and reports. Conduct research and can compile and analyze data to support decision-making processes. Expense Reporting: Prepare and submit expense reports and assist with managing office budgets if needed. These would be processed electronically through Workday. Executive Administrative Support - 20% Travel and Logistics: Handle all aspects of executive travel, including booking flights, accommodation, and transportation, and preparing itineraries, scheduling dinners, events, meetings for EVP and other executives they support. Serves as the liaison between executives and internal travel team regarding corporate travel. Liaison and Support: Serve as a liaison between the executives, Sr. Leadership, the Executive Team, other Executive Administrative Assistants and other staff, internal associates, and external partners to facilitate communication and collaboration. Schedules and coordinates team engagement events for People Operations (happy hours, team building, team lunches, holiday events, etc.) This could include reserving transportation, event spaces, research, and execution of the day of events. May also assist with company level events as needed to support Associate Engagement initiatives. Coordinates associate gifting as needed. Additional Job Description May work on special projects or other duties assigned Serve as back-up to other Executive Administrative Assistants as needed Communicates with external vendors and service providers as needed Qualifications - Education, Work Experience, Certifications High School Diploma or equivalent required; bachelor's degree preferred but not required 6+ years of executive administrative assistance experience required Experience supporting multiple C-Suite and V-Suite level executives Knowledge, Skills, and Abilities Highly proficient in Microsoft Suite - primarily Excel, PowerPoint with experience in Outlook, and Microsoft Teams skills Comfortable with AI tools including Microsoft CoPilot and ChatGPT Ability to build relationships at all levels - internally and externally Strong customer service mindset Strong organizational and time management skills Ability to work with highly sensitive information and maintain confidentiality Ability to work independently but also be a team player with People Operations, and other EA's Continuous improvement mindset - looking for ways to streamline and optimize and improve processes Ability to anticipate needs of Executives they support Strong communication skills - both oral and written Solid critical thinking and problem-solving skills Ability to adhere to and always exhibit the Company Values What's in it for you Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions). Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance). Paid parental leave. Company sponsored 401k plan with company matching. PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure. Tuition reimbursement for continuing education. An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic. EEO Statement We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.

This role will collaborate closely with the outside marketing teams and other internal departments to execute and promote Hyundai's strategic marketing plan and tactics through all media channels - digital and traditional. This person will also be responsible for website project management and administration including content updates, design collaboration with outside web developers, website CRM integration and company store and other related activities. Responsibilities: · This role interacts closely with Sr. Level leaders, dealers, vendors, & external agencies. · Assisting new & existing dealers with marketing collateral that could include new dealer start up kits, accessing the website use of the dealer portal helping order literature and being a liaison between the dealer and the hosting company store. · Processing dealer co-op submissions through the company portal and ensuring that all policies surrounding co-op are updated and circulated annually or with a new dealer trained in the process and procedures. · Constant contact (email ASP) communication with the dealers of all current, future and news on a regular basis. This includes maintaining the company dealer directory twice per year to ensure proper dealer personnel are included in every communication. · Source or supply content from each department to outside marketing firm for monthly newsletter creation and distribution to the dealer network. Collaborate with marketing team members on e-blast content, updates, and communications, plus customer-facing e-blasts. · Assisting National Account Director and Inside Sales Manager on monthly submissions to Sourcewell. · Collaborate with outside firm on Hyundai Material Handling branded items to ensure branded promotional items are available and in stock or with quick availability and utilize current and corporate approved logos and marketing guidelines. · Audit, monitor, and consult directly with dealers to ensure adherence to Hyundai Cooperate Brand Standards (logos, brand marks, colors, etc.) to maximize Hyundai brand promotion and consistent messaging across entire distribution channel. · Assist annually in ensuring all Trade Show activities are coordinated in alliance with outside marketing company to include processing invoices in Docswave for payment and accounted for within annual marketing budget. · Work with Sr. leaders on all arrangements to support dealers' vendors and guests. May include hotel, flight, or travel - transportation all things to make the Hyundai experience world class. · Collaborate closely with other internal departments to make sure the corporate website best represents all departmental and company policies, goals, and priorities. · Will attend trade shows and coordinate training and customer events. · Job will require occasional overnight travel and weekend travel as needed for marketing events and activities. · Since this person reports directly to the COO, the candidate will have to be committed to moving with pace, being able to pivot at times and make good decisions without constant supervision. Skills & Attributes: · Must be proficient in Microsoft Office programs, including Word, Excel, and PowerPoint. · Maturity, flexibility & professional skill sets are a must. · A passionate and positive attitude about marketing a worldwide brand -- ensuring that every impression is exceptional. · Strong people and communication skills are essential. · Previous category experience (Forklift Industry) is a plus. · Previous work with dealer organizations is a plus. · College degree is a requirement. · Graduate degree is a plus. Other duties: Other duties and functions appropriate to the position as assigned by the manager from time to time. Work environment: The work environment is a non-smoking office environment. No heavy lifting required. Mostly sitting with computer and phone usage. Accommodations can be made for employees with disabilities. Travel only on an “as needed” basis. During major marketing and sales events like tradeshows and special meetings it may be required to travel over an extended week and / or work nights and weekends (outside of normal HCEA business hours.)

Provides a variety of administrative and clerical support while maintaining a close and highly responsive relationship with the Vice President and Controller, Assistant Controller, the Director of Finance, 4 Managers (Financial Reporting, Financial Planning, Rates, and Treasury), along with staff. Independently manages the day-to-day operation of the departments professionally. Handles confidential information with discretion and operates with latitude for independent judgment and initiative. Process Departments/Corporate Assignments and participate in special projects as assigned, with minimum detailed guidance. Ensures accuracy, completeness, and timeliness of all correspondence, written materials, and other work products. Participates in weekly check reporting, facilitates meetings, manages various job demands received from staff, and integrates them into the day-to-day workload. Education: Associate Business Degree, Secretarial Degree or Certified Administrative Professional (CAP) rating. Experience: Four (4) years of secretarial experience with administrative responsibilities. At least one (1) year of experience handling confidential or sensitive information. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and SharePoint. Strong verbal and written communication skills, with effective interpersonal abilities. Equivalent Experience: Eight (8) years of secretarial experience with administrative duties may be substituted for the above. Must demonstrate proficiency in Microsoft Office Suite and possess strong communication and interpersonal skills. Licenses, Certifications and/or Registrations: Certified Administrative Professional (CAP) desired. Notary Public Preferred Specialized Skills (e.g., typing, computers, software, tools and equipment use, etc.): Strong working knowledge of SharePoint. Ability to work with minimal supervision, demonstrating independent judgment and initiative. Proven capacity to manage sensitive and confidential information appropriately. Consistently maintains a professional and customer-service-oriented demeanor.

Executive Assistant to VP Economic Development Please note: As per current corporate policy, this position requires you to be in the office @ 75 5th Street, Atlanta, GA a minimum of four (4) days per week (Currently Monday-Thursday) and/or as additionally required . You MUST have a minimum of 5 years of experience working as an Executive Assistant supporting senior level executives. JOB SUMMARY This Executive Assistant position provides support for the Vice President of Economic Development and requires someone with extensive experience in the administrative field supporting an officer in a corporate environment. The most qualified candidates will possess exceptional organizational and decision-making skills, strong working knowledge of computer applications and administrative best practices, and the ability and desire to work through changing priorities with minimal supervision. The Executive Assistant works closely with executive offices across the Southern Company footprint to manage calendar, travel arrangements, and organize team events. This position views significant confidential information and must be able to maintain that confidentiality. JOB REQUIREMENTS + Education: + High School diploma or equivalent + Degree preferred Knowledge, Skills and Abilities: + A minimum of 5 years of experience working as an Executive Assistant supporting senior level executives. + Maintains high level of confidentiality + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings + Experience managing an executive-level calendar and incoming inquiries with minimal direction + Demonstrated experience taking initiative and being a self-starter in day-to-day responsibilities + Ability to professionally represent the office of the VP of Economic Development, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors + Exceptional organizational skills with ability to prioritize, multi-task and proactively prepare for upcoming meetings and events + Experience managing expense accounts and an understanding of budgets + Exceptional communication & listening skills, while demonstrating a high level of attention to detail + Ability to lead, build & maintain relationships with administrative and operations team + Expert-level written and verbal communication skills + Proof reading skills with attention to detail + Strong decision-making ability + Outstanding organizational, prioritization and time management skills + Resourceful, good common sense, strong interpersonal skills, accuracy and initiative + Experience in customer/client relations and building strong, effective working relationships + Ability to work individually and with a team, as needed + Ability to work under general direction, on multiple tasks with demanding timelines + Proficient in Microsoft Word, Excel, PowerPoint, and Adobe + Technology savvy in working with conference calls, video teleconferencing and meeting logistics + Candidate must maintain a sense of urgency and be service oriented Behavioral Attributes: + Must perform daily with a safety -focused attitude + Committed, Superior Performance, "can do" attitude + Candid, honest + Persistent, Positive + Flexible (i.e. able to adapt to changing priorities) + Team Player + Customer Focus + Authenticity and Candor Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit ******************* and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power). Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 16744 Job Category: Administrative & Clerical Job Schedule: Full time Company: Georgia Power

OFF ASST - SR SERV FLINT RVR JOB TITLE: OFFICE ASSISTANT (PART TIME) DEPARTMENT: SENIOR SERVICES/FLINT RIVER MUST MEET MINIMUM REQUIREMENTS: High school diploma or GED; supplemented by two months of related experience. May be required to work 25 hours per week. TYPING SPEED: 35 WPM PREFERRED. (If requested by the department, Typing Test will be administered at a later date. Application will be reviewed and sent to the department if all other minimum qualifications are met.) NATURE OF WORK: The purpose of this classification is to provide routine clerical support to an assigned department and/or program. Work involves assisting callers, customers and/or visitors with general information; receiving and processing routine forms and/or fees; and performing data entry. SOME OF THE ESSENTIAL JOB DUTIES INCLUDE: Answers department telephones; assists callers with questions regarding general information on department programs, services or procedures; refers callers to other staff members as appropriate and taking messages; scheduling appointments; greets visitors and/or customers; provides general information; and/or refers persons to appropriate staff member; receives forms, applications and/or fees; and logging/recording general information such as date received or dollar amount; forwards and/or files as appropriate; issues receipts; performs data entry, which involves referring to completed documents or forms, rather than research and/or calculating information; receives, dates and distributes incoming mail; prepares outgoing mail; receives, storing and delivering documents, office supplies, records, etc.; updates departmental records; stores records and forwarding boxed records to Archives Center; completes the proper documentation to reflect the transfer of boxes records to and from each department; coordinates pick-up and delivery trips of stored records; pulls all records and boxes requested by each department; operates office equipment such as computer, photocopier and fax machine; keeps maintenance records for copiers, typewriters, elevators, time clocks, etc. Incumbent performs other related duties as required. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions. SELECTION PROCEDURE: Selection will be made from a register of eligible applicants that may be established by education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver's license may be required), drug screen, and/or physical examination. TO APPLY: Applications may be submitted on-line at our County Website until position is filled. Clayton County, Georgia is an Equal Opportunity employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 3443 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 215 Posting Start : 09/04/2025 Posting End : 12/31/9999 MINIMUM HOURLY RATE: $15.12

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

NCR Voyix Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail and restaurant industries. NCR Voyix transforms retail stores and restaurant systems with comprehensive, platform-led SaaS and services capabilities. NCR Voyix is headquartered in Atlanta, Georgia, with customers in more than 35 countries across the globe. The Senior Executive Administrative Assistant must have experience supporting executives. This role is expected to support two executives: EVP, Ops & Chief Procurement Officer as well as the CHRO, in all executive administrative tasks in a fast-paced environment. Responsibilities include but not limited to meeting set up and complete calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination of new employee onboarding, updating of organization charts and other corporate lists, handling purchasing requirements per policy as needed and facilitating any facility needs and/or requirements. This role demands exceptional muti-tasking abilities and a firm grasp on MS office suite. Key Areas of Responsibility: + Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings. + Support investor relations team from a scheduling with investors and analysts, assisting with conferences (internal or external) as appropriate. + Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate. + Follows-up on action items with direct reports on behalf of reporting manager as required. + Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports. + Assist in the arrangement of programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. + May provide support and direction to other clerical and administrative support staff. + Maintain up-to-date organization charts. + Assist Organization Vice Presidents/Department Directors as necessary with work assignments. + Responsible for purchasing card account. Basic Requirements & Experience: + 8+ years' experience in an administrative support or similar role required + MUST have 5+ years' experience supporting executives at C-Suite level + Expert knowledge of MS Outlook, Word, PowerPoint, and Excel + Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities + Ability to communicate both orally and in writing in a clear, professional, and pleasant manner + Ability to handle frequent interruptions and changes in priorities + Excellent customer service skills + Associates degree or equivalent in certificates/experience + Strong planning and organizing skills + Ability to perform multiple tasks and make decisions independently + Must be self-motivated and possess the ability to take the initiative to take on and complete assignments/projects that need to be done without being instructed to do so + Ability to work without supervision + Ability to work well with others/pleasant disposition + Ability to work effectively across organizational and functional lines + Must be able to use discretion when dealing with confidential information Offers of employment are conditional upon passage of screening criteria applicable to the job EEO Statement Integrated into our shared values is NCR Voyix's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. NCR Voyix is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at NCR Voyix has an ongoing responsibility to respect and support a globally diverse environment. Statement to Third Party Agencies To ALL recruitment agencies: NCR Voyix only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Voyix employees, or any NCR Voyix facility. NCR Voyix is not responsible for any fees or charges associated with unsolicited resumes "When applying for a job, please make sure to only open emails that you will receive during your application process that come from *************** email domain." Help us run the world's top brands. At NCR Voyix (******************** , we specialize in turning routine transactions into meaningful connections. With a rich history (********************************* of innovation, we've been at the forefront of problem-solving through technology. Operating globally in over 30 countries, we lead in Retail, Restaurant, Digital banking, and Payments. Our solutions optimize banking operations, streamline restaurant services, enhance retail interactions, and foster trust through secure payment systems. We take pride in our strong culture (************************* and a history of providing robust career paths. Come work for a leading technology company where you can grow your career. Join us and be part of revolutionizing transactions across these pivotal industries.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

Reinhardt University is currently accepting applications for an Executive Administrative Assistant for the Provost's Office. Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Provost's Office. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the provost in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems. Minimum Education & Experience Requirements: Bachelor's Degree in Business or related field required 3-5 years of senior administrative experience Computer literate with proficiency in Microsoft Office applications Capacity to communicate with high-level executives, volunteers, and campus constituents in a professional, respectful, and collaborative manner. Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness. Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules. Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts. Ability to manage time effectively and work on multiple complex assignments at one time. Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared. Comfortable working in a demanding, face-paced, and deadline-based environment. Demonstrated ability to work effectively with a team and with many diverse constituents. Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V). Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran's status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation , or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, ************. .

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Math and Informatics Supervisor: Feng Liu Job Title: System Manager Assistant Job Description: Position Summary: System Manager Assistant supports the department by assisting with basic system administration tasks, user support, and routine technical operations. This entry-level role is designed for currently enrolled students with an interest in information technology or computer systems. Training will be provided, and the student will gain hands-on experience working in a professional IT environment. Key Responsibilities: · Assist with monitoring system performance and reporting issues to IT staff. · Help set up, configure, and troubleshoot desktops, printers, and basic network connections. · Perform routine maintenance tasks such as updates, backups, and hardware checks. · Assist with managing user accounts, resetting passwords, and updating access permissions. · Support inventory tracking and organization of IT equipment and supplies. · Provide first-level technical support to staff, faculty, or other students as assigned. · Help document technical procedures and maintain logs of IT activities. · Follow IT policies and maintain data privacy and system security. Qualifications: Enrollment: Must be a currently enrolled student in good academic standing. Preferred Majors: Information Technology, Computer Science, Engineering, or related fields. Skills and Knowledge: · Basic understanding of computer hardware, software, and operating systems. · Familiarity with Microsoft Office and Windows or Mac environments. · Willingness to learn and follow instructions. · Strong organizational and communication skills. Experience: No prior professional experience required; any previous tech-related work or coursework is a plus. Working Conditions: · Part-time on-campus position (typically 10-20 hours per week). · Flexible scheduling to accommodate class schedules. · May involve occasional lifting or moving of equipment (under 25 lbs). · Mostly office/computer lab environment. Pay Rate: $20/hr Scheduled Hours: 15 Start Date: 08/1/2025 End Date: 09/30/2025

Subsidium, Inc. is a global provider of engineering, systems integration, technical, and programmatic services to both Government and Commercial entities. Subsidium provides mission-critical services to Department of Defense (DoD) customers in CONUS, OCONUS, and forward-deployed environments. Our customers demand the innovative, flexible, and mission-focused approach that we deliver. Subsidium is dedicated to helping our customers overcome challenges through creative solutions, particularly the continuing and evolving challenges presented in the transformation of the U.S. military and in the global war on terror. Subsidium and its employees are committed to accomplishing the mission and achieving organizational excellence. Salary: $66,045 - $71,045 Location: Work to be performed at the Regional Office of the Department of Homeland Security (DHS) Federal Protective Service, at 180 Ted Turner Drive, SW - Atlanta, GA 30303. Job Summary: The Administrative Support Assistant provides independent, high-level administrative and clerical support to mission, program, and law enforcement personnel with minimal supervision. This position serves as a key liaison for office services and procedures, managing communications, calendars, meetings, travel coordination, and timekeeping functions. The assistant supports senior staff and management by preparing correspondence, reports, and meeting documentation; coordinating IT service requests; processing mail and records; and maintaining organized filing and automated data systems. The role also involves collecting, verifying, analyzing, and reporting program, budgetary, and operational data; supporting compliance and law enforcement data systems; assisting with special projects; and ensuring accurate, timely dissemination of information. Strong organizational skills, discretion, technical proficiency, and the ability to communicate effectively across all organizational levels are essential to supporting daily operations and regional mission requirements. Responsibilities/Duties: Independently performs administrative and clerical support functions with minimal guidance and supervision. Serves as liaison to answer questions pertaining to office services and procedures. Monitors telephone calls; responds to routine questions; and routes callers to the appropriate staff member(s), as appropriate. Coordinates and maintains work calendars for senior staff and makes notifications of meetings, events and activities requiring their participation. Supports meetings/conference calls prepares and disseminates minutes and coordinates the completion of follow-up action items with appropriate staff members. Coordinates to ensure that key staff members are present at meetings, and brief the participants before meetings occur. Coordinates IT service requests /help desk tickets for new installation, repair, and maintenance of all IT equipment and follows up with the requestor of origin to verify work order completion. Performs administrative timekeeper support functions for Staff that is responsible for WebTA data input; data verification; auditing; payroll processing; coordination for timely submissions; records maintenance; and coordination of password resets, including validating timecards (with the approval of Task Manager or another FPS supervisor), updating profiles, providing reports as requested. Processes, sorts and delivers incoming and outgoing priority and express mail, to appropriate staff members. In addition, prepares packages for courier or express service pick-up. Assists in coordinating SES level travel approval through the Assistant Director for Field Operations; prepares draft Travel Authorizations; and reviews expense reports for accuracy prior to management approval. Prepares and collects data for the development of employee Performance Work Plans, Individual Development Plans; and Performance Evaluations. Coordinates and disseminates instructor requirements to include venue locations and training materials/aids. Establishes and maintains functional filing systems. Receives documentation to monitor and track fund allocations and expenditures. Prepares monthly draft expense reports. Performs and compiles basic analysis of data and generates a variety of reports to upper management. Verifies timely submission and compiles data for recurring reports and deliverables. Initiates special reports, composes routine correspondence, and compiles statistical and budget information, providing communication with all levels of NPPD personnel to gather and convey information. Welcomes guests and customers by greeting them in person or on the telephone, and answers or directs inquiries. Independently completes research. Conducts numerous automated system searches to collect information with minimal information and forward data to higher-level agents or specialists. Maintains contact with investigative personnel concerning oral requests and dispatch reports. Checks defined criteria and appropriate clearances of data files. Reviews case entries prior to processing for appropriate documentation, serial number, and approval by higher-level agents or specialists. Assists with analyzing information to ensure adherence to established requirements for entering data into the law enforcement computer system, and gather, assemble, and analyze facts to draw conclusions and devise solutions. Assists with establishing protocols for incoming data, organize computerized data sets, and retrieves computerized data. Assists with the planning, review, and reporting of data/statistical results of program or project studies. Maintains automated systems of program-specific data to track suspense on items, such as project milestones, progress reports, and etc. Exchanges and develops information, and assists with making recommendations about inconsistent data, such as proposing validation steps for entering and retrieving information from enforcement case files and program materials to boost the accuracy of program reports. Collects program information from technical specialists, entering it into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into standard reporting formats. Coordinates meetings within Branch or District, and the Region, including scheduling conference rooms and the conference line and sending out invites to all participants. Coordinates to ensure that staff members are present at meetings and brief the participants before meetings occur. Performs ESTT coordinator duties, keeping in communication with personnel throughout the region to ensure tasks are completed on time. Creates internal ESTT tasks for Branch or District,, compiling the data gathered from these tasks and creating reports. Performs miscellaneous duties associated with administrative support tasks. Coordinates the use of the Conference Rooms with FPS personnel and/or outside agencies/other stakeholders. As required by Task Manager, assists Law Enforcement and Security Program Manager in the dissemination of completed facility security assessment documents to include downloading of electronic documents; binding packages; shipping to the location of origin; and retaining accountability of released material. As required by the Task Manager, maintains a Regional record file system for the storage of original's prepared by Law Enforcement personnel and Protective Security Officers throughout the Region. As required by the Task Manager, collects information from Inspectors, technical specialists and program managers for input into a variety of electronic information systems; queries required data for transformation into standard reporting format for usage by program managers. As required by the Task Manager, utilizes existing directives, regulations, guidelines and handbooks to assist with the implementation of the National Security Countermeasures Program updates of existing requirements to ensure program compliance. As required by the Task Manager, posts the national countermeasures inventory list and missing 3155 Incident Reports to the Regional RMB SharePoint site for region-wide visibility. As required by the Task Manager, assists in maintaining a current and accurate inventory of security systems, magnetometers and X-ray machines throughout Region 4. As required by the Task Manager, assists in development of unfunded security countermeasure requirements which will be submitted to FPS Headquarters' Acquisition Review Board. As required by the Task Manager, maintains automated systems of program-specific data to track suspense's on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc.: this data is forwarded to higher-level agents or specialists. Drafts special research requests for review. As required by the Task Manager, supports program data collection from technical specialists, entering data into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into draft standard reporting formats. Supports the conduct of unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. Supports analysis of information to ensure adherence to established requirements for entering data into the law enforcement computer systems. Information is gathered, assembled, and analyzed in order to draw conclusions and devise recommended solutions. Supports establishment of protocols for incoming data, organizing computerized data sets, and retrieving computerized data. Supports planning, reviewing, and reporting of data/statistical results of program or project studies Maintains automated systems of program-specific data to track suspense on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, and other program related duties. Provides back-up for Executive Assistant. Collects program information from technical specialists, enters data into a variety of electronic information systems, searches for related information, and retrieves all relevant data; extracts and reviews large volumes of information to arrive at an end product; and consolidates the information into standard reporting formats. Conducts unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. Performs administrative and clerical support functions, rectifies problems, and serves as liaison to Mission Support staff in order to answer questions concerning office supply procurement and office service procedures. Answers phone calls and emails from within the region, responding to procedural questions with personal knowledge of programs (i.e. Concur, WebTA, SharePoint), and coordinates with the appropriate staff members to handle technical inquiries. Provides assistance to Mission Support Branch staff, including the financial management staff, CORs, Regional Property Officer, Regional VCO, Human Capital liaison, etc. Administrative duties include, but will not be limited to, drafting letters, filing, scanning and emailing documents to the appropriate regional or Headquarters staff, compiling/updating reports, etc. Assists the SIP and ABC coordinator with yearly reports, including gathering and compiling information for required reports. Acts as travel coordinator for Mission Support Branch Chief. Acts as office supply coordinator for Mission Support Branch. Qualifications: Must possess practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Must possess knowledge and skill in oral communication and interpersonal skills. Must possess knowledge and skill in written communication. Must possess the ability to coordinate varied administrative projects simultaneously Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card. Education/Certifications: An AA, BS or BA degree is highly preferred, or five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level will in lieu of the degree. Benefits and Perks: Medical / Vision and Dental Plans Holiday and Personal Time Off Pay 401K plan Life Insurance Education and Training Assistance Program (discussed during the on-boarding process) Incentive Plans and Referral Bonuses Employee Assistance Programs Subsidium, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Subsidium, Inc. is a global provider of engineering, systems integration, technical, and programmatic services to both Government and Commercial entities. Subsidium provides mission-critical services to Department of Defense (DoD) customers in CONUS, OCONUS, and forward-deployed environments. Our customers demand the innovative, flexible, and mission-focused approach that we deliver. Subsidium is dedicated to helping our customers overcome challenges through creative solutions, particularly the continuing and evolving challenges presented in the transformation of the U.S. military and in the global war on terror. Subsidium and its employees are committed to accomplishing the mission and achieving organizational excellence. Salary: $66,045 - $71,045 Location: Work to be performed at the Regional Office of the Department of Homeland Security (DHS) Federal Protective Service, at 180 Ted Turner Drive, SW - Atlanta, GA 30303. Job Summary: The Administrative Support Assistant provides independent, high-level administrative and clerical support to mission, program, and law enforcement personnel with minimal supervision. This position serves as a key liaison for office services and procedures, managing communications, calendars, meetings, travel coordination, and timekeeping functions. The assistant supports senior staff and management by preparing correspondence, reports, and meeting documentation; coordinating IT service requests; processing mail and records; and maintaining organized filing and automated data systems. The role also involves collecting, verifying, analyzing, and reporting program, budgetary, and operational data; supporting compliance and law enforcement data systems; assisting with special projects; and ensuring accurate, timely dissemination of information. Strong organizational skills, discretion, technical proficiency, and the ability to communicate effectively across all organizational levels are essential to supporting daily operations and regional mission requirements. Responsibilities/Duties: * Independently performs administrative and clerical support functions with minimal guidance and supervision. * Serves as liaison to answer questions pertaining to office services and procedures. * Monitors telephone calls; responds to routine questions; and routes callers to the appropriate staff member(s), as appropriate. * Coordinates and maintains work calendars for senior staff and makes notifications of meetings, events and activities requiring their participation. * Supports meetings/conference calls prepares and disseminates minutes and coordinates the completion of follow-up action items with appropriate staff members. Coordinates to ensure that key staff members are present at meetings, and brief the participants before meetings occur. * Coordinates IT service requests /help desk tickets for new installation, repair, and maintenance of all IT equipment and follows up with the requestor of origin to verify work order completion. * Performs administrative timekeeper support functions for Staff that is responsible for WebTA data input; data verification; auditing; payroll processing; coordination for timely submissions; records maintenance; and coordination of password resets, including validating timecards (with the approval of Task Manager or another FPS supervisor), updating profiles, providing reports as requested. * Processes, sorts and delivers incoming and outgoing priority and express mail, to appropriate staff members. In addition, prepares packages for courier or express service pick-up. * Assists in coordinating SES level travel approval through the Assistant Director for Field Operations; prepares draft Travel Authorizations; and reviews expense reports for accuracy prior to management approval. * Prepares and collects data for the development of employee Performance Work Plans, Individual Development Plans; and Performance Evaluations. * Coordinates and disseminates instructor requirements to include venue locations and training materials/aids. Establishes and maintains functional filing systems. * Receives documentation to monitor and track fund allocations and expenditures. Prepares monthly draft expense reports. * Performs and compiles basic analysis of data and generates a variety of reports to upper management. Verifies timely submission and compiles data for recurring reports and deliverables. * Initiates special reports, composes routine correspondence, and compiles statistical and budget information, providing communication with all levels of NPPD personnel to gather and convey information. * Welcomes guests and customers by greeting them in person or on the telephone, and answers or directs inquiries. Independently completes research. * Conducts numerous automated system searches to collect information with minimal information and forward data to higher-level agents or specialists. * Maintains contact with investigative personnel concerning oral requests and dispatch reports. Checks defined criteria and appropriate clearances of data files. * Reviews case entries prior to processing for appropriate documentation, serial number, and approval by higher-level agents or specialists. * Assists with analyzing information to ensure adherence to established requirements for entering data into the law enforcement computer system, and gather, assemble, and analyze facts to draw conclusions and devise solutions. * Assists with establishing protocols for incoming data, organize computerized data sets, and retrieves computerized data. * Assists with the planning, review, and reporting of data/statistical results of program or project studies. * Maintains automated systems of program-specific data to track suspense on items, such as project milestones, progress reports, and etc. * Exchanges and develops information, and assists with making recommendations about inconsistent data, such as proposing validation steps for entering and retrieving information from enforcement case files and program materials to boost the accuracy of program reports. * Collects program information from technical specialists, entering it into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into standard reporting formats. * Coordinates meetings within Branch or District, and the Region, including scheduling conference rooms and the conference line and sending out invites to all participants. * Coordinates to ensure that staff members are present at meetings and brief the participants before meetings occur. * Performs ESTT coordinator duties, keeping in communication with personnel throughout the region to ensure tasks are completed on time. * Creates internal ESTT tasks for Branch or District,, compiling the data gathered from these tasks and creating reports. Performs miscellaneous duties associated with administrative support tasks. * Coordinates the use of the Conference Rooms with FPS personnel and/or outside agencies/other stakeholders. * As required by Task Manager, assists Law Enforcement and Security Program Manager in the dissemination of completed facility security assessment documents to include downloading of electronic documents; binding packages; shipping to the location of origin; and retaining accountability of released material. * As required by the Task Manager, maintains a Regional record file system for the storage of original's prepared by Law Enforcement personnel and Protective Security Officers throughout the Region. * As required by the Task Manager, collects information from Inspectors, technical specialists and program managers for input into a variety of electronic information systems; queries required data for transformation into standard reporting format for usage by program managers. * As required by the Task Manager, utilizes existing directives, regulations, guidelines and handbooks to assist with the implementation of the National Security Countermeasures Program updates of existing requirements to ensure program compliance. * As required by the Task Manager, posts the national countermeasures inventory list and missing 3155 Incident Reports to the Regional RMB SharePoint site for region-wide visibility. * As required by the Task Manager, assists in maintaining a current and accurate inventory of security systems, magnetometers and X-ray machines throughout Region 4. * As required by the Task Manager, assists in development of unfunded security countermeasure requirements which will be submitted to FPS Headquarters' Acquisition Review Board. * As required by the Task Manager, maintains automated systems of program-specific data to track suspense's on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc.: this data is forwarded to higher-level agents or specialists. * Drafts special research requests for review. * As required by the Task Manager, supports program data collection from technical specialists, entering data into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into draft standard reporting formats. * Supports the conduct of unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. * Supports analysis of information to ensure adherence to established requirements for entering data into the law enforcement computer systems. Information is gathered, assembled, and analyzed in order to draw conclusions and devise recommended solutions. * Supports establishment of protocols for incoming data, organizing computerized data sets, and retrieving computerized data. * Supports planning, reviewing, and reporting of data/statistical results of program or project studies * Maintains automated systems of program-specific data to track suspense on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, and other program related duties. * Provides back-up for Executive Assistant. * Collects program information from technical specialists, enters data into a variety of electronic information systems, searches for related information, and retrieves all relevant data; extracts and reviews large volumes of information to arrive at an end product; and consolidates the information into standard reporting formats. * Conducts unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. * Performs administrative and clerical support functions, rectifies problems, and serves as liaison to Mission Support staff in order to answer questions concerning office supply procurement and office service procedures. * Answers phone calls and emails from within the region, responding to procedural questions with personal knowledge of programs (i.e. Concur, WebTA, SharePoint), and coordinates with the appropriate staff members to handle technical inquiries. * Provides assistance to Mission Support Branch staff, including the financial management staff, CORs, Regional Property Officer, Regional VCO, Human Capital liaison, etc. Administrative duties include, but will not be limited to, drafting letters, filing, scanning and emailing documents to the appropriate regional or Headquarters staff, compiling/updating reports, etc. * Assists the SIP and ABC coordinator with yearly reports, including gathering and compiling information for required reports. * Acts as travel coordinator for Mission Support Branch Chief. * Acts as office supply coordinator for Mission Support Branch. Qualifications: * Must possess practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels. * Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. * Must possess knowledge and skill in oral communication and interpersonal skills. * Must possess knowledge and skill in written communication. * Must possess the ability to coordinate varied administrative projects simultaneously * Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card. Education/Certifications: * An AA, BS or BA degree is highly preferred, or five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level will in lieu of the degree. Benefits and Perks: * Medical / Vision and Dental Plans * Holiday and Personal Time Off Pay * 401K plan * Life Insurance * Education and Training Assistance Program (discussed during the on-boarding process) * Incentive Plans and Referral Bonuses * Employee Assistance Programs Subsidium, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Our top producing Real Estate team is in search of a driven, energetic, real estate enthusiast who is super-fast paced and a perfectionist. If your mantra in life is "I want it done correctly and done RIGHT NOW", you could be the perfect fit for this role! The selected candidate will exhibit tremendous drive and a compelling interest to succeed. They will also be sufficiently detail-oriented to quality and aesthetics. We don't just fill jobs, we build careers. We expect the best. Not the best you can do, but the best that can be done. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. We are looking for a candidate who has had experience in a similar position, and will train the selected candidate to be THE best of the best. Somebody who proves to be talented will have tons of potential for huge opportunity! Responsibilities: Provide exceptional customer service as the point person for complaints or questions and resolve issues quickly to improve customer retention and referral rates Communicate changes and issues from clients to the rest of the team so they are resolved efficiently Be the point of contact for our customers to help them quickly find solutions Create marketing materials online and in print to draw attention to the brand Continually improve skills via training and online research Create marketing opportunities and events with our customer base in the community to increase company reputation and visibility Manage website, blog sites and social media to improve company recognition Build, implement and manage all systems for customers, database management and back office support to improve productivity Qualifications: Must have a valid Real Estate License Maintain confidentiality when assisting to problem-solve for clients and the team This position requires some evening and weekend work Attention to detail and keen organization skills are needed Experience in the real estate industry is a plus Able to build lasting relationships with clients by providing understanding and effective service to their needs Who We Are Chapman Hall is ranked as a top twenty real estate company in Metro Atlanta that closed over a billion dollars in real estate sales last year. We take pride in our experienced, knowledgeable and creative real estate team. Our Associates' resources and knowledge of the Atlanta Metro area real estate market is vast and unparalleled.

The Events Administrative Associate supports the Producer team at World 50 Group by managing core administrative and team processes, including submitting invoices, reviewing contracts, pulling budget and financial reports, and entering and maintaining data in Salesforce. This role works closely with Finance, Account Management, and Data teams to ensure accurate reporting, smooth contract workflows, and reliable vendor management. This is a full-time role for someone who values efficiency, accuracy, and collaboration. The associate will use Google Suite (including Google Sheets tables and formulas) and emerging GenAI/LLM tools to improve procurement, budgeting, and administrative workflows. Candidates with an MLIS and/or paralegal background who are looking for a more creative, cross-functional environment are encouraged to apply. The role also supports senior Product leaders with targeted research and administrative projects, such as identifying topic-specific conferences and sourcing potential guest contact information. Success in this position requires strong attention to detail, comfort working with data, and the ability to improve processes across multiple systems. The ideal candidate is operationally minded, business-savvy, and motivated to improve systems. They are organized, curious, and capable of supporting the planning and execution of corporate meetings while delivering meaningful impact for both the organization and its members. Responsibilities Oversee and review contracts to ensure alignment with company policies; manage the contract lifecycle, from reviewing external agreements to drafting and executing internal agreements. Process and manage invoices and related business records, ensuring accuracy and timely completion. Maintain and update records within our core systems (Salesforce experience highly valued, Google Suite knowledge, including Google Sheets formulas and tables, required), ensuring high data accuracy and consistency. Pull and analyze simple reports on budget accruals, vendor spending, and financial data to support decision-making. Liaise with external vendors and agencies, managing relationships and ensuring alignment with budget and schedule requirements. Use analytical creativity to solve challenges, proposing innovative solutions and process improvements. Lead project management efforts, coordinating internal stakeholders, meeting deadlines, and overseeing budget spend. Contextualize and apply the impact of global and local events on business audiences to administrative tasks when necessary. Who is this role NOT for? Supply chain, manufacturing, warehouse, or floor operations work. Physical event logistics, onsite event production, or vendor load-in/load-out responsibilities. Highly technical data science, engineering, or software development positions. Customer-facing sales, account management, or client ownership roles Qualifications Education/Experience Minimum of six (6) years in administrative roles, preferably within corporate, business, academic, or government environments. High school diploma or equivalent required. Preferred but not required: experience in project management or work in complex corporate environments, public organizations (such as libraries or higher education institutions), or large non-governmental organizations. Personal Skills Exceptional attention to detail, with the ability to identify and resolve inconsistencies while managing, prioritizing, and completing multiple projects efficiently. Strong analytical skills combined with a creative approach to problem-solving. Proficient in computer and analytical tools, including Salesforce, Google Suite, Microsoft Office, and other operational platforms. Experience with GenAI and LLMs prompt creation is a plus. Demonstrates poise and professionalism under pressure. Strong work ethic with persistence, resourcefulness, and the ability to take ownership of responsibilities, working proactively and independently. Committed to maintaining superior quality and service standards. Skills in Role Assist in developing and implementing procurement processes and procedures to enhance efficiency and effectiveness. Maintain confidentiality of sensitive information related to contracts, finances, and vendor relationships. Prepare and present reports on procurement activities and key performance indicators to management Team Expectations Develop and maintain strong working relationships with internal stakeholders across various departments. Prioritize proactive engagement and consistent communication to ensure seamless, expeditious support for cross-functional partners. Possess excellent interpersonal and communication skills, with the flexibility to adapt to different situations and temperaments. Work effectively with a geographically diverse team in a hybrid/virtual office environment. Third-Party Relations Present confidently and professionally to external agencies and accounts receivable teams. Negotiate pricing and contract terms with vendors to secure the best value for the company. Track and manage vendor performance, ensuring compliance with contractual obligations and service-level agreements, relying on an expeditious communication cadence to maintain strong external partnerships.. Support onboarding new vendors, ensuring they have the necessary information and resources to work effectively with the company. Company Overview World 50 Group is a global leader in facilitating meaningful collaboration among C-suite executives from the world's most influential companies. Through curated peer communities, strategic insights, and trusted exchange, we empower senior leaders to navigate challenges, share experiences and create lasting impact. We cultivate community, where leaders go beyond their company, to co-create a future of extraordinary impact. Why World 50 Group? The World 50 Group Way is our unified cultural framework that defines who we are and how we operate, shaped by insights and input from our associates. It brings together our mission, purpose, values, and DNA to foster a culture of community, collaboration, learning, and lasting impact. Our DNA - How we show up Member Obsessed: Building real connections and helping our members win is what drives us. Entrepreneurial: We see challenges as chances to get creative and make things happen. Collaborators: We're stronger together: we share ideas, support each other, and create amazing experiences as one team. Learners: We stay curious, keep growing, and never stop learning. Humble: We aim high but leave our egos at the door - it's about progress, not perfection. Community: We celebrate wins, hold each other accountable, and have plenty of laughs along the way. As a purpose driven company, we're dedicated to building a workplace where people from different backgrounds can do their best work. Our company value One & All, demonstrates our commitment to creating a place where every individual feels seen, supported, and free to bring their whole selves to work. When people feel genuinely valued and included, they're more engaged and effective. That's why we focus on cultivating an environment that celebrates difference, empowers connection, and accelerates the success of our members and their organisations.

Job Responsibilities Provides general office support and related tasks. Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties. Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner. Monitor the phone system for IT issues and report any malfunctions or problems. Maintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms. Open, date-stamp, and code administrative invoices for approval. Assist with mass mailings for various departments. Monitor the distribution of all packages delivered to the reception area. Order and distribute customer promotional materials. Monitor and order office supplies as needed. Maintain a monthly utility spreadsheet for gas, water, and electric usage. Update internal and customer phone lists. Retrieve mail from the mailbox and distribute it within the mailroom. Serve as the main point of contact for organizing, preparing, and cleaning up all onsite events. Act as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns. Receive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions. Coordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services. Maintain detailed records of service requests, work orders, and completion timelines. Communicate clearly with staff regarding the status of repairs and expected timelines. Ensure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards. Assist with space planning and small office moves or setups as needed. Monitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies). Escalate unresolved or high-priority issues to appropriate leadership or property management. Serve as the primary contact with the cleaning crew to ensure timely and proper cleaning. Monitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils). Oversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards. Ensure the front desk is staffed at all times. Manage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe. Maintain and manage centralized office communications and documentation through the PTC Teams site. Perform other duties as assigned. Qualifications High School Diploma or general education diploma (GED) 5 years administrative support or relevant experience. Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice. Excellent oral and written communication skills. Strong interpersonal skills including ability to work with all levels of employment in all company locations. Good organizational and follow-up skills and ability to handle multiple tasks. Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications. Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information. Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

Salary: 16-18 Job Title: Administrative Support / Office Assistant Job Type: Full-Time | Hourly Pay Range: $16$18 per hour (based on experience) Job Description: We are seeking a dependable and organized Administrative Support Office Assistant to join our trucking company on a full-time basis. This role supports daily office operations and requires strong multitasking skills, attention to detail, and the ability to manage administrative duties in a fast-paced environment. Experience in the trucking industry is a plus but not required. Responsibilities: Provide day-to-day administrative and clerical support to office staff and management Manage and organize physical and digital files, records, and paperwork Assist with processing trucking documentation, including Bills of Lading (BOLs) and related paperwork Enter, update, and maintain accurate data in company systems and spreadsheets Answer and direct phone calls, emails, and general inquiries Support drivers and dispatch with administrative needs Assist with scheduling, tracking paperwork, and follow-ups Ensure office workflow runs smoothly and efficiently Maintain confidentiality and accuracy of company records Perform other administrative duties as assigned Qualifications: Strong organizational skills and ability to multitask effectively Proficiency with general office computer programs (email, word processing, spreadsheets) Basic understanding of office procedures and workflow Strong attention to detail and time-management skills Reliable, punctual, and professional demeanor Ability to work independently and as part of a team Preferred Qualifications: Prior administrative or office support experience Experience in the trucking or transportation industry Knowledge of trucking paperwork and Bills of Lading (BOLs) Position: Full-time, in-person office position MondayFriday 8am-5pm Benefits are not offered at this time We will reach out if you are an ideal fit for the position. Please do not call the office. Thank you.