Physician / ObGyn / District of Columbia / Permanent / Regional Medical Director Women's Health - East Pierce
Manager's assistant/administrative assistant job in Tacoma, WA
FTE: 1.0, Shift: Days, Schedule: M-F Clinical .70 FTE Salary min $253,320.90 - Salary max $281,467.90 Admin .30 FTE Salary min $105,000 - Salary max $150,000 The Regional Medical Director (RMD), Women???s Health has direct responsibility, in conjunction with leadership personnel within MultiCare Medical Partners (MMP), for the operational, clinical, and financial performance for a service line or group of related care lines within a region that make up a clinical division.
Senior Administrative Assistant, Amazon Customer Team
Manager's assistant/administrative assistant job in Issaquah, WA
The US Amazon Customer Team Administrative Assistant for Sales will provide comprehensive administrative support to Amazon Customer Team Senior Vice President, Leadership Team, and Amazon organization. This role requires a proactive individual who understands the fast-paced business dynamics and can efficiently manage office operations while maintaining confidentiality. The ideal candidate is detail oriented and will ensure smooth logistics and timely communication with a high level of professionalism, while effectively collaborating with all levels of the organization.
Key Responsibilities:
Administrative Support:
+ Provide a high level of attentiveness and diligence in managing the meeting schedule for the Amazon Customer Team Senior Vice President, Leadership Team, and the Amazon organization.
+ Proactively manage the Senior Vice President's and Leadership Team's calendars to optimize scheduling and minimize interruptions.
+ Anticipate needs and proactively address concerns to facilitate strategic initiatives.
Compliance Management:
+ Own the scheduling and processing of travel and expenses.
+ Ensure adherence to AMEX and Concur requirements for expense reporting.
+ Assist with financial documentation and compliance reporting.
Meeting and Event Logistics:
+ Coordinate logistics for team meetings, events, and culture initiatives, ensuring timely execution.
+ Organize monthly Total Team calls and Leadership meetings with a focus on excellence.
Communication and Information Management:
+ The qualified candidate must have demonstrated strong communication skills with internal and external stakeholders at all levels; including exceptional verbal and written skills.
+ Possess the ability and desire to learn new technologies and systems. Effectively interface with various technology resources to efficiently resolve issues with minimal to no disruption to manager.
+ Maintain the Amazon Leadership and Business Team agendas.
+ Directory and personnel distribution management of all sales employees for email communications, invites, talent role changes and transitions.
Sales Support:
+ Process purchase orders (POs) for sales samples and roadshows, ensuring that all necessary documentation is provided.
+ Follow up with Proof of Performance post-completion of tasks.
Collaboration and Team Support:
+ Collaborate with cross-functional teams to support initiatives.
+ Build strong relationships within the Amazon Customer team and across the organization.
+ Possess excellent collaboration and interpersonal skills.
+ Ability to work well under pressure and multi-task with frequent interruptions and changing priorities. Partner with others in the organization to enable various cultural initiatives and activities, making a significant and positive impact on the overall culture.
Job Qualifications
+ Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
+ Excellent written and verbal communication skills.
+ Strong MS Office Skills in Outlook and Calendar Management.
+ Attention to detail and handling logistics at a high caliber.
+ Familiar with AMEX and Concur systems for expense management.
+ Ability to work independently and as part of a team, demonstrating initiative and professionalism.
Job Skills
Budget Management, Calendar Management, Expense Management, Meeting Management, Microsoft Applications, Travel Management
Job Qualifications
+ Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
+ Excellent written and verbal communication skills.
+ Strong MS Office Skills in Outlook and Calendar Management.
+ Attention to detail and handling logistics at a high caliber.
+ Familiar with AMEX and Concur systems for expense management.
+ Ability to work independently and as part of a team, demonstrating initiative and professionalism.
Job Schedule
Full time
Job Number
R000140259
Job Segmentation
Experienced Professionals
Starting Pay / Salary Range
$80,800.00 - $120,300.00 / year
Licensed Assistant Engineer
Manager's assistant/administrative assistant job in Seattle, WA
Job DescriptionWHO WE ARELindblad Expeditions is a true pioneer in Expedition Travel. From taking the first citizen explorers to Antarctica in 1966, opening the Galapagos and Easter Island to tourism in 1967, leading the first tourist expedition through the Northwest Passage in 1984, and launching our innovative partnership with National Geographic in 2004, we're now taking almost 30,000 guests a year to some of the world's most remote and pristine locations on our fleet of 20 ships, and are committed to ensuring our guests experience the “Exhilaration of Discovery”.
ABOUT THE ROLEThe Assistant Engineer is responsible for assisting the Chief Engineer in the maintenance, operation, and repair of all vessel systems onboard ships, including hotel equipment, and as directed by the Chief Engineer. Capable to work under pressure, independently, and without supervision. The Assistant Engineer works 12 hours per day: approximately 6 weeks on, 6 weeks off rotational schedule.
ESSENTIAL DUTIES Repair and Maintenance:
Operates and maintains the ship's propulsion system
Operates and maintains the electrical generation and distribution system, including emergency power.
Operates and maintains potable water and auto chlorination system.
Operates and maintains black water/gray water/waste tanks, treatment, and testing programs.
Operates and maintains HVAC and refrigeration systems.
Performs routine maintenance checks and keeps records of jobs performed.
Keeps the Chief Engineer informed of all maintenance and repairs that have been done.
Helps with engineering, deck, and hotel preventative maintenance programs on a daily, weekly and monthly basis.
Completes maintenance and repair tasks as requested in the Cabin Maintenance Notebook.
Performs hotel maintenance tasks as needed.
Participates in shipyard availabilities.
Assists Chief Engineer in all bunkering operations.
Support engineering projects by applying engineering techniques; conducting inspections and preparing reports as needed.
Maintain essential communication with the engineering team and the Captain of the vessel.
Administrative:
Uses NSE to update vessel maintenance records for engineering work items.
Assists the Chief Engineer with inventories.
Operates onboard computer using standard and customized software applications.
Maintains compliance of Technical systems onboard with the CDC Vessel Sanitation Program (VSP) and Alaska Department of Environmental Conservation (ADEC) regulations.
Familiar with international, federal, state, and local regulations regarding environmental regulations and works with the bridge team to maintain compliance. Liaise with the Expeditions team for any National Parks or local native (i.e. First Nations) environmental regulations.
Safety and Security:
Follows company safety and pollution prevention policies and procedures and requests guidance when necessary.
Assists in the preparation of the vessel for all U.S. Coast Guard dry docks and other inspections.
Participates in shoreside training as required by the company.
Familiar with the ISM Code and requirements.
Familiar with all duties under the company Safety Management System
Desired Skills and Experience:
Working knowledge of diesel propulsion and electricity generation systems.
Knowledge of support systems such as fuel centrifuges, air compressors, pumps, hydraulics, water makers, hotel systems, plumbing, refrigeration, heating, and air conditioning is also preferred.
Computer experience: Excel spreadsheet experience and Windows applications (including Word) are preferred.
Professional demeanor; ability to use appropriate levels of tact and courtesy.
Must be a self-starter, able to handle multiple tasks and work with little supervision and work in small spaces.
Crisis management: Work well under pressure, act quickly, and decisively using sound judgment.
Communication Skills:
The Assistant Engineer will have some guest contact and must be professional and have the ability to present information and respond to questions.
Ability to read, analyze and interpret professional journals, technical procedures, or governmental regulations.
Must be able to provide concise and clear reports as required.
Licenses, Certificates, Registrations:
USCG DDE 4000 License required.
STCW OICEW >1000 HP required.
EPA Section 608 Technician Type 1 Certification required.
Current First Aid/CPR/AED certification required.
Valid TWIC card required.
Valid US Passport required.
Valid USCG Medical Card per STCW standard (2 years)
STCW Basic Safety Training (BST) required.
STCW Crowd Management (CM) required.
STCW Advanced Fire Fighting Certification required.
STCW Proficiency in Survival Craft and Rescue Boats Other than Fast Rescue Boats (PSC or PSC-Limited) required.
STCW Vessel Personnel with Designated Security Duties (VPDSD) required.
What We Offer
Target base salary for this role based on experience and vessel: $300 - $450 daily rate + bonus
Vacation Pay (10% of the daily rate for each day worked)
7 Paid Holidays
Health insurance including Medical, Dental, Vision
401(k) plan with employer match
Room and board when scheduled
Travel Day Pay
Travel Expenses Paid
Travel benefits for employees and their family
Uniforms Provided
Training Opportunities
Short Pay
Emergency Coverage Pay
Breakdown of the total compensation range: $400 - $450 base daily rate + 10% vacation pay. Bonus opportunity target: 10%Employment is contingent on the following:- In compliance with U.S. Coast Guard Regulations, 46 CFR Parts 4, 5, and 16, you will be required to undergo the following drug tests: post-offer prior to start date, random, reasonable cause, and serious marine incident per US Federal guidelines. - Pre-offer background check; employment is contingent upon the results of this screening.- Post-offer physical examination; your employment is dependent upon being determined fit for sea duty. Continued employment is dependent upon consent to and passing these tests.
Lindblad Expeditions continues to highly recommend that all new hires be up to date with all vaccines prior to the first day of employment and getting boosted annually when eligible, including those vaccines that protect against COVID-19. All crew must still comply with all country-specific vaccination requirements.
Communication Skills Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos. Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor. PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee will also be required to write and type. The employee is occasionally required to stand, walk, and reach with hands and arms. The physical demands per position are described in the Job Analysis sheet and are available to all applicants upon request.
COMPENSATION STATEMENT
Lindblad Expeditions determines the pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living.
For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant's location, level of experience, education, and specialized knowledge and skills. An employee/candidate with a stronger skill set will receive higher pay.
EQUAL OPPORTUNITY EMPLOYER STATEMENT
At Lindblad Expeditions, we simply could not do our work without the diverse kaleidoscope of humanity that creates and delivers our remarkable offerings across the planet. As a Company that respects and celebrates the inherent diversity in the places we explore, we recognize the need to mirror that same diversity and all the interconnected perspectives within our organization. We are committed to building a community of different genders, races, ages, sexual orientations, chosen identities, and countries of origin where every person brings their whole self to work and whose skills, talents, and abilities are valued. We believe we can explore further and in a more meaningful way by actively creating a more diverse and inclusive organization where everyone feels they belong.
Lindblad Expeditions is an equal opportunity employer. Individuals seeking employment at Lindblad Expeditions are considered without regard to race, sex, color, religion, national origin, age, disability, genetics, marital status, pregnancy, unemployment status, sexual orientation, citizenship status, or veteran status.
Senior Associate, HR & Payroll Administration
Manager's assistant/administrative assistant job in Edmonds, WA
Position Title: Senior Associate, HR & Payroll Administration Location: Edmonds, WA - Hybrid Employment Type: Full-Time Salary Range: $65,000-$85,000 annually, eligible for annual bonus for meeting performance goals Company Overview: Highstreet Insurance Partners (Highstreet) is one of the fastest-growing insurance agencies in the U.S. Founded with the mindset of putting people first, Highstreet brings technical expertise and industry experience together to serve and protect customers while providing agencies with the tools and resources to grow. We love to help people pursue life's opportunities with tenacity and confidence to create stronger, more resilient communities. We do it for all our futures. . Role Overview: The Senior Regional Payroll Associate will play a key role in supporting the payroll operations of Highstreet's West region, which includes employees in these states Washington, Oregon, Idaho, California, Nevada, Arizona, Montana, Tennessee, New Mexico, Texas, and Utah. This role requires a seasoned payroll professional with expertise in managing complex payroll processes, maintaining compliance and ensuring the accuracy and timeliness of payroll functions for over 270 employees. As a trusted partner to both our internal teams and agency partners, you will ensure smooth payroll processing, maintain compliant and accurate payroll records, troubleshoot payroll related issues and provide key reports to support data-driven decisions. Success in this role will require building strong relationships, problem solving and a focus on continuous improvement of our payroll and HR systems. Key Responsibilities: Payroll Processing & Compliance
Accurately prepare, process and review bi-weekly payroll for regional employees.
Troubleshoot and resolve payroll discrepancies, including missed deductions, direct deposit errors and the processing of manual paychecks.
Ensure compliance with applicable tax codes, benefit deductions (e.g., 401(k), health insurance) and other payroll-related items.
Oversee the administration of employees paid time off (PTO) balances and policies to ensure consistency and compliance.
Audit & Record Maintenance
Regularly audit and verify payroll data, employee information and benefit contributions to ensure accuracy and compliance.
Maintain up-to-date and compliant records for all payroll transactions and employee documentation.
Conduct detailed audits on employee pay, deductions and tax filings as necessary.
Payroll Reporting
Prepare comprehensive payroll reports, including census, verification and auditing reports, to provide critical insights to management and stakeholders.
Employee Support and Issue Resolution
Act as the primary point of contact for payroll inquiries, addressing employee questions and resolving issues related to pay, deductions and benefits.
Onboard and train new users on time and attendance systems and benefits systems ensuring seamless onboarding process and proficiency in system usage.
Provide timely and effective solutions to payroll discrepancies, ensuring excellent customer service and support for employees.
System Optimization & Process Improvement
Collaborate with the team to continuously optimize payroll-related processes and improve system functionality within the HRIS platform (Paycor).
Identify opportunities for greater efficiency and accuracy in payroll operations and implement best practices.
Assist with system enhancements, updates and testing to ensure payroll systems are aligned with business needs.
Garnishments & Unemployment Claims
Oversee and manage garnishments and unemployment claims for regional employees and agency partners, ensuring proper documentation and compliance with state and federal regulations.
Required Skills & Qualifications Experience
3-5 years of experience in payroll administration, including experience with HRIS systems. Paycor experience is preferred.
Experience with California payroll processing strongly preferred.
Experience in multi-state payroll processing is preferred.
Education
Associate's degree in business, accounting or a related field; or equivalent professional certification preferred (e.g., Certified Payroll Professional).
Skills
Strong knowledge of payroll processes, tax regulations and compliance standards.
Exceptional attention to detail, mathematical accuracy and analytical skills.
Solid understanding of payroll related benefits, deductions and compliance (e.g., 401(k), PTO, garnishments).
Excellent communication and interpersonal skills with the ability to collaborate effectively across teams.
Strong problem-solving skills and ability to troubleshoot and resolve payroll related issues quickly and effectively.
Personal Attributes
Integrity & Confidentiality
: Demonstrates high ethical standards and discretion when handling sensitive information.
Team-Oriented & Collaborative
: A proactive team player who values collaboration and fosters strong relationships with employees and agency partners.
Attention to Detail & Accuracy
: Possesses a keen eye for detail and takes pride in ensuring payroll is processed accurately and in full compliance.
Problem Solver:
Solution-focused with the ability to quickly identify and resolve payroll issues or discrepancies.
Time Management:
Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced, dynamic environment.
Positive Attitude & Adaptability:
Approaches challenges with a positive mindset and demonstrates flexibility in handling changing priorities and responsibilities.
Work Environment
Hybrid Work work schedule in the Edmonds, Washington.
Open, collaborative office environment that promotes teamwork and communication.
Occasional travel (10-20%).
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position as described above. If you are a highly skilled payroll professional with a passion for accuracy and a commitment to delivering excellent customer service, we encourage you to apply and join a dynamic, growing company that values its employees and partners. Together we can drive success and create stronger, more resilient communities.
Executive Administrative Assistant to the President
Manager's assistant/administrative assistant job in Kirkland, WA
Located just outside of Seattle, WA,Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.
Learn more about LWTech's Mission, Vision, Values, and Core Theme
LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link.
Summary of Responsibilities:
The executive assistant acts on behalf of the president in matters that concern the college's administrative functions. Provides confidential, executive-level administrative support to the president and handle a broad scope of confidential information. Performs complex duties within the president's office and accomplish all duties needed to relieve the president of office details and/or routine administrative matters. The candidate best suited to this position will be friendly, flexible, remain calm under pressure, welcome new challenges, and seek opportunities to increase knowledge and skills. This is a contracted, exempt administrative position that reports to the president of Lake Washington Institute of Technology.
* Provide direct administrative support to the President on confidential matters and sensitive issues. Assist the Director of Planning as needed.
* Maintain the President's calendar, including planning and scheduling meetings; developing and distributing agendas/meeting notices; attending regularly scheduled meetings, taking meeting notes and developing formal or informal minutes as appropriate. Review incoming mail and email and distribute as appropriate.
* Coordinate department events (e.g. scheduling meeting rooms, media equipment, catering services, budgeting, finding vendors, creating schedules, etc.)
* Coordinate president's meeting with executive cabinet, administrative team and employee groups and prepare agendas and meeting materials.
* Make and coordinate arrangements for travel and meetings; accurately process reimbursement requests and maintain related documents.
* Provide support, including proofreading correspondence, compose and edit correspondence and reports. Format documents, record minutes, compose and/or prepare letters, acknowledgements, notifications, confidential and sensitive materials. Maintain records in electronic and paper filing systems.
* Maintain the President's office reception area to reflect a welcoming and professional environment for all visitors and staff that reflects the values of the President and the college. Provide excellent customer service. Receive visitors and phone calls for the President's Office.
* Exercise initiative in problem solving; skillfully organize and perform multiple tasks within expected timelines, and demonstrate ability to maintain confidentiality, composure and work effectively in stressful situations.
* Monitor and update budgets and resolve accounting discrepancies. Monitor budgets assigned to the President's Office; take appropriate action to control assigned budgets and keep apprised of status. Prepare reports, budgets, and contracts. Prepare requisitions and route for signature.
* Serve as member of the President's assistants for community and technical colleges listserv (PACTC).
* Establish and maintain effective communication and working relationships with faculty, staff, college relations, college foundation, the community, other agencies, and peers.
* Research documents or materials needed and complete projects as required.
* Other duties as assigned.
* Five years administrative experience in an executive level setting required
* Ability and commitment to project a professional and positive image for the president's office
* Advanced writing and proofreading skills sufficient to prepare a wide variety of documents with correct spelling, grammar, and punctuation
* Expertise in word, database, and spreadsheet applications with speed and accuracy;experience with PowerPoint or other presentation software applications; demonstrated ability and willingness to learn new applications
* Ability to maintain confidentiality required; ability to think critically and exercise mature judgment
* Excellent communication and interpersonal skills; ability to use tact, discretion and courtesy in contacts with all persons who have contact with the college community and technical college system or State of Washington work experience preferred
* Strong public relations and community involvement experience
* Due to the diversity of the college population, we encourage applicants who are multilingual
Compensation & Work Schedule
Salary is $6,970 per month. This is a full-time, 40 hours per week position. Occasional early morning, evening and weekend hours may be required.
Benefits
Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment. We also offer 4 paid personal days effective upon employment. Full time, faculty employees have access to bereavement leave, employee assistance program, free tuition, reduced child care costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: lwtech.edu/about/human-resources/benefits/
Required Online Application Materials
* Online application
* Current resume
* Cover letter
* Responses to the supplemental questions included in the online application process
Conditions of Employment
* Official transcripts/certifications will be required upon employment
* Other conditions that may apply will be detailed upon the offer of employment
* Job offers are contingent upon successful completion of background/reference checks
Physical Requirements
Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.
Disability Accommodation
LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
* Ability to operate office equipment
* Ability to read and verify data and prepare various materials
* Ability to exchange information on the phone or in person
Eligibility Verification
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. LWTech does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment.
Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability for the position.
Equal Employment Opportunity Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, **************.
Jeanne Clery Statement
Notice of Availability of Annual Security and Fire Safety Report:In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech's Annual Safety Report (ASR) is available online at ************************************
To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.
Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.
CORRECTIONS OR EXTENDED NOTICES
Administrative Assistant/Office Manager
Manager's assistant/administrative assistant job in Tacoma, WA
The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and customer service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions.
Responsibilities
Responsibilities include but are not limited to:
Answer, screen & route telephone calls and use appropriate telephone etiquette
Assists in responses to internal/external inquiries including letters, phone calls and coordination of in-person visits
Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc.
Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently
Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
Responsible for filing active and inactive employee documents and files
Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call
Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency
Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications
Other duties as assigned
Draft letter
Track staff and manager schedules
Manage CEO Calendar
Requirements
Qualifications
A bachelor's degree or equivalent combination of education and/or experience required
Two years of clerical/administrative experience within Human Resources preferred
Advanced computer skills including Microsoft Office - Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft office products
Must operate well in a team environment as well as perform job duties with little supervision
Ability to work flexible schedules including nights, weekends, and holidays
Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication
Adhere to regulatory, departmental and company policies in an ethical manner
Must be able to professionally handle sensitive information and maintain complete confidentiality
Supports HR team with additional duties and projects as needed
Assists with receptionist duties and special projects as needed
Excellent organizational and multitasking skills
Excellent understanding of English, both written and verbal required. Spanish experience a plus
Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment.
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Free Food & Snacks
Wellness Resources
Auto-ApplyExecutive Administrative Assistant
Manager's assistant/administrative assistant job in Tacoma, WA
THE BEN B. CHENEY FOUNDATION SEEKS EXECUTIVE ADMINISTRATIVE ASSISTANT
THE OPPORTUNITY
The Ben B. Cheney Foundation is seeking a highly organized and personable Executive Administrative Assistant to support the Foundation's daily operations. This is a new part-time position for the foundation, and we anticipate the end date will be December 31, 2026. As the first point of contact for our nonprofit partners, this individual must bring professionalism, warmth, clear communication, trustworthiness, and discretion to every interaction. The ideal candidate is detail-oriented, tech-savvy, demonstrates unquestionable integrity, and thrives in a small office setting where flexibility and collaboration are key.
WHO WE ARE
We are a team of three working in-person to support the mission, vision, and values set forth by our Board of Directors. While we enjoy participating in community meetings and site visits with our nonprofit partners, we are a small office that can be a quiet environment. You'll find success here if you are comfortable working independently in a small, office-first workplace where our work atmosphere is often quiet and reflective yet prone to humor and fun times.
In addition to our internal work, we get the incredible opportunity to work with smart and driven people in rural and urban communities across Washington, Southern Oregon, and Northern California. We learn new things every day and are constantly inspired by our partners. We like to have fun where possible and to be supportive shoulders when times get tough. We believe we are all in this together and let our community members guide our work through their expertise.
WHO YOU ARE
You take relationship building and cultivation seriously and operate with utmost integrity and customer service. You are as comfortable talking one-on-one with the president of a large college as you are helping an elderly member of a small community nonprofit learn how to use our technology system. You are motivated daily by helping people and aren't bored by repetitive tasks.
You are known for being helpful, knowledgeable, and kind, and you make friends easily. You are known for doing what you say you'll do and delivering on your commitments and work product to beat expectations. You pride yourself on your expansive skillset and ability to tackle a variety of tasks a small office requires. Your work and volunteer history has allowed you to learn a wide variety of skills and you thrive when you're able to use them in switching tasks often throughout your day. People compliment your clear communication style, particularly when you write.
People trust you to handle confidential and sensitive communications and conversations. You often make decisions about what task or conversation needs to be elevated, and what you can handle yourself.
When faced with competing priorities, you instinctively know which one takes precedence, and gracefully navigate letting the other one go or reformatting it. You anticipate ways you can be supportive to your colleagues and proactively reach out to offer help. You are sustained with routine and repetition and understand how vital your tasks are to the big picture.
Responsibilities
As the Executive Administrative Assistant, you are the first point of contact for grant-seekers, both new and old friends. You answer questions about our grantmaking process and priorities, often for the millionth time, and act with kindness as if it's the first time you've been asked. You know which questions to ask to arrive at the core of the inquiry and can answer on the fly. You manage schedules and keep mindful of the pace of the Foundation's workflow in doing so. You are quick with technology and seamlessly move from Foundant to SharePoint while using Outlook, Zoom, and Teams to communicate.
Key Responsibilities
● Respond to phone and email inquiries from grant seekers with kindness, clarity, and professionalism
● Maintain accurate and up-to-date records in our online grant management system (Foundant) in
collaboration with the Foundation's Executive Director and Program Officer
● Assist with processing financial transactions such as reimbursements, receipts, and vendor
payments
● Schedule and organize meetings, including logistics, invitations, and preparation of necessary documentation
● Provide administrative support for the Executive Director, Program Officer, and Board as needed
● Perform filing, document organization, and other office duties as needed
● Handle sensitive information with the highest level of confidentiality and decorum
Qualifications
● Unquestionable integrity and commitment to confidentiality
● A high degree of emotional intelligence, discretion, and warmth in working with people from all
backgrounds
● Prior administrative or office experience, preferably in a nonprofit or philanthropic setting
● Exceptional written and verbal communication skills
● Strong attention to detail and ability to manage multiple tasks simultaneously
● Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams etc.), Zoom, and familiarity with cloud-based CRM systems (experience with Foundant or similar grant management systems a plus)
● Ability to work independently and as part of a small team
COMPENSATION & BENEFITS
The Executive Administrative Assistant is a non-exempt, part-time position. This is an in-person role. Hours are 8 a.m. to 12 p.m., Monday through Friday, with compensation paid on an hourly basis. During the hiring process, we are open to a conversation about flexing the hours, if need be, commensurate with the Cheney Foundation's needs.
This position is not eligible for benefits. Compensation will range between $24 and $30 per hour, commensurate with the individual's qualifications, experience, and work history. Part-time employees accrue PTO on a pro rata basis in accordance with their agreed-upon work schedule
The Cheney Foundation offices are closed during 10 federal holidays annually. Part-time, non- exempt employees are eligible for paid time off on those recognized holidays that fall on their normally scheduled workdays. Holiday pay will be provided at the employee's regular hourly rate for the number of hours they are regularly scheduled to work that day.
In addition to federal holidays, the Foundation observes an annual office closure from December 24 through December 31. Part-time employees will receive pay for any normally scheduled workdays that fall during this closure, based on their regular hourly schedule.
Cheney Foundation working hours are 8 a.m. to 4 p.m., Monday through Friday.
TO APPLY
In order to be considered for this position, please submit the following to our online application portal;
• Your resume
• A cover letter that answers the following:
o Tell us why this part-time position, and working for a small-staffed family foundation, is of interest to you. How does your background align with our mission of service and community investment?
o Describe your experience supporting high-level professionals. What types of responsibilities did you handle, and how did you ensure accuracy, efficiency, confidentiality, and professionalism?
Materials will be reviewed on a rolling basis, with priority given to applications submitted by October 17, 2025.
If you have any issues with submitting your application, please contact Dawn Chirwa who is supporting the Cheney Foundation in filling this role. She can be reached at ***************************
You may also recommend individuals for this position by submitting names and any supporting materials to Dawn Chirwa at the email address above.
Easy ApplyDOL TAP Assistant Lead Facilitator- Everett, WA
Manager's assistant/administrative assistant job in Artondale, WA
JOIN OUR TEAM to assist and prepare ~200,000 service members who separate annually from the United States Military begin a new life chapter as a civilian. The Department of Labor (DOL) Veterans' Employment and Training Service (VETS) program requires contractor services to support these transitioning Servicemembers through its highly successful Transition Assistance Program (TAP) that is offered world-wide to conduct job assistance workshops, employment counseling, as well as connection to approved government and non-government partners. Our team ensures servicemembers and their families have the necessary career tools and information to seamlessly transition into the civilian workforce.
The DOL VETS TAP program is in need of a skilled and compassionate Alternate Lead Facilitator who has prior experience teaching and/or instructing military personnel transitioning to civilian professional and vocational occupations. This position will also assist with organizing and supporting facilitation assignments in an assigned area (Hub).
In this role, you will:
Teach and/or instruct military personnel transitioning to civilian professional and vocational occupations.
Guide the transitioning military service members in identifying goals along with recognizing any employment or education gaps.
Provide transitioning service members (Active, Reserve, National Guard), family members, and veterans a comprehensive understanding of preparing for civilian employment, job searching, job application processes, networking, technical training opportunities, credentialing.
Assist in preparing for civilian employment and participation in technical programs and schools.
Conduct small and large group instruction on the job search process.
Deliver standardized curriculum via in-person or virtual classrooms.
Assist, as needed, with ensuring completion and submission of classroom reports for their assigned Hub.
Assist, as needed, with ensuring all facilitators maintain training certifications and follow standardized curriculum.
Assist, as needed, with observing and mentoring new facilitators during the delivery of standardized curriculum.
Assist, as needed, with validating weekly and quarterly schedule of facilitation assignments.
As needed, proactively communicate concerns to stakeholders and Lead Facilitator in a timely manner.
As required, coordinate travel assignments and adhere to travel expense policies for their assigned Hub.
Reports to a Regional Manager and assists the Lead Facilitator.
Upon emergent needs, be able to facilitate on short notice.
Work and reside within the Hub assigned area.
Additional information:
Alternate Lead Facilitator is assigned a primary location within the hub that has satellite locations.
Alternate Lead Facilitator is trained on the CORE DOL standardized curriculum and the other DOL TAP curricula. Alternate Lead Facilitators are to maintain certification.
Any facilitation assignment that is greater than 50 miles from Alternate Lead Facilitator's primary location, then, travel will be reimbursed.
Comprehensive training is provided and expected to be completed within the first month of employment.
Typically, an Alternate Lead Facilitator will facilitate 2 - 3 days per week.
Alternate Lead Facilitators are expected to respond to emergent facilitation assignments.
Qualifications
To be successful in this role, you will have:
A High School Diploma and 3 years of experience as a professional trainer, facilitator, and/or classroom instructor.
OR an Associate's degree
Experience as a classroom instructor
Understanding of private and public sector employment processes
Must be knowledgeable of the workplace, jobs, and requirement for entry into those jobs
Must demonstrate the ability to provide standardized training to groups with up to 50 participants
Familiar with MS Windows and Office
Effectively communicate with Military clients and Government representatives.
Comfortable instructing and speaking in front of a group, be observant of others, possess the ability to professionally engage with a diverse audience
Ability to work extended hours, including weekdays, weekends, and some holidays if required
Must have excellent time management skills, able to work independently and follow directions
Must respond to emergent facilitation assignments
Meet country specific employment requirements
This is a higher-level facilitation position so selected individual must be able to perform all of the skills / roles of other facilitators
Ability to travel up to 25%
If you are interested in supporting and working with our military and a passionate Serco team - then submit your application now for immediate consideration. It only takes a few minutes and could change your career!
Military Veterans and Spouses encouraged to apply.
Company Overview
Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.
To review Serco benefits please visit: ************************************************************ If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.
Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.
Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email *********************.
Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Pay Transparency
Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.
Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities.
Benefits HIGHLIGHTS - Comprehensible Benefits for Full-time Employees (Part-time members receive a customized package tailored to their role).
Medical, dental, and vision insurance
Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
401(k) plan that includes employer matching funds
Tuition reimbursement program
Life insurance and disability coverage
Optional coverages you can buy, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Employee Assistance Plan that includes counseling conditions
Specific benefits are dependent upon the specific contract as well as whether the position is covered by a collective bargaining agreement or the Service Contract Act.
To review all Serco benefits please visit: ******************************************
Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. This is a U.S.-based role. If an applicant has any concerns with job posting compliance, please send an email to: ********************.
Auto-ApplyAdministrative (Executive) Staff Assistant
Manager's assistant/administrative assistant job in Seattle, WA
Primary tasks/responsibilities: * Manage complex calendaring for the director and to set up meetings for the division and leadership team * Serve as a host for zoom rooms and meetings * Familiarity with SharePoint/OneDrive desirable Skills: * Excellent written and diplomatic oral communication skills
* Flexible and quickly responsive to supporting the director
* Political savvy when responding to requests
* Responsible/dependable
Location: Downtown Seattle
Duration: 2-3 months
Location: Telecommute but may need to come into the office upon occasion. Should live close enough to downtown Seattle (401 Fifth Ave) to come into the office on short notice.
Pay: $29.09 per hour
Operations Assistant
Manager's assistant/administrative assistant job in Seattle, WA
Reports to: Operations Manager
Classification: Hourly, Part Time
OPPORTUNITY:
We are seeking a mission aligned Operations Assistant to join the team at Rainier Valley Leadership Academy to serve scholars in grades K-12. This role will serve as a key member of the RVLA school operations team. The OA has an important role in several key areas including School Nutrition meal preparation, meal service, and special event planning. In addition, this person will serve as a support to the main office and work on special projects as assigned including assisting in building activities and all operations sponsored or related internal and external activities and events. This position is designed for someone who is outgoing and willing to find opportunities in anything.
To learn more about what it's like to work at RVLA, please visit: myrvla.org
ABOUT RAINIER VALLEY LEADERSHIP ACADEMY:
Vision: Rainier Valley Leadership Academy is an anti-racist collaborative community of critical thinkers focused on dismantling systemic oppression through scholar leadership.
Mission: We fulfill our vision by ensuring scholars are college and career ready by providing an anti-racist education, opportunities for collaborative problem solving, and community leadership experiences.
Rainier Valley Leadership Academy is a tuition-free, public charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college and career success for all scholars in Seattle. RVLA serves grades K-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood and seek opportunities to partner with our community to provide a more robust learning environment.
We integrate college and career-ready hands-on instruction to expose all scholars to a variety of authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar, and focus on personalized learning.
RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials, but also bring to their classrooms many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with scholars and families.
Our academic model is based around a college and career going culture with high expectations and high support, including acceleration and intervention.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Prepare, distribute and track school nutrition meal service
Prepare, distribute and coordinate ordering special event food and logistics
Restocks internal supply rooms and kitchen areas
Maintain ongoing school nutrition educational requirements
Support front office staff by assisting with answering phones, in person guest assistance, school nurse office support, providing coverage to the Front Office Manager, special event support
Assists with attendance calls and hallway support
Assist with technology swap out for scholars and staff
Maintain technology log for inventory purposes
Attend operations team meetings, coaching weekly check ins, and professional development
Support, identify and attend community events and or opportunities in Southeast Seattle, WA to meet families and scholars for the purpose of recruiting scholars to attend as needed
Support Dean of Community Engagement and Recruitment by gathering and organizing scholar recruitment data including number of complete scholar enrollment packets received at the front desk, number of interested families and number of families needing an in-person follow up
Support as needed in door-to-door scholar recruitment efforts in an identified location near the school for the purpose of recruiting scholars to attend
Engage in scholar recruitment phone calls by calling families that have expressed interest in enrolling a scholar for the purpose of answering questions and giving information about how and when families can engage with the school and staff.
Assist, plan and organize on campus events and activities
Act as back up person for other operations team members
QUALIFICATIONS:
Prior meal service experience preferred
Demonstrate a positive attitude, good communication skills, and sensitivity to working in a diverse community
Ability to maintain strong relationships with community partners
Team player and results-oriented
Bilingual (Somali, Vietnamese, Spanish, Tagalog) strongly preferred, but not necessary
Familiarity with the Washington state charter school movement and school choice is a PLUS
Ability to work independently and without significant supervision
Must pass a Washington State background check
RVLA is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential. Please note that we are unable to sponsor H-1B Visa applicants.
COMPENSATION:
Hourly range $22-24/hour based upon experience
APPLICATION PROCEDURE:
Only applicants chosen for an interview will be contacted, and we interview and hire on a rolling basis. The start date for this position is January 2026.
RVLA does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, 504 and Title IX Coordinator: Chastity Catchings, **************, *****************************, 6020 Rainier Ave. South Seattle, WA 98118.
Easy ApplyExecutive Administrative Assistant
Manager's assistant/administrative assistant job in Redmond, WA
Who is Blueprint?
We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology a a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We're bold, smart, agile, and fun.
What does Blueprint do?
Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.
Why Blueprint?
At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.
We are looking for an Executive Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.
In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.
Responsibilities:
Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.
Qualifications:
4-5 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations at the C-Suite level.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
Salary Range
Pay ranges vary based on multiple factors including, without limitation, skill sets, education, responsibilities, experience, and geographical market. The pay range for this position reflects geographic based ranges for Washington state: $33.65-$35.58 USD/hourly. The salary/wage and job title for this opening will be based on the selected candidate's qualifications and experience and may be outside this range.
Equal Opportunity Employer
Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.
If you need assistance or a reasonable accommodation to complete the application process, please reach out to: *******************
Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:
Medical, dental, and vision coverage
Flexible Spending Account
401k program
Competitive PTO offerings
Parental Leave
Opportunities for professional growth and development
Location: Hybrid in Redmond, WA| Maybe some onsite requirements 2 -3 days per week
Auto-ApplyExecutive Administrative Assistant
Manager's assistant/administrative assistant job in Bellevue, WA
Who is Blueprint?
We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We're bold, smart, agile, and fun.
What does Blueprint do?
Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.
Why Blueprint?
At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.
We are looking for an Executive Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.
In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.
Responsibilities:
Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.
Qualifications:
8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications:
Preferred but not required: Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
Previous experience working with Microsoft's executives and familiarity with internal processes and tools is highly desirable.
Salary Range
Pay ranges vary based on multiple factors including, without limitation, skill sets, education, responsibilities, experience, and geographical market. The pay range for this position reflects geographic based ranges for Washington state: $60,000 - $65,000 USD/annually. The salary/wage and job title for this opening will be based on the selected candidate's qualifications and experience and may be outside this range.
Equal Opportunity Employer
Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.
If you need assistance or a reasonable accommodation to complete the application process, please reach out to: *******************
Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:
Medical, dental, and vision coverage
Flexible Spending Account
401k program
Competitive PTO offerings
Parental Leave
Opportunities for professional growth and development
Location: Remote
Auto-ApplyExecutive Administrative Assistant
Manager's assistant/administrative assistant job in Seattle, WA
Description Job Description Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality.
As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
* Maintain complex and detailed calendars
* Screen incoming calls and determine the level of priority, while using caution in dispensing information
* Manage the coordination and logistics of both internal and external meetings
* Arrange and coordinate domestic and international travel
* Organize all aspects of internal and external events, including catering and transportation
* Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
* Produce high quality emails and messages to individuals at all levels of the organization
* Maintain department documents, including current organizational charts and Executive Bio's
* Handle regular activities without prompting, and advise in advance with issues or delays
* Assist in creating and editing presentations, including printing
Required qualifications, capabilities and skills
* At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite
* Advanced ability to organize
* Discretion and good judgment in confidential situations, and proven experience interacting with senior management
* Strong interpersonal, written, and oral communication skills
* Strong proficiency in Microsoft Office
* Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities and skills
* Experience supporting at the Managing Director level and teams
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
About Us
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.
Salary33.80 - 48.08 Hour
Listing Type
Jobs
Categories
Clerical/Administrative
Position Type
Full Time
Salary Min
33.80
Salary Max
48.08
Salary Type
/hr.
Executive Administrative Assistant
Manager's assistant/administrative assistant job in Seattle, WA
We are looking for a bright, multi-tasking and self-motivated Executive Assistant to directly support our Vice President & Associate General Counsel, Corporate & Securities and Legal Operations in the Legal Department. Bring your enthusiasm and can-do attitude to this exciting, growing organization.
This role requires attention to detail, efficient organizational skills, and a willingness to pitch in to get things done. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company, is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
This position will work closely with other assistants throughout Legal. Responsibilities for this position include the ability to think and plan-ahead, to manage time effectively, heavy calendar management, travel coordination and expense reports, and assisting with meeting agendas.
Candidate must possess superior judgment and problem solving skills, have an aptitude for prioritization and managing complicated calendaring tasks with diplomacy and discretion. Candidate must have the ability to quickly learn organizational structure, team objectives and adapt to our values and vision along with a can-do attitude. Some flex hours may be required.
The candidate is able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.
This person should also have demonstrated and well developed skills in the following areas:
Organization and Planning Skills
Time Management
Highly Detail Oriented
Excellent Judgment
Confidentiality
Heavy Calendar Management
Professionalism Effective Verbal/Written Communication
Problem-Solving
High levels of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the company
Detailed planning, time management and organizational skills are required
Exceptional written, verbal, and interpersonal communication skills
Experience in a fast-paced environment
Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction
Proven ability to build effective working relationships inside and outside of the group
Previous project management or event planning experience preferred
Bachelors Degree
Previous work experience in a law firm or corporate legal department
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and were building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
Executive Admin Assistant - Redmond
Manager's assistant/administrative assistant job in Redmond, WA
An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an executive within the group. They will be handling different responsibilities including the following:
- Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.
- Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.
- Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests-ensuring smooth operations in a dynamic environment where needs evolve quickly.
- Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.
- Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.
- Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources-contributing to the continuous evolution of how the executive office operates.
- Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.
- Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion-especially in handling sensitive information or executive-level communications.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: ****************************************************
Skills and Requirements
Minimum 7+ year experience with Administration including calendaring, travel, and team support.
Minimum 2 years experience with supporting an executive at the C level (CVP, CFO, COO)
Minimum 3 years experience with working in the enterprise tech industry.
Experience supporting an executive office
Experience with expensing, booking travel, and calendaring
Ability to go onsite 5 days a week Previous Microsoft experience
Executive Administrative Assistant
Manager's assistant/administrative assistant job in Seattle, WA
Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality.
As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in creating and editing presentations, including printing
**Required qualifications, capabilities and skills**
+ At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities and skills**
+ Experience supporting at the Managing Director level and teams
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Seattle,WA $33.80 - $48.08 / hour
Senior Office Assistant - Bothell, WA
Manager's assistant/administrative assistant job in Bothell, WA
Job Description
About Us
United Services Northwest is a rapidly growing company with multiple service divisions across Washington - including tree care, landscaping, construction, roofing, and more. We're looking for an experienced and highly organized Senior Office Assistant to help manage daily operations, coordinate communication, and support management across our departments.
Key Responsibilities
Oversee and coordinate day-to-day office operations and scheduling
Communicate professionally with clients, vendors, and team members
Draft, proofread, and organize correspondence, contracts, and internal documents
Maintain organized digital and paper filing systems
Assist with permitting, licensing, and compliance paperwork
Track projects, estimates, and job documentation to ensure deadlines are met
Support management with reporting, data entry, and record keeping
Help onboard new hires and maintain internal documentation
Learn and adapt to company systems - training provided
Requirements
3+ years of office or administrative experience (preferred)
Strong computer skills (email, spreadsheets, PDF editing, data entry)
Excellent written and verbal communication
Organized, dependable, and detail-oriented
Able to multitask and manage priorities in a busy environment
Professional attitude and commitment to confidentiality
Preferred Skills
Experience with customer service or project coordination
Familiarity with basic business or legal documentation
Interest in learning new tools and improving systems (we will train)
Compensation: $25-$28/hr (DOE)
Benefits: Growth potential, supportive environment, and cross-training opportunities
Our Companies
United Services Northwest A growing portfolio of home and commercial service brands serving communities across Washington State.
Washington Tree Services Full-service tree care including removals, pruning, hazard mitigation, stump grinding, and permit support.
Washington Construction Residential and commercial construction services including remodeling, additions, framing, and general contracting.
Washington Pest Services Preventive and corrective pest management for homes and businesses, using family- and pet-conscious protocols.
Washington Roofing Roof installations, repairs, inspections, and emergency leak response for residential and commercial properties.
Washington Firewood Sustainably sourced, processed, and delivered seasoned firewood and kindling-bulk and subscription options available.
Washington Landscaping Landscape design and installation, grading, sod and seed, irrigation, hardscapes, and seasonal maintenance.
Washington Pressure Washing Exterior cleaning services including siding, driveways, decks, patios, and commercial properties.
Washington Christmas Lighting Professional holiday lighting design, installation, maintenance, and takedown using commercial-grade materials.
Washington Snow Removal Residential and commercial snow plowing, de-icing, and sidewalk clearing with 24/7 storm response.
Why Work Across Our Brands
Working across the United Services Northwest family of companies gives you exposure to multiple service lines, consistent year-round work, and opportunities to grow your skills beyond a single trade. Our shared systems, standards, and leadership team allow you to build a long-term career while supporting well-run, locally trusted brands throughout Washington State.
?al ?al Support Assistant
Manager's assistant/administrative assistant job in Seattle, WA
Reports to: Program Manager Salary Range: Starting at $22.13 - $26.90 per hour
Shift: Swing Shift Status: ☒ Full Time ☐Part Time ☐Regular ☐Temporary FLSA: ☐Exempt ☒Non-Exempt
Job Summary:
Chief Seattle Club provides permanent, affordable, and supportive housing to residents (primarily Native American/Alaska Native) at our housing projects: ? á l?al, Goldfinch Elders' Housing , Salmonberry Lofts and Sacred Medicine House. Along with housing comes wrap-around support services to help residents live healthy and sustainable lives.
The Support Assistant works with the Case Managers and residents on supporting life at our housing sites, which includes culturally adaptive wrap-around services.
Goals and objectives are established and evaluated by the Program Manager, Residential Services Director, and Program Director. Changes to the job description may happen at any time according to the needs of the organization. These positions require on-site work.
Duties/Responsibilities:
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Facilitate safe and healthy community every day by getting to know member residents and supporting positive socialization with other residents and staff.
Conduct yourself at all times with utmost respect and attention to trauma-informed care.
Monitor cameras to ensure safety of building.
Conduct daily building inspections of each floor. Report any damage to artwork, carpets, windows, walls, doors and bike room, trash rooms, and laundry rooms.
Befriend residents and have all guests/visitors sign in.
Ensure ongoing operations of the site , including chores, general grounds care, scheduling, and safety procedures.
Maintain an inventory of janitorial and maintenance supplies. Communicate supply needs to the appropriate chain of command.
Conduct daily inspections of property and arrange needed maintenance and repairs. Track completion of these responsibilities on the appropriate forms.
Attend special community events and staff meetings.
Sort and organize incoming donations.
Supervise resident activities at the site and maintain daily resident logs.
Aid case managers and/or Housing Stability Specialists/Case Managers.
Enforce policies and procedures, adhering to program and CSC guidelines.
Assist with office support services.
Ensure completion of daily chores and weekly cleaning tasks around the office.
Provide instruction to residents when necessary and answer any resident questions.
Issue and enforce consequences when necessary for non-compliant residents.
Support resident safety by responding appropriately to emergencies, reporting hazards or incidents promptly, and modeling safe practices in alignment with agency policies and trauma-informed care principles. Completion of all safety-related trainings. May be asked to participate in safety meetings.
Other duties and/or special projects as assigned.
Proven Experience
Excellent communication skills
Comfortable with computers and teaching others to use computers.
Ability to handle complaints/conflicts in a calm and professional manner.
Experience working with homeless and/or low-income populations is preferred.
Must have a strong understanding of historical and intergenerational trauma among Indigenous communities.
Strong crisis intervention skills with the ability to prioritize and handle multiple tasks under stressful conditions.
Great customer service skills.
Other Considerations:
CPR & AED first aid certification
Formal professional de-escalation training
Experience working with Native American populations and/or a strong awareness of Native Cultures.
Education and Experience:
GED or High School diploma
Highly organized, flexible, independent, culturally sensitive, and detail-oriented with the ability to multitask.
Proficient in MS Office 365
Must possess great oral and written skills
High degree of discretion and excellent judgment
One year working in high-risk/at-risk populations but any experience with at-risk/vulnerable populations is a plus.
Physical Requirements:
Most positions at CSC are exposed to members of the community who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. Mental health care referrals for employees are available.
Lifting, stretching, pulling, and pushing up to 60 lbs.
Continuous standing, walking, and sitting.
Benefits Summary:
Full-time employee benefits package includes:
Medical, Dental, Vision, and an Employee Assistance Program
Public Transportation (ORCA) pass
401(k) Retirement Plan
Paid Time Off, Holiday Pay, and Night Shift Differential
Transparent Pay Schedule
Internal Hiring and Encouraged Advancement
Equal Employment Opportunity
Chief Seattle Club is an equal opportunity employer. Employment decisions are based on merit and business needs. It is Chief Seattle Club's policy not to discriminate against employees and applicants based on race, color, citizenship, status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law, with respect to recruitment, hiring, training, promotion and other terms and conditions of employment. All employment decisions shall be consistent with the principle of Equal Employment Opportunity. Chief Seattle Club is committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.
Auto-ApplyReal Estate Administrative Assistant
Manager's assistant/administrative assistant job in DuPont, WA
Job Description
The Aaron Thomas Home Team is a highly productive, growth-minded real estate team serving the Pacific Northwest. We pride ourselves on creating exceptional client experiences, strong systems, and a culture rooted in professionalism, service, and continuous improvement.
We are at an exciting growth stage and are looking for the right person, not just a resume. This role is ideal for someone who loves organization, takes ownership, and wants to grow with a team long-term.
We are hiring an Administrative Assistant to support our agents and leadership by owning the listing process and key administrative functions.
This position may start part-time, with a clear path to full-time as the right candidate demonstrates ownership, capability, and alignment with our culture.
You will play a critical role in helping us refine our processes, increase efficiency, and scale to the next level.
Compensation:
$20 - $23 hourly
Responsibilities:
Administrative & Operations Support
Maintain organized digital files and compliance checklists
Manage calendars, deadlines, and follow-ups for agents and leadership
Support transaction coordination tasks as needed
Assist with CRM updates, database management, and internal tracking
Help document, improve, and streamline systems and processes
Listing Management & Transaction Support
Manage listings from signed agreement through active status and under contract
Prepare listing paperwork, disclosures, and MLS input with accuracy and attention to detail
Coordinate photography, staging, vendors, showings, open houses, and key listing timelines
Ensure listings are launched on time and maintained correctly across all platforms
Provide agents and sellers with consistent communication and updates
Team & Culture Support
Act as a reliable point of contact for internal and external communication
Uphold a high standard of professionalism and client care
Contribute ideas to improve efficiency, organization, and team workflow
Qualifications:
Has knowledge of Microsoft Office and customer relationship management software
Excellent written and verbal communication skills
Weekend and evening availability
Must have high school diploma or GED
The Ideal Candidate Is:
Highly organized, proactive, and detail-oriented
Comfortable taking ownership and seeing tasks through to completion
Calm under pressure and able to manage multiple deadlines
Growth-minded and excited to help build and improve systems
A strong communicator who values teamwork and service
This Role Is A Great Fit For Someone Who:
Has experience in real estate or
Currently works in another area of real estate (lending, title & escrow, etc.) and is looking for a new opportunity
Experience & Skills (Preferred)
Experience in real estate operations, listings, transactions, or administrative support
Familiarity with MLS, CRM systems, and basic real estate documentation
Strong computer skills (email, calendars, spreadsheets, document management)
Ability to learn new systems quickly
Current WA State Real Estate License
About Company
We Are Relentless and Resourceful-we're in love with delivering an experience that leaves the client feeling comfortable, confident, and most importantly, happy. We love what we do and have fun doing it.
Of course, great people don't work alone. It takes a team of people, each working to their strengths, to create the best experience for clients. With over 20+ years of experience and more than 1,200 homes sold, we think we've got something good going and would love for you to join us!
Check out our team Culture Code and see if you're a match: *******************************************
Treasury Sales Associate Group Manager - Commercial Bank
Manager's assistant/administrative assistant job in Seattle, WA
Are you customer focused, enjoy building relationships and leading a team? You have found the right team
As a Treasury Sales Group Manager in Commercial Banking, you will lead and develop Treasury Management Sales Associates. You will play a key part in delivering an exceptional experience for clients while mitigating risk and appropriately guiding the team. You will develop partnerships with Bankers, Client Service, Product Leadership (Core Cash, Card and Commerce Solutions) and Implementation teams. You will use your deep understanding of the treasury and leadership skills to develop and execute a strategy localized to market, growth, and product.
Job Responsibilities
Lead, hire, and manage a team of Treasury associate professionals to drive revenue through speed to market, deepening relationships, and excellent client experience
Leads with direction and coordination building successful relationships internally and externally
Direct client interaction focused on client experience
Monitors staff performance, provides appropriate coaching, recognition and feedback
Builds collaborative internal relationships with Segment and Industry Treasury Sales Team, bankers and other internal partners
Participates in partner meetings and communicates key Treasury Management messages in a timely and accurate manner
Protects the firm by applying sound risk management protocols and adhering to regulatory requirements
Develop and implement client, market, people, and business strategies
Required qualifications, capabilities, and skills
5+ years of treasury sales and industry experience
3+ years of demonstrated leadership experience driving new business, building relationships and successfully partnering for a positive experience for all involved
Deep knowledge of treasury products and solutions
Highly motivated, independent worker within a team-oriented culture
Excellent client management skills
Ability to communicate and present to large groups
Demonstrated sales coaching abilities including successful sales and marketing skills
Preferred qualifications, capabilities, and skills
Familiar with Microsoft Word, Excel, and PowerPoint
Bachelor's degree; advanced degree preferred
Superior analytical and quantitative skills
Exceptional verbal and written communication skills
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.
Auto-Apply