Manager's assistant/administrative assistant jobs in The Hammocks, FL - 147 jobs

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience -with safety and reliability at the forefront. We've built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education. Overview: The Operation Support Assistant is responsible for supporting the regional operational team in managing and administering systems, maintaining project files and accounts and supporting the broader office through administrative support. The broad spectrum of duties includes Systems administration and Operations Support. Duties & Responsibilities: System Administration Manage HH2 projects across all sites, including establishing new user access, issuing password resets, and adding new employees to designated payroll groups. o Deliver systems training for Liberty field and office staff, as well as external users; update training guides and materials as needed. o Ensure accurate assignment and maintenance of payroll approval paths for all jobs. o Verify that all laborer, carpenter, and operator time is entered correctly each week and coded properly based on union/non-union requirements; ensure weekly client approval and escalate unapproved hours to the PM team. o Provide payroll processing support to Payroll Managers. o Manage fuel card requests and distribution. o Oversee all Core Cloud expenses, including gathering backup from the Liberty team and ensuring entries are properly coded for approval. Operations Support Open jobs in HH2, Rental Results, and other systems; coordinate with Accounting and PM teams on cost code setup and respond to new cost code requests as needed. o Maintain the active job list in HH2 and review regularly for job closures. o Communicate with client teams to address requests and prioritize departmental needs. o Save and organize weekly job labor backup files for Accounting and PM teams across all projects. o Coordinate and schedule regional weekly operations meetings. o Provide administrative support to Liberty operations and leadership teams as needed. o Assist with new hire and layoff paperwork for field employees. Project Management Support Create, track, and distribute Change Order Requests monthly for payment application submissions. Collaborate with the Business Administration Team to ensure StratusVue is updated with all CORs and aligned with contract values. Compliance Support Support Labor Services companies in proper setup for rate‑compliance projects (Certified Payroll, Responsible Wages, etc.), including establishing systems for tracking and ensuring compliance. Collect and verify certified payroll reports to ensure accuracy and compliance for all Labor Service providers. o Request, verify, and track Certificates of Insurance for all labor vendors across all projects, ensuring compliance with project‑specific requirements. Qualifications: Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel and Outlook. Ability to manage and prioritize tasks/projects with little supervision. Excellent written and verbal communication skills. 4-year college degree or equivalent work experience desired. Construction background preferred, but not necessary. Professional appearance and manner. Ability to travel to various job sites Working Conditions: General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking Disclaimer: While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing excellent service and meaningful experiences. Andaz Miami Beach is now recruiting an Executive Administrative Assistant to join the hotel's opening team. An art-deco building and architectural landmark is home to the newest luxury lifestyle hotel located in the heart of Mid-beach. The property boasts 287 guestrooms including 34 breathtaking suites and the ONLY Ocean-view arrival experience in Miami Beach. The design features elements of texture, art, and pops of color that create a unique and captivating experience. Each suite is designed with floor-to-ceiling windows, most with deep-soaking tubs, and cozy reading nooks. Guests can also enjoy private outdoor terraces with stunning views of the Atlantic and the Miami skyline. Unmatched amenities include a full-service spa, a well-equipped fitness center, a destination dining experience by José Andrés, two pools, and a Beach Club catering to the who's who of Miami. Spanning 25,000 square feet of innovative indoor and outdoor event space, Andaz Miami Beach will become a landing spot for guests and locals seeking celebratory gatherings that embrace the city's culture of music, art, and fashion. A refined and highly organized professional supporting the General Manager and senior leadership team through exceptional administrative coordination, guest-experience analytics, and operational excellence. This role blends luxury-level guest relations with high-impact executive support to uphold the Andaz brand's commitment to personalized, elevated service. Key Responsibilities Serve as the primary liaison for Medallia and World of Hyatt elite guest feedback, ensuring timely, thoughtful, and brand-aligned communication. Partner closely with the General Manager to interpret guest-experience data and implement strategies that enhance satisfaction and loyalty. Maintain a polished, service-driven approach in all guest interactions, reflecting the Andaz Miami Beach ethos. Manage the General Manager's complex calendar, including travel arrangements, conferences, internal meetings, and external appointments. Screen and direct incoming calls with professionalism and discretion. Welcome and vet visitors, ensuring seamless access to appropriate leaders and departments. Review, prioritize, and route incoming correspondence-including memos, agendas, reports, and emails-to ensure timely follow-up and action. Prepare executive-level reports, presentations, and data summaries for leadership review. Collect, analyze, and interpret operational and financial data, including P&L statements, income reports, and guest-satisfaction metrics. Support strategic decision-making through accurate, well-organized information delivery. Maintain office inventory and supplies; anticipate needs and expedite orders as required. Manage issuance, repairs, and returns of company cell phones in accordance with Hyatt policies. Support cross-departmental initiatives and complete additional responsibilities assigned by the General Manager.

About the Role At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives- a mission we've honed since 1859. Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The IlIinois Branch is seeking a detail-oriented/multi-tasking Executive Vice President Administrative Assistant in the Deerfield office. This position is located in Deerfield, IlIinois and is required to be onsite. What You'll Be Doing Calendar Management Creation of meeting agendas and Powerpoint presentations Expense Management Meeting Coordination Reporting Day-to-day support of branch office, in collaboration with Office Coordinator Day-to-day support of branch office, in collaboration with Office Coordinator The base salary range for this position is $52,000- $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program What You Will Bring 5 years administrative experience Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Strong communication skills Proficient with MS Office Suite Strong organization and follow through Preferred Qualifications * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. About Equitable At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Who we are: AerSale is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale, AerTrak and AerAware). For more information, visit us at **************** What we Offer: Medical Insurance 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance 401K with Employer Contribution Employee Stock Purchase Plan (ESPP) Education Reimbursement (related field) Employee Referral Program and Recognition Program Paid Holidays and 15 Paid Time-Off Days annually Job Description: Job Summary: Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Essential Duties and Responsibilities: * Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Anticipating the executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. * Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans. * Enhances executives' and company's reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments. * Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office. * Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. * Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. * Improves quality results by studying, evaluating, and re-designing processes, implementing changes. * Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality. * Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations. * Perform additional duties as assigned Education and Experience: * Bachelor's degree * Company start-up experience preferred Abilities and Skills: * Excellent verbal and superior writing and report presentation skills are essential * Polished professional having significant experience (minimum 3 years) supporting a C-level fast paced executive * High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role * Demonstrated success where personal results and accountability are evident * Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail * Strong sense of teamwork * Can operate independently and remotely from a supervisor * Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel * Proficient with technology including mobile devices If you would like to see your career take flight, apply today! Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status. If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: ************************.

Global company in Luxury Beauty with multinational operations is looking for an Executive Assistant for its Regional Office based in Miami. Successful candidate will serve as the right hand to the Regional General Manager, providing high-level administrative and organizational support. Ideal profile is proactive, detail-oriented, and discreet, with strong communication skills and the ability to manage multiple priorities in a fast-paced, international environment. We value passionate and collaborative spirit to join our growing team and offer excellent benefits along with a professional and dynamic working atmosphere. If you believe that this position is for you, please send us your resume for immediate consideration. Each application will be carefully reviewed and be treated with the upmost confidentiality. This is a very nice opportunity to join a successful dynamic organization that believes in developing people and offers personal and professional growth paths, locally and at the regional level. Responsibilities: · Manage & prioritize Director's calendar, appointments, travel arrangements, & correspondence. · Act as the primary point of contact between Managing Director and internal/external stakeholders. · Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. · Draft, review, and manage confidential communications and presentations. · Handle travel planning and itineraries, including coordination across time zones. · Track deadlines, key initiatives, and follow-ups to ensure timely execution. · Support with expense reports, purchase orders, and administrative processes. · Liaise with cross-functional teams (Finance, HR, Marketing, Operations, and Global HQ) to ensure seamless communication and alignment. · Manage sensitive information with professionalism and confidentiality. Qualifications & Skills · Bachelor's degree in Business Administration, Communications, or a related field preferred. · Minimum 5 years of experience as an Executive Assistant or similar role supporting senior leadership. · Proven organizational and multitasking skills in fast-paced environments. · Exceptional written and verbal communication skills. · Positive attitude, strong attention to detail, discretion, and professionalism. · Comfortable working independently while maintaining alignment with senior leadership. · Able to anticipate needs and think one step ahead. · Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). · Experience with SAP, Concur, or similar systems is a plus. · Fluent in English; Spanish or Italian is an advantage. · Prior experience in beauty, luxury, or consumer goods strongly preferred.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Title: Executive Administrative Assistant Department: Operations Reports To: Chief People Officer/Chief of Staff Type: Full-Time FLSA: Exempt Executive Administrative Assistant Job Summary The Executive Administrative Assistant will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. Supervisory Responsibilities None. Duties/Responsibilities Calendar & Schedule Management Fully own and manage the Executive Team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, and communication. Anticipate conflicts and resolve them independently with minimal disruption. Executive Operating Rhythm Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, and follow-ups. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions. Prepare summaries, talking points, and structured updates before and after all key meetings. Build and maintain the Executive Team's task management system. Communication & Logistics Coordinate personal and professional logistics to maintain a seamless daily experience, including travel and events. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the Executive Team's behalf with precision and professionalism. Follow up with leaders across the organization to close loops and drive accountability. Required Skills/Abilities Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms. Education and Experience 3+ years supporting C-suite executives in high-velocity, high-expectation environments required. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to communicate effectively via video conferencing (camera on/off as required) and utilize digital collaboration tools for prolonged periods.

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. As an Administrative Assistant will provide administrative support to the SVP of Marketing, Latin Iberia and members of the Marketing Team for Latin Iberia, to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. What you'll do: Manages and maintains daily personal and professional schedule for SVP, including prioritizing conflicting demands, resolving schedule challenges proactively. Provides proactive administrative and technical support for SVP and members of the Marketing Latin Iberia team including but not limited to; heavy calendar management, scheduling meetings and room reservations, organizing of department & company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones. Operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners. Manages event planning and travel arrangements for SVP and marketing team including but not limited to booking travel, managing reservations, as well as being on standby whilst Executive is in transit. Maintains/orders office supply inventory and distributes mail for the Executive. Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges. Manages invoice management, department spend, annual budget tracking and forecasting for the SVP. Assists SVP and marketing team with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables. Assists in onboarding new team members, ensuring they are set up with necessary access, tools, and introductions. Prepares presentation templates for SVP, in alignment with Sony Music brand. Collaborates with other staff as well as other offices throughout the Sony Corporation. Handle sensitive and confidential information with discretion. Manage distribution lists for organization and update as needed. Who you are: At least 3 years of Executive Assistant experience, supporting senior executives. Bilingual (Spanish & English) Proactive, flexible, and responsive to the needs of the team and executive. Strong interest in marketing, music, and the creative industries. Skilled in evaluating and analyzing data, with the ability to develop reports and spreadsheets. Excellent oral and written communication skills with strong organizational, project management, and time management abilities. Proficient in office software (Google Apps, Microsoft Office, Excel, Zoom, Adobe Suite, Concur, etc.). Ability to work collaboratively with a diverse and dynamic team. Dependable, punctual, conscientious, courteous, and adaptable. Passionate about fostering community and maintaining a positive work environment. Proactive problem-solver with strong decision-making skills. Able to maintain confidentiality and exercise discretion. Must be able to adapt quickly to changes in the executive's schedule and priorities, demonstrating strong crisis management skills. Ability to navigate high-stakes situations and resolve scheduling or logistical conflicts with diplomacy. Strong work ethic, positive attitude, and professionalism in interactions with all levels, including executive management. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionExecutive Assistant / Chief of Staff / Special Projects Manager About World Health Labs (WHL) World Health Labs (Barbados) Inc. is an innovative management company with operating businesses across multiple industries, including healthcare. WHL supports a globally active CEO and executive team operating across Europe, North America, and the Caribbean. We are seeking a high-calibre Executive Assistant / Chief of Staff / Special Projects Manager who thrives in fast-paced, unconventional environments and is motivated by building structure where none exists. Role Overview This is not a traditional EA role. It is a senior, high-impact position for someone operating at the top of their profession - a trusted partner to the CEO who combines operational excellence, discretion, leadership, and relentless execution. The CEO works across Central European and Eastern Standard Time zones and maintains an intense, seven-day work schedule. The successful candidate will be expected to align closely with the CEO's working hours, anticipate needs proactively, and remove friction from both professional and personal operations. This role also includes managing in-market Personal Assistants, leading special projects, and building scalable systems that bring order to complex, fast-moving environments. Position Details Title: Executive Assistant / Chief of Staff / Special Projects Manager Function: Corporate Department: Executive Office Employment Type: Full-Time Reports To: CEO Role Summary You will oversee multiple, concurrent work streams requiring exceptional organization, judgment, adaptability, and creativity. Success in this role is defined by your ability to: Reduce or eliminate the CEO's administrative burden Bring structure to ambiguity Execute relentlessly across time zones Lead and coordinate support teams Handle sensitive matters with absolute discretion This position requires comfort with non-traditional hours, frequent international coordination, and a high level of personal accountability. Key Responsibilities Executive Support & Office Management End-to-end management of the CEO's calendar, travel, accommodations, and logistics Screening and prioritization of all incoming requests Meeting support, note-taking, action-item tracking, and follow-up Managing personal appointments, family commitments, and key reminders Residency and documentation management (medical, legal, travel, and compliance records) Oversight of department budgets, expenses, and financial tracking Proactively monitoring the CEO's communications to anticipate needs Maintaining secure electronic and physical filing systems Leadership & Team Management Direct management of in-market Personal Assistants Recruiting, onboarding, training, and performance management Coordinating temporary support staff as required Building and documenting scalable processes and playbooks Special Projects & Operations Property and short-term rental oversight, including revenue optimization Planning and execution of complex international travel and family logistics Insurance claims management Healthcare coordination across multiple countries Research and execution in unfamiliar regulatory and bureaucratic environments Continuous improvement of Executive Office systems and workflows Critical Accountabilities Deliver concise, structured communication to enable rapid executive decision-making Anticipate needs and act without waiting for instruction Maintain flawless confidentiality and professional discretion Manage multiple priorities calmly in high-pressure environments Build clarity and systems in unstructured settings Represent the Executive Office with professionalism always Personal Assistant Team - Functional Scope The EA/Chief of Staff will oversee a Personal Assistant team whose responsibilities may include: 1. Wellness & Lifestyle Management Meal planning and preparation aligned with strict nutrition protocols Kitchen and supply organization, frequent grocery procurement Cycling and fitness support including equipment care, gear preparation, and on-bike nutrition Occasional logistical support during training sessions 2. Longevity & Health Coordination Managing healthcare records across multiple countries Scheduling and coordinating physio, massage, chiropractic, and specialist care Managing supplements, peptides, and evolving wellness protocols Vendor sourcing, billing, and appointment logistics 3. Personal & Transportation Support Personal transportation for errands and appointments Household logistics and deliveries Proactive execution of day-to-day personal support needs 4. Guest Management & Hospitality Preparing residences for visiting guests Coordinating hospitality logistics to ensure a seamless experience Who You Are You are: Highly experienced in senior EA, Chief of Staff, or complex operational leadership roles Comfortable working across time zones and in non-traditional schedules Exceptionally organized, decisive, and proactive Calm under pressure and energized by responsibility Trusted with sensitive personal and professional matters A builder of systems, not just a manager of tasks

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

Job DescriptionDescription: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements: Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

2 years of related experience required (working with HIV/AIDS clients preferred) High school diploma required The Client Support Assistant is responsible for providing support including social interaction, emotional support, client orientation, education of health and social service delivery systems, ensuring positive outcomes and stability. They are responsible for engagement, information, support, and empower those who are eligible for services and would like to receive services from Care Resource. They are responsible for assisting with the intake process by gathering documentation and by providing administrative support in order to expedite service delivery. They will also be responsible for appointment scheduling with clients and for clients as necessary. JOB RESPONSIBILITIES Welcome clients into the agency and provide orientation/education regarding the agency and its services. Provide initial HIV/AIDS orientation and education to clients including what to expect from the HIV service delivery system. Provide initial Medication Assisted Treatment (MAT) orientation and education to clients including what to expect from the MAT program. Provide initial information regarding applicable County's Service Delivery System and provider options. Assist with initial client intake, paperwork and applications for financial and medical eligibility. Assist clients who test positive for HIV in obtaining appropriate care and treatment services. Assist clients who are interested in enrolling in the MAT program to obtain appropriate care and treatment services. Help clients to schedule appointments, document assistance with referrals and follow up with providers to ensure clients attend appointments. Monitor client's adherence to program requirements. Provide educational support to clients to enhance their knowledge and understanding of medication protocols, side effects and adherence to medical treatment. Ensure that service providers in the referral network are active, and that formal Memoranda of Understanding and HIPAA Business Associates agreements are executed. Request information from third parties about clients (proof of income, proof of HIV status, etc.) and verify insurance status (private, Medicaid status, etc.). Walk clients through initial appointments for care and other entitlements. Contact clients to verify and/or remind them of appointments with other departments or other agencies. Conduct periodical Client Satisfaction Surveys, Quarterly Client Advisory Committees or Orientation meetings. Maintain record keeping requirements and assist with chart reviews for Q/A purposes as requested. Communicate with clients one to three days before a foreseen hurricane/natural disaster according to emergency plan procedures. Support appointments scheduling with patients. Accurately make changes and cancel appointments within CAREWARE, NextGen and other Agency scheduling systems. Keep current lists of all agency employee contact phone numbers including alternate numbers. Receive and track e-mails from supervisors that informs of staff absences, including staff covering the absent person's work. Attend to client's phone calls promptly who are attempting to access services and provide them with accurate and timely information. Request updates from departmental supervisors to resolve problems with staff schedules to ensure accuracy. Report on various concerns, complaints and compliments received via phone. Transfer complaints directly to the supervisor responsible for the area of concern. Participate in staff training sessions and other meetings as required by the agency and/or the funding sources. Participate in agency developmental activities as requested. Assist Manager and other supervisors in the record keeping, organization, follow up of all grants and interventions Other duties as assigned. Culture of Service: 3 C's Compassion • Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language. • Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions. Competency • Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered Commitment • Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed • Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure the prompt and effective response is provided Safety Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines. Understand and appropriately act upon assigned role in Emergency Code System Understand and perform assigned role in Agency Continuity of Operations Plan (COOP) Contact Responsibility The responsibility for internal and external contacts is frequent and important. Physical Requirements This work requires the following physical activities: frequent sitting, bending, standing, walking, talking in person and talking on the phone. Occasional driving, stretching/reaching and lifting up to 50 lbs. are required. Work usually is performed in an office setting. Other Participates in health center developmental activities as requested. Other duties as assigned. Legal Compliance Notice: This careers website is maintained by Care Resource Community Health Centers, Inc. a qualified entity, in support of compliance with House Bill 531 (2025). As required by law, Care Resource includes a clear and conspicuous link to this resource on its website and provides the link in all job vacancy advertisements and postings issued by the health center. For more information, please see the link to the new Care Provider Background Screening Clearinghouse Education and Awareness website. ********************************

Miami, FL In Office Temp to Hire and Direct Hire TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams. Responsibilities: Greet and assist visitors, clients, and vendors in a professional and courteous manner. Answer and route incoming phone calls, emails, and inquiries promptly and accurately. Provide customer service support by responding to questions, requests, and concerns. Schedule appointments, meetings, and conference rooms as needed. Perform general administrative duties including data entry, filing, scanning, and document management. Maintain front desk organization and ensure a welcoming office environment. Coordinate incoming and outgoing mail, packages, and deliveries. Assist internal departments with clerical and administrative support as assigned. Maintain accurate records and update internal systems and databases. Follow established procedures, policies, and confidentiality guidelines. Requirements/Education: High school diploma or equivalent required; additional education or coursework preferred. Previous experience in a receptionist, customer service, or administrative support role preferred. Strong verbal and written communication skills. Professional demeanor with excellent customer service skills. Proficiency in Microsoft Office and basic office systems. Strong organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Bilingual (English/Spanish) skills preferred. TempExperts is an Equal Opportunity Employer.