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IAM Configurator/Administrator Associate Director
Accenture 4.7
Manager's assistant/administrative assistant job in Saint Louis, MO
At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations.
Join Accenture Federal Services, a technology company and part of global Accenture, to do work that matters in a collaborative and caring community, where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more.
Join us to drive positive, lasting change that moves missions and the government forward!
**You Are:**
The IAM Configurator/Administrator Associate Director plays a critical role in the implementation and ongoing support of the Network Operations Center (NOC) and Security Operations Center (SOC) by managing and optimizing identity and access management systems. This position is responsible for designing, implementing, and maintaining robust IAM solutions that ensure secure and efficient access to NOC and SOC tools, systems, and data. The IAM Configurator/Administrator works closely with various teams to align IAM practices with operational needs and security requirements. This IAM Configurator/Administrator role is crucial for ensuring secure and efficient access to NOC and SOC resources while maintaining a strong security posture. The position requires a blend of technical expertise in IAM technologies, understanding of security principles, and the ability to balance security requirements with operational needs in a dynamic environment.
**The Work:**
+ Develop and maintain the IAM strategy for NOC and SOC environments
+ Align IAM solutions with overall security policies and compliance requirements
+ Implement and manage processes for user provisioning, modifications, and deprovisioning
+ Develop automated workflows for identity lifecycle management
+ Ensure timely and accurate updates to user access rights based on role changes
+ Configure and manage role-based access control (RBAC) for NOC and SOC systems
+ Implement least privilege and separation of duties principles
+ Design and maintain access policies for various user groups and roles
+ Troubleshoot authentication issues and optimize user experience - Administer and optimize directory services (e.g., Active Directory, LDAP)
+ Manage directory synchronization between on-premises and cloud environments
+ Implement and manage (Privilege Access Management) PAM solutions for NOC and SOC environments
+ Configure secure access methods for privileged accounts
+ Configure, maintain, and optimize IAM tools and platforms
+ Perform regular updates and patches to IAM systems
+ Troubleshoot IAM-related issues and implement solutions
+ Collaborate with system administrators to resolve integration challenges
+ Create and maintain documentation for IAM procedures and policies
**Here's What You Need:**
+ Bachelors degree Years of Experience: 8-12
+ 5-12 years of experience in cybersecurity operations, security tools administration, or a related field.
+ Hands-on experience with SIEM/SOAR platforms (e.g., Splunk, QRadar, LogRhythm, ArcSight, Sentinel, Cortex XSOAR, or others).
+ Experience in configuring and optimizing use cases, correlation rules, and playbooks.
+ Proficiency in troubleshooting and managing issues related to data collection, analysis, and reporting.
+ Strong understanding of security and network protocols, data flow, and integration of security tools.
+ Familiarity with scripting and automation languages (e.g., Python, PowerShell) for creating custom scripts and integrations.
+ Knowledge of compliance requirements and best practices for SIEM/SOAR configurations.
**Bonus Points If:**
+ Analytical Skills:
+ Ability to conduct gap analysis to identify areas for improvement in the NOC and SOC operating environments.
+ Strong analytical and problem-solving skills to assess and enhance security processes.
+ Communication and Collaboration:
+ Strong ability to document and prepare evidence for security audits.
+ Excellent communication skills to work effectively with NOC, SOC, and cross-functional IT teams.
+ Ability to translate technical findings into actionable recommendations for non-technical stakeholders.
+ Additional Skills:
+ Knowledge of compliance frameworks such as NIST, ISO 27001, or others.
+ Familiarity with dashboard creation and real-time monitoring for security events.
+ Proven track record of process improvement and driving efficiency in security operations.
+ Relevant certifications such as CISSP, CISM, CISA, CompTIA Security+, or IAM-specific certifications (e.g., Certified Identity and Access Manager (CIAM), Okta, SailPoint, or Microsoft Certified: Identity and Access Administrator Associate)
**The Extras:**
+ US Citizenship Required
+ The ability obtain and maintain a Secret clearance
As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of **California, Colorado, Hawaii, Illinois, Maryland,** **Massachusetts,** **Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland** . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. (********************************************************************* We accept applications on an on-going basis and there is no fixed deadline to apply.
The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is:
$186,300-$360,800 USD
**_What We Believe_**
_As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on._
**_Equal Employment Opportunity Statement_**
_We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. (****************************************************************************
_Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women._
**_Requesting An Accommodation_**
_Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired._
_If you_ **_ _** _are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter._
**_Other Employment Statements_**
_Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States._
_Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration._
_Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process._
_The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information._
_California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here (********************************************************************************* for additional important information._
$63k-89k yearly est. 8d ago
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Administrative Support Assistant
Abacus Service Corporation 4.5
Manager's assistant/administrative assistant job in Jefferson City, MO
Information Classification of Temporary Personnel Administrative Support Assistant Quantity of Temporary Personnel Three (3) Resumes The Vendor can submit resumes for each applicant but is not required and will not be evaluated. Anticipated start date
December 1, 2025
Probationary Period
Yes, three months.
Anticipated end date
November 30, 2026, plus one (1) renewal period
Pricing
Hourly
Required qualifications/skills
Reading/interpreting laboratory test result reports and manual entry of laboratory results, excellent written and verbal communication skills, and customer service skills
Type and Focus of Needed Services
Experience working within a data surveillance database (ShowMe World Care). Assist with investigation/research to solve problem issues with reportable environmental conditions of child and adult blood lead and Carbon Monoxide laboratory reports, and Hyperthermia and Hypothermia case reports. This could include phone/fax/email requests to various health care providers/facilities for additional data and/or medical records. Once finalized, manual laboratory test result and medical case entry. Daily routing and dissemination of numerous laboratory reports and medical records received by reviewing, categorizing, and saving to the appropriate folder for staff review and processing.
Background check is required by contractor.
Work Schedule:
Days and hours to be worked
Work schedule consists of two (2) to three (3) eight-hour workdays, per week, Monday through Friday, not to exceed 1040 hours per year.
Lunch break of 30 minutes to one (1) hour and two (2) 15-minute breaks per eight-hour day. Flexible hours may be available.
Dress Code Business casual
Weekend or evening work required?
No
Travel required
No
Evaluation of Work Plan
The request will only be evaluated and awarded based on the lowest cost with preference points included.
Additional Requirements
Training Requirements The Department will provide necessary training(s) appropriate to the position.
Overtime not allowed for these positions.
Subcontracting will not be allowed
Security Clearance/ID Badge Process An identification (ID) badge to be provided by the Department for building access.
Interview Requirements The Department will interview potential candidates as applicable.
Invoicing and Payment Details
The Contractor shall invoice the Department on the Contractor's original descriptive business invoice form. The Contractor shall use uniquely identifiable invoice numbers to distinguish an invoice from a previously submitted invoice.
Invoicing is done by the contracted agency to the Department on a schedule at least twice per month. Invoices shall be due by the last day of the month following the month in which the Contractor provided services under the contract. The Contractor shall perform the services prior to invoicing the Department.
The Department will pay the Contractor monthly upon the receipt and approval of an itemized invoice and report(s) prepared according to the terms of this contract.
The Contractor shall submit invoices to:
Missouri Department of Health and Senior Services Environmental Health Surveillance Unit
P.O. Box 570
Jefferson City, MO 65102-0570
$29k-36k yearly est. 8d ago
Senior-Level Executive Administrative Assistant
LSI Corporation 4.7
Manager's assistant/administrative assistant job in Wichita, KS
DirectHire
HirePrinciple has partnered with an aerospace supplier with locations throughout the US to find their next Senior-level Executive Administrator. Based in their corporate office in downtown Wichita, the administrator reports directly to the President and provides admin support for the VP of Sales & Marketing and VP of Operations, as well as 10 other Directors and VP's in the building.
Candidates must possess 7-10 years executive support experience for multiple managers/directors along with advanced MS Office skills. Professional appearance and oral/written communication skills required. Aerospace background a plus.
Executive Administrator
Location: Wichita, KS
Reports to: President
FLSA Status: Salary Exempt
Job duties include:
Office Management - including building landlord relationship, marketing collateral, hotel, catering, wire transfer, expense reports, phone
Board Meeting coordination
Document Control for all long term agreements, NDA's and consultants (single focal)
Special Events Coordination
Sales Support - Coordinator for Defense/Supplier conferences, travel & logistics, shipment of display, marketing items, Paris Air Show responsibility (ability to travel internationally to support)
Characteristics:
Self Starter
Professional
Flexible / Able to change plans at the drop of a hat with a smile
Organized
Able to stay late/come in early as needed
Able to travel overseas
Composed, cannot be flustered by change/quick pace/rapid requests
Compensation:
$50,000 + benefits
Direct hire.
About HirePrinciple:
HirePrinciple was founded by a team of experienced executive recruiters with more than 50 years of combined experience serving clients ranging from start-ups to the Fortune 1000.
HirePrinciple, a division of LSI Staffing, knows building a qualified team is critical to achieve superior results. We also understand that the goals of each organization and individual are unique.
Accordingly, HirePrinciple's search process is customized to provide superior executive recruitment solutions and staffing needs to employers while matching qualified candidates with the career opportunities that fit their needs.
From our headquarters in Wichita, Kansas, we serve progressive employers and talented professionals throughout the United States.
Visit our website for more job opportunities at **********************
$50k yearly 60d+ ago
Executive Administrative Assistant III - HR Employment Specialist
Cape Girardeau 3.0
Manager's assistant/administrative assistant job in Cape Girardeau, MO
The Cape Girardeau Public School District is seeking a dedicated Executive Administrative Assistant-HR Employment Specialist for the 2026-2027 academic year.
The Executive Administrative Assistant is responsible for the processing of new hire paperwork, personnel action forms, and processing employment verifications to comply with state and federal employment laws and regulations. The administrative assistant is responsible for processing employee onboarding documents to ensure human resources and finance deadlines are met. The administrative assistant serves in a secretarial capacity to the deputy superintendent and assistant superintendent of academic services.
Required Qualifications:
Associate degree or 60 hours of college credits in business administration, human resources or personnel management.
Ability to maintain confidentiality of sensitive personal information of applicants, employees, and former employees and other matters affecting employee relations.
Ability to perform multiple tasks simultaneously with interruptions.
Demonstrated dedication to customer services.
Effective communication, follow-up and analytical skills.
Experience using Google Suite systems (Docs, Sheets, Drive).
Demonstrated capacity to contribute to a team working environment and collaborate with co-workers to solve problems and create a positive and professional work climate.
Essential Duties and Responsibilities:
Provides excellent customer when addressing parental concerns or complaints being filed for review by the superintendent or designee.
Provides coverage for the front receptionist desk as needed to ensure efficient operations within the building.
Provides administrative assistance in support of human resource tasks and processes, including development of work agreements, letters of engagement, workday calendars, long term substitute agreements.
Serves as the primary point of contact for new hire employees joining the school district.
Maintains employee records pertaining to certification and works with building level administrators to resolve issues with the MO Department of Elementary and Secondary Education (DESE).
Maintains employee job list(s) in SISFIN, and employee records for accuracy and reporting purposes.
Maintains personnel files in secure storage area and updates personnel records as needed.
Assists with scheduling employee fingerprinting appointments, along with processing and maintaining documentation related to employee background checks and FCSR background screening.
Gathers documentation related to employment verifications as needed for employees transitioning into, or out of the district.
Responsible for entering and processing purchase orders for the deputy superintendent, academic services office, and the human resources department.
The administrative assistant will assist with scheduling travel arrangements and coordinating central office meetings with the districts administrative team(s).
Performs other related duties as assigned.
General Information:
To apply for this position, you must register online at ****************** (Careers).
Application Deadline: Open until filled
$30k-43k yearly est. 53d ago
Executive Administrative Assistant
Potter Electric Signal 4.1
Manager's assistant/administrative assistant job in Maryland Heights, MO
Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion.
Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job.
Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies . Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success.
The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manage the CEO's schedule, travel, and communications.
Attend and take notes in executive meetings; distributing materials as needed.
Coordinate office supplies, office lunches, and manage mail.
Greet visitors, assist at the reception desk, and support other executives as needed.
Prepare and organize reports, presentations, and documents.
Performs other duties as assigned.
Required Skills/Abilities
Ability to act with integrity, professionalism, and confidentiality.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Proficiency in Microsoft Office Suite and related office software.
Strong organizational, time-management, and multitasking skills.
Professional, approachable demeanor.
Strong analytical and problem-solving skills.
Required Qualifications
A minimum of three years of proven experience supporting executives in a large company.
Preferred Qualifications
Experience in an executive assistant role at a global organization.
Work Environment/Physical Demands/Travel
This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.
This is a full-time position, on-site at the corporate office . The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/ shift in hours may be necessary to accommodate business needs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.
$30k-43k yearly est. Auto-Apply 60d+ ago
Lead Executive Assistant/Staffing coordinator
Yadkin Valley Cabinet Co 4.0
Manager's assistant/administrative assistant job in Kansas City, KS
Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production.
Job Description:
The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical.
Responsibilities include:
Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed
Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database
Preparing monthly billing letters and following up with NERA billing team and clients
Organizing case documents and preparing materials for internal and client meetings
Managing Outlook calendars
Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
Preparing, reconciling and tracking expense reporting and reimbursement
Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones.
Respond to service requests, inquiries and complaints over the phone or in person.
Contact and communicate with management, and Department Directors to obtain staffing orders.
Organize the communication and the distribution of all orders and travel request.
Communicate issues or client process changes to senior management staff.
Qualifications
Qualifications
Requirements:
Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence
Excellent Communication skills are a must.
Proficient at data entry.
Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
Excellent communications and proofreading skills; attention to detail
Project management experience
Outstanding client interaction and interpersonal skills
Good judgement and ability to solve problems independently and discreetly
Ability to maintain composure in stressful situations
Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes
Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
Bachelor's degree preferred
Additional Information
All your information will be kept confidential according to EEO guidelines.
$42k-50k yearly est. 7h ago
Graduate Assistant - Athletic Administration
Columbia College 4.2
Manager's assistant/administrative assistant job in Columbia, MO
Graduate Assistant - Athletic Administration Department: Athletics Location: Columbia, MO Type: Staff, Part-time Pay: $15 - $15 per hour (Pay range may vary based on geographic location) Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position. Job Summary: The Athletic Administration Graduate Assistant will provide overall support with day-to-day operations of the Columbia College Athletic Department. Depending on qualifications and experiences the individual may focus on marketing, development, game day management, sports information, fitness center management, game day broadcast and/or other duties assigned. Other Considerations:
Assist with the overall day-to-day operations of the CC Athletic Department.
Maintain the integrity of the athletic program through knowledge and application of NAIA rules and regulations. Demonstrate a working knowledge of NAIA rules.
Assist in production of department publications, media and website content.
Be supportive of all athletic teams.
Be active in department-wide fundraising and related professional duties.
Assist in Cougar Club & Scholarship Fund correspondence.
Assist in game management duties.
Minimum Qualifications:
Bachelor's Degree.
Must be accepted in to the Graduate Program at Columbia College.
Experience as an athlete
Preferred Qualifications:
Experience working in a college environment
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear. The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl. Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis. Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.
Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse and overall, fosters a sense of community that welcomes everyone.
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.
Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer. In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Campus Safety Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide. Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at ************ for a printed copy. *************************************************************
$15-15 hourly 60d+ ago
Executive Assistant/ Admin Assistant II
Mindlance 4.6
Manager's assistant/administrative assistant job in Saint Joseph, MO
Duties:Tasks would include developing Power Point presentations, scheduling and planning meetings with project members and external vendor, reserving conference rooms, calendar maintenance, updating master project documents for distribution to project team and overall administrative coordination of project related tasks.
Skills:Highly Proficient in MS Word, Excel, Power Point and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.
Education:High School Degree and 2 yrs related work experience.
Qualifications
Education:High School Degree and 2 yrs related work experience.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$31k-42k yearly est. 7h ago
Executive Administrative Assistant
Supportworks 4.4
Manager's assistant/administrative assistant job in Omaha, NE
Thrasher Family Holdings, the family office and asset management arm of the Thrasher family of businesses, is looking for an Executive Administrative Assistant to support a dynamic executive who leads multiple ventures, including Thrasher Family Holdings, Nexus Nine, and various other initiatives and investment opportunities.
If you thrive in fast-moving environments, enjoy bringing structure to complexity, and love working as a
true partner to senior leadership
, this role could be a great fit. We're looking for someone who is innovative and tech-savvy that naturally finds better ways to work, seeks out new tools, and enjoys process improvement. This is a high-impact position where you'll help keep priorities aligned, communication seamless, and momentum strong across both business and personal domains.
Benefits You'll Enjoy working for Thrasher Family Holdings:
AMAZING CULTURE: Enjoy a people-first culture built on collaboration, integrity, and long-term relationships.
GENEROUS BENEFITS: Medical, dental, vision, life, and other insurance; retirement plan with profitability match; 3 weeks paid time off to start & 7 holidays; paid paternal / maternity leave, and much more!
AWESOME WORK ENVIRONMENT: We have an onsite cafeteria, gym and locker rooms as well as a casual dress policy, and fun employee events and celebrations!
CAREER DEVELOPMENT / GROWTH: We believe in growing our people. Most of our new roles are filled by internal promotions, and we support ongoing professional education to help you continue advancing.
FLEXIBILITY: We understand life is busy, so we strive to be flexible when it matters most.
As an Executive Administrative Assistant, you will be responsible for:
Executive Coordination
Manage complex calendars and schedule meetings while proactively resolving conflicts
Organize, prioritize, and respond to executive emails; draft correspondence as needed
Prepare briefing materials, agendas, and meeting follow-ups
Cross-Entity Operations
Coordinate activities across TFH, Nexus Nine, and family-related ventures
Serve as liaison with internal and external partners, including legal, insurance, and accounting teams
Track and manage deliverables and deadlines across multiple projects
Administrative Excellence
Prepare and submit detailed expense reports, monitor reimbursements and budgets
Maintain confidential records and ensure adherence to internal protocols
Support document management, contract tracking, and filing systems
Private Plane Coordination & Documentation
Coordinate private plane usage, including scheduling and itinerary details
Track travel-related logistics, expenses, and documentation for both business and personal flights
Qualifications
Required Skills & Experience
5+ years of executive support experience, ideally in multi-entity or entrepreneurial settings
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Assertive communication and the confidence to manage up, hold others accountable, and advocate for priorities
High emotional intelligence, professionalism, and discretion
Comfort with technology, learning new systems and implementing them quickly
Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools (Slack, Notion, Asana)
Experience working with legal, financial, and/or insurance professionals
Ability to think ahead, anticipate needs, and deliver solutions independently
Bonus Points For
Experience in family office, private equity, or holding company environments
Familiarity with bookkeeping or light accounting tasks
Comfort navigating shifting priorities with calm and confidence
A sense of humor and steady presence under pressure
Who We Are
Thrasher Family Holdings is responsible for the management of the assets and interests of family trusts that encompass several different business entities and properties throughout the United States.
If you're driven, detail-oriented, and energized by the opportunity to make a meaningful impact every day, we want to meet you. Step into a role where your strengths are valued, your ideas matter, and your partnership helps drive multiple ventures forward. Apply now and become the trusted, strategic force that helps elevate Thrasher Family Holdings to new heights.
Thrasher Family Holdings is an Equal Opportunity Employer (EOE), and we welcome you to apply!
$27k-37k yearly est. Auto-Apply 60d+ ago
Administrative Associate - UMKC Foundation, School of Dentistry
University of Missouri System 4.1
Manager's assistant/administrative assistant job in Kansas City, MO
Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.
Essential Duties:
* Administrative Oversite -
* Point of first contact for the School of Dentistry Office of Alumni and Development
* Spearhead Social Media Presence
* Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
* Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
* Maintain alumni data within CRM system, Ellucian Advance
* Ad hoc administrative duties, as needed
* Midwest Dental Conference (MDC) -
* Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
* Contribute to marketing materials of speakers
* Assist with MDC attendee registration
* Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
* Help facilitate mailing for all reunions and assist with class reunion representatives
* In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
* Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.
Environmental Demands
This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.
Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.
Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.
Preferred Qualifications:
* A minimum of 3 years of experience.
* Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
* Previous experience with event planning, project management and/or continuing education preferred.
* Previous experience using social media platforms with experience in social media marketing preferred.
Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.
Flexible schedules and limited telework arrangements may be available with manager's approval.
UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply.
Application Materials
To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below:
Apply Now
The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.
Other Information
If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************.
The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org.
The UMKC Foundation is an equal opportunity employer.
To request ADA accommodations, please call the Office of Equity & Title IX at ************.
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$22 hourly 1d ago
Service Manager Administrative Assistant
Cogent, Inc.
Manager's assistant/administrative assistant job in Fenton, MO
Job Description
About the Role
Are you looking for more than just a job - a place where your contributions make a real impact, and your success is shared with your team? At Cogent, Inc. an employee-owned company, we're proud to offer exactly that. We are seeking a highly organized and adaptable Service Manager Administrative Assistant to provide comprehensive administrative support to our Service Manager and the broader service team. Our organization serves both industrial and municipal clients, specializing in sales, service, and fabrication of pumps, rotating equipment, control systems, and custom assemblies. We deliver both in-house and field services.
Key Responsibilities:
Customer & Project Support:
Assist with preparation, service scheduling, tracking, and filing of service work orders, repair quotes, service reports, and customer documentation
Support scheduling and dispatching field technicians and shop resources for service projects
Communicate with customers regarding service scheduling, documentation, and follow-up
Help track project progress, service metrics, and warranty claims
Coordinate procurement and logistics for service materials, parts, and supplies
Maintain organized digital and physical records for all service-related activities
Internal & Facilities Support:
Support and assist with weekly technician timesheets and expense reports
Support facilities maintenance tracking and coordination with internal stakeholders and vendors
Help organize and maintain shared workspaces, inventory areas, and administrative supplies
Assist with internal reporting, tracking job costing, and supporting safety compliance records
Prepare internal communications, meeting agendas, and other documentation as needed
Skills & Qualifications
Required:
High school diploma or equivalent required; Associate degree or vocational/technical background a plus
2+ years administrative experience in a service, technical, or industrial environment
Familiarity with work order or service management systems
Proficiency with Microsoft Office (Word, Excel, Outlook); strong spreadsheet skills a plus
Excellent organizational, communication, and multitasking abilities
Ability to work independently while coordinating across departments
Comfortable working in both office and industrial shop settings
Preferred:
Experience supporting teams working with pumps, motors, controls, or mechanical systems
Knowledge of job costing or basic accounting principles
Familiarity with industrial/MRO vendors and parts ordering processes
Exposure to municipal bidding, invoicing, or service documentation requirements
Why Work With Us?
At Cogent, you're not just an employee-you're an owner. Our people make the difference; our shared values define us as a team and bring our vision to life. Together, our team of employee-owners is committed to helping build healthy and prosperous communities through creatively engineered solutions for our customers. We are a growing Midwest company that provides fluid processing solutions serving the local Industrial, Municipal, Commercial Building Trades, Oil and Gas markets through our family of trusted brands.
We Offer
Employee Ownership (ESOP)
401(k) with Company Match
Profit Sharing
Medical, Dental, Vision & Life Insurance
Generous PTO, Paid Holidays & Volunteer Time Off
Career Development & Advancement Opportunities
A Culture That Values Innovation, Collaboration, and Respect
Make Your Mark with Cogent
This is more than just an Administrative role-It's a chance to work in a company where your efforts are recognized, your voice is valued, and your professional growth is supported. As an employee-owner, you'll be part of a collaborative team that celebrates innovation, accountability, and shared success.
Apply today and help us build something exceptional-together!
$28k-51k yearly est. 18d ago
Project Administrator/Technical Assistant
Merrick 4.7
Manager's assistant/administrative assistant job in Manhattan, KS
Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel.
Provides specialized administrative support to the Merrick Management team and Technical Staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, construction administration support, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events and meetings as well as general office support. Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution.
WHAT YOU'LL DO
* Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures.
* Create document templates and standardized document theme.
* Functions to assist with timely, quality production of technical products, both electronic and printed copy.
* Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness.
* Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms.
* Assists with staff travel arrangements, expense reporting and word processing.
* Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required.
* Create Excel and other databases and enter data.
* Contribute to project budget estimates and assure Project Administration duties are performed within budget.
* Meet with clients and take minutes at client meetings.
* Become familiar with Merrick and client information security systems and act as the custodian of controlled information.
* This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.
REQUIRED QUALIFICATIONS
* Seven (7) years of experience working in a similar Administrative role in the client service fields.
* Experience working in regulated environments and quality programs.
* Technical and Professional Skills:
* Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc.
* Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook
* Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed.
* Desired minimum typing skills 60/wpm.
* Ability to work in a highly productive, deadline driven working environment.
* Must provide examples of experience in multitasking and adherence to deadlines.
* Demonstrate a willingness to take on new tasks and learn quickly.
* Be efficient, have the ability to problem solve and work under pressure.
* Strong customer focus and assure quality products are delivered to the customer.
* Excellent communication skills.
* Demonstrate ability to self-motivate.
* Ability to travel up to 10%.
* Client projects for this position require United States Citizenship
DESIRED QUALIFICATIONS
* Degree Requirements: High School; some post-secondary education.
* Experience working with AUTOCAD and Revit.
* Experience working with reproduction, printing and copying using Xerox and OCE equipment.
PERKS
* Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
* Robust Employee Referral Program.
* Annual performance and compensation reviews.
* Professional Training and Development.
* Employee Recognition Awards.
* Peer Mentor Program
* And Much More!
ADDITIONAL INFORMATION
* Apply online only. No e-mail, hard copy or third-party resumes accepted.
* At Merrick, every resume is carefully reviewed by our team of experienced human recruiters-never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.
* Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
* Merrick is an Equal Opportunity Employer, including disability/vets.
* Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.
* Seven (7) years of experience working in a similar Administrative role in the client service fields.
* Experience working in regulated environments and quality programs.
* Technical and Professional Skills:
* Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc.
* Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook
* Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed.
* Desired minimum typing skills 60/wpm.
* Ability to work in a highly productive, deadline driven working environment.
* Must provide examples of experience in multitasking and adherence to deadlines.
* Demonstrate a willingness to take on new tasks and learn quickly.
* Be efficient, have the ability to problem solve and work under pressure.
* Strong customer focus and assure quality products are delivered to the customer.
* Excellent communication skills.
* Demonstrate ability to self-motivate.
* Ability to travel up to 10%.
* Client projects for this position require United States Citizenship
* Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures.
* Create document templates and standardized document theme.
* Functions to assist with timely, quality production of technical products, both electronic and printed copy.
* Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness.
* Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms.
* Assists with staff travel arrangements, expense reporting and word processing.
* Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required.
* Create Excel and other databases and enter data.
* Contribute to project budget estimates and assure Project Administration duties are performed within budget.
* Meet with clients and take minutes at client meetings.
* Become familiar with Merrick and client information security systems and act as the custodian of controlled information.
* This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.
$37k-50k yearly est. Auto-Apply 15d ago
Assistant Administrator LHNA
Amberwood Estates Nursing and Rehabilitation
Manager's assistant/administrative assistant job in Saint Louis, MO
About Us:
Vertical Health Services is dedicated to providing exceptional care for acute patients, treating them like family. Our mission is to create a supportive and caring environment for both our patients and staff. We believe in empowering our employees through robust support, training, and development to deliver the highest level of care.
The Role:
We seek a proactive and organized Assistant LHNA to support the Licensed Nursing Home Administrator in managing daily operations and ensuring excellent patient care. The ideal candidate will assist with administrative tasks, support staff coordination, and contribute to maintaining a high standard of facility operations.
What we have to offer:
Competitive annual salary
Medical, Dental, and Vision options for individual and family
401K
Employee Assistance Program
Paid Time Off
Benefit from our strong regional support network, offering you additional resources and guidance to excel in your role.
Responsibilities & Duties:
Assist the Administrator with daily administrative tasks and documentation.
Support staff scheduling and coordination to ensure adequate coverage.
Help manage compliance and regulatory documentation.
Coordinate with departments to maintain cleanliness and operational efficiency.
Monitor patient/resident needs and assist in addressing concerns.
Facilitate communication between staff, residents, and families.
Assist in implementing customer service initiatives and business objectives.
Qualifications:
LHNA license in Missouri (Preferred)
Strong organizational and communication skills.
Previous experience in a healthcare or administrative support role preferred.
Ability to handle multiple tasks and prioritize effectively.
Proficiency in office software and documentation practices.
Knowledge of healthcare regulations and standards is a plus.
Amberwood Estates Nursing and Rehabilitation is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company
$48k-71k yearly est. 60d+ ago
District Operations Assistant
Pizza Wholesale of Lexington
Manager's assistant/administrative assistant job in Lenexa, KS
Pizza Wholesale of Lexington, Inc. (PWL), established in 1976 and a founding distributor of Hunt Brothers Pizza (**************** is a privately held, family owned and operated direct store distribution business. Pizza Wholesale of Lexington, Inc. develops Hunt Brothers Pizza across 21 states through our 4200 Valued Customer Partners and growing. Our purpose is to “create opportunities for families through love and pizza" through 250 team members, customer development and community outreach. With more than 9,000 locations in 31 states, Hunt Brothers Pizza is the nation's largest brand of made-to-order pizza in the convenience store industry.
Position Summary: This position includes a broad range of responsibilities that support a district /region's daily warehouse, logistics, customer service, and equipment installation on an as needed basis. It offers key support for the area which allows other team members to maximize their customer facing responsibilities. A general understanding of basic warehouse processes, the ability to assemble prefabricated counters and move commercial food service equipment along with internal and external customer service is required. The ability to obtain a DOT medical card with one year minimum certification and operate a commercial motor vehicle is required for this position.
Responsibilities and Duties:
Maintains cleanliness of warehouse and warehouse grounds
Pulls and assembles small wares packages as needed for Team Members and customers
Stages product for loading based on need and schedule
Receives & verifies all products coming into the warehouse against Bill of Lading
Inspects trucks upon delivery to ensure product is received at appropriate temperatures and is in acceptable condition
Rotates all products in freezer and other storage areas (FIFO)
Orders warehouse supplies through Central Purchasing including but not limited to cleaning supplies, toilet paper, paper towels etc.
Ensures inventory counts and accuracy daily
Receives equipment and ensures condition
First point of contact for power failures or alarms at the warehouse
Schedules service for anything related to issues that may occur in the warehouse in coordination with the Paris support team
Ensures proper upkeep and maintenance of warehouse, items inside warehouse and warehouse grounds
The ability to stay overnight as needed
Assists with various duties related to the maintenance of all company vehicles and equipment
Transport vehicles to and from repair facilities as needed
Assist team members with the defrosting of trucks as needed
Maintain and ensure proper use of all warehouse equipment
Oversees grounds upkeep in conjunction with the Paris support team
Performs district/regional support activities including but not limited to the following items:
Assist with transferring equipment and product from District to District as necessary.
Assists with product “hot-shots” when needed.
Responsible for installing equipment and marketing at new locations
Removing all packaging and trash
Completing warranty information
Ensure all equipment is working properly
Testing ovens by baking pizzas
Insure VCP is 100% ready for operations day
Deliver equipment as necessary to new and existing VCPs
Inventory tools at completion of installation
Deliver and prepare all smallwares for operations day
Route support as needed
Qualifications
Knowledge and Skills:
High school diploma or equivalent required.
Demonstrated customer service ability.
Excellent oral and written communication skills.
Proficient computer skills preferred.
Excellent interpersonal skills.
Licenses, certification, or registrations required for this position:
Valid operator's license with safe driving record
Must be at least 21 years of age
Policy and Procedure Compliance:
Comply with all policies and procedures, per all written and verbal management team directives, including, but not limited to:
Employee Handbook
Inventory Control Procedures
Personal Appearance:
Maintain the highest standards of personal grooming and dress for work in a manner that:
• Reflects an image of professionalism, our concern for quality products and outstanding service.
• Appropriate shoes should be clean and shined. Clothing must not have tears or holes. Hats are acceptable but must be Hunt BrothersÒ logo.
Physical Demands:
Must be able to lift and bend up to 90% of daily work hours.
Must be able to lift up to 75 lbs.
Must be able to drive a fork truck and operate an electric hand truck.
Must be able to drive a 26,000lb GVW truck extended periods of time.
Must be able to step up into and off of back of truck, 3 feet from ground, repeatedly throughout a day.
Must be able to deliver product by hand truck; product load can weigh up to 500 lbs.
We are an Equal Opportunity Employer. All qualified applicants will be considered for employment regardless of age, national origin, race, color, disability, religious beliefs, or sexual orientation.
$30k-39k yearly est. 13d ago
Administrative Assistant - 17th Judicial District
Kansas Judicial Branch
Manager's assistant/administrative assistant job in Phillipsburg, KS
K0003423 Administrative Assistant, Grade 23, $43,650.46 Kansas Judicial Branch Benefits: State Employment Center - Benefits (ks.gov) Job duties: This is a highly responsible, complex, confidential administrative position assisting a judge of the district court. Professionalism is required in all aspects of this position. Work requires competence, independent judgment, discretion, a high degree of initiative balanced with common sense, and courteous interaction with court stakeholders. Applicants should be detail-oriented, understand court proceedings and/or legal terminology, and be able to prioritize and communicate well. This position requires flexibility and a good attitude.
Required education and experience: High School Graduation, minimum of three years' experience in secretarial and general clerical work. Legal and/or court experience preferred.
Preferred qualifications: Experienced Administrative Assistant or legal secretary; skilled with computer technology (Microsoft applications) and drafting correspondence, word processing; multitasking essential, willingness to work beyond normal hours if required; excellent organizational skills, filing, scheduling, communicating effectively and experience in general office administration.
The Americans with Disability Act ensures your right to reasonable accommodations during the employment process. A request for an accommodation will not affect your opportunity for employment with the Judicial Branch. It is your responsibility to make your needs known to the Judicial Branch at [email protected]. TDD users may call through the Kansas Relay Center at ************ or 711.
THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER
$43.7k yearly Auto-Apply 42d ago
26 - SAC Assistant @ Belton School District
Belton School District 124 3.9
Manager's assistant/administrative assistant job in Missouri
Before and After School Care Programs/School Aged Child Care (SACC) Assistant
School Aged Childcare Assistant needed. SAC is a before and after school child care program. The salary range (dependent upon experience): $16.27/hour - $20.82/hour. Must be 18 years old with valid social security card.
The hours range from 6:00 - 8:30 am and 3:30 - 6:30 pm. There are some full days of childcare when school is not in session. Half benefits are offered for those working 20-29.5 hours per week.
Candidates must have 3 college credit hours for Accreditation and they must bring a copy of their transcript if invited for an interview.
The Belton School District is committed to building a culturally diverse educational environment. The Belton School District is especially interested in candidates who can contribute to the diversity and excellence of the academic community. Women, minorities, individuals with disabilities and veterans are encouraged to apply
$16.3-20.8 hourly 60d+ ago
Loan Administration Associate
Oakstar Bank 4.2
Manager's assistant/administrative assistant job in Springfield, MO
The Loan Administration Associate provides support to the loan department by assisting with the maintenance and servicing of loans. This role ensures the smooth and efficient operation of the loan administration function by performing a variety of administrative duties, such as maintaining accurate records and ensuring compliance with regulatory requirements. The Loan Administration Associate will work closely with loan officers, processors, and other internal teams to ensure timely and accurate loan processing and servicing.
ESSENTIAL DUTIES
• Review loan documentation for completeness, accuracy, and compliance with bank policies and regulatory requirements.
• Enter loan information into the bank's loan management system, ensuring data accuracy and completeness.
• Update loan files with payments and other necessary information to ensure accurate record-keeping.
• Answer phone calls, emails, and other communications from internal departments related to loan servicing, and provide information on any necessary documentation related to the loans.
• Onboard new loans, renewed loans, and change in terms to the core processing system.
• Onboard participated loans and Small Business Administration (SBA) sold loans.
• Perform daily balancing of the loan related general ledger accounts.
• Perform daily balancing of loan participation payments.
• Complete daily and monthly SBA 1502 reports.
• Process paid loan files.
• Complete all tasks and duties accurately, efficiently, and by the established deadlines.
SECONDARY DUTIES
The Loan Administration Associate performs duties specific to the position and other functions as assigned.
RESPONSIBILITIES
• Ensure compliance with all bank policies and procedures, as well as all applicable state and federal banking regulations.
• Treat people with respect, keep commitments, inspire the trust of others, work ethically and with integrity, uphold the bank's values, and accept responsibility for one's own actions.
• Demonstrate knowledge of and adherence to EEO policy, show respect and sensitivity for cultural differences, educate others on the value of diversity, promote a working environment free of harassment of any type, and value a diverse workforce.
• Follow policies and procedures, complete tasks accurately and on time, support the bank's goals and values, and benefit the bank through outside activities.
• Perform the position safely, without endangering the health or safety of yourself or others, and report potentially unsafe conditions to management. Comply with occupational safety and health standards and all rules, regulations, and orders issued pursuant to the OSHA Act of 1970 that are applicable to one's position at the bank.
• Possess and maintain a current driver's license and a vehicle with appropriate insurance coverage. Both are required to drive while performing assigned duties and responsibilities.
• Possess and maintain adequate skills in computer operation, including email, word processing, spreadsheet, and specialty software programs.
• Possess and maintain adequate typing skills to meet the needs of the position.
• Possess and maintain adequate math skills to meet the needs of the position. This may include the ability to count currency and coin, calculate interest, balance accounts, add, subtract, multiply, and locate routine mathematical errors.
• Practice effective and efficient organizational and time management skills.
• Be able to work with general supervision while performing duties.
• Use effective oral, written, and interpersonal communication skills. This includes the ability to apply common sense when carrying out instructions, interpreting documents, understanding procedures, writing reports and correspondence, and speaking clearly to customers and employees.
• Be able to deal with routine problems involving multiple facets and variables in standardized situations.
SUPERVISOR RESPONSIBILITY
The Loan Administration Associate is not responsible for the supervision of any employee(s).
ENVIRONMENT, PHYSICAL & MENTAL DEMANDS
The environment for this position is primarily a non-confined office-type setting in which employees are free to move about at will. This environment may include some minor annoyances, such as noise, odors, drafts, temperatures, etc.
Physical demands include writing, typing, speaking, listening, lifting (up to 25 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception, and adjusted focus), sitting, walking, standing, squatting, kneeling, and reaching.
Mental demands include analytical reasoning, reading and understanding documents or instruments, performing detailed work, following directions, problem solving, providing effective customer or employee communication, performing accurate math calculations, understanding language, engaging in effective verbal and written communication, enduring stress, conducting multiple concurrent tasks, and withstanding constant interruptions.
Physical and mental demands also include correct usage of the following equipment: telephones, cellular phones, copy and fax machines, adding machines or calculators, encoders, money counters, credit card terminals, postage machines, cash recyclers, vaults, computers, and related printers.
Work environment characteristics, physical demands, and mental demands are representative of those an employee encounters while performing the essential functions of this job and represent the knowledge, skill, and/or ability required to perform the job in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Qualifications
These qualifications are general guidelines normally considered essential to the satisfactory performance of this position. The specifications listed below are representative of the knowledge, skill, and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviations from these qualifications.
• Associate's degree or Bachelor's Degree in Business, Finance, or a related field preferred.
• 1-3 years of experience in loan administration, banking, or a related field.
• Familiarity with loan processing software and loan documentation.
• Knowledge of regulatory requirements and compliance standards in the banking industry.
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact with internal teams and customers effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to maintain confidentiality and handle sensitive customer information.
• Experience with loan administration or servicing systems.
• Familiarity with federal and state lending regulations (e.g., RESPA, TILA, ECOA).
• Ability to work overtime during peak periods or to meet deadlines.
Management reserves the right to change this position description at any time according to business needs.
$27k-35k yearly est. 13d ago
Part-Time Administrative Support Assistant
ACI Federal, Staffing Division
Manager's assistant/administrative assistant job in Jefferson City, MO
Position Type: Part-Time (2-3 days per week, 8-hour shifts, Monday through Friday, not to exceed 1,040 hours per year).
Administrative Support Assistant to support its data management and reporting processes
related to environmental lead data. The ideal candidate will have prior experience in data entry, laboratory information systems, and working within a healthcare or public health environment.
Key Responsibilities:
Data Entry & Management: Accurately input information into the ShowMe World Care specialized data surveillance database.
Problem-Solving & Research:
Investigate and resolve issues with reportable data, including:
Addressing concerns about the environmental conditions of child and adult blood leads to
laboratory reports.
Contacting healthcare providers via phone for additional data.
Requesting and managing medical records from healthcare providers.
Manually enter and verify obtained data for accuracy.
Report on Routing & Dissemination: Review, categorize, and save daily laboratory reports to the appropriate folders for staff processing.
Qualifications:
Experience: Minimum of 5 years of data entry experience within a Laboratory Information
Management System (LIMS).
Experience reading and interpreting laboratory test results and performing manual data
entry. Prior experience working with environmental lead data is highly desirable.
Skills:
Proficiency in LIMS software platforms.
Strong written and verbal communication skills.
Excellent customer service abilities.
Exceptional attention to detail and organizational skills.
$31k-39k yearly est. 60d+ ago
Administrative & Sales Assistant
American Fence Company 4.2
Manager's assistant/administrative assistant job in Kearney, NE
American Fence Company is looking for a versatile, high-energy professional to join our Kearney team. The Administrative and Sales Assistant position combines the logistical precision of an office manager with the proactive coordination of a project manager, and the interpersonal skills of a sales assistant. The ideal candidate will have experience in the construction industry. You will be the "hub" of our local operations-ensuring the office runs smoothly while keeping our fencing projects on track and our customers satisfied.
Key Responsibilities
Office Administration & Data Entry
* Manage daily office operations, including high-volume data entry for billing, inventory, and project tracking.
* Maintain meticulous digital and physical filing systems.
* Utilize the Microsoft Office Suite (Excel, Word, Outlook) to generate reports and correspondence.
Customer Service & Sales
* Act as the first point of contact, professionally handling multiple phone lines.
* Provide exceptional service to walk-in customers, assisting them with product inquiries and processing over-the-counter sales.
* Translate customer needs into accurate project quotes.
* Construction industry experience preferred.
Project Management Support
* Coordinate schedules between sales teams, installation crews, and customers.
* Ensure all project documentation, permits, and materials are prepared ahead of installation dates.
* Monitor project timelines to ensure deadlines are met and provide proactive updates to stakeholders.
Candidate Requirements
To be successful in this role, you must be a "details person" who thrives in a fast-paced environment where priorities can shift quickly.
* Software Proficiency: Expert-level knowledge of Microsoft Office is required. You should be comfortable navigating complex spreadsheets and managing a busy calendar.
* Organizational Mastery: Proven ability to manage multiple projects simultaneously without losing sight of the small details.
* Communication Skills: Strong verbal and written communication skills are essential for answering phones and greeting walk-in clients.
* Experience: Previous experience in office management, construction coordination, or a high-volume administrative role is preferred.
* Local Presence: Must be reliable and able to work on-site at our Kearney, NE location Mon - Friday, 7:30AM - 4PM.
$37k-46k yearly est. 16d ago
Impound Administrative Associate
JNI Hauling
Manager's assistant/administrative assistant job in Florissant, MO
St. Louis Post Dispatch "Top Workplace Award Winning"
JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods.
Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit.
Job Summary:
The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area.
Key Responsibilities:
Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage.
Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments.
Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for.
Record-Keeping: Update databases with vehicle status, dates of impound, and release information.
Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access.
Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles.
Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations.
Qualifications:
High school diploma or equivalent.
Prior experience in vehicle impound, towing, or security preferred.
Experience working with vehicle titles preferred.
Strong communication and customer service skills.
Ability to handle disputes and difficult customer interactions professionally.
Basic computer skills for data entry and record-keeping.
Ability to work in outdoor conditions as needed.
Work Conditions:
Exposure to varying weather conditions.
Some physical labor, including walking and lifting up to 25 lbs.
FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed.
**We Offer Competitive Benefits**
Medical, Dental & Vision
Incentive Pay & Shift Differential for night and weekend drivers
Paid Time Off
Company Match 401(k)
Company Sponsored Life Insurance
Supplemental Accident, STD & Critical Illness coverage
Work Life Balance
$27k-40k yearly est. 15d ago
Learn more about manager's assistant/administrative assistant jobs
How much does a manager's assistant/administrative assistant earn in Topeka, KS?
The average manager's assistant/administrative assistant in Topeka, KS earns between $20,000 and $61,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.
Average manager's assistant/administrative assistant salary in Topeka, KS
$36,000
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