Operations Coordinator jobs at NewYork-Presbyterian Hospital - 23 jobs

Patients with life-threatening conditions come to the Institute for Critical Care Medicine (ICCM) at Mount Sinai in their greatest hour of need. Our team of intensive care doctors, nurses, and support staff is always available to perform life-saving measures for patients who require the most critical care possible. The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department. **Qualifications** + Associate's degree, or equivalent work experience. Bachelor's degree preferred. + 5 years related experience required or 3 years of related experience with a Bachelor's or advanced degree. + Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred. + Strong communication, organization, and interpersonal skills + Demonstrated ability to manage multiple priorities in a fast-paced environment. + Exceptional attention to detail **Responsibilities** **_HR Support_** + Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.). + Oversee FMLA submissions and calculations, coordinating with HR and employees. + Support visa processing for international faculty and staff. + Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts. + Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff. + Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.). **_Operational Support_** + Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud). + Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow). + Track and manage equipment and IT asset distribution. + Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc. + Submit and manage internal and external agreements, including consulting contracts. + Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports). **_Strategic & Liaison Functions_** + Serve as liaison between new faculty and the Dean's Office. + Collaborate with department leadership to support various initiatives + Ensure smooth onboarding and integration of new faculty and staff. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526 - $85000 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

The Administrative Manager oversees the administrative, operational and financial activities of a department or medical care unit, typically with oversight of 1-2 areas. Ensures the successful coordination and delivery of the day-to-day operations including staffing and administration of policies and procedures. Bachelors degree in business related field preferred, or equivalent combination of education and applicable work experience (some in a supervisory preferred). 4+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions. 1. Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives. 2. Administers departmental contracts and grants in accordance with MSMC policies and sponsors requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds. 3. Recommends changes in operational policies and procedures to ensure compliance with the organizations guidelines. Ensures activities are in compliance with federal, state and local regulations and/or guidelines. 4. Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds. 5. Ensures the adherence to budget parameters. 6. Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems. 7. Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions. 8. May serve as the departments liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant administration and budgetary preparation and control. 9. Interprets and administers personnel policies such as hiring, performance appraisals, training, disciplining and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment. 10. Assists in the planning of short and long-range goals for the department, unit or division. Prepares and evaluates proposals to implement new programs and expand existing ones. 11. Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies such as JCAHO, CARF and New York State and City Department of Health.

The Milton and Carroll Petrie Department of Urology has long been a leader in clinical practice, education, and research. Faculty in our Department, which is housed within the Icahn School of Medicine at Mount Sinai, perform complex procedures using robotics, laparoscopy, and endoscopy, all as a part of our minimally invasive urologic surgery program. We remain equally committed to engaging in breakthrough research while training the next generation of leaders in the field. The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department. Associate's degree, or equivalent work experience. Bachelor's degree preferred. 5 years related experience required or 3 years of related experience with a Bachelor's or advanced degree. Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred. Strong communication, organization, and interpersonal skills Demonstrated ability to manage multiple priorities in a fast-paced environment. Exceptional attention to detail HR Support Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.). Oversee FMLA submissions and calculations, coordinating with HR and employees. Support visa processing for international faculty and staff. Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts. Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff. Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.). Operational Support Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud). Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow). Track and manage equipment and IT asset distribution. Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc. Submit and manage internal and external agreements, including consulting contracts. Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports). Strategic & Liaison Functions Serve as liaison between new faculty and the Dean's Office. Collaborate with department leadership to support various initiatives Ensure smooth onboarding and integration of new faculty and staff.

Patients with life-threatening conditions come to the Institute for Critical Care Medicine (ICCM) at Mount Sinai in their greatest hour of need. Our team of intensive care doctors, nurses, and support staff is always available to perform life-saving measures for patients who require the most critical care possible. The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department. Associate's degree, or equivalent work experience. Bachelor's degree preferred. 5 years related experience required or 3 years of related experience with a Bachelor's or advanced degree. Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred. Strong communication, organization, and interpersonal skills Demonstrated ability to manage multiple priorities in a fast-paced environment. Exceptional attention to detail HR Support Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.). Oversee FMLA submissions and calculations, coordinating with HR and employees. Support visa processing for international faculty and staff. Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts. Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff. Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.). Operational Support Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud). Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow). Track and manage equipment and IT asset distribution. Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc. Submit and manage internal and external agreements, including consulting contracts. Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports). Strategic & Liaison Functions Serve as liaison between new faculty and the Dean's Office. Collaborate with department leadership to support various initiatives Ensure smooth onboarding and integration of new faculty and staff.

The Operations Coordinator develops, implements, and supervises the business and support functions of a specific department. This may be inclusive of programmatic and/or financial oversight for the department, or a specific process. Associates degree, or equivalent work experience. Bachelors degree preferred. 3 years related experience required. Oversees the day-to-day functions of the department, or particular specialized function within a department, and ensures that operations run smoothly according to institutional policies and departmental procedures. Ensures that the department follows appropriate policies and procedures as mandated by the hospital, and/or regulatory agencies if applicable. Develops and monitors departmental process improvement plans as appropriate. Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the area or department. May provide input on the development and implementation of departmental policies, practices, procedures, and attainment of operating goals. May work with outside vendors, consultants, agencies or resources as required to maintain departmental objectives. May submit revenue and financial reports to the appropriate parties if applicable. May updates and maintain financial records of the department. May act as a liaison to support services for the department, i.e. Facilities, I.T. etc. May maintain appropriate supply inventory levels. May engage in materials and/or supply chain processes for assigned area. May oversee support of administrative staff and coordinate activities of staff. May be required to train or mentor other staff members. Performs other duties as required.

How you move is why we're here. Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let's talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise. Emp Status Regular Full time Work Shift Compensation Range The base pay scale for this position is $48,500.00 - $74,375.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.What you will be doing DUTIES AND Responsibilities Maintains overall database integrity, with emphasis on demographic management (data entry, data clean-up, returned mail, address corrections, duplicate resolution, etc.) Processes all contributions in Raiser's Edge 7/NXT, including high-volume gift entry via Omatic. Verifies biographical information and creates new records as required Produces acknowledgment letters and tax documentation for contributions to the Foundation using MS Word and MS Excel mail merge. Also responsible for proofing letters in a timely and accurate fashion to adhere to Foundation's 48-hour turnaround acknowledgment policy Maintains efficient and comprehensive files of all gifts, supporting documentation and acknowledgments Generates and distributes contribution reports Completes database projects and other development projects as assigned Consistently meets expectations set by Development Operations on an ongoing basis while maintaining high levels of customer service and accuracy Participates in training and informational sessions on best practices for gift and record procedures EXPERIENCE, COMPETENCIES, AND PERSONAL CHARACTERISTICS: One to three years of experience with processing database records preferred. Raiser's Edge or fundraising database experience highly desirable Participates in training and informational sessions on best practices for gift and record procedures Well organized, meticulously detail-oriented, and resourceful self-starter with the ability to manage multiple priorities and projects simultaneously Technologically savvy. Advanced proficiency in MS Office Suite and comfortable working in database systems Fast and accurate keyboarding skills Ability to learn complex data entry codes and procedures quickly Strong interpersonal skills; success at cultivating strong relationships with internal and external stakeholders and creating partnerships Smart, reliable and unquestionable personal integrity Confidence and commitment, with the drive and energy to respond to the demands of the institution and work collaboratively to achieve results Ability to anticipate needs, see opportunities and use good judgment in dealing with confidential information EDUCATION: A bachelor's degree is required. Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

Responsible for the daily operation and clinical supervision of the Social Work staff in the Inpatient Psychiatry Child and Adolescent Inpatient Service and Child Study Center. Clinically and administratively responsible for day-to-day oversight of all activities within the Child and Adolescent Inpatient Service in collaboration with the Clinical Director and the Nurse Manager to ensure the delivery of quality patient care that is consistent with regulatory agency standards and evidence-based approaches to clinical management. Responsibilities -Responsible for the implementation of hospital's policies and procedures, as well as regulatory agencies codes and regulations as they pertain to the Child and Adolescent Inpatient Service. -Responsible for the operations and management of the Child and Adolescent Inpatient Service in collaboration with the Clinical Director and Nurse Manager. -Responsible for the supervision of Social Work staff in the Child and Adolescent Inpatient Service and Child Study Center. -Performs any necessary clinical functions in the Child and Adolescent Inpatient Service that are required to ensure quality patient care. -Collaborates with the Director of Psychiatric Social in developing and maintaining educational programs for all Social Work staff. -Assembles and prepares data relative to clinical activities as well as other statistical and special reports required by the N.Y. State Office of Mental Health (OMH), the N.Y. City Department of Health and Mental Hygiene (DOHMH) and the Administration for Children's Services (ACS). -Responsible for gathering performance improvement data, gathering information and meeting compliance standards for regulatory agency surveys, including OMH, DOH, and TJC. -Coordinates referrals from outside agencies to BronxCare. -Functions as a liaison between Adolescent Inpatient Service, Child Study Center, and CPEP -Carries a selected caseload and performs other essential functions as deemed necessary Qualifications -New York State License in Social Work required -Five (5) years clinical experience in a child and adolescent behavioral health care setting, preferably outpatient. -At least wo (2) years administrative and/or supervisory experience.

The Administrative Coordinator is required to manage administrative and academic activities relating to the physicians within the Tisch Cancer Center, Division of Hematology/Medical Oncology. Duties will include activities such as meeting coordination and calendar management, answering phones, travel coordination and reimbursement, supply ordering, and other day-to-day operations as required. Under the guidance of the Administrative and/or Finance Manager, the individual will also assist with the preparation and submission of Federal, State and Foundation grants and contract applications. The individual will report into the Administrative Manager. The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer. **Qualifications** + Bachelors Degree or equivalent combination of applicable experience and education. + 5 years related administrative or business experience required. + Some supervisory experience preferred. + Preferred: + Ability to work proactively and independently with minimal supervision. + Solid experience in using MC Office programs and software including Word, Excel, PowerPoint, and Outlook as well as experience with Doodle Poll, WebEx, and GoTo Meeting. + Knowledge of PubMed, and InfoEd desirable + Knowledge of grants highly desirable. + Experience with both PC and Mac software is strongly preferred. **Responsibilities** + Provides administrative support to one or more physicians as related to day-to day operations of the division. Maintains the physician's calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees. + Screen telephone calls; answer inquiries or direct caller to the appropriate individual for further information and/or resolution. + Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Submits travel requests, reimbursements/vouchers, and expense reports as required. + Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included. + Participate in the completion of grant applications and special projects. + Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Prepares and monitors budgets and grant allocations, and maintains accruals. + Prepares documents required to maintain balanced accounts for review and approval. Maintains files, and ensures compliance with regulatory standards. + Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed. + Routinely update the physician's biographical sketch which includes (but is not limited to) adding grants as they are awarded, journals, and articles as papers are written. + Ensures adequate restock of supplies. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed. + Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. + May assist with tracking of Paid Time Off (PTO) requests for laboratory support staff and generates quarterly reports for TCI Administration. + Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. + Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or to complete projects or assignments. + Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). + Performs other related duties as assigned. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive. Bachelors Degree or equivalent combination of applicable 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education Compensation Statement The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. Non-Bargaining Unit, 842 - Neurosurgery - ISM, Icahn School of Medicine Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. Coordinates administrative, secretarial and/or general office support coverage. Assigns work, sets deadlines and supervises the work of assigned staff. Performs other related duties.

3034415: Administrative Coordinator-Psychiatry Administration-Mount Sinai West- Full Time Day The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive. Associates Degree in business or related field 3 years related administrative or business experience required. Some supervisory experience preferred. Compensation Statement The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. Non-Bargaining Unit, BEE - Psychiatry Administration - WST, Mount Sinai West 1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution. 2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. 3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. 4. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. 5. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. 6. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. 7. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. 8. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. 9. Assists supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. 10. Mentors, trains and/or conducts orientation for new office support staff as needed. 11. May assist in coordinating administrative, secretarial and/or general office support coverage. 12. Performs other related duties.

The Grants Coordinator assists in the day to day operation of the grants administration, subcontract, award and overall review process. Bachelors degree or equivalent combination of education and relevant work experience 0-1 years of related experience (additional preferred, as is specific experience in grant guidelines and policy) Responsible for all aspects of data collection and pertinent data for the submission of new grant proposals and non-competitive renewals. Liaison among appropriate investigators, consultants, sub-contractors and the institution to facilitate the process. Assists the Grants Administrator/Manager or senior Grants personnel in the creation, implementation or revision of department Policies and Procedures. Coordination of subcontracts and award notices, other support page preparation, data entry, and file management. Liaison between the grants and contract offices, the IRB, finance, Info Ed, and Principle Investigators and their research staff. May also serve as the head of Info Ed Super User, an online grant submission software package. Grants administration, budget review and preparation including complex program project grants Other duties as assigned

Administrative Coordinator II-MSMC Administration-Mount Sinai Hospital-Full Time-Days The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division, with additional higher level functions including credentialing, appointments and promotions, special projects and grants. This individual is expected to oversee administrative direct reports, and typically reports to a division head, vice president or higher-level executive. S/he may function as Supervisor or Administrative Manager in the absence of higher level department leadership. Bachelors Degree or combination of applicable experience and education 7+ years related administrative or business experience required. Some supervisory experience strongly preferred. Non-Bargaining Unit, 500 - MSMC Administration - MSH, Mount Sinai Hospital Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. Coordinates administrative, secretarial and/or general office support coverage. Performs other related duties.

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive. Bachelors Degree or equivalent combination of applicable 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education 1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution. 2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. 3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. 4. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. 5. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. 6. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. 7. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. 8. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. 9. May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. 10. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. 11. Coordinates administrative, secretarial and/or general office support coverage. 12. Assigns work, sets deadlines and supervises the work of assigned staff. 13. Performs other related duties.

The Coordinator I is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself. A Program is ongoing, but may have a business cycle. 1) Maintains liaison with staff in other departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized. 2) Assists in monitoring and evaluating program effectiveness; demonstrates continuous efforts to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the program. 3) Provides assistance to staff in assigned areas to ensure program objectives are accomplished. 4) May coordinate and oversees grant related issues, reporting of program statistics and the implementation of data collection procedures. 5) Assists in administering program procedures and systems. May ensure information is disseminated to staff regarding program and Mount Sinai Medical Center's policies and procedures. 6) Assists in the planning, coordination and implementation of seminars, conferences and workshops. Recommends new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview Responsible for following ITIL operation policies and procedures for monitoring, level I resolution implementation, escalating and alerting related to the following domains below. IT security, end to end system monitoring, Wan and LAN hardware, data integration between systems. Conducts operating activities as required by each system operating procedures issued by all systems project managers. Interacts with System Manager and analysts for interface and/or systems upgrade. Acts as first line for support for end users and vendors. Responsibilities * Monitors applications, servers, network devices, and UPS systems across the enterprise 24/7. * Serves as backup helpdesk ticket intake and routes incidents appropriately. * Reconciles clinical system discrepancies, re-runs jobs, and escalates failures per Support Center procedures. * Provides Level 1 support for clinical applications and assists users with log-in and application issues. * Documents system, interface, and data integration monitoring activities and resolutions. * Troubleshoots and escalates network, application, server, and interface issues as needed. * Assists with daily, monthly, and quarterly QA procedures across clinical, administrative, cloud-hosted, infrastructure, security, analytics, telecommunication, biomedical, IoT, and environmental monitoring systems. * Supports training and orientation for new and current Support Center staff. * Collaborates with Analysts, System Administrators, and Project Managers to align Support Center procedures with regulatory requirements and recommends improvements. * Assists with preparation for Joint Commission and NYS Department of Health inspections. * Performs escalations when necessary, communicates issues to the incoming shift, and monitors them through resolution. Qualifications * Proficient in PC use and Microsoft Office applications. * Strong customer service skills. * Preferred: A.A.S. in Computer Science or a related field, or equivalent technical training/certifications (e.g., CNE, Network Engineering). * Preferred: 1-3 years of MIS/help desk or systems support experience, including clinical applications. * Strong technical/computer knowledge. * Excellent oral and written communication skills. * Strong interpersonal skills. * Ability to speak, read, and write English at a level required for the position. Pay Range USD $50,000.00 - USD $68,775.00 /Yr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer.

How you move is why we're here. Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let's talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise. Emp Status Regular Full time Work Shift Compensation Range The base pay scale for this position is $48,500.00 - $74,375.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.What you will be doing DUTIES AND Responsibilities Maintains overall database integrity, with emphasis on demographic management (data entry, data clean-up, returned mail, address corrections, duplicate resolution, etc.) Processes all contributions in Raiser's Edge 7/NXT, including high-volume gift entry via Omatic. Verifies biographical information and creates new records as required Produces acknowledgment letters and tax documentation for contributions to the Foundation using MS Word and MS Excel mail merge. Also responsible for proofing letters in a timely and accurate fashion to adhere to Foundation's 48-hour turnaround acknowledgment policy Maintains efficient and comprehensive files of all gifts, supporting documentation and acknowledgments Generates and distributes contribution reports Completes database projects and other development projects as assigned Consistently meets expectations set by Development Operations on an ongoing basis while maintaining high levels of customer service and accuracy Participates in training and informational sessions on best practices for gift and record procedures EXPERIENCE, COMPETENCIES, AND PERSONAL CHARACTERISTICS: One to three years of experience with processing database records preferred. Raiser's Edge or fundraising database experience highly desirable Participates in training and informational sessions on best practices for gift and record procedures Well organized, meticulously detail-oriented, and resourceful self-starter with the ability to manage multiple priorities and projects simultaneously Technologically savvy. Advanced proficiency in MS Office Suite and comfortable working in database systems Fast and accurate keyboarding skills Ability to learn complex data entry codes and procedures quickly Strong interpersonal skills; success at cultivating strong relationships with internal and external stakeholders and creating partnerships Smart, reliable and unquestionable personal integrity Confidence and commitment, with the drive and energy to respond to the demands of the institution and work collaboratively to achieve results Ability to anticipate needs, see opportunities and use good judgment in dealing with confidential information EDUCATION: A bachelor's degree is required. Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

The Vascular Coordinator performs basic and advanced ultrasound examinations in accordance with established protocols. **Qualifications** + Graduate of a two-year ultrasound program with clinical and didactic education + 1 year experience performing ultrasounds preferred + Registered Diagnostic Medical Sonographers (RDMS) by the American Registry of Diagnostic Medical Sonographers (ARDMS) , 821 - Cardiology - ISM, Icahn School of Medicine **Responsibilities** 1.Performs basic and advanced ultrasound scans as prescribed by established protocols 2.Reviews doctors' interpretations and patient files, and monitor patients. 3.Assists in the performance of interventional procedures. 4.Applies knowledge of anatomy, physiology, positioning and imaging techniques to optimize the quality of ultrasound images. 5.Captures images onto PACS system and transfers images to physician workstations 6.Evaluates images prior to the release of patients to ensure the study is diagnostic. 7.Prepares the exam room for procedures by ensuring all inventory and stock prior to arrival of radiologist. 8.Participates in the performance and documentation of quality control, quality assurance and improvement activities. 9.Informs appropriate personnel of any equipment failure and documents type of problem and any associated downtime. 10.Maintains cleanliness of work area and equipment to comply with established infection control and departmental protocols. Operates and cares for testing equipment. 11.Provides patient education related to specific ultrasound study. 12.Ensures the safety of patients and family members. 13.Communicates effectively and compassionately with patients, family members and other employees. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $55.51 - $55.51 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

The Vascular Coordinator performs basic and advanced ultrasound examinations in accordance with established protocols. Graduate of a two-year ultrasound program with clinical and didactic education 1 year experience performing ultrasounds preferred Registered Diagnostic Medical Sonographers (RDMS) by the American Registry of Diagnostic Medical Sonographers (ARDMS) Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine Performs basic and advanced ultrasound scans as prescribed by established protocols Reviews doctors' interpretations and patient files, and monitor patients. Assists in the performance of interventional procedures. Applies knowledge of anatomy, physiology, positioning and imaging techniques to optimize the quality of ultrasound images. Captures images onto PACS system and transfers images to physician workstations Evaluates images prior to the release of patients to ensure the study is diagnostic. Prepares the exam room for procedures by ensuring all inventory and stock prior to arrival of radiologist. Participates in the performance and documentation of quality control, quality assurance and improvement activities. Informs appropriate personnel of any equipment failure and documents type of problem and any associated downtime. Maintains cleanliness of work area and equipment to comply with established infection control and departmental protocols. Operates and cares for testing equipment. Provides patient education related to specific ultrasound study. Ensures the safety of patients and family members. Communicates effectively and compassionately with patients, family members and other employees.

The Vascular Coordinator performs basic and advanced ultrasound examinations in accordance with established protocols. Graduate of a two-year ultrasound program with clinical and didactic education 1 year experience performing ultrasounds preferred Registered Diagnostic Medical Sonographers (RDMS) by the American Registry of Diagnostic Medical Sonographers (ARDMS) , 821 - Cardiology - ISM, Icahn School of Medicine 1.Performs basic and advanced ultrasound scans as prescribed by established protocols 2.Reviews doctors' interpretations and patient files, and monitor patients. 3.Assists in the performance of interventional procedures. 4.Applies knowledge of anatomy, physiology, positioning and imaging techniques to optimize the quality of ultrasound images. 5.Captures images onto PACS system and transfers images to physician workstations 6.Evaluates images prior to the release of patients to ensure the study is diagnostic. 7.Prepares the exam room for procedures by ensuring all inventory and stock prior to arrival of radiologist. 8.Participates in the performance and documentation of quality control, quality assurance and improvement activities. 9.Informs appropriate personnel of any equipment failure and documents type of problem and any associated downtime. 10.Maintains cleanliness of work area and equipment to comply with established infection control and departmental protocols. Operates and cares for testing equipment. 11.Provides patient education related to specific ultrasound study. 12.Ensures the safety of patients and family members. 13.Communicates effectively and compassionately with patients, family members and other employees.