Senior Executive Assistant jobs at Robert Half - 1293 jobs

The Opportunity This is not a traditional administrative role. The Executive Assistant will act as a strategic partner to the CEO-managing priorities, creating structure, improving communication, and ensuring the leadership team operates with focus and efficiency. Over time, this role is expected to evolve into a Chief of Staff position, taking on broader operational, planning, and cross-functional responsibilities. Key Responsibilities Executive Support & Priority Management Serve as the primary point of support for the CEO, managing complex calendars, travel, meetings, and communications Anticipate needs, proactively resolve issues, and ensure the CEO's time is aligned with strategic priorities Prepare agendas, briefing materials, and follow-ups for executive meetings, board meetings, and external engagements Leadership Team & Organizational Support Support the existing leadership team by coordinating meetings, tracking action items, and improving communication flow Help drive accountability on key initiatives, ensuring follow-through across departments Act as a trusted liaison between the CEO, executives, partners, and external stakeholders Strategic & Project Support (Chief of Staff Trajectory) Assist with special projects related to growth, new community development, and operational scale Help document processes, build operating rhythms, and improve internal systems as the company expands Support strategic planning efforts, including quarterly priorities, metrics, and leadership alignment Culture, Values & Community Focus Uphold and reinforce the company's commitment to inclusion, safety, and community-centered development Contribute to a professional, respectful, and mission-driven workplace culture Serve as a role model for discretion, integrity, and collaborative leadership Ideal Candidate Profile Experience & Skills 5+ years of experience as an Executive Assistant, Senior EA, or similar role supporting a CEO or senior executive Experience in real estate development, construction, housing, or mission-driven organizations is a plus

Assignment Type: Direct Hire Compensation: $75k - $80k / Year Work Schedule: Monday-Friday, 8-5 pm is eligible for medical, dental, vision, and 401(k). Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. This role requires strong judgment, discretion, and the ability to operate effectively in a fast-paced, high-volume environment. The ideal candidate is proactive, highly organized, and skilled at managing complex schedules, travel, and priorities while keeping executives focused and efficient. Key Responsibilities Executive & Administrative Support • Manage executive calendars, meetings, and daily schedules • Prioritize and respond to emails, calls, and requests on behalf of executive leadership • Anticipate needs and proactively manage tasks, reminders, and materials • Prepare meeting agendas, take notes, track action items, and follow up as needed • Provide support with occasional personal or ad hoc tasks to maximize executive efficiency Travel & Logistics Coordination • Research, plan, and book complex travel arrangements including flights, hotels, ground transportation, and dining • Create detailed travel itineraries with confirmations, contacts, directions, and contingency plans • Monitor travel in real time and resolve changes, delays, or disruptions Project & Operations Support • Track key initiatives, deadlines, and deliverables • Support special projects and cross-functional initiatives • Coordinate events, offsites, and retreats as needed • Serve as a liaison with internal teams and external partners to ensure smooth communication and execution Qualifications • 5+ years of experience supporting senior-level or C-suite executives • Strong calendar management, multitasking, and prioritization skills • Proven experience managing complex travel arrangements • Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms • Excellent written and verbal communication skills • High level of organization, discretion, and attention to detail • Ability to anticipate needs, take initiative, and work independently Preferred Qualifications • Experience supporting multiple executives or founder-level leadership • Familiarity with expense management software and project tracking tools Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

Our client in Downtown Houston is seeking a highly experienced, discreet, and exceptionally organized Executive Assistant to support one of the firm's Managing Partners. This is a rare opportunity to work in a long-term, trusted partnership with a senior leader who values professionalism, loyalty, and balance. This is a dual Executive Assistant / Personal Assistant role, requiring a high level of trust, precision, and proactive support across both professional and personal matters. The Managing Partner entrusts this individual with the seamless management of his business and personal life. Key Responsibilities Own and manage a complex calendar with precision, including coordination of private travel, major events, and competing priorities Proactively manage and respond to emails on behalf of the Managing Partner with tact, sound judgment, and professionalism Coordinate extensive domestic and international travel (business and personal), end-to-end, without the use of a travel agency Serve as a primary liaison and ambassador to high-profile stakeholders, building trusted relationships with senior executives, investors, board members, and industry leaders Draft, edit, and manage correspondence on behalf of the Managing Partner Prepare high-quality presentations, reports, and meeting materials using PowerPoint, Excel, and Word Manage personal financial matters, including paying bills and overseeing expenses for two residences Schedule business and personal dinners, meetings, and engagements Attend select meetings and events to capture key takeaways, track action items, and ensure follow-through Maintain meticulous records and documentation across all responsibilities Uphold the highest level of confidentiality while handling extremely sensitive personal and business information This role is built on trust, honesty, and integrity-the most critical attributes for success. You are someone who: Has significant, proven experience supporting senior executives or partners Is calm under pressure and does not get flustered easily Is highly organized, detail-oriented, and methodical Is emotionally steady, drama-free, and easy to work with Exercises sound judgment and discretion at all times Is polished, professional, and confident when interacting with external stakeholders Can be relied upon to manage sensitive information with absolute confidentiality Takes pride in being dependable, friendly, capable, and thorough

A leading think tank in Washington, DC is seeking an Assistant to the Vice President for the Global Economy and Development program. This role includes administrative coordination, scheduling, and conducting research to support economic policies. Candidates should have at least a bachelor's degree and two years of relevant experience. Skills in research, communication, and proficiency in Excel are essential. The position offers hybrid work options and promotes a diverse, inclusive work environment. #J-18808-Ljbffr

The Senior Executive Assistant plays a crucial role in providing comprehensive support to the executives (C-Suite). This position involves managing complex calendars, coordinating domestic and international travel, handling confidential information, ensuring that deadlines are met, providing assistance as needed to other leaders, and facilitating seamless communication across the Executive Assistant organization globally. Key Accountabilities, Responsibilities • Calendar and Travel Management: o Manage and maintain complex calendars, ensuring efficient scheduling of meetings, appointments, travel, and events. o Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring appropriate contacts at destinations. o Anticipate and resolve scheduling conflicts, optimizing time and building buffer time into schedules. • Document Creation and Management: o Create, organize, and maintain confidential files and documents. This includes version control, creating templates, creating, maintaining, and updating SharePoint sites, and ensuring correct access is granted. o Prepare, edit, and proofread correspondence, presentations, and other documents. • Communication and Coordination: o Serve as a primary point of contact between the Executive & and internal/external stakeholders. o Facilitate effective communication by prioritizing correspondence, addressing standard items proactively, clarifying agendas for proposed meetings, and managing annual calendars of processes and events. • Meeting and Event Management: o Ensure meetings are scheduled efficiently including regular updating of recurring meeting cadences, adjustment of schedules for conflicting meetings, and scheduling agreed to buffer time. o Assist in deck creation for various meetings and events that maintain the highest standards and adhere to communication principles and templates. o Prepare agendas, take minutes, and track action items to ensure follow-up and accountability as required. o Plan, organize, and execute events as needed. Coordinate logistics, including invitations, venue selection, catering, and audiovisual requirements. • Project Support: o Provide support for special cross functional projects, including benchmarking research, data analysis, and summary preparation. o Assist with budget tracking, expense reporting, and invoice processing. • Mentorship and Best Practices o Act as a mentor to less experienced team members and contribute to evolving processes and best practices within the organization. o Document all processes and continue to update as they are improved. People Leadership • Communication between other EA's in your function globally. • Mentorship and training • Work in cross functional teams of up to 6-8 people Other Key Details • Supporting the team at all levels • Hybrid - minimum 3 days+ in the office (more as required) Other accountabilities as assigned. Qualifications Required Experience & Skills • Minimum of 5-7 years of experience supporting C-Suite level executive in a fast-paced, global corporate environment: Extensive experience in providing high-level administrative support, demonstrating the ability to thrive in a dynamic and demanding setting. • Education or equivalent experience: Bachelor's degree in Business Administration, Communications, or a related field preferred. • Ability to build strong relationships across the organization: The ability to understand the individual needs of the leaders and manage effectively navigate difficult situations while fostering strong relationships and a positive work environment. The ability to work with people “behind the scenes” to move things through the organization without noise or difficulty. • Exceptional organizational and time-management skills: The ability to efficiently manage multiple tasks, prioritize effectively, and ensure timely completion of responsibilities. • Strong written and verbal communication skills: Proficiency in articulating ideas clearly and professionally in both written and spoken forms, ensuring effective communication with stakeholders at all levels. Proofreading and strong understanding of grammar. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint and Teams): Advanced skills in using Microsoft Office applications to create documents, presentations, spreadsheets, and manage emails and calendars. • Ability to handle confidential and sensitive information with discretion and confidentiality: A high level of integrity and trustworthiness in managing confidential and sensitive information, ensuring it is protected and handled appropriately. Consistently demonstrating ethical behavior and maintaining confidentiality in all aspects of the role. • Proven ability to manage multiple tasks and priorities in a fast-paced environment: Demonstrated capability to juggle various responsibilities simultaneously, maintaining focus and efficiency under pressure. Demonstrate comfort with ambiguity and the ability to adapt to changing priorities and demands. • Experience in a global organization: Familiarity with the complexities and dynamics of working in a multinational company, including cultural awareness and global business practices. • Strong problem-solving and critical-thinking skills: The ability to analyze situations, identify issues, and develop effective solutions, demonstrating sound judgment and decision-making. Ability to see ahead and adjust things accordingly • Ability to work independently and manage competing priorities: Self-motivation and autonomy in managing tasks, with the ability to prioritize and adapt to changing demands without constant supervision. Our Standards • Uphold ManpowerGroup's Purpose - we believe meaningful sustainable employment has the power to change the world - and our Standards - Clarity, Care and Grow, while contributing to a positive and collaborative team culture Observable Skills & Behaviors • Influence others globally without direct authority • Build teams cross functionally ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate diversity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status. A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of individuals. Reasonable accommodation during the interview process can be provided. Contact *********************************** for assistance.

Executive Assistant to the CEO About the Role We are seeking a highly capable Executive Assistant to partner directly with the CEO of a fast-growing, mission-driven organization focused on developing attainable housing communities across the Southeast. This is not a traditional administrative role-this position acts as a strategic partner, managing priorities, improving communication, and enabling the leadership team to operate with efficiency and focus. For the right individual, this role offers a clear pathway to a Chief of Staff position. Key Responsibilities Executive Support & Priority Management Provide comprehensive support to the CEO, including complex calendar management, travel coordination, meetings, and communications Anticipate needs, proactively resolve issues, and ensure the CEO's time aligns with strategic priorities Prepare agendas, briefing materials, and follow-ups for executive and board meetings Leadership Team & Organizational Support Support the leadership team by coordinating meetings, tracking action items, and improving communication flow Drive accountability on key initiatives, ensuring cross-departmental follow-through Serve as a trusted liaison between the CEO, executives, partners, and external stakeholders Strategic & Project Support (Chief of Staff Trajectory) Assist with special projects related to organizational growth, new community development, and operational scale Help document processes, build operating rhythms, and improve internal systems Support strategic planning efforts, including quarterly priorities, metrics, and leadership alignment Culture, Values & Community Focus Uphold the organization's commitment to inclusion, safety, and community-centered development Contribute to a professional, respectful, and mission-driven workplace culture Serve as a role model for discretion, integrity, and collaborative leadership Ideal Candidate Profile Experience & Skills 5+ years as an Executive Assistant, Senior EA, or similar role supporting a CEO or senior executive Experience in real estate development, construction, housing, or mission-driven organizations is a plus Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills with executive-level professionalism High level of discretion and judgment when handling confidential information Mindset & Attributes Strategic thinker with a strong desire to grow into a Chief of Staff or operational leadership role Proactive, anticipatory, and solutions-oriented Comfortable working with ambiguity in a scaling organization Values-driven, with an authentic interest in community impact and attainable housing Calm under pressure, highly adaptable, and trusted by senior leaders Why This Role Stands Out Direct partnership with the CEO of a mission-driven, growing organization Clear career progression to Chief of Staff for high performers Opportunity to influence how a values-based housing platform scales across the Southeast Exposure to strategic decision-making, development projects, and executive leadership EOC Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18

Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits. ***This is a full-time, onsite role in San Francisco (Monday-Friday). Responsibilities Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs. Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur. Assist in planning and hosting investor meetings, networking events, and other team gatherings. Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally. Serve as the primary point of contact for building management, IT, and service providers. Greet and support employees, guests, and visitors to the office. Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.). Coordinate workspace assignments, seating plans, and maintain organized and functional common areas. Maintain compliance with building safety protocols and emergency procedures. Partner with the EA team to support company events, offsites, holidays, and peak periods. Requirements 2-5+ years of experience in office management, operations, or executive administration-experience in finance, investment, or professional services preferred. Strong organizational, communication, and multitasking skills; ability to prioritize effectively. Customer service-oriented, with the ability to interface professionally with internal and external stakeholders. Exceptional attention to detail and follow-through. Proficiency with Microsoft Office Suite, Concur, Teams/Zoom. Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion. Ability to work independently in a fast-paced, startup-style environment. Highly proactive and resourceful; anticipates needs before they arise. Team-oriented, approachable, and collaborative. Composed under pressure and adaptable to changing priorities. Strong sense of ownership and pride in maintaining a professional, well-run office. Compensation: $100,000 - 130,000, Dependent on experience You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position is responsible for providing a wide range of administrative and general support services. .

MAU is hiring an Executive Assistant in Augusta, GA. As an Executive Assistant, you will provide high-level administrative and personal support to an executive, including scheduling, communications, travel coordination, and task management. This is a direct-hire opportunity. Shift Information Monday-Friday Required Education and Experience Proven experience supporting executives or professionals in an administrative capacity Proficiency with Microsoft Office Suite Strong written and verbal communication skills Preferred Education and Experience Experience with basic accounting or finance-related administrative tasks General Requirements Excellent time management and ability to meet deadlines Strong organizational and multitasking skills Proactive approach and ability to self-direct High level of professionalism and interpersonal skills Computer literacy, including digital file organization and maintenance Ability to manage sensitive and confidential information Essential Functions Provide administrative support by drafting emails, memos, and communications on behalf of the executive Manage calendars, appointments, and prioritize high-sensitivity tasks Coordinate and communicate with contacts on financial tasks and travel logistics Perform basic accounting and finance-related duties Schedule and organize meetings, send reminders, and arrange catering as needed Answer and route phone calls in a courteous and professional manner Arrange complex travel plans, including itineraries, agendas, and documentation Support day-to-day administrative and scheduling needs for the executive Working Conditions Private, in-person work environment located in Augusta, GA Direct one-on-one collaboration with the executive Physical Demands Ability to sit and use a computer for extended periods Occasional light lifting of office materials or documents MAU Workforce Solutions is an innovative global company with extensive experience providing solutions for success in staffing, recruiting, technology and outsourcing to our clients, employees, and applicants. Headquartered in Augusta, GA since 1973, MAU is a family and minority-owned company offering better processes and better people to create efficiencies and greater profits for our clients. Our relationships with world-class companies, our training programs and our culture of family allow MAU to offer better results, better jobs, and better lives to those who work with us. All Applicants must submit to background check and drug screening Disclaimer: This job description is not designed to be a complete list of all duties and responsibilities required of the position EOE

$70,000-$85,000 base DOE + comprehensive benefits package Location: Edison, NJ | Full-time, onsite Monday-Friday, Hours: 9am-5:30pm A family-owned fashion company is seeking a hardworking, polished, and highly organized Executive Assistant / Office Manager to support President and oversee daily office operations in their Edison, NJ office. This is a key role for a down-to-earth, proactive, and energetic individual who thrives in a fast-paced, hands-on environment. This individual will serve as the sole administrator in the NJ office, working closely with the President and other team members in the office. The team is collaborative, personable, and genuinely great to work with. Responsibilities • Provide high-level EA support to the President, with some support to the VP as needed • Manage calendars across time zones and coordinate domestic and international travel • Handle personal administrative needs with discretion (property coordination, gifting, reminders) • Oversee day-to-day office operations, vendors, ordering supplies, restocking pantry needs • Organize and manage product samples and showroom preparation • Support trade shows, events, and buyer meetings • Assist with general administrative tasks and special projects Ideal Candidate • 2+ years of experience as an Executive Assistant, Office Manager, or similar role • Exceptionally organized, reliable, and detail-oriented • Personable, professional, and solutions-oriented • Comfortable managing both business and personal tasks • Proactive self-starter who enjoys being a true right hand You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Dayton area company is looking for an Executive Assistant to join their team immediately! The Executive Assistant will be responsible for managing calendars, scheduling, coordinating travel arrangements, creating correspondence, maintaining documents and supporting other administrative projects. This is a contract role that is anticipated to last for several months and is working full-time hours. For more information, please call 937-224-8326. Requirements + At least 3-5 years of previous executive support experience + Experience with CRM & ERP systems + Experience with MS Office Suite TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .