Scheduler jobs in Carlsbad, CA - 398 jobs

Looking for individual is self motivated and can work without constant guidance. Must be quick learner and be able to work at least 4 hours a day. May require more hours depending on the situation. The job would be scheduling an audiologist to see nursing home residents and gathering the information for the visit. Will require a ability to multitask and be professional with your contacts. May lead into full time for the right person. Job Type: Part-time Pay: $19.00 - $42.00 per hour Benefits: Flexible schedule Schedule: 4 hour shift Experience: Microsoft Excel: 1 year (Preferred) Work Location: Remote

Fantastic challenges. Amazing opportunities. GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we're inspired by the opportunities to innovate and break boundaries. We're proud to play a part in protecting the world's democracies. And we're committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world's aircraft and engine manufacturers and achieved sales of £3.35 bn.in 2023. There are no limits to where you can take your career. Job Summary Manages Shop Floor Scheduling activities in the Production Area. It includes the management of visual systems to communicate / monitor the sequence of production orders, Create and maintain sequenced production execution which through production change-over optimization will ensure maximum capacity utilization, to achieve master production schedule. Job Responsibilities • Schedule production for specified products and production Lines understanding all the physical and manning constraints of these Lines • Ensure that Build Plan: • Is feasible and balanced against resource finite/demonstrated capacity • Includes all phase-in/out, localization and transfer plans as well as new programs development/prototyping • Is based on SIOP agreed working calendar and includes all planned downtime (Holiday, routine maintenance, Line closures, etc.) • Is in line with Supplier/Subcontractor available supply capacity • Can be supported with available WIP and FG packaging • Provide input for Material Requirement Planning / Vendor Scheduling process • Proactively communicate/escalate to the management team potential MPS issues/constraints to trigger preventive actions in order to mitigate supply failure risk • Monitor manufacturing output/performance daily against the plan, challenging and understanding whenever performance differs from the plan • Monitor Stock cover daily in order to avoid Stock outs as well as overstocks by adjusting the plan if possible or raising the issue with Planning Leader Manage inventory levels of materials used for production by reviewing WIP levels and communicating with Purchasing team lead times of said production materials • Regularly analyze Inventory target level vs Customer demand in order to optimize/challenge current status and search for improvement opportunities • Provide communication/feedback to program/business line teams in case of any potential supply issues and also in order to improve Forecast accuracy • Liaise with PM team to support and coordinate all production planning related new programs launch/prototyping activities • Monitor WIP Inventory in light of any potential write off to support planning/commercial decision to be made to minimize impact • Ensure processes relevant KPI's are monitored and PDCA approach applied with A3 in case of deviation to ensure targets are delivered in a sustainable way (e.g.: Schedule Adherence, Customer DSA, Inventory Turns) • Manage or take active part in SC and Plant performance related continuous improvement projects/activities • Using production change-over matrix sequence weekly MPS into a day/shift detailed shop floor execution plan covering period between 1 to 2 weeks • Maximize shared manufacturing resource output/utilization while ensuring full coherence with MPS product mix, volumes and required availability dates • Ensure that sequenced plan: • Is feasible and balanced against resource finite/demonstrated capacity • Includes all planned downtime (Holiday, routine maintenance, Line closures, etc.) • Is supportable with available WIP and FG packaging • Plan, develop, and prioritize schedules for production work centers to maximize performance and minimize production delay • Worked with PMO to understand production requirements and facilitated execution of those requirements to the production floor. Incorporated and maintained planning tools to assist with production execution including line-of-balance, work center throughput, and work center by work center priority lists to guarantee focus on delivery of critical components • Work order management including sales order analysis, work order release to production, and coordination of requirements throughout various production work centers Job Qualifications Required Qualifications: • High school diploma or GED • 3 years' planning/scheduling experience in a manufacturing environment or Bachelor degree in supply chain, logistics or related field • Must be able to perform work subject to ITAR/EAR regulations and/or program requirements Preferred Qualifications: • Bachelor's Degree • GKN experience • Aerospace manufacturing experience • Ability to create pivot tables & perform V-lookups in Microsoft Excel • ADVANCED EXCEL SKILLSET • ERP/MRP experience • SAP Preferred • APICS Certification • 5 years' planning/scheduling experience in a manufacturing environment or Bachelor degree in supply chain, logistics or related field • Must be able to perform work subject to ITAR/EAR regulations and/or program requirements Compensation Range The compensation range for this position is between $59,712 - $74,640. We'll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go? A Great Place to work needs a Great Way of Working Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we've created a culture where everyone feels welcome to contribute. It's a culture that won us ‘The Best Workplace Culture Award'. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work. We're also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know. We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.

The Scheduler plays a critical role in ensuring smooth laboratory operations by coordinating case schedules, managing workflow timelines, and supporting production teams. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external clients. Key Responsibilities Coordinate and schedule dental cases to ensure on-time production and delivery Monitor workflow across departments to balance capacity and deadlines Communicate case status updates with internal teams and dental offices Adjust schedules as needed to address urgent cases, delays, or changes Maintain accurate scheduling records within the laboratory management system Collaborate with production, customer service, and leadership to optimize efficiency Identify potential bottlenecks and proactively recommend solutions What We Offer Competitive pay based on experience Stable, team-oriented work environment Opportunities for growth and skill development Supportive leadership and collaborative culture

Job Title: Specialty Scheduler Reports to: Supervisor Status: Full-Time Operation Samahan (OpSam Health) is a Federally Qualified Health Center (FQHC) serving the San Diego County community. Founded in 1973 by Filipino health professionals, we have evolved into a diverse community health center with services in National City, Mira Mesa, City Heights, and Rancho Peñasquitos. We provide primary care, dental, behavioral health, family planning, integrative health and wellness, healthy eating, civic engagement, and other health-related services to uninsured, underinsured, and underserved families of all income levels, regardless of their ability to pay. Job Purpose The Specialty Scheduler is responsible for coordinating and scheduling all specialty appointments for our clinics. This role involves managing patient appointments, ensuring efficient utilization of clinic resources, and providing exceptional customer service to patients. Essential Duties and Responsibilities Schedule, reschedule, and cancel specialty patient appointments as required, ensuring optimal use of clinic resources. Coordinate with specialty providers to arrange appointment times, ensuring alignment with provider availability and patient needs. Confirm patient appointments and provide necessary instructions to ensure patients are prepared for examinations and procedures. Manage referrals and follow-up appointments, ensuring timely communication with patients and providers. Answer incoming calls promptly, courteously, and professionally, addressing patient inquiries and routing calls as necessary. Obtain and enter accurate demographic information into the electronic health record system, including address, telephone number, and insurance details. Maintain accurate and confidential patient records in compliance with HIPAA regulations. Verify insurance eligibility Customer Relations Maintain professional working relationships with all levels of staff, clients, and the public. Provide excellent customer service, addressing patient questions and concerns promptly and courteously. Qualifications Knowledge, Skills, and Abilities High level of organizational skills with the ability to manage multiple priorities. Effective verbal and written communication skills with staff, medical providers, and patients. Ability to work under stress and handle critical or unusual situations with composure. Proficiency in electronic health records software and basic Microsoft Office applications. Bilingual highly preferred. Education and Experience High School Diploma or GED. Medical terminology knowledge preferred. Current BLS Certification. Prior experience in a medical office setting, with scheduling experience preferred. Physical Demands Ability to move throughout the clinic and community. Repetitive hand movement, use and view of PC, and use of office equipment. Ability to sit or stand for long periods, reach, bend, climb, stoop, and lift up to 25 lbs. Strong time management and interpersonal skills. Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Job Title: Specialty Scheduler Reports to: Supervisor Status: Full-Time Operation Samahan (OpSam Health) is a Federally Qualified Health Center (FQHC) serving the San Diego County community. Founded in 1973 by Filipino health professionals, we have evolved into a diverse community health center with services in National City, Mira Mesa, City Heights, and Rancho Peñasquitos. We provide primary care, dental, behavioral health, family planning, integrative health and wellness, healthy eating, civic engagement, and other health-related services to uninsured, underinsured, and underserved families of all income levels, regardless of their ability to pay. Job Purpose The Specialty Scheduler is responsible for coordinating and scheduling all specialty appointments for our clinics. This role involves managing patient appointments, ensuring efficient utilization of clinic resources, and providing exceptional customer service to patients. Essential Duties and Responsibilities * Schedule, reschedule, and cancel specialty patient appointments as required, ensuring optimal use of clinic resources. * Coordinate with specialty providers to arrange appointment times, ensuring alignment with provider availability and patient needs. * Confirm patient appointments and provide necessary instructions to ensure patients are prepared for examinations and procedures. * Manage referrals and follow-up appointments, ensuring timely communication with patients and providers. * Answer incoming calls promptly, courteously, and professionally, addressing patient inquiries and routing calls as necessary. * Obtain and enter accurate demographic information into the electronic health record system, including address, telephone number, and insurance details. * Maintain accurate and confidential patient records in compliance with HIPAA regulations. * Verify insurance eligibility Customer Relations * Maintain professional working relationships with all levels of staff, clients, and the public. * Provide excellent customer service, addressing patient questions and concerns promptly and courteously. Qualifications Knowledge, Skills, and Abilities * High level of organizational skills with the ability to manage multiple priorities. * Effective verbal and written communication skills with staff, medical providers, and patients. * Ability to work under stress and handle critical or unusual situations with composure. * Proficiency in electronic health records software and basic Microsoft Office applications. * Bilingual highly preferred. Education and Experience * High School Diploma or GED. * Medical terminology knowledge preferred. * Current BLS Certification. * Prior experience in a medical office setting, with scheduling experience preferred. Physical Demands * Ability to move throughout the clinic and community. * Repetitive hand movement, use and view of PC, and use of office equipment. * Ability to sit or stand for long periods, reach, bend, climb, stoop, and lift up to 25 lbs. * Strong time management and interpersonal skills. Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Full-time Description Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of youtheory products. Our youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence. As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is Inspiring Better Lives Every Day. Overall Responsibilities Plan and schedule production requirements ensuring customer requirements are delivered, inventory objectives are achieved and operational efficiencies are optimized. Contribute to continuous improvement in MRP development and achievement of supply chain objectives. Requirements Produce and issue production schedules for Packaging and Bulk production on a weekly deadline ensuring inventory position, operational efficiency and responsiveness to customer needs are prioritized Finite scheduling of bulk/finished goods within agreed upon finite horizon Ownership of production finite schedules (manufacturing/packaging schedule) Analyze planned capacity versus actual yield information and implement advanced planning actions to ensure weekly schedules are reliable and MRP demand planning is accurate Verify and ensure availability of materials required to meet production schedules on a daily basis by proactively analyzing and communicating regarding inventory position, lot expiration, quality status and materials movements Understand complex bill of materials and how they impact multiple operational functions Participate in planning and execution opportunities for new product launches Complete special projects and initiatives as assigned and within the timeframes specified. Working in compliance with the company's Health & Safety Policies/SOPs including but not limited to the Safety Responsibilities Procedure Cross functional team member Will comply with Good Manufacturing Practices in all GMP sensitive areas of Jamieson Laboratories Ltd. Facilities Knowledge, Skills & Abilities Requirements Post-secondary education, APICS or other professional development certification Two (2) to four (4) years' experience in a Planning or inventory position, preferably in the consumer products industry Demonstrated experience with an MRPII system and MS Office applications Proven analytical and operational experience Familiar with GMP, and the various practices of the food and pharmaceutical industry Ability to produce reports and schedules in a timely and accurate manner Strength in inter-personal, teamwork and communication skills Experience in both short-term and advanced planning processes Innovative, adaptable and motivated towards continuous improvement Previous SAP experience preferred Our Values ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business. RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives. EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality. AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance. Benefits: Competitive salary, including discretionary performance-bases bonuses Health Benefits (medical, dental, vision) Life Insurance 401(k) Matching Flexible Spending Accounts Employee Assistance Program Vacation Time Employee Recognition Programs Learning & Development Work/Life Balance Fun Company Events $45,200K - $67,800K DOE/ Hourly Position Salary Description $45,200K - $67,800K DOE/ Hourly Position

Medical Oncology Associates of San Diego is a proud partner of One Oncology's network of the nations leading oncology practices. Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve. : Objective In this role you will support the efficient operation of the practice by accurately scheduling and coordinating complex infusion center appointments. The position ensures a safe and seamless patient experience through active collaboration with patients, providers, nursing teams, and leadership. Responsibilities also include verifying insurance and authorization clearances, managing work queues, and inbox communication. Responsibilities/Essential Functions Scheduling and coordinating complex infusion center appointments including physician visits, lab, infusion and injection appointments for patients. Close collaboration with patients, providers, nursing teams, and leaders Ensure accurate and safe treatments and to facilitate a seamless patient journey Verifying insurance and authorization department clearances Updating patient demographics Reviewing and updating work queues and inbox messages Other duties as assigned *This is not designed to cover an exhaustive list of duties. Other duties may be assigned and activities may change any time with or without notice, as applicable. Furthermore, job descriptions do not establish a contract or change the at-will nature of employment. Experience, Qualifications, Education • Experience working in Oncology, infusion center, dialysis, surgery setting. • High School Diploma/GED required. • Two (2) years of relevant experience working in a healthcare setting. • Knowledge of Oncology, Infusion, dialysis, and/or procedure scheduling. • Experience with authorization. • Experience with scheduling with an electronic health record system. • Bilingual: English and Spanish. Required Knowledge, Skills, and Abilities • Excellent written and verbal communication skills. • Excellent customer service skills and phone etiquette. • Strong computer skills and ability to managing multiple systems during phone calls. • Strong attention to detail, organization, time management skills and abilities. • Ability to build strong relationships with physicians, clinical and non-clinical team members, and leadership team. • Working knowledge of medical terminology. Pay Range: $24-$30 an hour Working Conditions: This position functions indoors in a medical/business environment. Employee will be exposed to moderate noise levels and interruptions. Visual acuity to read and compute screen and paper documents; close and distance vision, peripheral vision depth perception, ability to adjust focus; hearing acuity to converse with staff and customers. Ability to sit for hours at a time. Employee will be exposed to moderate noise levels and interruptions. Travel: Travel between local offices when necessary. Requires active California driver's license and proof of insurance for vehicle used.

Radiology Diagnostic/ Receptionist needed in Costa Mesa, CA Hourly Compensation: $22-$25/hr Job Description: The Radiology Office Receptionist serves our patients, members, and providers. Responsible for answering phone calls and scheduling patient appointments. Triages phone calls as necessary. May conduct patient/member pre-certification to ensure coverage for appointments and medical care. With the assistance of data and technology, they function as a liaison and ensures a high value and personalized experience. Location: Hospital in Costa Mesa, CA ( 100% On site, no remote) Required Job Qualifications: 1-3 years experience with radiology diagnostic testing scheduling experience - e.g. mammogram, DEXA, X-ray, Ultrasound, CT, MRI, Nuclear Medicine. - Health insurance verification knowledge - Completed High School (Diploma or GED) **PREFERRED: - Epic EMR experience. Schedule: Monday to Friday 8:30am-5:00pm Duration: 6 month with possible TTH Please apply online and email ************************************* for more details Call: ************

Job DescriptionDescription:Home Care Scheduler - Hybrid Remote Healthy at Home Caregivers | Dana Point, CA Full-Time | $21.00 - $24.00 per hour Expected Hours: 40 per week Healthy at Home Caregivers is growing, and we're seeking a bilingual (Spanish/English) Home Care Scheduler to join our compassionate and mission-driven team. In this hybrid role, you'll play a vital part in ensuring our clients receive timely, high-quality non-medical care in the comfort of their homes. This position is ideal for someone who thrives in a fast-paced environment, is passionate about helping others, and is committed to our values of integrity, dignity, and excellence in caregiving. Key Responsibilities: Coordinate, assign, and confirm caregiver schedules to meet client needs across Orange County and surrounding areas. Maintain accurate, real-time schedules in our scheduling software system, ensuring all updates are clearly communicated. Verify caregiver and client attendance, resolving any callouts, delays, or issues promptly and professionally. Develop strong, supportive relationships with caregivers, clients, and family members to foster trust and reliability. Accurately document notes, communications, and incidents in our care coordination system. Communicate schedule changes, holiday and vacation coverage, and weekend assignments clearly to all stakeholders. Collaborate with the Care Management team to ensure timely care and compliance with client care plans. Follow all internal guidelines, HIPAA, and state compliance standards set by Healthy at Home Caregivers. Deliver excellent customer service through effective phone communication, email responses, and follow-ups. Support daily staffing operations and contribute to a team culture focused on compassion and growth. Perform additional administrative and scheduling tasks as assigned by management. What We're Looking For: Experience in Scheduling / Staffing for Homecare / Home health. Required (Minimum 2 years) Fluency in Spanish and English (Preferred) Proficiency in using scheduling, CRM, or care coordination software systems Strong problem-solving skills with a calm and empathetic communication style Ability to work independently, take initiative, and stay focused under pressure Comfortable operating in a fast-paced, high-demand environment while maintaining attention to detail Committed to our mission of helping seniors and vulnerable individuals remain safe and supported at home Benefits & Compensation: Hourly Rate: $21.00 - $26.00 based on experience Schedule: Monday to Friday | 8-hour shifts | Hybrid flexibility Perks: 401(k) plan Health insurance Paid time off Paid sick time Supportive, growth-minded team culture Make a meaningful impact-one schedule, one caregiver, one client at a time. Apply today to become part of the Healthy at Home Caregivers family. Requirements:

Job Description Are you looking to make a POSITIVE IMPACT helping older adults? Do you like puzzles? Do you want to bring joy to clients and caregivers? Do you want to “Be the Reason Someone Smiles?" If you answered “YES” to any of those questions, keep reading and apply today! Cheer Home Care is hiring a Scheduler to work in the Cheer office. The Scheduler is responsible for matchmaking (clients with the perfect caregiver) and will work closely with the recruiting team to find well matched caregivers. Additionally, the scheduler prioritizes the care and safety of both clients and caregivers, schedules the appropriate staff to meet client requirements, monitors staffing levels, and quickly resolves any scheduling issues. Additionally, you will uphold care standards, maintain effective communication with caregivers, families, and Cheer Care Managers, and promote a positive and safe environment for clients and staff alike. You will work closely with our office team and have excellent communication and problem-solving skills. This is a full-time position that includes weekend coverage. The typical schedule is 9:00 a.m. to 5:30 p.m., Thursday through Monday, with Tuesday and Wednesday as regular days off. The role also includes on-call responsibilities on the weekend, rotating every 3rd or 4th week, with on-call hours from 5:30 p.m. Friday to 7:00 a.m. Monday. Schedule flexibility may be available depending on business needs. Requirements Upbeat personality Bachelors, preferred Strong relationship-building skills with the ability to connect and foster trust with caregivers, clients, and Cheer team members. Strong computer skills Strong organizational & communication skills 2+ years of Home Care Experience Preferred 2+ years of Scheduling Experience Preferred Ability to pass live scan fingerprint clearance (LIC 9163) Ability to secure proof of negative TB results Benefits Fun work environment Supportive team and management Medical and dental benefits available Matching 4% 401K Plan Company bonus plan based on performance Career Advancement Opportunities

Want to LOVE where you work? Enjoy a positive work environment? Team player and willing to grow and learn? Come and join our team at OneSource Medical Diagnostics. OneSource Medical Diagnostics is a provider of administrative and support services to Expert MRI, a radiology group. We are currently seeking to fill our newest open position as a Medical Scheduler. Under the Scheduling Manager, Medical Scheduler actively coordinates an organized and efficient patient schedule. Performs day-to-day activities monitoring/resolving potential scheduling conflicts. The Medical Scheduler acts as a liaison with patients, other departments, and referring sources to arrange for all necessary information and documentation needed to properly set an appointment. **Schedule: Monday - Friday, 8:00 am - 5:30 pm (rotating weekends once a month) **Pay Range: $20.00-$23.00 per hour Day to Day will include: Handles high volume scheduling and customer service calls simultaneously. Responsible for meeting facility(s) on the schedule KPIs Schedules, edits and maintains facility calendar according to the facility goals. Reconciliation of daily site schedule changes Follows Scheduling policy and procedures. Registers/updates new/existing patients into the EMR/RIS system Schedule requested exam(s) according to referral/prescription form and site availability. Follows the patient screening process. Communicates patient related enquiries with referring sources. Obtain and review patient authorization. Collects patient demographic and insurance data enters/updates the EMR/RIS system. Correct and complete assigned scheduling tasks by EOD daily Confirms patients' insurance eligibility with insurance companies. Completes insurance claim forms, submits claims to insurance companies. Preform the closing statement; accordingly, how to prepare for the exam and Schedule requested exam(s) according to referral/prescription form and site availability & limitation. In all circumstances, account notes /memo notes are required to be entered based on directions/documentation provided by management. Performs general clerical duties including but not limited to typing, photocopying, faxing, and mailing as needed. Assures that all medical record information is protected and kept confidential; protects all medical record information from loss, defacing, or destruction before retention period ends. Communicate with the direct manager about any issues. Other duties as assigned by direct supervisor and/or manager. Education/Experience: Minimum 1-year experience, associate degree, or specialized training or equivalent Minimum 2-year experience/knowledge in patient care/customer service Knowledge of medical terminology (radiology related; highly preferred) Knowledge of insurance and obtain authorization for PPO, HMO, MC, CWC, AWC, PI, PI Med Pay Bilingual in English/Spanish Computer programs MS Office; 40 WPM typing Knowledge of HIPAA requirements What We Offer: Medical, Dental, and Vision, Life Insurance, AD&D Coverage, Short-Term and Long-Term Disability, Employee Assistance, Paid Time Off, Paid Sick Time, Paid Holidays, 401(k) One Source Medical Diagnostics and Expert MRI is an equal opportunity employer

Job Description Come work in a supportive, charismatic, and fun environment. Join our team! aMAYZing Kids pediatric clinic in Rancho Santa Margarita, CA is currently seeking an experienced Front Office Scheduler(Full-Time) to join our AK family. We specialize in occupational therapy, physical therapy and speech therapy and are passionate about what we do both in the clinic and in the community. We are looking for motivated, focused professionals looking for long term employment in our growing clinic. Candidates must have excellent phone etiquette, be courteous and motivated to educate and help our potential patients. Must be able to multi-task, pay attention to detail, and balance multiple schedules at the same time. Bilingual(Spanish) candidate preferred. Benefits Include: Health insurance Dental & vision PTO FSA/HSA Weekly bonus opportunities Extensive training room Marketplace perks Best coworkers ever!!! Main Job Tasks and Responsibilities Answer multi-line phone and facilitate registration process with outstanding customer service skills Present excellent organization skills in order to schedule providers efficiently and have the motivation to keep up on referrals, reschedules and daily changes to schedule Handle parent questions & concerns in timely & courteous manner Safeguard patient privacy and confidentiality Knowledge of insurance verification and experience with medical scheduling preferred Participate in fun & positive team building activities

All Care Therapies is currently seeking a Front Office Coordinator to join our dynamic Outpatient Physical Therapy clinics! This is an exciting opportunity to join an evolving team, serving our community since 2009. As a leader in the rehabilitative care industry, we strive to continually bring solutions to address the evolving challenges of therapy providers. Offering a fun atmosphere of growth and a team dedicated to serving all people from all walks of life. Job Description The Front Office Coordinator will provide general office support with various clerical activities and related tasks, including but not limited to: Receiving and answering emails, telephone calls, and mail for the facility. Scheduling appointments for patients and clinicians. Guiding staff and patients through admissions and correct medical administrative protocols, requesting authorizations for new cases. Checking and verifying information on patient medical records. Coordinating admissions and discharge of patients. Consulting with clinicians about patients' medical records. Ensuring that forms and documents are correctly filled in. Handling complaints and queries professionally. Provide occasional translation to caregivers and staff We set standard base pay ranges for all roles based on function and level. Final offer is determined by multiple factors including, skillset, work experience and languages, and may vary from the amounts listed below. The pay range for this position is: $18 - $19/hr Qualifications Excellent customer services skills Strong verbal and written communications skills Must be detail-orientated and have thorough follow-up skills Knowledgeable with all Microsoft Word, Excel, Outlook, etc. and ability to learn other soft ******MUST BE BILINGUAL (Spanish/English) **** Office location: 8929 Aero Dr, Suite E, San Diego, CA 92123 Hours: Monday-Friday 8:00AM-5:00PM Additional Information All your information will be kept confidential according to EEO guidelines. All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Required Qualifications: Must be able to demonstrate proficiency of computer applications, excellent mathematical skills, and ability to handle monies. Excellent communication and customer service skills. Strong organizational and analytical skills; innovative with ability to identify and solve problems. Able to adapt, prioritize and meet deadlines. Preferred Qualifications: 2 years of experience in customer service or healthcare/medical office environment. Knowledge of medical terminology, commercial and government health insurance and billing guidelines, ACA requirements, understanding of DRG's, Medical ICD9/ICD10 codes and CPT/HCPC Codes. This is a benefitted Full Time position (80 hours per pay period) with a varied schedule located at our Scripps Mercy Hospital San Diego in Hillcrest. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits. Why join Scripps Health? At Scripps Health, your ambition is empowered and your abilities are appreciated: Nearly a quarter of our employees have been with Scripps Health for over 10 years. Scripps is a Great Place to Work Certified company for 2025. Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications. Becker's Healthcare ranked Scripps Health on its 2024 list of 150 top places to work in health care. We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career. Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology. Join a caring team supporting Scripps Mercy Hospital San Diego as a Patient Service Specialist in the Patient Financial Services/Access & Admitting department. You'll be on the front line for creating a positive Scripps Health experience for our patients while being responsible for duties such as the following: Interacting with patients, payers, and providers to gather information necessary for accurate registration including assigning of appropriate Medical Record Number, referral/authorization, point of service payment collection, document collection and arrival/check-in functions. Receiving and routing messages received in the department appropriately as well as manages customer billing and payment inquires as needed. Effectively managing the patient check-in and check-out process from start to finish, which includes identification verification; updating or confirming demographic and insurance information on every patient; ensuring appropriate forms are provided, signed and witnessed at the time of the patient visit; verifying coverage including benefits, authorization, pre-determination, payer specific policy exclusions or limitations to coverage, collecting any patient responsibility and accurately preparing end of day reporting or payment reconciliation as needed. Assisting patients with HPE eligibility, discussing payment arrangement options including financial assistance information, providing price estimates. Regularly displaying a proactive approach to customer service by listening to the patient, taking ownership of solutions and being able to accurately identify the need to involve leadership to resolve concerns. Acting as a member of the patient care team by supporting the clinical care staff in the care of the patient.

JOB TITLE: Scheduler GENERAL SUMMARY OF DUTIES: Responsible for scheduling 30-50 cases per day and will liaise with a number of referring doctors' offices. He/She will be an integral part of our Front Desk Team and will be valued as a key member of our organization. SUPERVISION RECEIVED: Office Manager ESSENTIAL FUNCTIONS: Counseling patients and scheduling surgeries for multiple physicians. Schedule surgeries and work with primary care physicians on a daily basis to ensure each patient has their history and physicals completed prior to surgery. Complete all necessary paperwork for each procedure on the physicians' schedule. Precertify any procedures on the schedule that require pre-certification. Must be capable of multi-tasking and working with a diverse patient population. Provide back up support for the Front Office as needed. Other duties as needed. EDUCATION/EXPERIENCE: High School 2 years of previous experience scheduling appointments and/or surgeries Experience with insurance KNOWLEDGE: Knowledge of clinic policies and procedures. Knowledge of managed care contracts and utilization. Knowledge of computer systems, programs and spreadsheet applications. Knowledge of medical terminology and be familiar with scheduling software. SKILLS: Skill in gathering and reporting claim information. Skill in solving utilization problems. Skill in written and verbal communication and customer relations. Experience in a medical office as a scheduler. Fast and accurate data entry. Service oriented, patient demeanor. Ability to multi-task, manage time effectively, and deliver results. Strict attention to detail. Intermediate computer skills and knowledge of Microsoft Office. ABILITIES: Ability to work effectively with medical staff and external agencies. Ability to identify, analyze and solve problems. Ability to deal courteously and professionally with internal and external customers. Ability to provide excellent customer service. PHYSICAL/MENTAL DEMANDS: Requires sitting and standing associated with a normal office environment. ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Occasional evening or weekend work. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Job Title: Specialty Scheduler Reports to: Supervisor Status: Full-Time Operation Samahan (OpSam Health) is a Federally Qualified Health Center (FQHC) serving the San Diego County community. Founded in 1973 by Filipino health professionals, we have evolved into a diverse community health center with services in National City, Mira Mesa, City Heights, and Rancho Peñasquitos. We provide primary care, dental, behavioral health, family planning, integrative health and wellness, healthy eating, civic engagement, and other health-related services to uninsured, underinsured, and underserved families of all income levels, regardless of their ability to pay. Job Purpose The Specialty Scheduler is responsible for coordinating and scheduling all specialty appointments for our clinics. This role involves managing patient appointments, ensuring efficient utilization of clinic resources, and providing exceptional customer service to patients. Essential Duties and Responsibilities Schedule, reschedule, and cancel specialty patient appointments as required, ensuring optimal use of clinic resources. Coordinate with specialty providers to arrange appointment times, ensuring alignment with provider availability and patient needs. Confirm patient appointments and provide necessary instructions to ensure patients are prepared for examinations and procedures. Manage referrals and follow-up appointments, ensuring timely communication with patients and providers. Answer incoming calls promptly, courteously, and professionally, addressing patient inquiries and routing calls as necessary. Obtain and enter accurate demographic information into the electronic health record system, including address, telephone number, and insurance details. Maintain accurate and confidential patient records in compliance with HIPAA regulations. Verify insurance eligibility Customer Relations Maintain professional working relationships with all levels of staff, clients, and the public. Provide excellent customer service, addressing patient questions and concerns promptly and courteously. Qualifications Knowledge, Skills, and Abilities High level of organizational skills with the ability to manage multiple priorities. Effective verbal and written communication skills with staff, medical providers, and patients. Ability to work under stress and handle critical or unusual situations with composure. Proficiency in electronic health records software and basic Microsoft Office applications. Bilingual highly preferred. Education and Experience High School Diploma or GED. Medical terminology knowledge preferred. Current BLS Certification. Prior experience in a medical office setting, with scheduling experience preferred. Physical Demands Ability to move throughout the clinic and community. Repetitive hand movement, use and view of PC, and use of office equipment. Ability to sit or stand for long periods, reach, bend, climb, stoop, and lift up to 25 lbs. Strong time management and interpersonal skills. Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Home Care Scheduler - Hybrid Remote Healthy at Home Caregivers | Dana Point, CA Full-Time | $21.00 - $24.00 per hour Expected Hours: 40 per week Healthy at Home Caregivers is growing, and we're seeking a bilingual (Spanish/English) Home Care Scheduler to join our compassionate and mission-driven team. In this hybrid role, you'll play a vital part in ensuring our clients receive timely, high-quality non-medical care in the comfort of their homes. This position is ideal for someone who thrives in a fast-paced environment, is passionate about helping others, and is committed to our values of integrity, dignity, and excellence in caregiving. Key Responsibilities: Coordinate, assign, and confirm caregiver schedules to meet client needs across Orange County and surrounding areas. Maintain accurate, real-time schedules in our scheduling software system, ensuring all updates are clearly communicated. Verify caregiver and client attendance, resolving any callouts, delays, or issues promptly and professionally. Develop strong, supportive relationships with caregivers, clients, and family members to foster trust and reliability. Accurately document notes, communications, and incidents in our care coordination system. Communicate schedule changes, holiday and vacation coverage, and weekend assignments clearly to all stakeholders. Collaborate with the Care Management team to ensure timely care and compliance with client care plans. Follow all internal guidelines, HIPAA, and state compliance standards set by Healthy at Home Caregivers. Deliver excellent customer service through effective phone communication, email responses, and follow-ups. Support daily staffing operations and contribute to a team culture focused on compassion and growth. Perform additional administrative and scheduling tasks as assigned by management. What We're Looking For: Experience in Scheduling / Staffing for Homecare / Home health. Required (Minimum 2 years) Fluency in Spanish and English (Preferred) Proficiency in using scheduling, CRM, or care coordination software systems Strong problem-solving skills with a calm and empathetic communication style Ability to work independently, take initiative, and stay focused under pressure Comfortable operating in a fast-paced, high-demand environment while maintaining attention to detail Committed to our mission of helping seniors and vulnerable individuals remain safe and supported at home Benefits & Compensation: Hourly Rate: $21.00 - $26.00 based on experience Schedule: Monday to Friday | 8-hour shifts | Hybrid flexibility Perks: 401(k) plan Health insurance Paid time off Paid sick time Supportive, growth-minded team culture Make a meaningful impact-one schedule, one caregiver, one client at a time. Apply today to become part of the Healthy at Home Caregivers family.

Come work in a supportive, charismatic, and fun environment. Join our team! aMAYZing Kids pediatric clinic in Rancho Santa Margarita, CA is currently seeking an experienced Front Office Scheduler(Full-Time) to join our AK family. We specialize in occupational therapy, physical therapy and speech therapy and are passionate about what we do both in the clinic and in the community. We are looking for motivated, focused professionals looking for long term employment in our growing clinic. Candidates must have excellent phone etiquette, be courteous and motivated to educate and help our potential patients. Must be able to multi-task, pay attention to detail, and balance multiple schedules at the same time. Bilingual(Spanish) candidate preferred. Benefits Include: Health insurance Dental & vision PTO FSA/HSA Weekly bonus opportunities Extensive training room Marketplace perks Best coworkers ever!!! Main Job Tasks and Responsibilities Answer multi-line phone and facilitate registration process with outstanding customer service skills Present excellent organization skills in order to schedule providers efficiently and have the motivation to keep up on referrals, reschedules and daily changes to schedule Handle parent questions & concerns in timely & courteous manner Safeguard patient privacy and confidentiality Knowledge of insurance verification and experience with medical scheduling preferred Participate in fun & positive team building activities

All Care Therapies is currently seeking a Front Office Coordinator to join our dynamic Outpatient Physical Therapy clinics! This is an exciting opportunity to join an evolving team, serving our community since 2009. As a leader in the rehabilitative care industry, we strive to continually bring solutions to address the evolving challenges of therapy providers. Offering a fun atmosphere of growth and a team dedicated to serving all people from all walks of life. Job Description The Front Office Coordinator will provide general office support with various clerical activities and related tasks, including but not limited to: Receiving and answering emails, telephone calls, and mail for the facility. Scheduling appointments for patients and clinicians. Guiding staff and patients through admissions and correct medical administrative protocols, requesting authorizations for new cases. Checking and verifying information on patient medical records. Coordinating admissions and discharge of patients. Consulting with clinicians about patients' medical records. Ensuring that forms and documents are correctly filled in. Handling complaints and queries professionally. Provide occasional translation to caregivers and staff We set standard base pay ranges for all roles based on function and level. Final offer is determined by multiple factors including, skillset, work experience and languages, and may vary from the amounts listed below. The pay range for this position is: $18 - $19/hr Qualifications Excellent customer services skills Strong verbal and written communications skills Must be detail-orientated and have thorough follow-up skills Knowledgeable with all Microsoft Word, Excel, Outlook, etc. and ability to learn other soft ******MUST BE BILINGUAL (Spanish/English) **** Office location: 8929 Aero Dr, Suite E, San Diego, CA 92123 Hours: Monday-Friday 8:00AM-5:00PM Additional Information All your information will be kept confidential according to EEO guidelines. All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.