How to hire a scheduling manager

How to hire a scheduling manager, step by step

Here's a step-by-step scheduling manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a scheduling manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new scheduling manager
• Step 8: Go through the hiring process checklist

What does a scheduling manager do?

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1. Identify your hiring needs

   First, determine the employments status of the scheduling manager you need to hire. Certain scheduling manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A scheduling manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, scheduling managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents scheduling manager salaries for various positions.

   Type of Scheduling Manager	Description	Hourly rate
   Scheduling Manager	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$24-55
   Medical Receptionist	Medical receptionists are responsible for manning the front desk at a medical facility such as a clinic or a hospital. They manage schedules and appointments in the clinic or hospital... Show more	$12-18
   Unit Coordinator	A unit coordinator is responsible for providing quality care services to patients by supporting the daily operations of a health care facility under the supervision of medical professionals. Unit coordinators perform administrative and clerical tasks as needed, including responding to patients' inquiries and concerns, scheduling appointments, sorting medical records, verifying insurance details, and assisting the physician on the care plans and patients' activities... Show more	$13-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Schedule Changes
   • Excellent Interpersonal
   • Human Resources
   • Patient Appointments
   • Excellent Organizational
   • Booking
   • Scheduling Software
   • Customer Satisfaction
   • Critical Path
   • Emergency Situations
   • Primavera
   • Timekeeping

   Check all skills

   Responsibilities:

   • Manage, schedule, and run quality assurance on customer appointments for field analysts.
   • Lead ISO 9001 internal audits, as well as a lean team and 6S participant.
   • Analyze contractor prepare CPM schedules and work with contractors and consultants to achieve an approve baseline schedule.
   • Analyze the IMS and manage cross-program dependencies to inform managers of schedule concerns, issues, and risks.
   • Accomplish implementation of upgrade inventory management process, change control, policies and procedures to meet FDA's mandate criteria.
   • Manage daily operations including scheduling, forecasting, budgeting, timekeeping and payroll.

   More scheduling manager duties

3. Make a budget

   Including a salary range in your scheduling manager job description helps attract top candidates to the position. A scheduling manager salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a scheduling manager in North Dakota may be lower than in California, and an entry-level scheduling manager usually earns less than a senior-level scheduling manager. Additionally, a scheduling manager with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average scheduling manager salary

   $77,213yearly

   $37.12 hourly rate

   ---

   Entry-level scheduling manager salary

   $51,000 yearly salary

   Updated December 14, 2025

   Average scheduling manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$111,875	$54
   2	District of Columbia	$111,471	$54
   3	New York	$95,879	$46
   4	Massachusetts	$89,513	$43
   5	Delaware	$89,293	$43
   6	Texas	$89,192	$43
   7	Georgia	$87,559	$42
   8	Maryland	$83,851	$40
   9	Virginia	$80,368	$39
   10	Nevada	$79,569	$38
   11	North Carolina	$79,075	$38
   12	Arizona	$78,503	$38
   13	Colorado	$78,399	$38
   14	Florida	$77,671	$37
   15	Minnesota	$75,321	$36
   16	Illinois	$72,430	$35
   17	Ohio	$70,649	$34
   18	Washington	$69,724	$34
   19	Michigan	$68,610	$33
   20	Utah	$65,734	$32

   Average scheduling manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Citi	$139,207	$66.93
   2	Meta	$134,823	$64.82
   3	Kaiser Permanente	$121,803	$58.56	2
   4	TechnipFMC	$111,500	$53.61
   5	O'Connor Construction Management	$103,935	$49.97
   6	APSI Construction Management	$103,661	$49.84
   7	Booz Allen Hamilton	$101,106	$48.61
   8	Tenaska	$100,973	$48.54
   9	CyberCoders	$100,125	$48.14
   10	The Walt Disney Company	$97,479	$46.86	2
   11	ANSER	$93,573	$44.99
   12	ABB	$91,980	$44.22	2
   13	BAE Systems	$88,862	$42.72	2
   14	Park Dental	$85,731	$41.22
   15	Cupertino Electric	$83,067	$39.94
   16	CACI International	$80,652	$38.77
   17	HomePro	$80,523	$38.71
   18	EPCO Holdings, Inc.	$79,939	$38.43
   19	Q.E.D. Systems	$77,876	$37.44
   20	Meritage Homes	$77,420	$37.22

4. Writing a scheduling manager job description

   A scheduling manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a scheduling manager job description:

   Scheduling manager job description example

   Park Dental Edina is seeking a compassionate, professional Scheduling Manager to join our team-oriented practice. As a scheduling manager you will play an important role in working with our doctor teams. You will check in patients, schedule patient appointments using a scheduling software, verify dental insurance, answer insurance and billing questions, and oversee patient account management. This role is critical to the satisfaction of our patients and success of the business. Responsibilities Preferred Qualifications
   Proficient with Microsoft Office, typing and data entry skills
   Ability to multi-task in a fast-pace work environment
   Professional customer service
   Effective communicator and team player
   Dental insurance knowledge is a plus Work Schedule This is a part-time, benefit eligible position with the following schedule:
   Monday: 6:30am-2:15pm Tuesday: OFF Wednesday: 1:30pm-8:15pm Thursday: 1:30pm-8:15pm Friday: 6:30am-4:15pm Saturday: 8x per year Company Information Benefits
   Park Dental offers competitive compensation, and generous benefits package including medical, vision, dental, PTO, holiday pay, 401k matching, and continuing education opportunities. Community
   Park Dental values being involved in the community through volunteer events, such as Minnesota Dental Association's Give Kids a Smile Day, the American Heart Association Heart Walk, and Minnesota Mission of Mercy. Each practice participates in events in their local communities too!
   About Park Dental
   Since 1972, Park Dental has been owned and led by our doctors who are passionate about providing the best patient-centered care. New team members receive comprehensive training and one-on-one mentoring to set you up for success. Our practices offer welcoming environments for patients, and are equipped with state of the art technology.
   "Working for Park Dental has been a fulfilling job that is centered on team work and patient care. Flexibility, positivity, and multitasking are key factors for success!" -Scheduling Manager Mentor Team
   "Like" our Park Dental careers page on Facebook for the latest updates about Park Dental!
   Park Dental is an equal opportunity employer.

   Copy this example

   

5. Post your job

   To find the right scheduling manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with scheduling managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit scheduling managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your scheduling manager job on Zippia to find and recruit scheduling manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with scheduling manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new scheduling manager

   Once you've decided on a perfect scheduling manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a scheduling manager?