How to hire a senior administrative associate

How to hire a senior administrative associate, step by step

Here's a step-by-step senior administrative associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior administrative associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior administrative associate
• Step 8: Go through the hiring process checklist

What does a senior administrative associate do?

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1. Identify your hiring needs

   First, determine the employments status of the senior administrative associate you need to hire. Certain senior administrative associate roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior administrative associate's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior administrative associates from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents senior administrative associate salaries for various positions.

   Type of Senior Administrative Associate	Description	Hourly rate
   Senior Administrative Associate	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-26
   Administrative Operations Manager	An administrative operations manager spearheads and oversees a company's administrative operations, ensuring efficiency and smooth workflow. Among their responsibilities include setting goals and budgets, establishing guidelines and timelines, training staff, and developing strategies to optimize various departments' daily operations... Show more	$18-41
   Administrative Services Manager	An administrative services manager is primarily in charge of overseeing the performance of different offices within a company, ensuring efficiency and smooth workflow. They typically set objectives and guidelines, manage schedules and budgets, conduct regular assessments and inspections, procure and allocate supplies, and monitor the workflow of offices and departments, creating progress reports as needed... Show more	$23-45

   Show more

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Reservations
   • SR
   • Phone Calls
   • Provides Administrative Support
   • Purchase Orders
   • Expense Reports
   • Logistics
   • Scheduling Appointments
   • Word Processing
   • Data Entry
   • Administrative Tasks
   • Office Equipment
   • SharePoint

   Check all skills

   Responsibilities:

   • Manage SharePoint for multiple teams on regular basis.
   • Manage and troubleshoot application integration issues and support the integration tools and data flow.
   • Oversee the activities of a contract coordinators including managing daily operations and providing additional training and guidance as needed.
   • Create and organize documents and forms on the SharePoint website.
   • Monitor and troubleshoot all scheduling conflicts and on air commercials.
   • Examine doors, windows, and gates to determine that they are secure.

   More senior administrative associate duties

3. Make a budget

   Including a salary range in your senior administrative associate job description is a great way to entice the best and brightest candidates. A senior administrative associate salary can vary based on several factors:

   • Location. For example, senior administrative associates' average salary in louisiana is 51% less than in hawaii.
   • Seniority. Entry-level senior administrative associates earn 47% less than senior-level senior administrative associates.
   • Certifications. A senior administrative associate with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a senior administrative associate's salary.

   Average senior administrative associate salary

   $40,728yearly

   $19.58 hourly rate

   ---

   Entry-level senior administrative associate salary

   $29,000 yearly salary

   Updated December 15, 2025

   Average senior administrative associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$52,476	$25
   2	Connecticut	$50,700	$24
   3	District of Columbia	$49,459	$24
   4	California	$48,488	$23
   5	Virginia	$43,325	$21
   6	Georgia	$42,338	$20
   7	Pennsylvania	$40,693	$20
   8	Colorado	$39,737	$19
   9	New Jersey	$39,346	$19
   10	Illinois	$39,116	$19
   11	Michigan	$37,818	$18
   12	Ohio	$37,149	$18
   13	Massachusetts	$36,831	$18
   14	Missouri	$35,539	$17
   15	Tennessee	$35,325	$17
   16	Texas	$34,842	$17
   17	North Carolina	$32,364	$16
   18	Florida	$31,109	$15
   19	West Virginia	$29,549	$14
   20	Kansas	$29,333	$14

   Average senior administrative associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	State Street	$74,301	$35.72	32
   2	Bristol-Myers Squibb	$65,561	$31.52
   3	HSBC Bank	$61,000	$29.33
   4	Merck	$60,923	$29.29	1
   5	Columbia University in the City of New York	$58,046	$27.91	15
   6	Children's Hospital Los Angeles	$57,865	$27.82	1
   7	Wiss Janney Elstner	$57,753	$27.77
   8	Ernst & Young	$57,172	$27.49	56
   9	BMO Harris Bank	$56,228	$27.03	2
   10	BMO Capital Markets	$55,246	$26.56	8
   11	Stanford University	$55,080	$26.48	11
   12	Boston Children's Hospital	$52,655	$25.31	2
   13	Yale New Haven Health	$51,471	$24.75	6
   14	Stanford Health Care	$50,649	$24.35	4
   15	Children's Hospital Colorado	$50,567	$24.31	4
   16	Children's Hospital New Orleans	$50,289	$24.18
   17	Ball	$48,227	$23.19	1
   18	General Dynamics	$47,721	$22.94	14
   19	Bio-Rad Laboratories	$47,592	$22.88	2
   20	KPMG LLP	$45,958	$22.10	2

4. Writing a senior administrative associate job description

   A good senior administrative associate job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a senior administrative associate job description:

   Senior administrative associate job description example

   The MIL Corporation is seeking a Systems Administration, Associate (Mid-Tier Administrator - Senior) to work with a Federal Client in Radford, VA.This role is responsible for all facets of engineering and administering the mid-tier at this client.This includes architecting infrastructure, installing and configuring Application and Web Servers, Portals, and associated software products and operating system configuration in UNIX and Windows environments.
   
   Responsibilities
   
   Responsible for all facets of engineering and administering the mid-tier at this client.This includes architecting infrastructure, installing and configuring Application and Web Servers, Portals, and associated software products and operating system configuration in UNIX and Windows environments.Once deployed, responsible for maintaining the infrastructure to meet availability and performance standards.Must have 1-3 years of experience with WebLogic, Tomcat, Apache, IIS or JBOSS. Specific activities and associated deliverables include: support of these technologies in Dev, Test and Prod environments; assisting in project releases; configuring and installing the middleware technologies; assisting in troubleshooting of reported outages; automating administration tasks.Responsible for maintaining security standards in the mid-tier and ensuring all systems and applications meet ALTESS and ARMY security requirements.Responsible for development and maintenance of mid-tier system monitoring and administrative dashboards to ensure a proactive approach to system management.
   
   Essential Job Functions:
   Working tasks in ServiceNow for installing, configuring, patching or troubleshooting Application and Web servers Documenting progress on tickets with in ServiceNow. Periodic review of Army Security Technical Implementation Guides (STIGs) Documenting common knowledge for future team use into Records Management tool Consistent review of literature and current practices to support business requirements and/or new industry technology
   Required Qualifications
   1-3 years of experience in application server management using WebLogic, WebSphere, IIS, Apache, Tomcat, JBOSS or similar enterprise mid-tier management tool Knowledge of Application Server architecture in a large enterprise environment using WebLogic, WebSphere, IIS, Apache, Tomcat, JBOSS or similar class server system Knowledge of UNIX and Windows administrations skills Ability to communicate to external customers in a professional manner Background in a Web Application Server environment in a substantially large enterprise Experience with automating maintenance tasks in an IT Configuration Management, Deployment & Orchestration tool such as Ansible/Puppet/CHEF Experience with Powershell Understanding of application network architectures to troubleshoot firewall and port issues Understanding of SSL CompTIA SecurityCertification Computing Environment (CE) Certification (i.e., MCSE, Server , etc.) - can be waived for 90 days after project join date Bachelor's degree in technical field or related discipline or comparable experience in a previous job A minimum of at least 3 years of experience in performing the specified functions 12 years of overall professional experience with a Bachelor's degree. 10 years of overall professional experience with a Master's degree US Citizenship Per federal guidelines, you may be required to show proof of COVID-19 vaccination or willingness to obtain vaccination
   Desired Skills :
   Strong communication skills to communicate systems proposals to management and customers and provide systems diagnoses and resolution for current systems Strong organization skills to prioritize work, maintain project schedules and manage tasks to ensure completion of projects within the established schedules Good interpersonal skills to interact with customers, senior level personnel, and team members
   Education
   
   BA/BS
   
   Clearance
   
   Secret
   
   Why MIL?
   MIL is a dynamic workforce of industry professionals who deliver world-class solutions in cyber, engineering, financial management, and information technology - and we are looking for candidates like you.Whether you're fresh out of college or the military or well into your professional services career, MIL has great job opportunities that might be right for you.
   
   Here at The MIL Corporation, we pride ourselves on the family-like environment instilled amongst our team. Our employees love working here, and it truly shows through our various recognitions & awards. Some of our most recent awards include:
   2020, 2019, 2018, & 2017 Top Workplaces Award, The Washington Post (Washington, D.C.) 2019 & 2018 Certified Great Workplace, Great Place to Work® 2018 Fortune, Great Place to Work: Best Place to Work for Diversity 2018, Above & Beyond Award, Employer Support of the Guard and Reserve (ESGR), Department of Defense
   If your goal is to help the federal government deploy leading technologies, improve financial management, or defend the nation in cyberspace, The MIL Corporation welcomes you. Become a part of something greater, where you, the people, make the difference.
   
   The MIL Corporation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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5. Post your job

   There are a few common ways to find senior administrative associates for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your senior administrative associate job on Zippia to find and recruit senior administrative associate candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting senior administrative associates requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior administrative associate

   Once you have selected a candidate for the senior administrative associate position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new senior administrative associate. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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