Office Specialist jobs at State Of Illinois - Illinois Student Assistance Commission - 100 jobs

Do you excel at maintaining positive, effective communication in any conversation? If you are also equally skilled with details and numbers, this is the role for you! The Department of Labor & Industry is seeking an Administrative Assistant 1 to join the State Workers' Insurance Fund (SWIF), Financial Management Division. Our team needs you to help facilitate efficient and accurate billing processes by contacting account holders and their representatives and by collaborating with internal and external teams to ensure these administrative processes are efficient and effective. Take the next step in your career with us! DESCRIPTION OF WORK In this position, you will perform administrative work to support efficient and accurate billing, collections, and customer service work. This includes determining the appropriate approach to account collections efforts based on precedent, facts, and circumstances of the account; communication with the policy holder; and general office guidelines, as well as determining the structure and terms of payment plans for assigned accounts based on the facts and circumstances of each account. Work involves receiving and processing credit card payments, preparing and reviewing reports for accuracy and completeness, and making recommendations based on office guidelines and your independent judgement regarding the likelihood of a successful outcome. Teamwork is key for coordinating with Credit Committee applications, Office of Attorney General (OAG) transmittals, and related processes; collaborating with SWIF auditors, underwriters, and managers to achieve this. Your responsibilities will also involve contacting brokers and policyholders regarding outstanding balances, issuing reminders, and providing information about SWIF billing and collection procedures and policies. Our team will rely on you to use communication and customer service skills to secure timely payments while maintaining a positive rapport with clients. Apply now and find a home for your talents with our team! Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Scranton. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Additional Requirements: You must demonstrate the ability to adhere to the values and ethics of the Department of Labor and Industry. You must demonstrate the ability to work with professionalism, discretion, and good work ethic. You must have solid written and verbal communication skills. You must show initiative and problem-solving skills. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

The Pennsylvania Department of Education (PDE), Bureau of Postsecondary Proprietary Training is actively seeking an Education Administration Specialist to complete the professional staff. In this vital role, you will serve as a Board Administrator, as staff to the State Board of Private Licensed Schools. Our Division at the Department works with postsecondary occupational training providers (trade schools) offering services to Pennsylvania residents. This role is responsible for ensuring school compliance with the mandates of the Private Licensed Schools Act. Prior experience interpreting legislation and prior experience with adult occupational training programs or trade schools will prove beneficial. Take your professional career to the next level within the Commonwealth of Pennsylvania! DESCRIPTION OF WORK Serving a select group of identified schools, the Board Administrator corresponds with the schools on behalf of the Board. The Board Administrator reviews, audits, and evaluates information and documents submitted to the Board for consideration and communicates the requirements for compliance with the Private Licensed Schools Act back to the school. The Board Administrator works independently to prioritize and manage incoming requests, applications, renewals, audits, and correspondence. The Board Administrator works closely with their colleagues, the Administrative Assistance, the Supervisor, and the Division Chief to ensure consistent communications are being sent out to the schools. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. Must report to the Harrisburg office, or other site as designated by the Division Chief, at least twice per week. In-office days will be directed by the Division Chief. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: New hires to the commonwealth will start at the minimum salary rate. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year of experience as an Education Administration Associate (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Four years of professional experience in education including at least two years in educational administration; or Any equivalent combination of experience and training. Other Requirements: This particular position also requires possession of at least one year of full-time professional experience educating students in adult occupational training programs; or at least one year of full-time professional experience working in postsecondary education administration. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Legal Requirements: This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

VILLAGE OF SCHAUMBURG Human Resources Department 101 Schaumburg Court,Schaumburg, IL 60193 Administrative Clerk (Engineering & Public Works) part-time Interviews will be conducted as applications are received. This position will remain open until filled. JOB SUMMARY: This position involves handling various administrative tasks, including data entry, maintaining filing systems, and updating records. Responsibilities include answering phone calls, directing inquiries, and providing general support. The role requires strong organizational skills and attention to detail to ensure smooth daily operations. JOB DUTIES: 1. Answer incoming calls, provide standard information, address concerns, and route calls to the appropriate departments for resolution. 2. Scan procurement card statements and invoices, ensure proper documentation of account and work order numbers, and verify accuracy for accounting purposes. 3. Gather information from supervisors to compile and submit the department's monthly reports within established deadlines. 4. Collect and process water meter rental documents, calculate reimbursements owed to contractors, and ensure payments to the Village are processed accurately. 5. Assist supervisory staff with preparing administrative documents, including typing moderately complex material, ensuring accuracy, and preparing routine correspondence. 6. Create and format department-specific forms and templates to streamline internal processes. 7. Assist with organizing and restocking office supplies as needed. 8. Copy, sort, collate, and file documents as required to maintain organized office records. 9. Perform other clerical tasks and responsibilities as needed. Provide backup for other clerical roles as necessary. Occasionally service office copiers and related equipment QUALIFICATIONS: 1. Education equivalent to a high school diploma. 2. A minimum of six months of experience in general office work or customer service. 3. Proficiency with current computer technology, job-specific software, and customer service systems. STARTING SALARY RANGE: $18.75 - $20.90 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $18.75 - $27.34. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website. Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position. BENEFITS: Part-Time employees are not eligible for benefits. ABOUT THE VILLAGE OF SCHAUMBURG: The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. Our Core Values are the heart and soul of how we operate. Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day - at every level. Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community. The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers. SELECTION PROCESS: The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications. Chosen candidates will be subject to background checks and a criminal history investigation. The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis). Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at . The Village of Schaumburg is an Equal Opportunity Employer

If you are looking for a rewarding career in public service and want to make a difference in the lives of those who live in your community, a Clerical Assistant 2 position is for you! Apply today and join our team! DESCRIPTION OF WORK As a Clerical Assistant 2, You will perform a wide-range of clerical duties, which will enhance staff members' ability to provide quality services to the citizens of Pennsylvania. You will engage in a variety of clerical and general office duties by following office procedures and using relevant systems. Clerical Assistant 2s interact with the general public in a courteous and professional manner both in person and via telephone. You will utilize basic computer skills to perform various office functions including data entry, customer service, scanning, imaging, filing, answering phones, and processing mail and voice mail. Job duties are carried out under the general supervision of a Clerical Supervisor. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment. Work hours are 8:30 AM to 5:00 PM, with a 1-hour lunch. Travel and overtime as needed. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved?location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at Luzerne CAO. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108.00 (before taxes). Work Conditions: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language. DHS provides excellent benefits, contractual pay increases, paid holidays and leave entitlements, opportunity for advancement and shift selection in addition to a great work environment. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Hiring preference for this vacancy may be given to candidates who live within Luzerne County. If no eligible candidates who live within Luzerne County apply for this position, candidates who reside in other counties may be considered. You must be able to perform essential job functions. Legal Requirement: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

If you are looking for a rewarding career in public service and want to make a difference in the lives of those who live in your community, a Clerical Assistant 2 position is for you! Apply today and join our team! DESCRIPTION OF WORK As a Clerical Assistant 2, You will perform a wide-range of clerical duties, which will enhance staff members' ability to provide quality services to the citizens of Pennsylvania. You will engage in a variety of clerical and general office duties by following office procedures and using relevant systems. Clerical Assistant 2s interact with the general public in a courteous and professional manner both in person and via telephone. You will utilize basic computer skills to perform various office functions including data entry, customer service, scanning, imaging, filing, answering phones, and processing mail and voice mail. Job duties are carried out under the general supervision of a Clerical Supervisor. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment. * Work hours are 8:30 AM to 5:00 PM, with a 1-hour lunch. * Travel and overtime as needed. * Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved?location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at Luzerne CAO. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108.00 (before taxes). * Work Conditions: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language. * DHS provides excellent benefits, contractual pay increases, paid holidays and leave entitlements, opportunity for advancement and shift selection in addition to a great work environment. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or * Graduation from high school; or * An equivalent combination of experience and training. Other Requirements: * You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. * Hiring preference for this vacancy may be given to candidates who live within Luzerne County. If no eligible candidates who live within Luzerne County apply for this position, candidates who reside in other counties may be considered. * You must be able to perform essential job functions. Legal Requirement: * A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION * Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). * Your score is based on the detailed information you provide on your application and in response to the supplemental questions. * Your score is valid for this specific posting only. * You must provide complete and accurate information or: * your score may be lower than deserved. * you may be disqualified. * You may only apply/test once for this posting. * Your results will be provided via email. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. * Yes 02 WORK BEHAVIOR 1 Creates, sorts, files, and retrieves physical and electronic documents and folders. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience creating, sorting, filing, and retrieving documents. I created documents, and I sorted, and filed them using a specific system to keep them organized. I retrieved documents/files as needed. * B. I have experience sorting, filing, and retrieving documents, but someone else created the documents. I sorted documents and filed them using a specific system to keep them organized. I retrieved documents/files as needed. * C. I have experience sorting documents and filing them using a specific system to keep them organized; OR I have experience retrieving documents/files. * D. I have NO experience related to this work behavior. 03 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The type(s) of documents you created. * The type(s) of filing systems utilized (alphabetic, numeric, geographic, subject, chronological, color coding, etc.) * The actual duties you performed. * Your level of responsibility. 04 WORK BEHAVIOR 2 - DATA ENTRY Enters information into computer. Ensures the information included is accurate. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience entering information into computer. I was responsible for ensuring accuracy of the information submitted. * B. I have experience entering information into computer but someone else ensured the accuracy of the information. * C. I have successfully completed college-level coursework or training related to data entry. * D. I have NO experience or coursework related to this work behavior. 05 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to data entry. * The type(s) of data you entered. * Your level of responsibility. 06 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type, N/A in the text box below. * College/University/Training Source * Course Title * Credits/Clock Hours 07 WORK BEHAVIOR 3 - WRITTEN COMMUNICATION Writes correspondence such as emails, orders, meeting invites, reports, memorandums, decisions, inquiries, agendas, or other methods of disseminating information. Ensures all information is accurate and complete in accordance with policies, standards, and legal requirements using word processing software such as Microsoft Word, Outlook, Excel, and Microsoft Teams. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience writing documents or correspondence. I was responsible for the final content. * B. I have experience drafting documents or correspondence but was not responsible for the final content. * C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. * D. I have NO experience or coursework related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The type(s) of documents/correspondence you wrote. * Your level of responsibility. 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 10 WORK BEHAVIOR 4 - CUSTOMER SERVICE Greets visitors and answers telephone inquiries to provide assistance or information regarding inquiries. Forwards complicated inquiries to other staff for follow-up. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience greeting visitors and answering phone calls from external contacts to provide information or assistance on inquiries. * B. I have experience greeting visitors and answering phone calls from other internal staff members or occasionally from external contacts; however, answering phone calls from external contacts was not a routine function of my job. * C. I have NO experience related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * How often you answered calls and from whom. * The actual duties you performed. * Your level of responsibility. 12 WORK BEHAVIOR 5 - OFFICE EQUIPMENT Operates office equipment and relevant software packages to perform job duties. Instructions: From the list below, please select all the office equipment and software you have experience in operating. * Computer * Scanner * Printer * Spreadsheet software (Microsoft Excel, Google Sheets, etc.) * Collaboration Tools (Microsoft Teams, Zoom, Google Meet, Skype, Slack, etc.) * PDF Editors (Adobe Acrobat Pro, Foxit PDF Editor, etc.) * None of the above 13 In the text box below, please list the name(s) of the employer(s) where you gained the experience you claim with office equipment. If you indicated you have no work experience operating any of the equipment/software, type N/A in the box below. Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website ****************************

We have an opening for a Records Processing Specialist at our Chattanooga State campus! * Please Note: This position is primarily remote. Occasional travel to campus may be required as needed. * Our Purpose - We support and empower everyone in our community to learn without limits. Our Values: We cultivate a welcome and supportive environment. We care about the well-being of each other. We instill trust through integrity and transparency. We encourage fearless innovation and resilience. We collaborate to build a better future. Our Mission - We are Chattanooga State, a dedicated team that delivers accessible, innovative learning opportunities that surpass expectations. Together, we enrich the lives of students, and their families; develop a talented workforce; and partner with our community to lead boldly into the future. POSITION SUMMARY Responsible for serving as the lead processor for the Records Office, ensuring accuracy of institutional, state, and federal reporting to agencies such as the Tennessee Board of Regents, the Tennessee Higher Education Commission, the Tennessee Student Assistance Corporation, and the National Student Clearinghouse. This position is also responsible for accurate data entry related to critical processes within the Records Office that support multiple departments and stakeholders. Assist with the schedule building process and registration cycles to ensure system accuracy. Assist with the end of term processing, beginning of term setup, and analyzing Banner updates as they relate to the Admissions and Records Department. Back-up support for transcript request processing, curriculum maintenance, program of study changes, and other Records related requests. Participate in cross-departmental collaboration campus wide to support compliance, student success, and data integrity. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES Holistic Student Support Adhere to reporting deadlines and assist with extracting data for both internal and external reporting (Clearinghouse, Tennessee Board of Regents, etc.). Review reporting errors and resolve them within a timely manner. Provide accurate data entry for both credit and vocational students related to withdrawal processes for various departments. Assist with the beginning of term setup, term scheduling, schedule accuracy, and providing guidance on best practices for scheduling in Banner. Assist with the year-round schedule building process, term set-up, registration codes, course section maintenance, and other schedule related responsibilities. Assist with end of term processing to produce accurate final grades, academic standing, repeated grade identification, and other Records office reporting. Develop written training materials highlighting the impact of critical processing errors on high-stakes reports. Fiscal Stewardship Assist with Bursar procedures (deletion, e-rate, dual rate, etc.) to maintain compliance with college, state, and federal policies. Provide accurate reporting to the Tennessee Higher Education Commission as it directly affects the College's funding through the outcomes-based funding formula. Program Innovation Provide timely processing related to study abroad, TN eCampus, and other academic related functions. Teaching Excellence Provide timely processing of grade change requests, clock hour change requests, and other Records Office data changes as needed by Academic Affairs. Organizational Culture Develop and maintain relationships with colleagues across the college and other TBR institutions. Communicating thoughtful feedback to assist with accurate campus-wide processing by other departments. Maintain positive working relationships with interrelated departments on campus. KNOWLEDGE / SKILLS / EXPERIENCE / CHARACTERISTICS Required Associate's degree Three years' experience within Records, Registrar, Admissions, or Enrollment Services Two years' experience with Ellucian Banner software Ability to prioritize multiple assignments Communicate both orally and in writing on an appropriate level Establish and maintain a cooperative, productive, and effective working relationship with direct supervisors, staff members, and management from critical departments Preferred Bachelor's degree Five years' experience within Records, Registrar, Admissions, or Enrollment Services PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Work is typically performed in a remote (WFH) office environment. While performing the duties of this position, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone, use hands repetitively to operate standard office equipment; and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision and the ability to adjust focus. Mental Demands While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks. Salary Range: $44,448 - $52,226 * Application review will begin 15 days after posting *

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2915 DIVISION: Certification and Licensing HIRING SALARY: $40,010.00 annualized ($19.24 hourly) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: Are you a detail-oriented person who enjoys a varied workload? If so, you may be the perfect candidate to join the Attorney Admissions Unit focused on verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, this individual will provide advanced administrative, clerical, and technical support for the Attorney Admissions Unit. Some responsibilities include coordinating committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account and addressing applicant inquiries, as well as handling mail, email, copying tasks, and fingerprint processing. Additionally, the role entails processing attorney applications and providing support for the administration of the biannual Bar Exam. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: This position requires a High School diploma or GED and a minimum of three years administrative experience. Experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. The ability to operate general office equipment. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, this position requires the ability to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records and documents. This position also requires strong verbal and written communication abilities. Demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff and the public. Travel level: up to 5% SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

Administrative Specialist III Starting Salary range: $20.8534 - $22.8764 per hour Schedule: Full Time; Monday-Friday, 8:00 am - 4:30 pm Are you an organized multitasker who thrives in a fast-paced environment? Do you enjoy variety in your work and the opportunity to support a team that makes a difference in the community every day? If so, the McLean County Sheriff's Department is looking for someone like you to join our team as an Administrative Specialist III. What You'll Do As an Administrative Specialist III, you'll be a key behind-the-scenes contributor supporting both the Sheriff's Department and the Detention Facility. Your day will be filled with meaningful tasks like: * Maintaining detailed records and files (digital and paper-based) * Drafting, editing, and formatting important documents-including newsletters and reports * Managing travel arrangements, scheduling meetings, and coordinating events * Handling payroll, billing, and other financial transactions * Providing outstanding customer service to the public, staff, and other agencies * Supporting your team with research, reporting, and general administrative expertise * This role is perfect for someone who enjoys variety, takes initiative, and can handle confidential matters with professionalism and discretion. What You Bring to the Table We're looking for someone who has: * Excellent written and verbal communication skills * A sharp eye for detail and accuracy * Comfort using Microsoft Office tools (Word, Excel, PowerPoint) * Experience handling multiple projects and meeting deadlines * The ability to work well with others and provide exceptional customer service * A working knowledge of general office procedures-and ideally, some exposure to accounting or HR Minimum Qualifications High school diploma or equivalent and 2-3 years of experience in business administration, customer service, or a related field. Why Join Us? Be part of a department that plays a vital role in public safety Gain valuable experience in government operations Work in a stable, team-focused environment Enjoy meaningful work that supports your community McLean County also offers a comprehensive benefits package: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour Physical & Work Environment This position is mostly sedentary with light physical activity and requires basic physical and mental acuity. The work environment is secure and professional. If you're detail-oriented, highly organized, and looking for a role where your administrative skills truly matter-we encourage you to apply! About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** Ready to Make a Difference? Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : Various Department : County Sheriff Location : DEFAULT

The Harris County Tax Assessor-Collector's Office is seeking dedicated, detail-oriented, and customer-focused Voter Processing Deputy Specialist I to join our team. The Voter Processing Deputy Specialist performs a wide variety of routine tasks associated with registering voters and conducting elections, including computer research, data entry, proofreading for accuracy, and comparing and verifying signatures. Ideal candidates for this position will possess data entry skills and the ability to work in small groups on detailed, repetitive tasks. About the Tax Assessor-Collector The Harris County Tax Assessor-Collector's Office is essential for ensuring the proper administration of tax laws and providing vital services to the community. The office plays a key role in local government, handling various financial and administrative tasks, including: * Property Tax Collection: Assess and collect property taxes for all eligible commercial and residential property owners and entities. Calculate property taxes based on appraised values and ensure collection and distribution to the appropriate entities. * Motor Vehicle Services: Manage commercial and residential vehicle registration, issue license plates, and handle vehicle title transfers, including the collection of associated fees. * Voter Registration: Oversee voter registration within the county, issue voter registration certificates, and maintain an accurate voter registration roll. * Additional Revenue Collection: Collecting certain fees, fines, and revenues related to permits or state mandates, depending on the county's needs. Duties and Responsibilities: * Maintain up-to-date record of voter information, ensuring that all data is entered in the system correctly and confidentially. * Assess voter eligibility based on legal criteria, such as citizenship, age, and residency requirements. * Professionally answer incoming calls providing accurate information related to elections, voter registration, and other related matters as they pertain to registration * Provide accurate information about vote centers, voting hours, or changes to election procedures. * Decide whether any follow-up action is necessary, such as sending forms or updates * Safeguard sensitive voter information in accordance with data protection and privacy regulations. * Determine whether sensitive voter information needs to be protected or if the inquiry can be resolved without violating confidentiality policies. * Prioritize daily assigned tasks based on urgency, monitor progress, and provide guidance or assistance where needed. * Address any complicated voter registration issues, discrepancies, or errors that require further investigation. * Jury reports, DPS, TXOL, Felons, and other Secretary of State reports. * Monitor and respond via email to various requests in the Tax Office Voters' Inbox. * Provide voters with information about the registration process, voting rights, vote centers, and deadlines. * Process voter registration cancellations, privacy opt-out requests for voter registration, requests for voter registration certificates, and applications. * Provide certified copies of voter registration records as it relates to the Public Information Act and Online Records Requests. * Perform other duties as assigned. Harris County is an Equal Opportunity Employer ************************************************************************* If you need special services or accommodations, please call ************** or email *************************** This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Requirements Education and Experience: * High school diploma or GED equivalent from an accredited institution within the U.S.; and * Minimum of (1) year clerical office experience working within the public sector or another high-paced environment * Minimum of (2) years of customer service experience Knowledge, Skills, and Abilities: * Knowledge of English grammar, punctuation, and spelling. * Basic computer proficiency and knowledge * Excellent phone etiquette * Outstanding organizational skills * Strong attention to detail * Communication skills necessary with verbal, written, and interpersonal interactions * Customer service skills with strong interpersonal ability * Time Management: ability to prioritize tasks with processing and ability to meet deadlines. * Must be able to adhere to office confidentiality requirements regarding customer and voter information * Ability to work late evenings, weekends, and blackout periods during election cycles. * Highly organized and detail oriented. * Excellent communication skills, both orally and in writing. * Must be available to work extended hours during elections or when otherwise needed. * Must be able to learn and retain large amounts of information. * Ability to work independently with little supervision. * Ability to meet multiple deadlines and initiatives. * Ability to work in a team environment. NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Preferences Education & Experience: * Knowledge of Election Laws and Procedures General Information Work Environment: * Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level * Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems * Interpret, comprehend, and apply complex material, data, and instruction - prepare, provide, and convey diversified information, which may be of a technical nature * A frequent volume of work and deadlines impose strain on a routine basis * Regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination) * Remote work only when authorized to process backlog. Physical Demands: * At times, minor physical effort required, which may involve long periods of standing, walking, bending, reaching, stretching, climbing, lifting up to 50 lbs. or similar activities (e.g., filing, delivering, sorting). * A frequent volume of work and deadlines impose strain on a routine basis. * Regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination) Open Until Filled / Reviewing Applications on a Rolling Basis Working Hours: * Monday-Friday; subject to overtime and weekends. Must be available to work extended hours during elections or when otherwise needed. Primary Working Location: * Downtown- 1001 Preston St., Houston, TX 77002 Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits * Medical Coverage * Dental Coverage * Vision Coverage * Wellness Plan * Life Insurance * Long-Term Disability (LTD) Insurance * Employee Assistance Program (EAP) * Healthcare Flexible Spending Account * Dependent Care Flexible Spending Account Paid Time Off (PTO) * Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) * Eleven (11) County-observed holidays * One (1) floating holiday per year * Paid Parental Leave* * Sick Leave Retirement Savings Benefit * 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: * Professional learning & development opportunities * Retirement pension (TCDRS defined benefit plan) * Flexible work schedule* * METRO RideSponsor Program* * Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: ********************** 01 Which of the following best describes your highest level of education completed as it relates to this position? * High School or GED diploma * Associate Degree * Bachelor Degree * None of the above 02 Which of the following best describes your verifiable clerical office experience working within public sector or another high-paced environment? (To be considered, qualifying experience must be documented in your application's employment history) * Less than one (1) year * One (1) year or more * I do not have this experience 03 Please provide details about your verifiable clerical office experience working within public sector or another high paced environment. Do not use "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities If you do not have this experience, please type "None" in the space provided. 04 Which of the following best describes your verifiable customer service experience? (To be considered, qualifying experience must be documented in your application's employment history) * Less than two (2) years * Two (2) years or more * I do not have this experience 05 Please provide details about your verifiable customer service experience. Do not use "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities If you do not have this experience, please type "None" in the space provided. 06 Would you consider yourself knowledgeable about Election Laws and Procedures? * Yes, I consider myself knowledgeable about Election Laws and Procedures * No, I do not have this knowledge 07 If you answered yes in regards to the previous question(s), please describe your verifiable experience. NOTE: Please DO NOT use "See Resume" as we do not use resumes for qualifications. (Type N/A if not applicable) 08 Are you currently employed by or on assignment with a staffing agency to perform work for the Harris County Tax Office? * Yes * No 09 Do you have a family member who is currently employed with the Harris County Tax Office? If yes, please provide their first and last name. 10 Are you now employed or have you previously been employed by Harris County? * Yes, I am now employed or have been previously employed by Harris County * No 11 If you answered 'Yes' in response to the previous question, which Harris County department were you most recently employed by? Please enter 'N/A' if not applicable. 12 If previously employed by Harris County, please provide your employee ID number or the full name under which you were employed in the space provided. Please enter 'N/A' if not applicable. 13 If you were previously employed by Harris County, are you currently eligible for rehire with that department? * Yes * No Required Question Employer Harris County Address 1111 Fannin St Ste. 600 Houston, Texas, 77002 Phone ************ Website *****************************************************

The starting salary is currently $45,931 to $54,035 depending upon qualifications. The full salary range for this position is $45,931 to $73,041 Water Department The Water Department is seeking applicants who are passionate about serving the community to join their team in the Office Associate role. This is highly responsible work which consists of varied secretarial duties supplemented by some technical work. This position reports to the Water Director and directly supports that position. This position performs the preparation and sending of utility bills and is responsible for organizing and maintaining all filing systems within the Water Department. The nature of the work is such that an employee frequently has considerable independence of action in the disposition of routine work matters, in giving information, and in other public contact work; as such, significant attention to detail is required. The Town of Normal values customer service, and strong interactional skills are key to success in this position. * Performs office support duties for the Department. * Fills out and routes work orders as needed. * Scans and files documents for records retention, complying with all legal and organizational record retention policies and practices. * Frequently gives and receives information from customers over the telephone. * Reviews meter charge calculations and makes required changes and notations prior to printing of bills. * Prepares and mails final bills and accommodates customer billing requests. * Receives all complaints and questions from customers concerning their accounts and takes appropriate action explaining charges. * Performs other duties as assigned. * Must possess strong verbal and written communications skills. * Must have considerable knowledge of modern office equipment and procedures, including Microsoft Office suite. * Ability to prepare effective correspondence on routine matters and to perform routine office management details without supervision. * Ability to learn water main tap-on and code compliance areas. * Ability to establish and maintain effective working relationships with the employees and the general public and to deal with public relations problems courteously and tactfully. * Knowledge of general accounting procedures and practices. Graduation from a standard high school or equivalent, some experience in performing progressively responsible clerical work, supplemented by general business experience is preferred. Experience in serving municipal customers is useful, or any other training and experience which provides the required knowledge, skills and abilities to successfully perform the job requirements.

The Office Coordinator is charged with the administrative and logistical support of the CommUnify Connection Center facility in Lompoc. Will help ensure the efficient and effective use of resources with responsibilities that include: customer service, filing, typing, copying, maintaining equipment and supply inventories, and supporting fleet, and facility management. Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holiday's and a fully vested retirement plan with an up to 5% match. This position is full-time with full benefits and starts out between $21.00 - $22.00 per hour. Supervisory Responsibilities This job has no supervisory responsibilities. Essential Duties and Responsibilities Other duties may be assigned. • Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors. • Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities. • Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments. • Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate. • Process incoming and outgoing mail. • Support staff in preparing for events and presentations, including technical support and setup. • Coordinate use of office space to include making meeting room reservations and A/V support. • Compile information and maintain a variety of records and logs related to programs, services, and activities. • Establish and maintain filing systems. • Order, receive and maintain inventory of office supplies. • Maintain employee directory for facility and issuance of alarm codes and keys. Knowledge, Skill & Ability Required Education and/or Experience High school diploma or equivalent and three (3) years administrative experience. Computer Skills Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications. Certificates, Licenses, Registrations Current valid California Driver's License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County. Other Skills and Abilities Ability to speak Spanish required. EOE / CommUnify

The Office Coordinator is charged with the administrative and logistical support of the CommUnify Connection Center facility in Lompoc. Will help ensure the efficient and effective use of resources with responsibilities that include: customer service, filing, typing, copying, maintaining equipment and supply inventories, and supporting fleet, and facility management. Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holiday's and a fully vested retirement plan with an up to 5% match. This position is full-time with full benefits and starts out between $21.00 - $22.00 per hour. Supervisory Responsibilities This job has no supervisory responsibilities. Essential Duties and Responsibilities Other duties may be assigned. • Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors. • Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities. • Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments. • Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate. • Process incoming and outgoing mail. • Support staff in preparing for events and presentations, including technical support and setup. • Coordinate use of office space to include making meeting room reservations and A/V support. • Compile information and maintain a variety of records and logs related to programs, services, and activities. • Establish and maintain filing systems. • Order, receive and maintain inventory of office supplies. • Maintain employee directory for facility and issuance of alarm codes and keys. Knowledge, Skill & Ability Required Education and/or Experience High school diploma or equivalent and three (3) years administrative experience. Computer Skills Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications. Certificates, Licenses, Registrations Current valid California Driver's License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County. Other Skills and Abilities Ability to speak Spanish required. EOE / CommUnify

Champaign County/Deputy County Clerk (County Clerk) Date Available: As Soon As Possible Closing Date: 01/16/2026 Position Title: Deputy Clerk - Recorder of Deeds (Full-Time, Non-Exempt) Department: County Clerk and Recorder Hours: Monday - Friday 8:00a - 4:30p, except Holidays Summary We are looking for a motivated and detail-oriented team member to join the Recorder of Deeds division at the Champaign County Clerk's office! This position performs a wide variety of clerical duties associated with processing and maintaining official records. We are looking for someone who wants to work with a fun and supportive team. This is a full-time union position. Duties and Responsibilities Include but are not limited to the following as other duties may be assigned. Answers phones. Assists customers at the counter. Responds to email and queries from customers. Takes in money and issues receipts. Assists customers with looking up information contained in a variety of public records, filling out forms, and in retrieval and recording documents. Posts changes in permanent record books and balances these figures against computer print outs/tie outs. Maintain ledger books and financial records on a large number of accounts. May type correspondence, bills for services, documents, abstracts, and forms. Helps with opening and closing duties. Qualifications High school diploma or general education degree (GED)/associate's degree and two years of responsible office/clerical experience OR equivalent combination of education and experience. Ability to keep confidential sensitive information. Strong analytical or problem-solving ability. Must be proficient with Microsoft Office Suite. Solid computer skills. Excellent verbal and written communication skills. Customer service oriented. Time management with ability to meet deadlines. Attention to detail. Ability to prioritize tasks. Professional demeanor at work. Compensation Wage Rage: $18.45 - $23.38 per hour, depending on qualifications. This is a full-time union position. The County offers a competitive benefits package, which is outlined at https:/**************************** including membership in the Illinois Municipal Retirement Fund (IMRF), optional 457 deferred compensation plans, and a comprehensive health insurance plan. How to Apply Apply on the Champaign County website. Questions and requests for accommodations may be sent to *****************************. EEO / AA / ADA

Starting Salary: $20.8534/hour Monday - Friday, 8:00am - 4:30pm; occasional overtime may be required Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed. Essential Duties and Responsibilities * Reviews/processes electronically filed court documents * Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed * Data entry * Interacts in person by telephone with public attorneys, county staff, and staff of other jurisdictions * Assists self-represented litigants with electronic filing * Pulls court dockets Files paper documents * Processes copy requests * Performs calculations, receipt money * Performs related work as assigned * Regular and prompt attendance Knowledge Skills and Abilities * Knowledge of English composition spelling and grammar * Ability to understand and follow oral and written instructions * Ability to communicate effectively both orally and in writing * Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone * Ability to learn rules and procedures and to apply them correctly in varying circumstances Ability to work with and maintain confidential information * Ability to multi-task * Skill in alphabetical and/or numerical filing * Skill in keyboarding approximately 45 words per minute * Ability to quickly and accurately make mathematical calculations * Legible handwriting * Knowledge of and experience with MS Office (Microsoft Word Excel Outlook) Required Qualifications * High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures; Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. * Proficiency in MS Office. * The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust. Pre-employment Testing * May be required to complete the Circuit Clerk's Clerical Exam and keyboarding test * Must pass a pre-employment background investigation Physical Attributes/Demands Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand, and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Join Us in Making a Difference! Click "Apply" at the bottom of this post. * If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Circuit Clerk Location : DEFAULT

Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Under general supervision, performs general receptionist duties, answers calls and operates the Lake County telephone switchboard. The employees in this position may also perform clerical tasks. Work is performed in accordance with prescribed procedures. * Greet visitors to the County building by serving as a first source of information. * Answer calls placed to the main County number and route calls to the appropriate department. * Answer basic questions concerning department services. * Maintain a list of departments to route calls to. * Provide directions to visitors, and occasionally, bring them to specific locations based on the situation and individual needs. * Manage and maintain the sign-in/out process for mobility devices, such as wheelchairs and scooters. * Train and support youth summer interns assigned to the Information Desk. * Manage and secure Lost and Found items. * Manage Surplus web page on Lake County's employee website. * Maintain stock of printed County materials, such as flyers and brochures, to provide the public at the Information Desk. * Read, write and speak both English and Spanish languages. * One year of experience as a receptionist or in general clerical work. * High school diploma or GED equivalent. Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug testing and may include a pre-employment medical exam. Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer (EOE).

Job Brief: Under general direction, assists SECA leadership staff with general clerical duties; schedules meetings and conference calls, maintains calendars, assists with meeting minutes, and prepares and maintains reports, documents and files related SECA; assists with mass mailings, receives, tracks and coordinates contributions between employees and receiving organizations; may perform other special projects as assigned Skills Required: Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires extensive knowledge of composition, grammar, spelling and punctuation; working knowledge of office practices, procedures and programs, basic mathematics; requires the ability to follow oral or written instructions and the ability to operate commonly used manual and automated office equipment and perform routine maintenance. Requires the ability to sit for long periods of time, repetitive hand movement, bending twisting, and lifting up to 20 lbs. Ability to create spreadsheets in Excel is of added benefit. How to apply for this position: To apply for this position, applicants must submit the Comptroller's application and any applicable grade notice by the closing date of this posting in order to be considered for this position. Illinois Office of Comptroller applications can be found on the State of Illinois Comptroller Susana A. Mendoza website, ******************************************* No other application, including the CMS100, will be accepted when applying for IOC positions. SCO-251 (illinoiscomptroller.gov)

We are pleased to offer the current job opportunity for two Administrative Specialist positions within the Community Services Department. This position contributes to the department as a support to administration within Senior Services division. The position requires attention to detail, multitasking, and prioritizing the various tasks within the position. This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave. To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information. For detailed information on paid time off, visit Employee Policy Manual, Section 5 DuPage County is an Equal Opportunity EmployerESSENTIAL DUTIES AND RESPONSIBILITIES The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class. * Ensuring the office operations are in compliance with the policy standards and provisions * Works as part of a team with several Case Managers to provide case management services to the older adult population * Assist clients by collecting and photocopying materials required for clients applications * Assists department in scheduling assessments for staff * Assists and answers inquiries from clients, the public, and other contacts via phone, email, or walk-in * Processes requests and completes paperwork for programs and services * Completes assigned projects and activities independently * Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format * Prepares letters, memos, or other correspondence * Maintaining records of work and client interactions of a confidential nature * Completes reviews of client files for accuracy * Data entry into State and Federal client databases * Completes billing data entry * Create and maintain database records * Monitors data entry for rejected transmittals and provides corrections * Assists provider agencies with billing and data entry issues * Answers questions from staff and provider agencies regarding policies and procedures * Corresponds with state and database providers regarding data entry issues * Files documents alphabetically * Maintains regular attendance and punctuality EDUCATION and/or EXPERIENCE Completion of a High School Diploma or General Equivalency Diploma equivalent; four years of administrative support experience which includes an environment exposed to public contact; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. The preferred candidate will: * Be fluent in Spanish Passing score on Basic Word and Basic Excel tests. A pre-employment background check is required.PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work will occur in an office and is not substantially exposed to adverse environmental conditions.

Administrative Assistant Reports to: Director of Office Operations Position Type: Full-time FLSA: Non-exempt Salary: $18.00/hr Supervision Exercised: No The Administrative Assistant provides front-desk guest services and administrative support to the executive team, ensuring efficient daily operations while maintaining a professional agency image. Key Responsibilities Greet guests, assess needs, and direct them appropriately. Answer phones, route calls, return voicemails, and maintain logs. Open, distribute, and prepare mail; manage filing systems and records. Retrieve information, prepare summaries, and respond to administrative inquiries. Schedule meetings, prepare agendas, and record/distribute minutes as needed. Perform data entry and serve as backup support. Handle cash counts, prepare bank deposits, and complete bank/post office runs. Assist with billing procedures and basic accounting functions. Support executives and departments with special projects and daily tasks. Train volunteers and student workers on clerical procedures. Maintain front desk coverage and a clean, organized workspace. Work independently, manage shifting priorities, and handle confidential information. Stay informed on agency programs and attend required trainings. Qualifications & Skills Must be 21+, with a valid driver's license, clean driving record, and insured transportation. Strong verbal, written, interpersonal, and customer service skills. Proficiency in Microsoft Office 365 and general office software. Excellent organizational skills, attention to detail, and accuracy. Ability to work with diverse populations, especially seniors and individuals with impairments. Knowledge of community resources and service recovery skills. Ability to work independently and collaboratively with minimal supervision. Professional appearance and behavior reflecting agency values. Education & Experience Associate's degree in a related field or equivalent experience. 12-24 months of administrative assistant experience required. Strong judgment, communication skills, and advanced computer proficiency.

Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $3942 a month; Full Range $3942 - $5076 a month Job Type: Salaried Category: Full Time County: Perry Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Corrections is seeking an organized and detail-oriented person to serve as an Office Assistant in the Mailroom. The ideal candidate will have strong attention to detail processing and inspecting all incoming mail checking for contraband, money orders, personal checks, cash, stamps, cashier checks and records.. The candidate should possess the ability to communicate effectively with multiple entities to ensure the safety and security of the institution. We encourage all qualified individuals to apply. Essential Functions * Process and inspects all incoming individual in custody mail checking for contraband, money orders, personal checks, cash, stamps, cashier checks and records. * Accepts and distributes all incoming institutional mail. * Processes money vouchers for all individual in custody mail, i.e., packages, letters, etc. * Scans all mail for security issues relays important information regarding security issues to Internal Affairs. * Composes and keyboards a variety of difficult material such as reports, documents, letters, and memoranda. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications * Requires knowledge skill and mental development equivalent to completion of high school and one (1) year of related office experience. * Requires ability to type accurately at 35 words per minute. Conditions of Employment * Requires ability to pass the IDOC/IDJJ background check. * Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. * Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. * This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls. * Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. * The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: 8:00 a.m. - 4:00 p.m.; Monday - Friday; Sat/Sun off Headquarter Location: Pinckneyville Correctional Center - 5835 State Route 154, Pinckneyville, Illinois, 62274 Work County: Perry Agency Contact: Kristy Geppert Email: *************************** Posting Group: Office & Administrative Support; Public Safety This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As an IDOC employee, you are entitled to a robust benefits package that includes: Health, Life, Vision and Dental Insurance 12 weeks paid maternity/paternity leave Pension Plan - Vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays: 13 - 14 day annually 3 paid Personal Business days annually 12 paid Sick days annually (Sick days carry over year to year) 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment) Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable) Employee Assistance Program and/or Mental Health resources For more information about our benefits, please follow this link: Benefits Information Nearest Major Market: St Louis