How to hire a student manager

How to hire a student manager, step by step

Here's a step-by-step student manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student manager
• Step 8: Go through the hiring process checklist

What does a student manager do?

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1. Identify your hiring needs

   Before you start hiring a student manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect student manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of student managers and their corresponding salaries.

   Type of Student Manager	Description	Hourly rate
   Student Manager	Social and community service managers coordinate and supervise social service programs and community organizations. They manage staff who provide social services to the public.	$17-33
   Communications Lead	The global senior program manager acts as a coordinator for the organization's projects and performs various tasks including supervision, account management, daily staff assignments, budget planning, cost control, and tracking program expenses by collaborating with various global departments to enhance all global programs. He/she should have excellent analytical, decision-making, leadership, and organization skills and knowledge about project management to be able to oversee and organize activities to ensure its compliance with the organization's goals.	$32-66
   Director Of Social Services	A director of social services or social services director is an individual who works with the community to identify the suitable programs and services. Social services directors provide overall leadership for certain departments within organizations... Show more	$19-38

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Food Safety
   • Food Service
   • Alumni
   • Food Preparation
   • Training Sessions
   • PowerPoint
   • Student Assistants
   • Front Desk
   • Event Planning
   • Leadership
   • Management
   • Disciplinary Actions
   • NCAA

   Check all skills

   Responsibilities:

   • Manage the employee Facebook group.
   • Conduct and lead meetings utilizing PowerPoint software to communicate team expectations.
   • Manage operations at Emory's university center-overseeing faculty, student, and alumni activities and events.
   • Develop and implement strategic merchandising plans to achieve revenue objectives and reduce expenditures while ensuring payroll remains within budget.
   • Experience with top-tier customer service standards, POS systems, cash handling/depositing procedures, and employee schedule operations.
   • Ensure quality customer service, immaculate restaurant cleanliness, and accurate cash transactions.

   More student manager duties

3. Make a budget

   Including a salary range in your student manager job description helps attract top candidates to the position. A student manager salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a student manager in Missouri may be lower than in New York, and an entry-level student manager usually earns less than a senior-level student manager. Additionally, a student manager with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average student manager salary

   $50,950yearly

   $24.50 hourly rate

   ---

   Entry-level student manager salary

   $36,000 yearly salary

   Updated January 31, 2026

   Average student manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$66,214	$32
   2	Pennsylvania	$66,065	$32
   3	Virginia	$62,043	$30
   4	California	$60,894	$29
   5	Oregon	$60,095	$29
   6	Illinois	$57,664	$28
   7	District of Columbia	$57,145	$27
   8	Michigan	$54,225	$26
   9	Massachusetts	$53,333	$26
   10	Utah	$52,048	$25
   11	Minnesota	$50,969	$25
   12	Wisconsin	$49,781	$24
   13	North Carolina	$49,741	$24
   14	Colorado	$49,624	$24
   15	Arizona	$48,803	$23
   16	Alaska	$48,582	$23
   17	Hawaii	$48,460	$23
   18	Florida	$46,704	$22
   19	Texas	$44,502	$21
   20	Missouri	$42,214	$20

   Average student manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Boston Public Schools	$77,476	$37.25	2
   2	University of California-Berkeley	$67,249	$32.33
   3	University of California	$65,208	$31.35	4
   4	Columbia University in the City of New York	$64,619	$31.07	24
   5	Santa Ana College	$63,144	$30.36
   6	University of Hawaii Foundation	$62,291	$29.95	4
   7	Huron Consulting Group	$62,275	$29.94	2
   8	2U	$61,199	$29.42
   9	Chicago Public Schools	$60,600	$29.13	7
   10	The City University of New York	$57,379	$27.59	17
   11	Research Foundation of The City University of New York	$54,144	$26.03
   12	University of Alaska	$53,809	$25.87	77
   13	The College of St. Scholastica	$53,332	$25.64
   14	University of Michigan	$53,133	$25.54	9
   15	Greystar Real Estate Partners	$52,507	$25.24	1
   16	University of Colorado Boulder	$52,123	$25.06	1
   17	Univ Of Colorado-Colorado Spgs	$51,846	$24.93
   18	Fairmont State University	$51,452	$24.74	1
   19	PSEA	$50,010	$24.04	29
   20	Metropolitan Community College	$49,884	$23.98

4. Writing a student manager job description

   A student manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a student manager job description:

   Student manager job description example

   Administration/Manager
   
   Date Posted:
   8/8/2022
   
   Location:
   Administration Center - Allentown, PA Manager - Student Registrar
   Salary Range: $64,240 - $89,937
   
   Qualifications
   High School Diploma with relevant experience Bachelor of education, business administration, public administration, or a related field. Three or more years of progressive experience in the field of school administration, record keeping, or a related field. Extensive knowledge of accountability rules and regulations for student records. Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151) Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable
   Note: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Summary
   Provide uniformity and consistency in the collection, maintenance, and interpretation of student record information. The ideal candidate will evaluate and decipher unique transcripts of new/incoming/returning students, serving as a source of information to students, parents, and staff regarding course and graduation credits. This is an opportunity for a talented individual to have a direct impact on district-wide improvement efforts through data management.
   
   Essential Duties and Responsibilities: Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records. Coordinate the development and implementation of systems to collect, store, retrieve, and report student records. Oversee and maintain the district's student records. Maintain accurate data and information for the district to meet local, state, and federal policies and mandates. Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses. Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription. Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels. Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level. 6. Monitor student records to ensure compliance with academic regulations and program requirements for graduation. Develop training models and train school student record team members. Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual. Ensure the graduation date is on printed transcripts. Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation. Scan previous graduate transcripts for District. Assist in transferring records between schools within the District and between other school districts. Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students. Implement and maintain electronic filing of student records through relevant software. Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable. Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders. Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed. Summarize and/or verify data and information for compliance reporting. Provide input to various manuals and training publications within area of responsibility. Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.
   SUPERVISORY RESPONSIBILITIES
   
   Directly supervise Office and technology team members. Responsibilities include interviewing, recommending hiring, and training employees; planning and coordinating work; appraising performance; rewarding and disciplining staff; addressing complaints, and resolving problems. Performs supervisory responsibilities in accordance with the district's policies and applicable laws.

   Copy this example

   

5. Post your job

   To find the right student manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with student managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit student managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your student manager job on Zippia to find and recruit student manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit student managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student manager

   Once you've decided on a perfect student manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new student manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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