Office Administrator jobs at The Salvation Army - 1319 jobs

About Us The American Board of Radiology (ABR) is an independent, not-for-profit organization and is one of 24 national medical specialty boards that make up the American Board of Medical Specialties. We were founded in 1934 to protect the public by assessing and certifying doctors who meet specific educational, training, and professional requirements. Why You'll Love Working Here Make an impact by helping maintain high standards in healthcare. Work in a collaborative, mission-driven environment with great people. Enjoy a hybrid schedule with flexibility and strong work-life balance. Join a team that values learning-no prior exam delivery experience required! What You'll Do As an Exam Delivery Specialist in our Exam Services Department, you'll help ensure ABR exams run flawlessly. You'll coordinate schedules, support volunteers and candidates, and troubleshoot issues to keep everything on track. This role blends project coordinator, technical troubleshooting and customer service. Your responsibilities include: Plan and organize exam schedules for both computer-based and oral exams. Coordinate logistics-from examiner and candidate communications to accommodations. Prepare exam materials and ensure everything is accurate and ready. Support live exams, troubleshoot issues, and keep things running smoothly. Collaborate across departments (IT, Finance, Meeting Planning) to align resources. Train and supervise seasonal staff during exam administration. Help improve processes and find better ways to deliver exams efficiently. Work Location Eligible candidates will reside in or be willing to relocate to Tucson, Arizona. This is a hybrid role requiring two days onsite each week with regular in-person attendance for meetings and events. Benefits We offer an EXCELLENT compensation and benefits package including: Competitive pay DOE ($28.50 - $30.00 per hour DOE) $59,280 - $62,400 annually Employer-sponsored Medical, Dental and Vision benefits Employer-sponsored Life Insurance and Long-Term Disability Suite of voluntary insurance benefits 401K with a 4% employer match and an additional discretionary contribution Generous Paid Time Off and Sick Time, and holidays Requirements Required Bachelor's degree or equivalent experience. Strong organizational skills and manage multiple timelines. Exceptional written and verbal communication skills. Proficiency in Microsoft Windows and Office Suite (especially Excel). Experience with data file manipulation and validation. Preferred Experience in project management or process improvement. Technical expertise with data handling and troubleshooting software issues. We participate in the E-Verify program. Visit ******************** for more information. Salary Description 28.50 to 30.00 DOE

Director of Administrative Operations (Hybrid) Chicago, IL (Hybrid) The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve. We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. We have an opportunity at our corporate offices in Chicago for a Director of Administrative Operations (Hybrid) on our AMA Insurance team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office. As the Director of Administrative Operations, you will ensure delivery of outstanding customer service and the development of operational requirements, process and technology that provide essential customer service outcomes. As a member of the AMAI leadership team and advisor to the GVP and General Manager of AMAI, identify and execute business-wide initiatives to set AMAI direction including new products, customer acquisition, and growth. This position requires a deep understanding of the overall operations of a life/health insurance company and must be well versed on the regulatory and contractual requirements that impact the life and health insurance industry. RESPONSIBILITIES: Staff Management and Leadership Oversee hiring, training, and performance management for Administrative Operations management team and their customer service (call center), claims, and operations teams Facilitate and oversee the performance management process including setting department and individual goals, performance reviews, development plans and corrective action Create a culture and processes to deliver a comprehensive and seamless service experience to all customers measured by satisfaction survey KPIs Oversee education, coaching and training including systems, processes, contract interpretation, and industry issues (such as HIPAA, Fraud, Unfair Claim Settlement Practices) Prepare department budgets and operate within budget expectations Process Oversight and Improvement * Continually improve the customer experience by evaluating and redesigning system and business processes to enhance operational efficiency, increase productivity and drive engagement * Support new product opportunities by assessing operational feasibility of supporting the product, and identifying and creating workflow process and system requirements Compliance Accountable for compliance with regulatory, legal and contractual requirements, enforcing effective policies and procedures that comply with state and federal insurance regulation Function as the Subject Matter Expert on insurance company guidelines, including an in-depth understanding and ability to interpret and apply insurance contract provisions to business processes, carrier manuals and procedures, and standard insurance industry business practices Review and respond to escalated issues - complaints to regulators and AMA/AMAI executives Relationship Management Liaise with insurance carrier partners, TPA clients and vendors to ensure AMAI meets administrative obligations Provide support for all internal and external audits. Function as AMAI liaison for interactions with the AMA Facilities Management Department REQUIREMENTS: Bachelor's Degree is required. In business administration or related field, preferred. 10+ years of experience heading up an insurance operations team in a life and/or health insurance company, large brokerage or third- party administrator, required. Experience must include customer service, underwriting/certificate issue, life/health claims adjudication, contract interpretation and compliance, training and business requirement development; Life, Disability, Medicare Supplement product experience, required Proven success facilitating progressive organizational change and development Utilize a strong mentoring, coaching, and influencing style to engage and lead across all levels of the organization; leads effective training programs to support compliance and customer service Knowledge of customer service and call center processes; insurance administration and claims systems Directly manage relationships with TPA clients, management team of insurance company partners and vendors that support business operations The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago. This role is an exempt position, and the salary range for this position is $152,939-$206,519. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here. We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status. THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION

AMG has partnered with EarthPeak Solutions, an emerging company at the intersection of environmental technology and regenerative agriculture. EarthPeak converts organic materials into high-value fertilizers and carbon-smart product, and they're growing quickly! We're are in need of an Office Administrator to act as the heartbeat of our office and production facility. This role keeps communication open, schedules aligned, and the daily flow of operations running smoothly. (no corp-to-corp or work sponsorship available) Responsibilities: Manage the front-office by answering and directing phone calls, greeting visitors, and keeping communication flowing between drivers, factory personnel, and leadership. Coordinate inbound deliveries, notify staff of driver arrivals, maintain logs, and help keep the production schedule on track. Support production and logistics by tracking loads, gathering and enter tare weights, and ensure accurate invoice information (using QuickBooks or similar). Handle documentation and compliance, send Certificates of Destruction, maintain organized digital and physical records, and support audit readiness. Manage daily office systems such as data entry, maintaining logs, updating customer/vendor files, and assisting with internal workflow software. Assist with product fulfillment by taking occasional online orders, generating shipping labels, packing small orders, and communicating with customers. Support leadership with maintaining schedules, tracking deadlines, prepping documents for management and sales, and proactively resolving routine administrative issues. Engage with staff throughout the facility. You will be working in an office connected to the factory and will need to walk the production floor when needed to communicate with operations staff. Required Skills & Attributes: Strong communicator: clear, concise, steady and able to communicate effectively with all levels of the organization. Solid computer literacy; comfortable learning new systems quickly. Experience with Office 365 and Quickbooks is preferred. Type at least 45 wpm. Highly organized with excellent attention to detail. Ability to prioritize and manager multiple tasks in a fast-moving environment Comfortable working in a production-adjacent office environment and interacting with drivers and factory personnel. Dependable, punctual, good attendance and able to maintain confidentiality. Helpful Skills & Experience (preferred, but not required): Experience with QuickBooks helpful, invoicing, order entry, or logistics workflows. Prior experience in manufacturing, agriculture, recycling, or supply-chain environments. Comfort with light fulfillment tasks (packing small orders, printing labels). Working Environment On-site role in a dedicated office attached to the factory. Occasional short walks onto the factory floor to communicate with operations teams. Fast-paced, purpose-driven environment where accuracy and communication matter. What This Role Offers PTO and paid holidays. A central role in an innovative, mission-driven company building regenerative agricultural systems. Opportunities for growth and increased responsibility as the company expands. A supportive team where your work has real impact on daily operations. Health insurance options launching in 2026. Monday-Friday work week (typical hours are 8:30a-4:30p) Casual dress

Support Assistant - Special Education (Full-Time) 📍 Annandale, VA Make a meaningful impact. Support students who need it most. PHILLIPS Programs Schools are private special education day schools serving students with emotional and behavioral needs. We provide a structured, compassionate environment where students are supported in developing regulation, independence, and academic growth - and where staff are empowered to do meaningful, hands-on work. Why PHILLIPS? ✔ Competitive salaries ✔ Comprehensive benefits ✔ Supportive, mission-driven culture ✔ Ongoing training and professional development ✔ Eligible employer for the Federal Student Loan Forgiveness Program What You'll Do: As a Behavior Support Assistant, you'll work directly with students throughout the school day, partnering closely with Teachers, Instructional Assistants, and Clinical staff to provide consistent, individualized support. This role is highly student-facing and plays a critical role in maintaining safety, structure, and engagement. Responsibilities include: Providing individual and small-group student support aligned with IEP goals Supporting individualized programs focused on regulation, engagement, and skill development Assisting with data collection and documentation related to student progress Supervising students during classroom activities, transitions, meals, transportation, and off-campus activities Supporting de-escalation and crisis response in accordance with training and school protocols Collaborating with teachers, behavior staff, and related service providers Helping maintain a safe, structured, and supportive learning environment Assisting with classroom organization and daily program needs What We're Looking For: 🎓 High school diploma required; college coursework in Education, Psychology, or related fields preferred 💡 Experience supporting students with special needs, emotional regulation challenges, or similar settings strongly preferred 🤝 Ability to remain calm, patient, and consistent in fast-paced situations 📊 Comfort with documentation, data tracking, and following structured plans ❤️ Genuine interest in supporting students with diverse learning and emotional needs Who This Role Is Great For: Candidates interested in special education, behavioral health, or youth services Individuals with experience in behavioral support, residential care, or therapeutic settings Those seeking a hands-on, student-facing role with strong team support and growth opportunities

Employment Status: Part-Time FLSA Status: Non-Exempt (Hourly) Schedule: ex: Monday - Friday 11 am - 3pm / 20 hours per week Reports to: Pastor or Business Manager The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Position Responsibilities: Greet and assist visitors to the office Answers and transfers phone calls, screening when necessary Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments Prepares agendas and schedules for meetings Maintains office supplies and coordinates maintenance of office equipment Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Attend all staff meetings Performs other duties as assigned. Other Requirements: Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff. Strong organizational and time management skills. Ability to work in fast-paced environment. Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability tot share the Catholic faith. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service to the parish. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Requirements Minimum Qualifications: Education: * High school Diploma or equivalent * Associate's degree preferred Experience: * At least four (4) years' experience of working in an administrative role providing direct support Minimum Knowledge and Skills: Bilingual in Spanish and English Experience with computer software and Microsoft Office Applications. Must be detail oriented, organized, self-motivated, work well independently and on a team. Must have good written and verbal skills. Must have good critical thinking and problem-solving skills. License and Credentials: Reliable transportation Valid driver's license Valid vehicle insurance This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

Employment Status: Temporary (On-Call) FLSA Status: Non-exempt (hourly) Reports to: Principal The front office clerk serves as a temporary substitute, called upon when the front office manager is away from campus. Position Responsibilities: Answers and transfers incoming phone calls; screen calls as needing Greet and manager outside visitors following school security protocols Use of PA System to communicate effectively with faculty and staff Use RenWeb system to locate students during the school day Supports and upholds the philosophy of Catholic education and the mission of the school Acts as a witness to Gospel values by modeling the teachings of the Catholic Church Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and Archdiocese Maintains confidentiality regarding school matters Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Performs other duties as assigned. Requirements Minimum Qualifications: Education: * High School Diploma or equivalent required * Some college coursework preferred Experience: Minimum 2 years in an administrative support role Experience in a school or front office environment is a plus Bilingual in Spanish and English required Licenses & Credentials: * Reliable transportation * Valid driver's license and vehicle insurance Skills & Competencies: Proficiency with Microsoft Office and general computer systems Strong communication and interpersonal skills Detail-oriented and organized Critical thinking and problem-solving ability Ability to remain calm and professional under pressure Open availability for on-call scheduling Work Schedule: This is an on-call position with no guaranteed hours. Availability during school hours is essential. Additional Information: The qualified candidate will be someone who learns quickly, makes sound decisions, and presents themselves professionally at all times. A flexible schedule is a must. This is not necessarily an exhaustive list of all duties or conditions associated with the role. The school reserves the right to modify responsibilities as needed. Equal Opportunity Employer: The Archdiocese of San Antonio is an Equal Opportunity Employer and encourages all qualified individuals to apply. Employment is subject to adherence to the Code of Conduct and the Faith and Moral Policy.

New Cathedral Cemetery, located in Baltimore, MD, is seeking candidates for a part-time Administrative Assistant assisting in the daily office activities of New Cathedral Cemetery. Primary responsibilities include answering the phone, data entry, burial record updating, filing and fulfilling genealogy information requests and supporting all other aspects of the cemetery business office. Experience working in a professional office is preferred. The ideal candidate would work 4 mornings a week. Though hours and days may be flexible, with a maximum number of hours not to exceed 19 in a week on a regular basis. Essential Functions Answer routine questions from walk in clients on history and location of loved ones and direct request for additional information to the appropriate staff member. Receive, sort, and distribute incoming mail and packages; prepare mailings as needed. Process payments. Process work order requests, update burial records electronically and file forms. Answer phone calls, answer requests for information and direct calls to appropriate staff members. Position Qualifications High School diploma or equivalent required. Experience as a receptionist in a professional environment or a similar role preferred. Excellent phone and organizational skills are a must. If you are a compassionate, detail-oriented individual who values serving the community, we encourage you to apply for this rewarding role. Pay Range: $16.00 - $18.00, Hourly Benefits: We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

Work Hours: 8:30 a.m. - 5:00 p.m. Workdays: Monday - Friday (weekends/evenings as needed) Location: 202 W French Pl, San Antonio TX. 78210 Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love. Summary: This position is the first contact for most of our clients will have with Grace Counseling. They are also the primary person for Grace Counseling outreach efforts, maintaining Charity Tracker with demographics and our Electronic Health Record, primary person coordinating Interns (including screening, scheduling them for interviews, managing their schedules, background and onboarding process, and training). Position Responsibilities: *The Front Desk Administrative Assistant performs front desk receptionist duties. They will be one of the primary points of contact for visitors and clients, monitor access to the campus, and answer the phones. *Assist with front desk receptionist duties at Grace Counseling. Greeting visitors and clients, monitor access to the center, open mail, schedule clients, process payments and answer the phones. *As EHR/Charity Tracker/Give PULSE administrator the client care coordinator inputs clients and providers in the system, and schedules clients for services. Coordinate all Outreach Activities including finding volunteers to participate, getting the materials together to take to the shows, and other duties as assigned. *The Front Desk Admin Assistant assists when medical records need to be scanned and is the primary point of contact for those needing copies of medical records. *The Front Desk Admin Assistant will focus on collecting demographics and statistics to enter into Charity Tracker for reports and grant proposals as well as PQI reporting. *Works as back up to Office Administrator on Credentialing Grace Counseling staff and interns in provider data sources so that the maximum amount of billing can be obtained for each staff *Is the contact for Grace Counseling's staff and interns to help them with any problems or concerns they have with entering case notes and converting them into billable units. Must complete all professional development training in a timely manner Must be sensitive to the service population's cultural and socioeconomic characteristics Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Other duties as assigned by Senior Director. Competencies Adaptability Advocacy Building Collaboration Communication Solution Oriented Requirements Minimum Qualifications: * Education * High school diploma Experience Minimum of 3 years' experience in customer service. Preferred Medical Billing experience with experience in Behavioral Health Billing and/or CPT coding experience. Will train the right candidate. License and Credentials Reliable transportation Valid driver license Must have a clean driving record Valid vehicle insurance Medical Billing Certification preferred Minimum Knowledge and Skills: Minimum of 1 years' experience in customer service and other office administrative tasks. Preferred to have a working knowledge of billing practices, accounting reports, and insurance claims; Experience with computer software and multi-line phones (i.e., Microsoft office, AdvanceMD/EHR software preferred); A solid grasp of HIPPA standards and Mental Health or ability to obtain this within 3 months of starting position. Must be detail oriented, organized, self-motivated, work well independently and on a team; Must have good written and verbal skills; Must have good critical thinking and problem solving skills. Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position. Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at *************** You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted. Salary Description $15.00 - $18.50

EXECUTIVE ADMINISTRATION INTERN Hourly Rate: $16.00 (Undergraduate Student) $18.00 (Graduate Program Students) is responsible for assisting the Executive Director with projects as needed in operational planning and project management analysis. This position will work with Executive Team members and other staff to assist in developing programs, procedures, and practices in support of business operations as directed by the Executive Director. Special studies or analyses may be required. II. ESSENTIAL DUTIES AND RESPONSIBILITIES * Performs special research and analysis with staff in providing policy formulation * Prepares analytical, evaluative and statistical studies for use by the Executive Director and other management staff * Contributes to the development of processes and procedures related to organizational development * Helps organize business plans, business ideas, etc. * Assists with administrative tasks to support the team. * Assists with Board Meetings. * Tracks meeting outcomes, records follow-through items, identifies ongoing priorities, and helps monitor progress toward next steps that emerge from executive engagements * Provides the highest level of customer service and professionalism to all internal and external customers * May be asked to travel to multiple sites * Performs other duties as assigned III. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES * General knowledge of principles and practices of general accounting, budget formulation/preparation, analysis and control * General knowledge of principles and practices of business and/or public administration * Strong analytical skills * Ability to appropriately handle very sensitive and confidential information * Ability to work across all levels of the organization * Self-motivated and able to work independently * Proficient in PowerPoint, Word and Excel * Effective verbal and written communication skills * Strong time management and organization skills * Ability to multi-task and work in a fast-paced environment * Ability to provide superior customer service to everyone by responding in a courteous and efficient manner IV. REQUIRED EDUCATION AND EXPERIENCE * Sophomore, Junior or Senior in college with a demonstrated interest in management and business. V. LICENSES, REGISTRATIONS AND/OR CERTIFICATIONS * Valid driver's license VI. ADDITIONAL REQUIREMENTS * Subject to a background check and pre-employment drug test * Delaware River and Bay Authority requires all employees to have direct deposit with a financial institution to receive their bi-weekly pay The Delaware River & Bay Authority is an Equal Opportunity Employer (EOE). ************

Do systems change, equity, belonging, and the potential to improve the lives for the residents of Washtenaw County get you excited? If so, we want you to leverage your culture-building and operational skills and expertise with the team of AAACF! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the U.S. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Office Manager oversees the foundation's Operations Team, which is responsible for delivering “internal administrative services” that support the organization's mission. This role ensures the efficiency and effectiveness of daily administrative and facilities functions. The Manager directly supervises two Administrative Assistants and reports to the President/CEO. This position is an in-office role with occasional remote work hours, primarily during regular business hours that may require additional work after hours. Key Responsibilities Lead and manage the administrative and facilities staff. Oversee administrative functions in the office, including front desk management, in-office and external event coordination, and general administration. Manage office coverage schedules to ensure our internal and external customer service needs are met, and opening and closing responsibilities are completed. Ensure all preparations are completed for meeting rooms throughout the day, monitoring the conference room schedules. Serve as liaison with building management on workspace maintenance and renovation, as well as overall facilities management, overseeing contractors, vendors, and associated contracts and agreements. Provide oversight of renovations or expansions of our physical space. Through the management of the administrative and facilities team, provide project management and administrative support to all managers. Takes the lead role in preparing periodic National Standards reaccreditation applications and ensuring annual ongoing compliance. About You A bachelor's degree is preferred, or equivalent work experience will be considered for this role. Prior experience in an administrative management role. Project coordination experience, with formal training a plus. Excellent development and execution of strategies, process improvement, culture and system change, meeting facilitation and design, and communications. Possess a strong understanding of change management. Proven ability to act with sound integrity, tact, and discretion, as well as excellent interpersonal and relationship-building skills. Outstanding leadership and communication skills, and empathy for employees at all levels. A resident of Washtenaw County. Benefits The Foundation has a generous benefits package for employees which includes: health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

Essential Duties and Responsibilities: The role of the Administrative Assistant is the following items: answering busy phone lines, greeting guests, accepting deliveries, managing printing projects, fling and completing assigned tasks. They must have the ability to manage detailed tasks and follow through with consistency. Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures. Weekly meetings with supervisor. Job Requirements Education and/or Work Experience Requirements: Prior office experience is a plus. Excellent verbal and written communication skills, including ability to effectively communicate. Computer proficiency (MS Office - Word, Excel and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. High School Diploma required. Associates or Bachelor's Degree preferred. Physical Requirements: Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards. Must be able to lift and carry up to 35 lbs. Must be able to talk, listen and speak clearly. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Under the supervision of the People Capability Culture & Administration (PCCA) Manager, the People Capability Culture & Administration (PCCA) Officer will support the day-to-day operations of the Iraq Country Office Administration and PCC department. The PCCA Officer is accountable for performing a wide range of PCC and administration duties, including but not limited to; recruitment, managing personal file, issuing letters, raising Purchase Requests (PR), secure necessary approvals including access and administrative approvals for WFWI's operations in existing and new operational areas, renewal of administration order and payroll preparation.

Job Description Office Coordinator Full-time, non-exempt, starting pay $30/hour (increase based on qualifications) We're a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values-and we're looking for a temporary Office Coordinator who shares our commitment to excellence. About the Role: We're seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed. Key Responsibilities: Daily Operations & Administrative Support Answer phones, voicemails, and emails; direct inquiries to the appropriate team members. Manage four different Gmail inboxes. Manage meeting space calendars and support with internal scheduling. Handle print jobs, mail/package delivery, and general office flow. Track and order office supplies; maintain a tidy and functional workspace. Coordinate food and orders for meetings-considering budget, dietary needs, and reliability. Communicate with vendors (e.g., copier/printer service providers). Data Entry & Reporting Perform accurate and timely data entry for organizational tracking. Understand how the data is used and ensure accuracy and context. Event Support Assist in planning and logistics for in-person and virtual events. Research venues, gather pricing, and prepare materials. Staff registration tables and manage day-of event needs (occasional evenings/weekends). Personnel & Finance Assistance Assist with onboarding tasks such as I-9 verification and policy review (training provided). Scan and redact checks, help prepare deposit slips for the accountant. Coordinate logistics for staff and volunteer travel (e.g., flight payments). What We're Looking For: Experience in office administration, operations, or logistics. Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs). Organized, self-motivated, and comfortable juggling multiple priorities. Strong communication skills and a helpful, low-ego approach. Familiarity with or interest in nonprofit or mission-aligned work. Ability to work in-person on-site. Nice to Have (But Not Required): Experience supporting events or managing travel logistics. Comfort with basic tech troubleshooting. Prior experience in a nonprofit or mission-driven setting. ________________________________________ To Apply: Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role. We will be interviewing on a rolling basis. Powered by JazzHR aqk99rqliz

Full-time, non-exempt, starting pay $30/hour (increase based on qualifications) We're a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values-and we're looking for a temporary Office Coordinator who shares our commitment to excellence. About the Role: We're seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed. Key Responsibilities: Daily Operations & Administrative Support Answer phones, voicemails, and emails; direct inquiries to the appropriate team members. Manage four different Gmail inboxes. Manage meeting space calendars and support with internal scheduling. Handle print jobs, mail/package delivery, and general office flow. Track and order office supplies; maintain a tidy and functional workspace. Coordinate food and orders for meetings-considering budget, dietary needs, and reliability. Communicate with vendors (e.g., copier/printer service providers). Data Entry & Reporting Perform accurate and timely data entry for organizational tracking. Understand how the data is used and ensure accuracy and context. Event Support Assist in planning and logistics for in-person and virtual events. Research venues, gather pricing, and prepare materials. Staff registration tables and manage day-of event needs (occasional evenings/weekends). Personnel & Finance Assistance Assist with onboarding tasks such as I-9 verification and policy review (training provided). Scan and redact checks, help prepare deposit slips for the accountant. Coordinate logistics for staff and volunteer travel (e.g., flight payments). What We're Looking For: Experience in office administration, operations, or logistics. Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs). Organized, self-motivated, and comfortable juggling multiple priorities. Strong communication skills and a helpful, low-ego approach. Familiarity with or interest in nonprofit or mission-aligned work. Ability to work in-person on-site. Nice to Have (But Not Required): Experience supporting events or managing travel logistics. Comfort with basic tech troubleshooting. Prior experience in a nonprofit or mission-driven setting. ________________________________________ To Apply: Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role. We will be interviewing on a rolling basis.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 01/13/2026 Salary Range: $32.2 - 51.36 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28147 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Job Qualifications Press space or enter keys to toggle section visibility We're seeking a highly-skilled, self-motivated administrative professional with: * Bachelor's degree in related area preferred and/or equivalent experience/training preferred. * Minimum 1-year of related administrative or healthcare experience or training highly preferred. * Ability to use sound judgment in responding to issues and concerns. * Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. * Solid organizational skills and ability to multi-task with demanding timeframes * Working knowledge of common organization-specific and other computer application programs * Ability to use discretion and maintain confidentiality

The Office Administrator manages the day-to-day operations of the organization's office and business functions. This includes but is not limited to managing all aspects of the billing process, data entry, customer service, preparing reports for the plant/department managers, preparing for the annual/monthly meeting and all other duties assigned. ESSENTIAL FUNCTIONS: * Comply with Eco Material Technologies Safety Policies and Procedures * Assists supervisors and managers with daily attendance, attendance tracker, time keeping, schedules, reports and any other duties assigned. * May be a member of site safety committee. * Working with new hires getting them accumulated to the facility, ADP and ensures they have all safety equipment to perform job duties. * Respond to and track inbound request and visitor compliance. * Regular attendance, timeliness, and scheduling flexibility KNOWLEDGE, SKILLS AND ABILITIES * Proficiency with any of the following depending on location: Gmail, Google Drive, Google Docs, Microsoft Word, Excel, Microsoft Office Suite, Internet skills, and Timeslips. * Creative problem-solving skills. * Strong MS office skills. * Manage large amounts of information effectively while paying attention to the smallest details. * Excellent communication/telephone skills. * Excellent communication both verbal and written, time/project management, organizational skills. * Detailed oriented with strong organizational skills. * Ability to interact successfully with both internal and external customers at all levels. * Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment. * Organization and maintenance of office and marketing supply inventories. * Facilitate effective internal communications. * Assist in preparation of presentations & reports. * Coordinate meetings and ensure the distribution of all communication is efficient and compliant to company's policies. * Problem solver. EDUCATION AND/OR EXPERIENCE The employee should have the following: * High School Diploma or equivalent * 1 - 3 years' experience in an office environment ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The employee should possess the ability to: * Prolong standing or in stationary position. * Complete repetitive movements such as typing. * Be exposed to sounds or noise levels that maybe uncomfortable. * Complete repetitive movements. * Wear all required personal protective equipment (hearing, vision and hardhat protection). * Lift/move/transport items up to 25 pounds. * Ability to move or traverse about the facilities. * Ability to work around dust, chemicals, and other substances, and in various environmental conditions. This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Day Shift

The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Qualifications We're seeking a highly-skilled, self-motivated administrative professional with: + Bachelor's degree in related area preferred and/or equivalent experience/training preferred. + Minimum 1-year of related administrative or healthcare experience or training highly preferred. + Ability to use sound judgment in responding to issues and concerns. + Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. + Solid organizational skills and ability to multi-task with demanding timeframes + Working knowledge of common organization-specific and other computer application programs + Ability to use discretion and maintain confidentiality UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Serving under the direction of the Director of Operations, assisting with the logistics & maintenance services of the East Cleveland Corps Community Center. The Lead Facilities Assistant will support and maintain the Mission of The Salvation Army and the Vision of the East Cleveland Corps, in accordance with all applicable internal & external policies and procedures. Though not intended, this position may require additional work hours outside of regular schedule, if facility needs dictate. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: As directed by the Director of Operations: Assist the Director of Operations, as the principal advisor on facility management & equipment needs Provide leadership to the facilities department, including training, supervision, scheduling of staff and volunteer groups Develop and execute a maintenance schedule Troubleshoot and diagnose electrical, plumbing, HVAC and water system issues Assist with monthly safety and compliance checks OTHER DUTIES: General maintenance of the facility and grounds Small repairs Maintain appropriate building temperatures Assist with donation and food deliveries Routine vehicle maintenance Drive 12-passenger van and box truck Maintain inventory of supplies Participate and support special activities and events Qualifications MINIMUM EDUCATION and/or EXPERIENCE: High School Diploma/GED with 3 - 5 years of related experience Must have a valid driver's license with a clean driving record, that should be maintained throughout employment preferred Ability to lift at least 50 lbs. Must be able to function in a fast-paced, frequently changing work environment with the ability to multi-task. Must possess strong organizational skills and be detail oriented. Must possess a professional attitude and approach to problem-solving. Must be able to relate well to all people and be a team player. Must possess good communication skills. SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS: Plumbing, HVAC or Electrical preferred, but not required WORK ENVIRONMENT: The Lead Facilities Assistant works in a fast-paced, community-focused setting, both indoors and outdoors. Duties involve regular physical activity such as walking, lifting (up to 50 lbs), and operating equipment. The role includes exposure to varying weather conditions and may require evening or weekend hours. Tasks are diverse and hands-on, from cleaning and maintenance to driving and supporting events. Flexibility, teamwork, and a service-oriented attitude are essential in this mission-driven environment. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status. The Salvation Army's Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.