How to hire a training coordinator

How to hire a training coordinator, step by step

Here's a step-by-step training coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training coordinator
• Step 8: Go through the hiring process checklist

What does a training coordinator do?

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1. Identify your hiring needs

   The training coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A training coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, training coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of training coordinators.

   Type of Training Coordinator	Description	Hourly rate
   Training Coordinator	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$15-31
   Corporate Trainer	A corporate trainer is someone who essentially works as a teacher in a corporate setting. Daily duties include training employees with new company systems, skills, and strategies... Show more	$19-39
   Field Trainer	A field trainer is someone who conducts and handles all training activities on site. This person is tasked to ensure employees and staff are adequately trained through well-tested teaching methods assisted by necessary educational materials and equipment... Show more	$15-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Training Materials
   • PowerPoint
   • Patients
   • Training Sessions
   • Learning Management System
   • HR
   • CPR
   • Coordinators
   • Safety Training
   • ISO
   • Training Events
   • FDA
   • Training Database

   Check all skills

   Responsibilities:

   • Update and manage the college's HRIS system.
   • Hire and manage a team responsible for completing the QA tasks that have been develop.
   • Manage training records for all station agents and coordinate new and recurrent training via web base learning and OJT.
   • Develop and manage MSDS online account and respiratory protection program for employees that meet the respiratory requirements for specific job tasks.
   • Manage the problem identification and resolution process regarding hospital-wide Cerner issues and monitor progress toward resolution.
   • Create and maintain safety training materials to support OSHA requirements

   More training coordinator duties

3. Make a budget

   Including a salary range in the training coordinator job description is a good way to get more applicants. A training coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a training coordinator in South Dakota may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level training coordinator. Additionally, a training coordinator with lots of experience in the field may command a higher salary as a result.

   Average training coordinator salary

   $46,698yearly

   $22.45 hourly rate

   ---

   Entry-level training coordinator salary

   $33,000 yearly salary

   Updated January 21, 2026

   Average training coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$59,893	$29
   2	California	$59,469	$29
   3	Washington	$59,458	$29
   4	Oregon	$52,001	$25
   5	Virginia	$51,498	$25
   6	District of Columbia	$51,458	$25
   7	New York	$50,933	$24
   8	Colorado	$48,714	$23
   9	Nebraska	$48,353	$23
   10	Texas	$47,840	$23
   11	Minnesota	$47,684	$23
   12	Georgia	$47,439	$23
   13	Missouri	$46,463	$22
   14	Illinois	$45,984	$22
   15	Pennsylvania	$45,435	$22
   16	Maryland	$45,255	$22
   17	Maine	$44,583	$21
   18	Indiana	$43,506	$21
   19	Arizona	$42,485	$20
   20	Wisconsin	$42,131	$20

   Average training coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	AbbVie	$67,274	$32.34	41
   2	Moody's	$66,769	$32.10
   3	Houston Ballet	$65,651	$31.56
   4	Los Alamos National Laboratory	$65,065	$31.28	3
   5	Gyrodata	$64,570	$31.04
   6	Brookhaven National Laboratory	$64,556	$31.04
   7	Zoetis	$64,481	$31.00
   8	Academy For Educational Development	$63,238	$30.40
   9	Novelis	$62,638	$30.11	2
   10	Twilio	$62,059	$29.84
   11	Crown Equipment	$61,987	$29.80
   12	Johnson Controls	$60,885	$29.27	9
   13	BWX Technologies	$60,744	$29.20	4
   14	Pactiv	$60,505	$29.09	2
   15	PTC	$60,392	$29.03	2
   16	Columbia University in the City of New York	$59,671	$28.69	8
   17	Wpp Us Holdings Inc	$59,661	$28.68
   18	Siemens	$59,536	$28.62	7
   19	University of Illinois Springfield	$59,455	$28.58
   20	Princeton University	$58,685	$28.21	2

4. Writing a training coordinator job description

   A job description for a training coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a training coordinator job description:

   Training coordinator job description example

   REQUIRED EDUCATION, EXPERIENCE, & SKILLS:

   • High School diploma and minimum of three (3+) years' experience in Customer Service, Project Coordinator, Service Coordinator, or a lead role in Manufacturing.
   • Excellent communication and organizational skills.
   • Proficient in Microsoft Office Suite applications, including MS Word and Excel.
   • Ability to travel 5%.
   • Fluent in spoken and written English.
   • Legal authorization to work within the United States - Sponsorship will not be provided for this role.

   PREFERRED EDUCATION, EXPERIENCE, & SKILLS:

   • Associates (AA) Degree in Business, Administration, or related study.
   • Experience with Industrial Refrigeration, Industrial Chillers, HVAC, or Gas Compression.
   • Knowledgeable of basic machine shop equipment, hand tools, and industrial repair/maintenance techniques.
   • Bi-lingual (Spanish).

   Schedule The facility works 24 hours a day and typically 5 days a week. Our core office hours range anywhere between 7 am - 5 pm and are flexible given we work together to best support business demands as well as the needs of our customers around the world.

   Benefits

   Emerson places a high value on ensuring that employees have a good work-life balance. We provide access to a competitive benefits package, including the following: medical, dental, and vision coverage, life insurance, parental leave, 401k participation with a competitive match, tuition reimbursement, an onsite fitness center, and online wellness rewards program. Emerson also offers generous vacation and paid holidays.

   About Our Business

   The 150-year history of the Vilter brand tells a rich story of perseverance and drive to cultivate continuous innovation within the industrial refrigeration and gas compression industries. Vilter offers the latest products and solutions for industrial refrigerators and oil and gas compression. Approximately 235 employees work in Cudahy, who all support a multitude of business functions. With the blend of businesses and functions represented under this one roof, there are many opportunities for advancement within the Cudahy location.

   Copy this example

   

5. Post your job

   There are a few common ways to find training coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your training coordinator job on Zippia to find and recruit training coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit training coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training coordinator

   Once you have selected a candidate for the training coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a training coordinator?