How to hire a transaction coordinator

How to hire a transaction coordinator, step by step

Here's a step-by-step transaction coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a transaction coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new transaction coordinator
• Step 8: Go through the hiring process checklist

What does a transaction coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the transaction coordinator you need to hire. Certain transaction coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a transaction coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a transaction coordinator that fits the bill.

   Here's a comparison of transaction coordinator salaries for various roles:

   Type of Transaction Coordinator	Description	Hourly rate
   Transaction Coordinator	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$14-27
   Loan Services Representative	A loan service representative is responsible for communicating and interacting with clients and serves as a back-up or reliever in a company. They are the first person that the client must go through if they want to apply for a loan... Show more	$7-47
   Mortgage Processor	A mortgage processor is responsible for reviewing mortgage loan applications, evaluating applicants' documents, and verifying their eligibility for approval. Mortgage processors consider the applicant's financial statements, credit score, and other possible mortgage options... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • MLS
   • Escrow Companies
   • PowerPoint
   • Real Estate Transactions
   • Data Entry
   • Transaction Process
   • Docusign
   • Real Estate Contracts
   • Office Equipment
   • Transaction Coordination
   • Inspectors
   • Estoppel
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage scheduling loans for closing, handle insurance review, verify wire transfer, register and transfer loans with MERS.
   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Ensure all documents are completed and in accordance with DRE standards.
   • Review and explain HUD with borrowers and loan officers prior to closing.
   • Verify that DRE disclosures requirements on all documents have been send on time.
   • Coordinate closing - arrange closing date/time, order escrow check if need, review HUD.

   More transaction coordinator duties

3. Make a budget

   Including a salary range in your transaction coordinator job description is one of the best ways to attract top talent. A transaction coordinator can vary based on:

   • Location. For example, transaction coordinators' average salary in missouri is 41% less than in new york.
   • Seniority. Entry-level transaction coordinators 47% less than senior-level transaction coordinators.
   • Certifications. A transaction coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a transaction coordinator's salary.

   Average transaction coordinator salary

   $41,792yearly

   $20.09 hourly rate

   ---

   Entry-level transaction coordinator salary

   $30,000 yearly salary

   Updated January 21, 2026

   Average transaction coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$61,499	$30
   2	Massachusetts	$61,095	$29
   3	New Jersey	$58,556	$28
   4	California	$54,784	$26
   5	Washington	$52,045	$25
   6	Maryland	$51,042	$25
   7	Alaska	$50,385	$24
   8	Colorado	$49,730	$24
   9	Oregon	$49,530	$24
   10	Illinois	$48,020	$23
   11	Pennsylvania	$46,491	$22
   12	Arizona	$45,904	$22
   13	North Carolina	$43,496	$21
   14	Indiana	$42,231	$20
   15	Nevada	$41,020	$20
   16	Ohio	$40,765	$20
   17	Georgia	$39,930	$19
   18	Utah	$39,396	$19
   19	Texas	$39,136	$19
   20	District of Columbia	$39,029	$19

   Average transaction coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	JPMorgan Chase & Co.	$65,532	$31.51	22
   2	Lazard	$65,498	$31.49
   3	Deutsche Bank	$63,552	$30.55
   4	Keller Williams Capital Properties	$61,908	$29.76	2
   5	Atlantic Shores Retirement Community	$59,972	$28.83
   6	RE/MAX	$59,738	$28.72	1
   7	Ernst & Young	$59,220	$28.47
   8	Baird & Warner	$58,974	$28.35	1
   9	MUFG EMEA	$57,319	$27.56
   10	Weichert	$56,567	$27.20
   11	Keller Williams Realty	$56,509	$27.17
   12	BGC Partners	$55,275	$26.57
   13	Century 21 Real Estate	$52,894	$25.43
   14	Marcus & Millichap	$52,651	$25.31	3
   15	Platinum Real Estate	$49,864	$23.97
   16	Cardinal Financial	$49,756	$23.92	2
   17	Cushman & Wakefield	$48,487	$23.31	106
   18	Signature Bank	$48,112	$23.13
   19	Exit Right Realty	$48,102	$23.13
   20	The PNC Financial Services Group	$47,343	$22.76

4. Writing a transaction coordinator job description

   A job description for a transaction coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a transaction coordinator job description:

   Transaction coordinator job description example

   Make your next move an expert one.
   At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.
   
   Why Colliers?
   Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
   
   This position will report to leading broker(s) in the Atlanta office managing the account as well as the chief administrative officer, performing duties as needed to develop real estate strategies, execute deals, assist with corporate accounts. The position will also liaise with the head of Corporate Solutions and Lease Administration, as well as work directly with clients and other resources/groups to coordinate and respond to any real estate related requests.
   
   This is an excellent opportunity to learn from leading experts in industrial brokerage, work with corporate occupiers, engage in all aspects of a lease or ownership transaction, and be part of a high-profile team and initiative within Colliers and the Atlanta office.
   
   Who you are
   You have a background in providing quality, key account support services including duties as needed to develop real estate strategies, execute deals, engage with clients, and run corporate accounts. Ultimately, you're an experienced administrative professional who's looking to utilize your innovative ideas and personable, fast paced skill set in an ever-changing industry.
   
   You're highly organized and have a keen eye for details, ensuring a high standard of quality in everything you do. You bring a customer service-oriented attitude and thrive in a deadline-driven and dynamic environment. You thrive in a role where no two days are the same. You also love to learn, collaborate and exchange ideas with others to achieve amazing results.
   
   What you bring
   At least 3 years of sales support services experience in commercial real estate or related professional services industry.Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook.Experience managing key accounts in a sales environment (ideally real estate).Strong communication, organizational, time management, proof reading, business writing and multi-tasking skills.Customer service attitude with the ability to deal with strong personalities and team culture
   
   Bonus skills and experience
   Commercial real estate experience.Deal tracking system experience.Real Estate License
   
   What success looks like
   You will execute duties associated with initiation, management, and completion of real estate transactions and negotiations for key corporate real estate portfolios You will manage projects and deliverables specific to roll-outs, portfolio evaluations, acquisitions consolidation of information and implementation of process You will be responsible for helping to establish protocol and customized templates for each client to include rebate tracker (if applicable), internal co-broker agreements, BOVs, RFPs, and comparison analysis You will be responsible for management of the trackers including rebate (if applicable), activity reports, and Approval Exhibits (approvals as required for each transaction) You will assistance with creation of RFP responses including compilation of information and graphics for new clients You will prepare dashboards for existing and prospective clients on an on-going basis as required for each portfolio You will coordinate with field brokerage professionals regarding deliverables and deadlines as well as, other third party subject matter expert's necessary to deliver services You are confident in your ability to oversee internal post-transaction process including Multi-City Assignment forms, commission calcs, invoices, Our transaction entries, specifically as it pertains to each corporate account You will work with Lease Administration group on reporting and configuration requirements for each client
   #LI-PR1
   
   Make your next move an expert one and join us as we lead the industry into the future.
   Direct applicants only please, no agencies.
   Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

   Copy this example

   

5. Post your job

   To find the right transaction coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with transaction coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit transaction coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your transaction coordinator job on Zippia to find and recruit transaction coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit transaction coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new transaction coordinator

   Once you've decided on a perfect transaction coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new transaction coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a transaction coordinator?