Administrative Associate jobs at University of Pittsburgh - 20 jobs

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator NBC Job Profile Title Financial Administrative Coordinator Summary The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Position located in Kennett Square, no public transportation available. Job Description Job Responsibilities The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders.Job Responsibilities + Process all financial transactions, including purchasing, payables, receivables, and reimbursements. + Assist the Business Manager in monitoring account spending and preparing financial data for reporting. Maintain accurate records in compliance with University, State, and Federal regulations. + Ensure adherence to financial policies and procedures. Provide guidance to department contacts on proper processes and remain current on University financial policies. + Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events. + Serve as the primary contact for outside vendors. Submit work requests for building and equipment repairs; liaise with internal and external service providers. + Assist new staff and faculty with area-specific processes, workspace setup, and lab access. Provide international scholars with resources to acclimate to the area. + Support faculty in research and teaching activities. Respond to requests from faculty, staff, and students. Qualifications + High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. + Familiarity with procurement, employee expense reimbursements, and accounts receivable. Experience with BEN Financials and University financial systems is preferred but not required . + General understanding of financial policies, compliance, and internal controls. + Proficiency in Microsoft Excel A Cover Letter and Resume/CV are required to be considered for this position. Job Location - City, State Kennett Square, Pennsylvania Department / School School of Veterinary Medicine Pay Range $21.15 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ******************************************** The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator NBC Job Profile Title Financial Administrative Coordinator Summary The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Position located in Kennett Square, no public transportation available. Job Description Job Responsibilities The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Job Responsibilities * Process all financial transactions, including purchasing, payables, receivables, and reimbursements. * Assist the Business Manager in monitoring account spending and preparing financial data for reporting. Maintain accurate records in compliance with University, State, and Federal regulations. * Ensure adherence to financial policies and procedures. Provide guidance to department contacts on proper processes and remain current on University financial policies. * Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events. * Serve as the primary contact for outside vendors. Submit work requests for building and equipment repairs; liaise with internal and external service providers. * Assist new staff and faculty with area-specific processes, workspace setup, and lab access. Provide international scholars with resources to acclimate to the area. * Support faculty in research and teaching activities. Respond to requests from faculty, staff, and students. Qualifications * High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. * Familiarity with procurement, employee expense reimbursements, and accounts receivable. Experience with BEN Financials and University financial systems is preferred but not required . * General understanding of financial policies, compliance, and internal controls. * Proficiency in Microsoft Excel A Cover Letter and Resume/CV are required to be considered for this position. Job Location - City, State Kennett Square, Pennsylvania Department / School School of Veterinary Medicine Pay Range $21.15 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

The Dietrich College of Humanities and Social Sciences embodies one of the most varied groups of students, faculty, staff and alumni in the Carnegie Mellon University community, all united by a common goal: confronting and solving society's most complex problems. Our students and faculty work across traditional boundaries, collaborating with other disciplines to pursue the thrill of discovery. Dietrich College is a place to explore different points of view, and a place to do work that matters. We are searching for an Administrative Coordinator to join our Department of History; someone who is organized, articulate and enjoys a diverse range of administrative tasks. You will advance the mission and goals of the department by providing comprehensive administrative support to our students, faculty and staff in a dynamic team environment. This is an excellent opportunity for someone who thrives in an interesting, fast-paced and collaborative work environment! This position is a front of office facing position that will interact with a diverse cross-section of students, visitors and faculty. This role is a hybrid position, working 4-days a week on campus, and 1 day a week remote. Core responsibilities include: * Provide daily office support as the initial point of contact for all students, staff and visitors to the history department; create welcoming atmosphere and respond to all constituents with timely and professional communications * Coordinate logistical support for meetings, conferences, workshops and events including lecture series, commencement ceremonies and faculty events. Prepare agendas, assemble data, coordinate catering and department conference space to include AV equipment * Assist with creation and posting of social media content creation and posting of social media content, post to TV screens, create posters, and manage department online calendar * Provide financial support including department procurement card, purchase orders and expense reimbursements * Manage department mail, prepare mass mailings * Manage department email d-lists, * Manage office equipment and supplies, plan and order supplies in preparation for events * Collect, enter, and maintain accurate information in departmental databases * Manage physical office space; process requests for custodial services and liaison with FMS * Faculty support with travel requests * Special projects and other duties as assigned What will make you successful: * Excellent interpersonal skills with strong focus on customer service * Strong organizational and planning skills with solid attention to detail * High proficiency with MS Office including Excel, GoogleDocs, Acrobat (creating & editing pdf documents), Box, Canvas and other technology that facilitates collaborative work * Ability to effectively manage tasks and meet inflexible timelines * Well-developed problem solving skills Flexibility, excellence, and passion are vital qualities within the Dietrich College. Consideration, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: * High School or GED required * Minimum of three (3) years of administrative support required * Previous experience with communications (website updates, social media, publicizing events, etc.) is preferred * A combination of education and proven experience from which comparable knowledge is demonstrated may be considered. Requirements: * Successful background check Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: * Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world. * Click here to view a listing of employee benefits * Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. * Statement of Assurance

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant, The College Office (Academic Year) Job Profile Title Administrative Assistant B Summary The College of Arts & Sciences at Penn seeks a staff member to serve as the primary point of contact for students and visitors to the main office suite, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The College Office is the central location and hub for the offices of the Dean, Advising, and Academic Affairs, as well as all events and services of the College of Arts & Sciences at Penn. The College Office Administrative Assistant serves as the first contact and face of the College for students and other visitors, maintaining a welcoming, professional, and responsive atmosphere in person, by phone, and via email. This is a full-time position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Description Tracing its roots to the founding of the University, the College is home to 6,400 undergraduates in the School of Arts and Sciences. It is the heart of the academic experience at the University of Pennsylvania, with students from across all of the undergraduate schools at Penn taking many of their courses in the College. Penn's tree-lined campus exists in the midst of one of the country's greatest urban centers, providing College students with tremendous opportunity. From a diverse array of academic options to a strong network of advising and support services, College students are empowered to approach their studies in the true spirit of a liberal arts education. Responsibilities The Administrative Assistant is responsible for triaging student needs and inquiries, directing them to the appropriate staff or campus resource. They must engage with students in a manner informed by best practices of student care, recognizing and handling emergent situations with responsibility and compassion. This person also actively manages student traffic through the College Office waiting room and advisor meetings, ensuring that each student sees a staff member and moves in and out of the Office in a timely fashion, especially during peak weeks of student drop-in visits. The Administrative Assistant also trains and supervises several student workers to provide the same standard of service to all visitors. The Administrative Assistant is also responsible for a variety of tasks related to the operations of the College Office including physical spaces, supplies, and schedules. This person opens and closes the office, including arming and disarming the alarm system, setting up and cleaning up the office kitchen, managing mail and package delivery, ensuring that all incoming phone and email messages are received by the appropriate staff members, and managing reservations and use of shared spaces. In addition, this person assists with various College events and activities, aiding with student reservations and tracking, setup and management of events, as well as processing and posting transfer credits to student transcripts and similar tasks related to student records as assigned. Finally, this role includes some assistance for senior College leadership in the event of unavailability of other administrative staff. This is a fully in-person position. Qualifications * High School Grad/GE Degree and 3 to 5 years of experience in an office environment, or equivalent combination of education and experience is required. * Excellent organizational skills, ability to adapt to various communication and working styles, ability to prioritize and manage time effectively, ability to work independently, and ability to work with sensitive information required. * Service orientation and excellent people skills a must. * Ability to work in a team environment desired. * Excellent communication skills, both oral and written. * A Cover Letter and Resume/CV are required to be considered for this position. Please upload these documents where it asks you to upload your Resume/CV; multiple documents are allowed. This is a full-time, in-person position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Arts and Sciences Pay Range $18.99 - $24.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Office of the Vice President for Research (OVPR) has responsibility for nurturing interdisciplinary research initiatives at one of the nations' leading research institutions. OVPR provides overall research administration and policy for all colleges and schools, as well as the university's more than 100 centers and institutes. Working closely with deans, department heads, faculty, students and staff, the office provides an innovative and supportive research environment that spans all disciplines and campuses and assures that research activities are planned and conducted in accordance with regulations and University policy. The Institute for Computer-Aided Reasoning in Mathematics (ICARM) is a new NSF Mathematical Sciences Research Institute located at Carnegie Mellon University. Our mission is to: * Empower mathematicians to take advantage of emerging technologies for mathematical reasoning. * Support cross-disciplinary collaboration to explore and extend these technologies. * Ensure that mathematics and these tools are accessible to a broad audience. ICARM is building a lean and high-functioning team. The Senior Administrative Coordinator will support institute programs, events, communications, and logistics. Core responsibilities include: Administrative & Operational Support * Act as the primary administrative liaison between ICARM, the Office of the Vice President for Research, CMU departments, and external partners, efficiently resolving inquiries and escalating complex issues as necessary. * Provide comprehensive administrative support for all leadership meetings, including scheduling, drafting agendas, preparing communication materials, taking official minutes, and managing follow-up logistics. Event Management & Logistics * Plan and execute logistical coordination for all ICARM events (summer schools, workshops, conferences, and collaborative visits), including space reservations, vendor coordination, catering, and on-site support. * Manage application processes, travel arrangements, and visa/immigration processing for all incoming staff, faculty, and visitors. * Submit expense reimbursements, ensuring compliance with all university policies. * Draft and issue official invitation letters and comprehensive instructions to all event participants and visiting scholars. Communication & Outreach * Manage and maintain the Institute's presence, including managing official calendars, website content, newsletters, and social media channels. * Other duties as assigned. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: * High School Diploma, Bachelor's degree preferred * 3-5 years of administrative or program coordination experience-preferably in academia or a research setting. * Excellent organizational and communication skills, with the ability to manage multiple responsibilities. * Proficiency with standard office applications; familiarity with website content management or event systems a plus. * Initiative, adaptability, and a willingness to embrace diverse tasks in a compact, collaborative team. * A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: * Successful background check Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: * Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world. * Click here to view a listing of employee benefits * Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. * Statement of Assurance

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Seeking Research Assistant Professor in Pathology (Experimental & Translational Pathology Division) RANK/TITLE: Research Assistant Professor (appointment stream) 1. Scientific Responsibilities * Lead data analysis and interpretation to produce reliable and well-supported findings. * Plan, execute, and troubleshoot research projects with attention to rigor and reproducibility. * Stay current with the literature and integrate new evidence into project strategy. * Produce at least one manuscript each year as evidence of steady research output. 2. Leadership Mentor trainees and guide their project development, while fostering a collaborative and productive research environment. 3. Communication Communicate regularly with the PI to align priorities, provide progress updates, and meet laboratory and departmental requirements for scientific productivity. JOB DESCRIPTION: To design and execute animal and cell culture studies, maintain transgenic mouse colonies, perform histological, biochemical, and immunological analyses on human and animal tissues, analyze and interpret data, and write manuscripts. Minimum Degree Required: Ph.D. in Microbiology/ Molecular Biology/Immunology MINIMUM number of years required experience: 3 Years '426269

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units. Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files. Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways. The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role. Responsibilities: Administrative Support * Provides varied administrative support. * Makes travel arrangements. * Maintains accounting and budget records. * Collects and analyzes data. * Composes reports. * Reviews administrative procedures. Clerical and Calendar Management * Performs clerical tasks: copying, filing, typing. * Maintains office files and records. * Orders supplies and maintains equipment. * Manages calls and messages. * Greets visitors. * Schedules meetings and ensures smooth flow. Presentation and Correspondence * Assists with presentations. * Composes and modifies correspondence. Qualifications: * High school diploma or equivalent * Three year's experience in an administrative support role * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software * Ability to use applicable MS Suite products * Working knowledge of business processes and procedures * Knowledge of basic accounting and financial principles and functions * Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: * Cardiopulmonary Resuscitation (CPR) * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Performs administrative and general office support work.

Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Performs administrative assistant support work of moderate complexity.

Performs administrative assistant support work of moderate complexity.