How to hire an admissions coordinator

How to hire an admissions coordinator, step by step

Here's a step-by-step admissions coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an admissions coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new admissions coordinator
• Step 8: Go through the hiring process checklist

What does an admissions coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the admissions coordinator you need to hire. Certain admissions coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an admissions coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an admissions coordinator that fits the bill.

   This list presents admissions coordinator salaries for various positions.

   Type of Admissions Coordinator	Description	Hourly rate
   Admissions Coordinator	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$14-22
   Volunteer Program Coordinator	A volunteer program coordinator usually works for non-profit organizations where they are primarily in charge of managing and coordinating all volunteer related aspects of events and programs. It is their responsibility to oversee recruitment and training processes from planning to execution, supervise all volunteers, set schedules and objectives, and ensure operations adhere to guidelines and policies... Show more	$14-26
   Support Services Coordinator	Support Services Coordinators are responsible for leading the administrative and deployment of a staff team. Their duties include preparing presentation documents, preparing and processing expense and budget reports, answering phone and emails, and arranging meetings... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Home Health
   • Admissions Process
   • Rehabilitation
   • Social Work
   • Community Resources
   • Patient Care
   • Data Entry
   • Insurance Coverage
   • Medicare
   • Medicaid
   • Admission Criteria
   • Insurance Benefits

   Check all skills

   Responsibilities:

   • Manage payroll hours for staff and review payroll on a bi-weekly basis.
   • Initial triage of members, administrative intake of members and managing the admission/discharge information post-notification.
   • Confirm eligibility and verification of insurance benefits for patients with Medicare, Medicaid, and commercial insurance.
   • Admit patients: completing documentation verifying patient and insurance information following HIPAA requirements.
   • Perform RN/LPN acute care administrative admissions for surgical, medical, oncology and orthopedic patients into rehabilitation hospital.
   • Counsele patients regarding Medicaid eligibility requirements.

   More admissions coordinator duties

3. Make a budget

   Including a salary range in your admissions coordinator job description helps attract top candidates to the position. An admissions coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an admissions coordinator in South Carolina may be lower than in California, and an entry-level admissions coordinator usually earns less than a senior-level admissions coordinator. Additionally, an admissions coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average admissions coordinator salary

   $38,117yearly

   $18.33 hourly rate

   ---

   Entry-level admissions coordinator salary

   $30,000 yearly salary

   Updated December 12, 2025

   Average admissions coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$47,198	$23
   2	District of Columbia	$44,487	$21
   3	New York	$40,208	$19
   4	Maryland	$39,121	$19
   5	Pennsylvania	$38,924	$19
   6	Texas	$37,709	$18
   7	Massachusetts	$36,504	$18
   8	Arizona	$35,845	$17
   9	Tennessee	$35,733	$17
   10	Colorado	$35,487	$17
   11	Florida	$34,048	$16
   12	Utah	$33,924	$16
   13	Kansas	$32,073	$15
   14	North Carolina	$31,646	$15
   15	Alabama	$31,113	$15
   16	Montana	$29,749	$14
   17	Michigan	$29,203	$14
   18	South Carolina	$28,918	$14
   19	Illinois	$28,088	$14

   Average admissions coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbia University in the City of New York	$50,713	$24.38	18
   2	Saint Xavier University	$49,161	$23.64	2
   3	University of California-Berkeley	$48,402	$23.27
   4	University of California	$45,953	$22.09	13
   5	UC Santa Barbara	$45,549	$21.90
   6	Jennings	$45,111	$21.69
   7	Massachusetts General Hospital	$44,960	$21.62
   8	Medical University of South Carolina	$44,852	$21.56	4
   9	Bunker Hill Community College	$44,682	$21.48
   10	Guidehouse	$44,613	$21.45	25
   11	UC Merced	$44,545	$21.42
   12	Univ Of Colorado-Colorado Spgs	$43,753	$21.04
   13	Massachusetts Institute of Technology	$43,587	$20.96	7
   14	Missouri State University	$43,533	$20.93	4
   15	Creighton University	$43,143	$20.74
   16	Beacon Hill Staffing Group	$43,026	$20.69
   17	Petersen Health Care	$42,501	$20.43
   18	Five Points Washington	$42,342	$20.36
   19	Bastyr University	$42,249	$20.31
   20	CARE	$42,216	$20.30	4

4. Writing an admissions coordinator job description

   A job description for an admissions coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an admissions coordinator job description:

   Admissions coordinator job description example

   
   

   Our facility holds 320 beds: LTC, TCU, and Memory Care

   Now offering Daily Pay! Get early access to your paycheck!

   On-Site Child Daycare Center: 6 weeks to Preschool age

   
   

   Perks for a Full-Time employee: Medical, Dental, Vision, 401 k, LTC/STC, Pet Insurance and more! Up to $2,500 on Tuition Reimbursement, Referral Program: Up to $2,000 per person, and Advancements!

   
   

   North Ridge Health and Rehab has a rich history of providing quality care to seniors since 1966. We are a specialized senior health care community. Our continuum of care offers a variety of services: Senior Apartments, Assisted Living, Adult Day Program, Complex/Transitional Rehab Care, Long Term Care and secured areas for those with memory impairment.

   Our emphasis at North Ridge Health and Rehab is to recognize and provide for the needs of each individual, whether the goal is to remain in our community or to return home. Join our care team and find out why it is not only a special place to live or receive care, but also a special place to work.

   This is a Full time position Monday thru Friday generally 8am-430pm with alternating weekends.

   Admissions experience in health care; LPN license preferred.

   The Admissions Coordinator is responsible for maintaining resident census, providing information and tours regarding the care center and its services, assessing the appropriateness of placement of prospective residents and facilitating the admission process.

   Duties:

   Major job functions include: Responsible for maintaining resident census; obtains admission information and maintains waiting list; informs supervisor of department concerns; answers phone inquiries; makes appointments and tours all interested persons through facility; makes referrals to other community resources as necessary; facilitates the admission process; explains necessary paperwork to potential admits and/or their families/representatives; attends meetings as required and participates on committees as assigned.

   
   
   Job Posted by ApplicantPro
   

   Copy this example

   

5. Post your job

   There are a few common ways to find admissions coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your admissions coordinator job on Zippia to find and recruit admissions coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit admissions coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new admissions coordinator

   Once you've selected the best admissions coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an admissions coordinator?