Assistant to the director jobs in Moore, OK

The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil/gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governor's Award for Excellence in Exporting 2025! Role Description This is a full-time on-site role for an Office Manager located in Tulsa, OK. The Office Manager will be responsible for the following: · Calendar and schedule management · Travel and meeting coordination: Plan and book travel arrangements, coordinate meetings and conferences, and prepare detailed itineraries · Communication and correspondence, prepare and publish company social media and newsletters. Manage and maintain company website. · Document and presentation preparation. Create, edit, and organize documents, reports, spreadsheets, and presentations. · Administrative support: Manage expenses, order office supplies, and handle other general office processes · Project management: Assist with special projects by coordinating resources, tracking progress, and completing the tasks to the finishing lines. · Liaison and coordination: Serve as a point of contact between the executive and internal/external partners, employees, and clients. · Discretion and confidentiality: Handle sensitive and confidential information with the utmost discretion. Benefit - BCBS Insurance, dental and vision. 401K and match, generous paid PTOs and holidays, Long and short terms, life insurance. Qualifications · Minimum 6 years' experience in executive assistance and office management. · Bachelor's degree or associate degree is required. · Time Management: Ability to manage multiple priorities and tasks efficiently. · Communication: Excellent written and verbal communication skills. · Technology Proficiency: Advanced knowledge of software like Microsoft Office, and the ability to use various other technology tools for scheduling, data management, and presentations. · Organization: Strong organizational skills to ensure all duties are completed on time and to a high standard. Attention to detail is a must. · Problem-solving and Critical Thinking: Ability to think creatively, make decisions, and solve problems independently, · Interpersonal Skills: Ability to build rapport and work collaboratively with colleagues and clients. · Adaptability: Flexibility to multitask and switch between different responsibilities as the day's needs change. Ability to learn and to be adept at company business · Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion. · Highly motivated and strong work ethic. Industry Engineering Services Employment Type Full-time

This position will provide administrative support to two associate directors of the Advanced Radar Research Center (ARRC), will assist additional ARRC faculty members with travel arrangements and reimbursements, and will assist with events involving the ARRC and/or being held at the Radar Innovations Laboratory (RIL). This position will also perform other organization-wide duties as needed, required, or designated. Essential Duties & Responsibilities: Administrative Assistant * Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. * Updates office procedures for a more efficient operation when necessary. * Plans and coordinates special projects. * Approves departmental expenditures within predetermined guidelines * Collects and disseminates information for internal and external customers * Manage calendars and coordinate scheduling with various parties, both external and internal to OU. * Make meeting arrangements including securing venue locations and room reservations. * Plan and book travel for all directors, following all travel rules and guidelines. * Complete expense reports for travel expenses and business meals paid on travel card for ARRC faculty and help students when needed. * Organize special projects and tasks for the directors, including those related to their teaching duties. * Compile data on ARRC faculty journal articles and book chapters annually and post to ARRC website. * Support updates of student paper awards and other sections of website as needed-will be my backup if need. * Help directors maintain their resumes, CVs and CPS's in SciENcv, and compile faculty CVs/CPS's for proposal submissions as well proofread special projects and task. * Complete miscellaneous errands and tasks as needed. Assist the ARRC Event Coordination * Help schedule events and tours, including securing tour host as needed and help coordinate with outside organizations hosting events in the RIL. * Keep ARRC security officer informed of all events and visitors to the RIL. * Help Book rooms and venue locations when needed. * Purchase food and beverages and submit invoices/receipts for payment. * Create and distribute event emails and flyers. * Assist with Ordering and maintaining ARRC promotional merchandise. * Assist with securing exhibit booth space, ship promotional items, and manage exhibit booth at conferences/events. Department Support * Stock coffee/kitchen supplies and keep lab organized. * Assist with on-boarding suppliers, submitting requisitions, processing invoices, and shipping as needed. * POC for incoming calls to the main ARRC phone line. * POC for office machines, such as the copy machine. * Distribute mail. * Perform general administrative duties and provide additional support to faculty, staff, and students as needed. Required Education and Experience: High School Diploma or GED, AND: * 12 months office, clerical, or administrative experience. Skills: * Must be able to handle stressful situations * Must have good customer service skills * Must have proficient professional writing skills for drafting correspondence, summaries, and other required reports. * Basic math skills. * Proficient in Microsoft Office. * Detail oriented for accuracy of data and information. * Highly organized and able to handle multiple projects and deadlines. Certifications: None Advertised Physical Requirements: * Communicate effectively * Standard Office Environment * Must be able to engage in repetitive motions * Sit for prolonged periods and operate in an office environment. * Frequent exposure to pressure caused by deadlines and busy periods * Ability to communicate, including expressing oneself or exchanging information with others. * Ability to use a computer daily. Departmental Preferences: * Previous OU experience, particularly with travel * Experience with Concur * Experience with Peoplesoft * Previous experience managing multiple calendars * Ability to speak, read and write clear, concise English * Ability to accurately read and understand written materials and instructions * Able to communicate well and build rapport quickly with students, faculty, and staff * Able to produce reports and complete work within deadline * Strong initiative to solve problems * Ability to work both independently and with interdepartmental teams on various initiatives Supervision: None Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit ************************************************ Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Supervisory Responsibilities: * Lead and manage direct reports to assure the desired level of resident service, care, and satisfaction. Monitor and evaluate team member performance; provide coaching, training, and corrective actions as required. Assure equitable administration of policies, and compliance with regulatory and legal requirements. Develop and provide appropriate recommendations for the full range of team member and organizational matters, including staffing, compensation, promotion, and termination actions. * Conduct regular team member meetings for nursing team members according to quality patient care standards and nursing practice guidelines. Provide for professional growth and development of team members through identification of needs, development of and participation in individual training plans, and encouragement of formal continuing education efforts. * Assist the Nurse Management Team in ensuring individual resident care plans are executed and ensuring the nursing team members are implementing those individualized resident care plans. * Support and manage a dynamic Quality Assurance and Performance Improvement (QAPI) and Standard of Care (SOC) program for the Chateau that effectively identifies areas for improvement and provides tracking and trending of issues through effective resolution. * Participate in routine meetings to address immediate issues and coordinate changes within the organization that may affect Abbey and Villa residents or its operations. Essential Functions/Duties/Responsibilities: * Assist the Nurse Management Team in ensuring individual resident care plans are executed and ensuring the nursing team members are implementing those individualized resident care plans. * Support and manage a dynamic Quality Assurance and Performance Improvement (QAPI) and Standard of Care (SOC) program for the Chateau that effectively identifies areas for improvement and provides tracking and trending of issues through effective resolution. * Participate in routine meetings to address immediate issues and coordinate changes within the organization that may affect Montereau residents or its operations. * Work care-based shifts as needed to ensure adequate staffing coverage. * Participate in nurse manager on call rotation. Participate in Leader on Duty rotation.

Job Posting Title Executive Assistant to the Executive Director I Agency 353 OKLA. HORSE RACING COMM. Supervisory Organization Secretary of Agriculture Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Description Basic Purpose Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact and diplomacy. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: * Performs administrative and general office duties and functions for an Agency Director or senior level management staff. * Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups * Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents * Records and transcribes proceedings of meetings * Serves as first contact for the executive office by telephone, e-mail, or in person * Establishes and maintains filing system for the executive or senior level management staff. * Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices * Interprets and advises internal and external customers on agency rules, regulations, and laws. * Manages Open Record Requests * Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals. * Maintains or audits mileage claims and per diem reimbursement * Performs other executive or managerial level administrative duties as assigned. * Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information. * Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, and computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion. Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience. Special Requirements Some agencies may give preference for a specific type of education, such as business administration, office administration, or project management. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

We are looking for a part-time Assistant to help organize and support the senior staff of Office Pride of OKC. Applicant must be motivated and ready to work and grow with the company. Apply today! Responsibilities for Personal Assistant Answer phone calls received and direct them appropriately Social Media organization and monitoring (Google, Facebook, Twitter, others) Record notes and messages for the employer Schedule and arrange meetings and conferences Manage travel arrangements and itineraries on behalf of the employer Perform as a liaison between the employer and staff as required Act as the first point of contact for the employer as necessary Manage the employer's calendar and appointment scheduling Read and write correspondence in mail or email form Qualifications for Personal Assistant A certificate from a secretarial school preferred Proven experience working as a personal assistant required Proficient in computer technology especially Microsoft Office applications Excellent verbal and written communication skills Strong customer service and social skills Exceptional organizational and time-management skills Follows instructions clearly and accurately within a timely fashion Proactive and enthusiastic about delivering positive results Able to sit, walk, stand for long hours at a time Compensation: $100.00 per week Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation. Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members. You will be applying for a job with an independently owned and operated Office Pride franchised business and not with Faith Franchising Company, Inc., the franchisor of the Office Pride system, or any of its affiliates. Each franchise handles all employment matters for their specific location. Office Pride is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

For a description, see file at: ************ okbu. edu/hr/job-forms/executive-assistant-for-athletics. pdf

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Executive Assistant , County Clerk Supervisor: Maressa Treat Phone: ************ Fax: Description The Oklahoma County Clerks Office is seeking a highly organized and professional Executive Assistant to support the County Clerk and Executive Leadership Team. This role manages complex schedules, coordinates meetings and events, handles sensitive and confidential information, and serves as a primary point of contact for elected officials, community partners, and constituents. The ideal candidate demonstrates exceptional judgment, strong communication skills, and the ability to navigate multiple priorities in a fast-paced environment. Key Responsibilities Manage detailed calendars, to include scheduling, confirming, and coordinating appointments, meetings, and events. Provide specialized and confidential administrative support to the County Clerk. Assist with constituent services, communications, and cross-department initiatives. Coordinate projects, track progress, maintain reporting, and ensure timely follow-up. Conduct research, prepare briefings, and support special projects as assigned. Serve as a liaison with County departments, elected officials, boards, and community organizations. Maintain reliable attendance and work onsite 40 hours per week. Perform other duties as assigned. Knowledge, Skills & Abilities Knowledge of: County government structures, elected offices, and public-facing services. Executive-level administrative support in public or governmental environments. Modern office management practices, technology, and administrative systems. Advanced computer proficiency across office software and systems. Ability to: Exercise discretion, sound judgment, and maintain strict confidentiality. Provide excellent customer service to internal and external stakeholders. Communicate professionally with individuals at all levels. Manage multiple priorities and maintain strong organizational practices. Build effective working relationships and support cross-functional teams. Maintain accurate records and documentation. Utilize strong communication, organization, and relationship-building skills.

Job DescriptionDescription: City Care exists to do the work few others are willing to do. We believe in the intrinsic value of every person. It is with love and compassion we advocate for the overlooked in our community. We provide food for the hungry, relief for the hurting, and hold space for complete restoration of lives that have gotten off course. And with enough endurance, we witness, firsthand, remarkable stories of transformation We believe in the power of unity. Poverty, homelessness, mental illness, and substance use disorder are community issues and deserve a community response of support for those working to create a better life for themselves and their loved ones. We are better, together. Still reading? Great! Now more about the position. Position Overview: The Executive Assistant provides administrative and clerical support to the Chief Executive Officer and Chief Operating Officer. This position supports daily operations by scheduling meetings, preparingdocuments, maintaining records, and assisting with communication needs. The role also supports CityCare's Board of Directors by coordinating meetings every other month, preparing materials, setting upmeeting spaces, and taking minutes.The Executive Assistant is also one of the first points of contact for the organization. This position answersincoming phone calls, offers accurate information about programs, and connects neighbors to staff orcommunity resources. The Executive Assistant is also one of the first points of contact for the organization. This position answers incoming phone calls, offers accurate information about programs, and connects neighbors to staff or community resources. Essential Job Functions: Executive and Administrative Support Maintain calendars for the CEO and COO by scheduling meetings, confirming logistics, and preparing eeded materials. Prepare agendas, packets, and follow up lists as assigned. Draft and format routine correspondence and documents. Maintain organized digital files, shared drives, and administrative records. Assist with travel arrangements, meeting coordination, and general administrative tasks. Maintain confidentiality with all sensitive information. Board and Governance Support Coordinate logistics for Board of Directors meetings every other month, including room setup, technology, and refreshments. Take clear and accurate minutes during board and committee meetings. Compile reports provided by staff into complete board packets for distribution. Maintain board attendance records, rosters, and required documentation. Assist the CEO with preparation and follow up tasks related to board activity. Phone and Frontline Support Answer incoming calls and offer helpful, accurate information about City Care programs. Connect neighbors to appropriate staff members or external resources. Greet visitors and support a welcoming environment. Log messages, document follow up needs, and route information to staff. Operational Support Assist in coordinating staff meetings, leadership gatherings, and organizational events. Support special projects as assigned by the CEO or COO. Process reimbursements, invoices, and expense reports. Provide clerical support for donor meetings and community partnerships. Requirements: Required Qualifications: Experience in administrative or clerical support roles. Strong written and verbal communication skills. Ability to manage schedules and organize tasks effectively. High attention to detail and accuracy. Experience taking meeting minutes. Comfort answering phones and connecting callers to resources. Proficiency in Google Workspace, Microsoft Office, Zoom, and file organization. Valid driver license, dependable transportation, and active auto insurance. Commitment to City Care's mission and trauma informed values. Lived Experience Statement: City Care values the insight and leadership that come from lived experience of homelessness. These perspectives strengthen our work and help us serve neighbors with dignity and accuracy. For this role, applicants must be at least three years removed from their own experience of homelessness. This requirement supports the demands of the position, which include consistent administrative work, interaction with board members and external partners, and the ability to manage time sensitive tasks with reliability. A minimum of three years allows applicants to demonstrate sustained stability in housing, employment, and daily routines, which are essential for meeting the responsibilities of this role. Preferred Qualifications: Experience supporting a board of directors. Experience in nonprofit or public sector work. Familiarity with homeless services or a trauma informed environment. Knowledge, Skills, and Abilities: Strong organizational and time management skills. Ability to follow established procedures and meet deadlines. Professional communication and customer service abilities. Ability to work well with multiple supervisors and staff members. Reliability, punctuality, and consistent follow through. Work Environment and Physical Requirements: Standard office environment with regular in person expectations. Frequent use of computers, phones, and office equipment. Occasional evening hours for events. Ability to lift up to 20 pounds for meeting setup. Ability to travel locally for errands or meeting support. Compensation and Benefits: City Care offers competitive hourly pay with a comprehensive benefits package that includes health, dental, vision, retirement contributions, generous paid time off, and professional development support. Hourly rate is commensurate with experience and qualifications.

We are seeking a highly organized, proactive, and dedicated Executive Assistant to provide comprehensive support to the senior leadership of the Mortgage Acquisition team in our mortgage division. This role creates capacity for leadership to focus on the goals and long-term initiatives of the organization while also performing critical support tasks with the appropriate level of attention and care. This is an excellent opportunity for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities include: Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements. Organize and coordinate meetings, ordering meals as necessary. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Assist with disaster recovery planning and implementation Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana). #MM

Workplace Type: On-Site Job Shift: 1st Welcome to Ryerson, where exceptional career opportunities await. As a leading provider of industrial metal products and services since 1842, we are committed to excellence and best-in-class customer service. Join our team and be a part of a legacy of excellence, where your contributions will be valued, and your development supported. Ryerson offers a dynamic, quality-focused, environment, ideal for advancing your career and making your mark in the metals industry. Join Ryerson as an Administrative Support Specialist. Where you'll become an integral part of our team. In this pivotal role, you will perform a variety of administrative and clerical tasks, ensuring the smooth operation of our office environment Roles and Responsibilities * Create, run, and troubleshoot reports and data sets, as well as maintain records/document management * Maintain supply inventory, order office and operating supplies, and support the inventory life cycle. * Schedule and assign administrative projects, and support various projects * Assist with all shipping, receiving, and quality assurance data entry * Assist with processing vendor invoices and supporting vendor customer accounts * Maintain employee training logs and document procedures * Assist in onboarding new employees in all HRIS * Perform tasks such as filing, typing, copying, scanning, and handling mail. * Coordinate facility planned events * All other duties as assigned or duties, responsibilities, and activities may change at any time with or without notice Requirements * High School Diploma or equivalent (GED) required * 1 plus year of experience * Experience with SAP, Ariba Spend Management and an HRIS preferred * Strong MS Office skills (Word, Excel, Outlook) * Exhibits polite and professional communication via phone, e-mail, and mail * Strong organizational skills and ability to manage changing priorities We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex (including gender identity, sexual orientation or preference, and pregnancy), age, national origin, religion, disability or genetic information, marital status, status as a veteran, or any other federal, state or local protected class or artificial barrier.

DUTIES AND RESPONSIBILITIES: * General administrative support * Provide administrative support to supervisor. * Perform word processing, prepares correspondence, reports, manual, and other written Proof all typed material with original form for accuracy. Recommend any editing improvements to documents. * Perform related data entry tasks and database management Create forms, tables, spreadsheets, and assists in special projects. * Maintain filing for program. * Register clinician and/or directors for conferences. Arrange travel/lodging, if necessary. * Provide on-site consultation and problem-solving expertise for office staff. * If applicable, work closely with other super users to identify and utilize the full potential of the EHR system. * Identify and immediately communicate related workflow issues, concerns, and/or operational functions to the Supervisor to improve efficiency and client service. * Cover front desk for meetings or occasional unexpected absences. * Inventory and maintain adequate supply of clinical assessment tools. * Compliance Duties - if applicable/varies by program * Complete Medicaid Eligibility Verifications and procure of Medicaid numbers and Member ID numbers when required. * Monitor and comply with standards for implementation of program assessment tools; provide notification/reminders to staff for compliance with Score and provide results as necessary. * Provide notifications to staff and directors of needed updates and/or system Assign extra tasks to staff for extra hours as needed. * Utilize EHR system and other resources to supervisor; generate and delivery assigned daily, weekly and monthly reports. * Administer client kiosks as needed. * Cash and credit card management * Conduct bank runs for petty cash and change reserve, purchase gas cards, and follow agency protocols regarding check-out of agency charge cards (i.e. WalMart, Office Depot, etc). * Ensure safety and security of all agency monies (i.e. petty cash funds, assigned agency credit cards, etc.) with highest integrity by following all established policies on front desk cash handling and reconciliation procedures. Front Desk Duties * A. Telephone Operations: * Answer all incoming calls timely and transfer to appropriate parties. * Demonstrate proper telephone etiquette and maintain solid customer relations by handling questions and concerns promptly and with courtesy and patience. Take and distribute messages as requested. * Promptly report concerns regarding telephone dysfunction to the front desk supervisor or manager of support services. * Utilize the EHR system efficiently to answer callers' questions, as appropriate given clients' rights and legal and ethical considerations. * Maintain logs of calls and any additional information required for various reports or special projects requested by management. * Ensure daily opening and closing of building. Ensure call forwarding has been set each evening and system is restored each morning. * Front Desk Workflow: * Open and close building Set call-forwarding before leaving each evening and restore system each morning. Ready the reception area each working day and ensure the front desk is fully operational at the start of business hours. * Maintain daily, weekly and monthly operations by following policies and procedures. * Update directories and reference material kept at the front desk then distribute as appropriate. * Establish and maintain office files, logs and other administrative front desk reports. * Identify areas of system improvement; suggest changes to supervisor. * Disseminate internal communications, including messages, faxes, emails, memos, Access overhead paging system, if appropriate, to make announcements. * Generate reports as requested by staff or management. * Operate copy machine. * Ensure availability of agency forms and office supplies. * Work in partnership with Call Center by utilizing intake inquiry system and ensuring inquiries contain accurate caller information. * Maintain a safe and secure working environment. Report concerns to leadership regarding safety, staff issues, and noncompliance activities within agency policies and procedures. * Responsible for inventory control and office supply acquisition and management. * Client and Public Engagement: * Greet and assist all visitors and clients. Be courteous, polite and helpful to the public and clients at all times with continuous awareness of maintaining a positive agency image. * Calmly and efficiently assist with complaints and difficult or emotional client situations; handle all situations in a professional manner, exhibiting excellent customer service skills at all times. * Promptly report concerns regarding safety issues, customer service and/or client complaints, and noncompliance activities of agency policies and procedures to the front desk supervisor/manager of support services. * Maintain a good working knowledge of agency and community services. * Monitor waiting room and client needs. Maintain a comfortable, orderly waiting room. * Keep client appointments on schedule; review service flow compared to schedule. Notify provider of appointments. * Use research skills to troubleshoot client or staff problems. Financial Recording of Daily Business Activities - if applicable varies by program. * A. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. * B. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. * C. Provide immediate notification to supervisor regarding client accounts, delinquency of client payments and issues involving timeliness of service entry into the EHR system. * D. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. * E. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. Program Specific Duties * Track and Report WJT and WIR Data * Collect and enter criminal justice data on WJT clients including assessment date, referral source, judge, criminal history, charges, children, etc. * Collaborate with WJT supervisory staff and program consultants around data collection, reporting, benchmarks and program outcomes. * Collaborate with WJT staff on system improvements to address data collection and data input. * Maintain data system expertise to maximize tracking and reporting benefits. * Develop and oversee tracking systems for special projects and new programs. * Management and Expansion of Grants, Contracts and Internal Benchmarks * Manage the SNAP grant for employment and education services as needed. * Develop and maintain employment outcome data collection and reporting. * Create efficient billing and invoicing procedures for SNAP. * Maintain monthly Participant Activity Sheets. * Submit and track reverse referrals for clients. * Track client SNAP eligibility and add-on support receipts. * Coordinate with leadership and staff to ensure compliance in documentation for all SNAP eligible clients. * Coordinate with finance department and state liaison on invoicing and monthly reports. * Administrative and Training Duties * Assist in establishment of administrative procedures with expansion of WJP programming and clients. * Provide ongoing staff training on established documentation and data collection procedures and proper utilization of tracking systems. * Establish procedures and protocols on proper documentation and utilization of data system. * Participate in staff meetings, in-service training, and workshops. * Perform other duties as assigned. ESSENTIAL COMPETENCIES: Must be able to demonstrate competencies and adhere to the values and core principles of CCBHCs. At a minimum they include: * Coordination & Collaboration Accessible & Available Evidenced Based * Person-Centered Care Family-Driven Care Recovery Oriented Trauma Informed Data Driven * Co-Occurring Capable Culturally Competent All CCBHC required training courses must be completed within in 30 days of hire. CCBHC clinical staff will utilize telehealth options when needed to improve a client's health by permitting two-way, real time interactive communication between the client and the practitioner at the distant site. This electronic communication means the use of interactive telecommunications equipment that includes, at a minimum, audio and video equipment. ESSENTIAL BEHAVIORS: * Additional assignments are assumed willingly. * Demonstrates sensitivity to cultural and ethnic differences in all interactions. * Adheres to agency policies and procedures and supports agency mission and values. * Completes all required paperwork and reports accurately in a timely manner. * Meets established performance/productivity standards as determined by program and agency leadership. * Practices accountability, confidentiality and strong ethical standards. * Demonstrates integrity as evidenced by honesty, trustworthiness, respect for self and others, sincerity, and valuing diversity. * Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals. * Utilizes agency technology and attends training on updates and/or new applications. * Exhibits responsibility through good attendance, effective time management, dependability, self-discipline, flexibility, and working independently. * Promotes team building through encouragement, support, shared decision-making, and the seeking of synergistic results. * Utilizes supervision appropriately and willingly participates in training, demonstrating a desire for learning and professional development. * Communicates effectively both verbally and in writing. * Partners with and openly communicates and collaborates with department associates, program managers, and other staff associates, program managers, and other staff associates. * Demonstrates excellent customer service both internal and external. * Openly supports departmental and organizational changes. * Participates in identifying continuous improvement areas within department or agency and presents possible solutions. * Consistently produces quality work. * Utilizes necessary knowledge and skills to perform the job, keeping current with new and best practices. Attends and participates in required department and agency meetings and trainings.

Salary: Executive Assistant Performance required to provide high level administrative support to the executive team across different aspects of operations. Provide coordination and assistance understanding there is an expectation of sensitivity to confidential, privileged information. Position requires task oriented, reliable and self-motivated individual. Job specific duties listed below. Skills required: Advanced Microsoft office skills (Outlook, Excel, PowerPoint) Strong organizational, problem-solving skills Detailed oriented and organized Good interpersonal skills and friendly, professional demeanor Desire to learn, use current tech to improve efficiencies of assistance tasks Key Responsibilities: Coordinate Executive Communications, client, corporate interface Aide in meeting preparation, document prep, media presentations Coordination of corporate events, client outreach, community efforts Schedule, coordinate meetings and appointments Executive Calendar maintenance Coordinate travel efforts, itineraries Aid in accounting efforts, information gathering, reporting assistance Provide assistance on receipt, expense tracking Aid in management of Client Pre-qualification process Other Duties: The preceding job description is not meant to be limiting. Other duties and responsibilities can, may be part of a developed position. Executive team to aide includes: Executive Vice President Project team Position is located at BSC-OK 15151 S Hwy 66, Claremore, OK 74017

We are seeking a bright, personable, and mission-driven Executive Assistant to support senior leadership at a well-established nonprofit organization. This individual will be a key member of the administrative team and will contribute to the organization's mission by ensuring seamless operations, delivering exceptional internal and external service, and supporting community-focused initiatives. The ideal candidate is professional, eager to learn, detail-oriented, and committed to confidentiality. This role requires someone who enjoys structure, process, and creating an excellent experience for staff, guests, and community partners. Attendance and reliability are essential, as this position directly supports Executive leadership. Pay: $17-$20/hr (based on experience) Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m. (Evenings and weekends required for special events) Key Responsibilities Provide administrative support to the President/CEO, Vice Presidents, and staff members Perform general office duties including filing, inventory management, ordering supplies, and distributing mail Troubleshoot basic issues with office technology such as computers, phones, and copiers Serve as the central point of contact for office supply, sanitation, and technology vendors Welcome and assist office visitors; answer and direct incoming calls Create staff schedules for seasonal events Perform light accounting tasks such as credit card reconciliation, basic reporting, and tracking expenses Assist with payroll, employee documentation, benefit coordination, onboarding, and offboarding Support maintenance of the CRM and ticketing systems Prepare materials for Board and Committee meetings and distribute necessary documents Attend Board and Committee meetings and accurately record minutes Maintain an organized and clean administrative space, kitchen, and shared areas Coordinate food, setup, and logistics for meetings Assist with special programs and community events, including evenings and weekends as needed Complete special projects and additional tasks as assigned

Job DescriptionDirect-Hire - 50K RangeThe Executive Assistant is a key member of our team, providing vital support to ensure smooth daily operation within our community. This position requires a highly organized, detail-oriented, and professional individual with strong computer skills and the ability to manage multiple priorities.Primary Responsibilities Provide high-level administrative and clerical support to the Executive Director and leadership team. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, and presentation with accuracy. Serve as the primary point of contact between the executive office and residents, families, staff and external partners. Handle incoming calls, emails, and mail with discretion and tact. Communicate information on behalf of leadership in a clear and professional manner. Maintain strict confidentiality of resident, employee, and organizational information. Ensure administrative practices comply with HIPPA, state licensing, and company policies. Plan and organize meetings, staff events, and community functions. Prepare agendas, record minutes, and track follow-up actions. Coordinate logistics for board meetings and leadership team meetings. Maintain organized and up-to-date files for contracts, licenses, polices, and resident documents. Assist in the preparation of compliance reports, audits, and regulatory submissions. Support budgeting, invoice processing, and expense reporting. Order supplies and manage vendor relationships as needed Assist in monitoring operational budgets and purchasing documentation Provide courteous, responsive assistance to residents and families. Support community engagement efforts and maintain positive relationships. Assist with special projects, strategic initiatives, and process improvements as directed by the Executive Director. Track progress and ensure deadlines are met. Collaborate with department heads, caregivers, and administrative staff to ensure smooth daily operations. Help foster a culture of professionalism, compassion, and service excellence.

Job DescriptionWe are seeking a highly organized and detail-oriented Manufacturing Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings - including a willingness to work in or around a shop floor environment. Hours: Monday through Friday 7am to 3 pm Location: Tulsa OKEmployment Type: FulltimePay: Depends on experience $23+ Key Responsibilities Manage and process weekly payroll accurately and confidentially. Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing. Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities. Serve as the primary administrative liaison to the President - managing calendars, meetings, correspondence, and project follow-up. Prepare and organize reports, purchase orders, and internal documentation. Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation. Maintain office supplies, handle mail, and support purchasing functions as needed. Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations. Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required. Qualifications 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred). Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar). Excellent organizational and time management skills with the ability to prioritize multiple tasks. Strong attention to detail and problem-solving abilities. Professional communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with integrity. Comfortable working in a shop-floor setting with occasional exposure to dust, noise, or machinery. Preferred Attributes Experience supporting executives or senior leadership. Knowledge of basic manufacturing processes or machining terminology. (AS9100 or ISO 9001 experience preferred) Positive, can-do attitude with a willingness to step in wherever needed. Please send Resumes to: *********************** Apply in Person: 5151 S Mingo Rd, Tulsa OK 74146

Work Where You Matter At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive. Company Overview Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at ************************************ Job Details GENERAL SUMMARY: Under general supervision, lead front-end sales associates in the replenishment of front end impulse fixtures and ensure exceptional service is provided to each customer in absence of the Front-End Lead Sales Associate. Provides support to other managers as requested. DUTIES and RESPONSIBILITIES: * Lead the work of sales associates serving as cashiers including six to eight active registers. * Operate cash register and flatbed scanner as needed to provide great customer service. * Authorize voids and overrides; count register; make bank deposits. * Assist in maintaining strict cash accountability, key control, and adherence to company security practices and cash control procedures. * Monitor cash levels and make appropriate drawer pulls as directed by the Store Manager. * Monitor cameras for unusual activities (customers and employees), if applicable. * Supply cashiers with change when needed. * Complete all required paperwork and documentation according to guidelines and deadlines as assigned. * Assist in the training of new cashiers; * Cash handling policies and procedures * Proper Scanning technique * Engaging the customer * Cashier selling activity * Asking for additional front end help when lines start to back up * Responsible for the sanitation and execution of the front end cleaning schedule. Qualifications Knowledge, Skills and Abilities: * Ability to perform mathematical calculations such as addition, subtraction, multiplication, division, and percentages. * Knowledge of cash handling procedures including cashier accountability and deposit control. * Ability to perform cash register functions. * Knowledge of cash, facility and safety control policies and practices. * Effective interpersonal and oral & written communication skills. * Understanding of safety policies and practices. * Ability to read and follow plan-o-gram and merchandise presentation guidance. * Knowledge of and willingness to comply with company policies and procedures as outlined in the Standard Operating Procedures manual, Employee Handbook, and company communications. * Ability and willingness to obtain required certifications in food handling. Work Experience &/or Education: * High school diploma or equivalent. * Six months to one year of retail clerk experience. * Previous lead experience and/or grocery store experience preferred. * Attainment of required local and state food handling certifications, if applicable. Relocation assistance is not available for this position. Dollar General Corporation is an equal opportunity employer.

Summary of Responsibilities: falls within the general supervision of the Natural Resources Division Director. Requirements Essential Duties and Responsibilities: * Assist with the health of livestock, including inoculations, safety, taking measures for protection, and periodic checks on animals. * Feed livestock on a regularly scheduled basis. * Implement rotation grazing schedule for rangelands as determined by the Agriculture Manager. * Determine type of nourishment needed by livestock. * Utilize proper agricultural and conservation practices in order to meet the specified needs and goals of the Tribe. * Production, harvesting, and planting of feed crops. * Land application of fertilizer and herbicides. * Maintaining agriculture equipment. * Developing prescribed burning plan for agriculture lands. * Inspect Tribal Lands for potential hazards or hazardous conditions. Maintain proper fencing and gate conditions to meet the needs of the program. Build and/or repair fencing as needed. * Manage federal bison grant provisions consistent with grant agreement. * Budget and financial management. * Record keeping. * Progress reporting. * Maintain proper files, records and documentation of agricultural activities as required by tribal administration. * Maintain proper communication with the Agriculture Manager in order to facilitate and coordinate all activities. * Perform other duties as assigned. Education and Experience: * Must possess a high school diploma or equivalent. Preference will be given to applicants with higher education in courses related to agriculture sciences. * Must possess a thorough working knowledge of livestock and agricultural practices plus a knowledge and background in modern conservation and farming techniques. * Previous experience with cattle as well as previous hands-on experience in agricultural/livestock practices. * Previous experience with Bison is preferred. Knowledge, Skills and Abilities: * Ability to operate all farm service equipment. * Ability to perform and conduct field activities. * Must have good interpersonal and communication skills. * Ability to organize and maintain records. Preference given to those applicants who have proficient computer skills. * Must be culturally sensitive in working with Indian Tribes (preference will be given to applicants of Native American or Alaskan descent). * Must possess responsible work experience where administrative and technical skills have been demonstrated. * Physical Requirements: * Must be able to bend, stoop, squat, lift, kneel, sit in the floor and carry up to 40 pounds. Conditions of Employment: The Iowa Tribe of Oklahoma operates a drug-free workplace. * Must submit to and pass applicable drug test. * Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act. * Must possess and maintain a valid driver license with no serious violations.

Summary of Responsibilities: falls within the general supervision of the Natural Resources Division Director. Requirements Essential Duties and Responsibilities: Assist with the health of livestock, including inoculations, safety, taking measures for protection, and periodic checks on animals. Feed livestock on a regularly scheduled basis. Implement rotation grazing schedule for rangelands as determined by the Agriculture Manager. Determine type of nourishment needed by livestock. Utilize proper agricultural and conservation practices in order to meet the specified needs and goals of the Tribe. Production, harvesting, and planting of feed crops. Land application of fertilizer and herbicides. Maintaining agriculture equipment. Developing prescribed burning plan for agriculture lands. Inspect Tribal Lands for potential hazards or hazardous conditions. Maintain proper fencing and gate conditions to meet the needs of the program. Build and/or repair fencing as needed. Manage federal bison grant provisions consistent with grant agreement. Budget and financial management. Record keeping. Progress reporting. Maintain proper files, records and documentation of agricultural activities as required by tribal administration. Maintain proper communication with the Agriculture Manager in order to facilitate and coordinate all activities. Perform other duties as assigned. Education and Experience: Must possess a high school diploma or equivalent. Preference will be given to applicants with higher education in courses related to agriculture sciences. Must possess a thorough working knowledge of livestock and agricultural practices plus a knowledge and background in modern conservation and farming techniques. Previous experience with cattle as well as previous hands-on experience in agricultural/livestock practices. Previous experience with Bison is preferred. Knowledge, Skills and Abilities: Ability to operate all farm service equipment. Ability to perform and conduct field activities. Must have good interpersonal and communication skills. Ability to organize and maintain records. Preference given to those applicants who have proficient computer skills. Must be culturally sensitive in working with Indian Tribes (preference will be given to applicants of Native American or Alaskan descent). Must possess responsible work experience where administrative and technical skills have been demonstrated. Physical Requirements: Must be able to bend, stoop, squat, lift, kneel, sit in the floor and carry up to 40 pounds. Conditions of Employment: The Iowa Tribe of Oklahoma operates a drug-free workplace. Must submit to and pass applicable drug test. Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act. Must possess and maintain a valid driver license with no serious violations.