How to hire a contracts administration manager

How to hire a contracts administration manager, step by step

Here's a step-by-step contracts administration manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a contracts administration manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new contracts administration manager
• Step 8: Go through the hiring process checklist

What does a contracts administration manager do?

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1. Identify your hiring needs

   First, determine the employments status of the contracts administration manager you need to hire. Certain contracts administration manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A contracts administration manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, contracts administration managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents contracts administration manager salaries for various positions.

   Type of Contracts Administration Manager	Description	Hourly rate
   Contracts Administration Manager	Purchasing managers plan, direct, and coordinate the buying of materials, products, or services for wholesalers, retailers, or organizations. They oversee the work of procurement-related occupations including buyers and purchasing agents.	$22-54
   Director, Procurement	The responsibilities of a procurement director revolve around ensuring the efficient and smooth flow of supplies within the company, developing procurement strategies for optimal services and operations, assessing risks, and overseeing the implementation of new policies and regulations in the company. It is essential to coordinate with analysts to identify areas with potential opportunities or those needing improvements... Show more	$47-95
   Procurement Officer	A procurement officer is primarily in charge of overseeing the procurement of supplies and equipment for an organization, prioritizing cost-efficiency and quality. It is their duty to manage the company's supply inventory, compile and analyze procurement requests, develop purchase plans, handle purchase procedures, and maintain records of all transactions, producing reports regularly... Show more	$25-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Contract Administration
   • Proposal Preparation
   • Contract Management
   • Delivery Schedules
   • PowerPoint
   • Contract Terms
   • Project Management
   • DOD
   • RFP
   • Purchase Orders
   • Financial Reports
   • Business Development
   • Contract Negotiations
   • Government Regulations

   Check all skills

   Responsibilities:

   • Operate and manage a DOD government facility.
   • Manage all initiatives with all GSA regions such as including security clearances, and training.
   • Formulate organizational and operational plans, grants, contracts and procedures for achieving Medicaid program goals.
   • Provide proposal support in response to government and commercial RFP (s).
   • Develop contract templates; establish RFP processes; negotiate supplier contracts/cost savings; expedite projects and mitigate risks.
   • Provide technical support to all principal investigators and program managers on possible grant opportunities, program management and financial oversight.

   More contracts administration manager duties

3. Make a budget

   Including a salary range in your contracts administration manager job description helps attract top candidates to the position. A contracts administration manager salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a contracts administration manager in Hawaii may be lower than in Virginia, and an entry-level contracts administration manager usually earns less than a senior-level contracts administration manager. Additionally, a contracts administration manager with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average contracts administration manager salary

   $72,869yearly

   $35.03 hourly rate

   ---

   Entry-level contracts administration manager salary

   $46,000 yearly salary

   Updated December 15, 2025

   Average contracts administration manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Virginia	$93,450	$45
   2	Maryland	$87,664	$42
   3	Florida	$83,394	$40
   4	District of Columbia	$81,727	$39
   5	California	$81,592	$39
   6	North Carolina	$81,136	$39
   7	Pennsylvania	$80,835	$39
   8	New York	$79,220	$38
   9	Ohio	$73,068	$35
   10	Utah	$72,743	$35
   11	Illinois	$71,558	$34
   12	South Carolina	$69,897	$34
   13	Alabama	$69,336	$33
   14	Texas	$69,291	$33
   15	Nebraska	$66,493	$32
   16	Colorado	$66,153	$32
   17	Wyoming	$64,912	$31
   18	Georgia	$64,642	$31
   19	Indiana	$63,988	$31
   20	Arizona	$63,713	$31

   Average contracts administration manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Deloitte	$105,504	$50.72
   2	General Electric	$99,077	$47.63
   3	Arista Networks	$97,713	$46.98
   4	NEC Corporation of America	$97,332	$46.79
   5	Fiserv	$96,438	$46.36
   6	Northrop Grumman	$96,293	$46.29	76
   7	PLEXSYS Interface Products	$92,988	$44.71
   8	HCSC	$91,971	$44.22
   9	Cardinal Health	$91,471	$43.98	3
   10	Lockheed Martin	$90,911	$43.71	87
   11	Valley Transportation	$88,307	$42.46
   12	Nes Holdings	$87,958	$42.29
   13	Parker Global Strategies	$87,060	$41.86	1
   14	Penske Logistics	$86,143	$41.41
   15	Raytheon Technologies	$85,598	$41.15	8
   16	Penske Truck Leasing	$84,129	$40.45
   17	AmeriHealth Caritas	$82,340	$39.59	3
   18	Burner	$82,242	$39.54
   19	Colorado State Express	$82,228	$39.53
   20	Curative	$82,210	$39.52

4. Writing a contracts administration manager job description

   A job description for a contracts administration manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a contracts administration manager job description:

   Contracts administration manager job description example

   Texas Oncology's Covid 19 vaccine mandate policy requires that all new hires be vaccinated or obtain an approved exemption before their start date. More information will be provided to you throughout the interview process.
   US Oncology is looking for an experienced Manager of Contract Administration to join our team!Under the direction of Sr. Director, Oral Payer Strategy, the Manager of Contract Administration assists in the management of the day-to-day responsibilities of the Oncology Pharmacy Services.
   
   This is an individual contributor role that has tremendous potential for growth. This is a new position that will have the ability to work remotely.
   
   Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.
   
   Responsibilities
   
   Key Accountabilities
   Manage contract pipeline and database management and maintenance. Communicate all details regarding Pharmacy Benefit Management (PBM) contracts to the TXO internal team. Drive the development of contract audit Dashboards to show compliance, outliers, drivers of performance, etc. Monitor the PBM Relations email inbox ensuring proper action is taken. Assists educating TXO pharmacy team regarding new contract implementations, changes to existing contracts, cancelled contracts, payer requirements, new programs required by payers, etc. Identify and lead the correction on any inaccurate administration of the contracts.
   Qualifications
   
   The ideal candidate will have the following background and experience:
   2+ years' experience in pharmacy managed care with a PBM/Plan, or with a pharmacy or like organization, working directly with managed care/third party contracts. Bachelor's degree in Business or a Healthcare related discipline. Commensurate experience will be considered in lieu of degree. Knowledge of GuardianRX, RMS, Centricity and IKM desired 4+ years general clerical experience preferred 3+ years of customer care or similar experience preferred Analytical and computational skills Strong interpersonal skills and communications skills: ability to develop and maintain lasting, mutually beneficial relationships with contacts at PBMs, Plans, and other managed care entities. Ability to work through ambiguity
   
   Working Conditions:
   Environment (Office, warehouse, etc.) *
   * Traditional office environment.
   
   Physical Requirements (Lifting, standing, etc.) *
   * Large percent of time performing computer based work is required.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right contracts administration manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your contracts administration manager job on Zippia to find and recruit contracts administration manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit contracts administration managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new contracts administration manager

   Once you have selected a candidate for the contracts administration manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new contracts administration manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a contracts administration manager?