Document controller vs document control administrator

The differences between document controllers and document control administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a document controller, becoming a document control administrator takes usually requires 4-6 years. Additionally, a document controller has an average salary of $41,157, which is higher than the $38,893 average annual salary of a document control administrator.

The top three skills for a document controller include project procedures, data entry and sharepoint. The most important skills for a document control administrator are engineering drawings, data entry, and ISO.

Document controller vs document control administrator overview

	Document Controller	Document Control Administrator
Yearly salary	$41,157	$38,893
Hourly rate	$19.79	$18.70
Growth rate	-8%	-8%
Number of jobs	16,705	83,949
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 58%
Average age	44	47
Years of experience	4	6

What does a document controller do?

Document controllers take responsibility for controlling the day-to-day management of documents in a department or company. The controllers make sure that document management is accurate, efficient, and always on time. They do control numbers, sort, file, store, and retrieve hard copy and electronic documents. They ensure that the documents undergo legal, security, and regulatory compliance. The skills necessary for this job include computer software program proficiency, analytical experience, data organization knowledge, and typing skills.

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

Document controller vs document control administrator salary

Document controllers and document control administrators have different pay scales, as shown below.

	Document Controller	Document Control Administrator
Average salary	$41,157	$38,893
Salary range	Between $26,000 And $63,000	Between $26,000 And $56,000
Highest paying City	Hayward, CA	-
Highest paying state	California	-
Best paying company	Jacobs Engineering Group	-
Best paying industry	Construction	-

Differences between document controller and document control administrator education

There are a few differences between a document controller and a document control administrator in terms of educational background:

	Document Controller	Document Control Administrator
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 58%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document controller vs document control administrator demographics

Here are the differences between document controllers' and document control administrators' demographics:

	Document Controller	Document Control Administrator
Average age	44	47
Gender ratio	Male, 33.9% Female, 66.1%	Male, 32.1% Female, 67.9%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%
LGBT Percentage	11%	8%

Differences between document controller and document control administrator duties and responsibilities

Document controller example responsibilities.

Create and manage eRoom used to procure bid proposals from EPC companies for execution phase.
Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
Work closely with Dallas wireless data quality manager to achieve ISO certification for Dallas wireless data.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Create and implement the RFI process within the project.
Maintain log for RFI's (request for information )

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document controller vs document control administrator skills

Common document controller skills

Project Procedures, 9%
Data Entry, 9%
SharePoint, 8%
Hard Copy, 7%
Computer Database, 7%
Project Management, 5%

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

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Document Controller vs Document Control Administrator

Updated January 8, 2025

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