Document controller vs document management specialist

The differences between document controllers and document management specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document controller and a document management specialist. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $41,157 average annual salary of a document controller.

The top three skills for a document controller include project procedures, data entry and sharepoint. The most important skills for a document management specialist are clinical documentation, patients, and sharepoint.

Document controller vs document management specialist overview

	Document Controller	Document Management Specialist
Yearly salary	$41,157	$71,208
Hourly rate	$19.79	$34.23
Growth rate	-8%	11%
Number of jobs	16,705	88,740
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 52%
Average age	44	44
Years of experience	4	4

What does a document controller do?

Document controllers take responsibility for controlling the day-to-day management of documents in a department or company. The controllers make sure that document management is accurate, efficient, and always on time. They do control numbers, sort, file, store, and retrieve hard copy and electronic documents. They ensure that the documents undergo legal, security, and regulatory compliance. The skills necessary for this job include computer software program proficiency, analytical experience, data organization knowledge, and typing skills.

What does a document management specialist do?

A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.

Document controller vs document management specialist salary

Document controllers and document management specialists have different pay scales, as shown below.

	Document Controller	Document Management Specialist
Average salary	$41,157	$71,208
Salary range	Between $26,000 And $63,000	Between $51,000 And $99,000
Highest paying City	Hayward, CA	San Francisco, CA
Highest paying state	California	California
Best paying company	Jacobs Engineering Group	FUJIFILM Diosynth Biotechnologies
Best paying industry	Construction	Finance

Differences between document controller and document management specialist education

There are a few differences between a document controller and a document management specialist in terms of educational background:

	Document Controller	Document Management Specialist
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 52%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document controller vs document management specialist demographics

Here are the differences between document controllers' and document management specialists' demographics:

	Document Controller	Document Management Specialist
Average age	44	44
Gender ratio	Male, 33.9% Female, 66.1%	Male, 34.0% Female, 66.0%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	11%	11%

Differences between document controller and document management specialist duties and responsibilities

Document controller example responsibilities.

Create and manage eRoom used to procure bid proposals from EPC companies for execution phase.
Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
Work closely with Dallas wireless data quality manager to achieve ISO certification for Dallas wireless data.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Create and implement the RFI process within the project.
Maintain log for RFI's (request for information )

Document management specialist example responsibilities.

Manage all incoming Medicaid claims to ensure that patients are being cover under the correct plan.
Manage medical records with Cerner electronic medical record program.
Manage medical transcription and deficiencies, guiding physicians toward chart completion.
Manage SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to establish productivity standards.
Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
Perform field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.

Document controller vs document management specialist skills

Common document controller skills

Project Procedures, 9%
Data Entry, 9%
SharePoint, 8%
Hard Copy, 7%
Computer Database, 7%
Project Management, 5%

Common document management specialist skills

Clinical Documentation, 20%
Patients, 19%
SharePoint, 7%
PowerPoint, 6%
Windows, 5%
Revision Control, 4%

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Document Controller vs Document Management Specialist

Updated January 8, 2025

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