Event host jobs in Merrick, NY

Explore new career opportunities at our first hiring event of 2023! TECHEXPO Polygraph-Only Virtual Hiring Event Thursday, January 19 Register with code EC22: ****************************************** Interview with leading Defense Employers anytime from 12pm-4pm EST A CI, Lifestyle or Full Scope Polygraph is REQUIRED. Please share this information with your network of security-cleared colleagues that are qualified to attend. If you are unable to join us, you can still submit your resume for employers to review by registering for the event on TechExpoUSA.com. Hundreds of Job Opportunities are available including Test Engineers, Network Engineers, Java Developers, Data Scientists, Front End Developers, Software Engineers, Systems Administrators, Technical Writers, System Engineers, Intelligence Analysts and many more. For details and to view all upcoming hiring events visit *************************** Feel free to contact us with any questions at ************ ext. 251 Additional Information Register to attend: ******************************************

Visit.org is looking for a passionate and ambitious Freelance In-Person Event Host in New York, NY to join our Events team on a contract basis. The Event Host will facilitate interactive social impact experiences for our corporate partner on location for in-person event(s). This is an opportunity for an individual with stage experience who finds comfort in front of a crowd and wants to contribute their skills to positively impact local communities around the world. The right candidate will be based in New York, NY, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. What Motivates Us There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities. About Visit.org: Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twitch, Nielsen, and others. Role & Responsibilities: Be the host for a fun, engaging, team building, social impact activities, experiences and events that support a great cause Welcome, engage, and inspire participants while supporting nonprofits in facilitating the in-person event Requirements Qualifications: Fluent in English Based in New York, NY Availability to work on a contract per event basis Comfortable interacting with groups of people as well as one on one as they keep the events flowing and the participants engaged Easy conversationalists with lots of energy, charismatic personality, and a sense of fun Background in acting, comedy, improv or similar profession that requires engaging and interacting with an audience is a bonus and not required Experience with group facilitation and managing group dynamics High energy and a positive attitude Quick thinker-sometimes during events, things go wrong; you can problem-solve on the fly Extremely comfortable with and enjoys public speaking Excellent customer service and presentation skills Benefits This is an on location, in person , per event contract role in New York, NY. This role is open only to those candidates already based in New York, NY. No relocation packages are offered at this time.

WHAT YOU'LL DO As the Events Coordinator, you will provide essential support to the events and experiential marketing team, helping execute programs that elevate our brand and strengthen client engagement. This role is critical in keeping event operations organized, efficient, and running smoothly from planning through post-event wrap-up. THE DAY-TO-DAY Event Logistics & Administrative Support * Assist with scheduling, timelines, and project documentation for all events. * Coordinate event logistics such as registration, RSVPs, shipping, materials preparation, and internal communications. * Support onsite event setup, guest check-in, signage placement, and vendor coordination. Vendor & Partner Support * Help research and source vendors such as venues, catering, A/V, fabrication, or gifting. * Manage vendor paperwork, including contracts, invoices, purchase orders, and event tracking tools. Cross-Team Coordination * Work closely with marketing, sales, and creative teams to ensure assets, branding, and messaging are delivered on time. * Support speaker prep, internal briefings, and rehearsal documentation when needed. Event Technology * Assist with event apps, registration platforms, surveys, and CRM updates. * Maintain event calendars, trackers, databases, and guest lists. Onsite Execution * Provide day-of event support including setup, guest experience coordination, badge distribution, and troubleshooting. Post-Event Support * Assist in collecting and organizing feedback, data, photos, and metrics. * Help prepare post-event reports, recaps, and insights. GREAT TO HAVE * 2+ years of experience in events, marketing, hospitality, or administrative roles (internships included). * Strong organizational and multitasking abilities. * Excellent attention to detail and a proactive, "get things done" attitude. * Comfortable working with deadlines, fast-moving environments, and last-minute changes. * Strong communication and teamwork skills. * Interest in learning experiential marketing and production best practices. * Willingness to travel and provide onsite support. LIFE AT VIANT Investing in our employee's professional growth is important to us, but so is investing in their well-being. That's why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more. $80,000 - $100,000 a year In accordance with California law, the range provided is Viant's reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education. Not the right position for you? Check out our other opportunities! Viant Careers #LI-SK1 #LI-Hybrid About Viant Viant Technology Inc. (NASDAQ: DSP) is a leader in CTV and AI-powered programmatic advertising, dedicated to driving innovation in digital marketing. Viant's omnichannel platform built for CTV allows marketers to plan, execute and measure their campaigns with unmatched precision and efficiency. With the launch of ViantAI, Viant is building the future of fully autonomous advertising solutions, empowering advertisers to achieve their boldest goals. Viant was recently awarded Best AI-Powered Advertising Solution and Best Demand-Side Platform by MarTech Breakthrough, Great Place to Work certification and received the Business Intelligence Group's AI Excellence Award. Learn more at viantinc.com. Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. By clicking "Apply for this Job" and providing any information, I accept the Viant California Personnel Privacy Notice.

We're looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you'll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture. You'll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together. Additional responsibilities of this role will include: * Full-scale event management, including: (a) developing an event strategy that considers each stakeholder's input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support * Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events * Establishing event objectives and measures for success * Maintaining a database of all event details and costs * Sharing best practices with event organizers in our overseas offices About You * Have a bachelor's degree and a minimum of 2 years of experience planning and executing events * Strategic thinker and self-starter with an entrepreneurial spirit * Able to handle all aspects of the event, from planning to on-site execution * Have a broad-based knowledge of the NYC events market * Willing to work a flexible schedule that may include early mornings and evening hours * Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests * Organized with exceptional follow-through on all outstanding issues * Excellent written and verbal communicator * Skilled with Word and Excel If you're a recruiting agency and want to partner with us, please reach out to **********************************.

About the Team: Barron's Wealth & Asset Management Group harnesses the power of an elite community of the nation's top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike. We host a series of live and virtual national, regional, and international invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barron's Advisor) group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches. About the Role Reporting to the Senior Events Producer, this position is a great opportunity for a talented and motivated event coordinator to join the Barron's Advisor team. An event coordinator plans, organizes, and oversees all aspects of events, from initial concept to execution, ensuring smooth operations and meeting event needs. They manage logistics, vendors, and event details like venue, catering, decor, and entertainment. Our ideal candidate will have an eye for detail and be self-motivated with strong communication skills. In addition to being extremely well-organized, you should be a creative problem solver, remain calm under pressure, and be capable of multitasking. You will also be someone who enjoys being part of a team and can build relationships with many different types of people. This is a permanent position with room for growth, training, and professional development. You Will: + Provide logistical support to the Barron's Advisor events team to ensure effective and successful planning and delivery of events while developing event concepts, themes, and timelines. + Coordinate event logistics, including venue research & selection, catering, decor, furniture rentals, and local onsite staff sourcing. + Oversee event setup, including venue preparation, layout design, and signage placement. + Negotiate rates and contracts with vendors. + Liaise with vendors, exhibitors, and stakeholders during the event planning process. Maintain communication with vendors throughout the event lifecycle. + Provide event day support, including event setup, attendee engagement, and communication plans. + Develop detailed event concepts, proposals, timelines, and resource requirements. + Work closely with the team to support the financial workflow for events, supporting the team with event budgeting and reconciliation. Track expenses and ensure adherence to budget constraints for pre-event and post-event analysis. + Additional responsibilities may include assisting with other meeting schedules, event-related correspondence, travel planning, and onsite participation at events. + Partner cross-functionally with teams across Dow Jones. You Have: + NYC area-based. + 1-2 years of professional experience and bachelor's degree preferred. + Self-starter who is highly organized, motivated, and has an exceptional eye for detail. + Strong verbal and written communication skills. + A positive, problem-solving attitude. + A dynamic and engaging person who enjoys building relationships, gaining expertise, and earning trust with our clients. + Superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment. Project management skills and experience are a plus. + Interest in experiential activations, production, event planning, and/or hospitality is a plus. + Must be a team player with the ability to work effectively in a team or independently. Comfortable and confident when supporting members of the events team, and sharing ideas and experiences. + Knowledge of MS Office, and Google Suite. Knowledge of Cvent is a plus. + Prior experience working in wealth management or financial services is preferred. + Ability to travel to events, and occasionally work weekends. Our Benefits + Comprehensive Healthcare Plans + Paid Time Off + Retirement Plans + Comprehensive Medical, Dental and Vision Insurance Plans + Education Benefits + Paid Maternity and Paternity Leave + Family Care Benefits + Commuter Transit Program + Subscription Discounts + Employee Referral Program Learn more about all our US benefits Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at *******************************. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Business Area: Dow Jones - Wealth & Investing Job Category: Marketing & Product Management Union Status: Union role Pay Range: $60,000 - $75,000 We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process. Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice. For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.. Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day. Req ID: 50626

Major Food Group (the powerhouse restaurant group behind Carbone, THE GRILL, Sadelle's and more) is looking to continue building on their multi-dimensional, immersive concepts that transports their guests to new memorable experiences. We want to “disrupt” traditional hospitality models by taking care of our employees, guests, and our community. The Events Department at Major Food Group is seeking a passionate and motivated individual to join our team. Responsibilities: Provide administrative support to the Events Team, including but not limited to: Fielding phone calls Maintaining the events calendar Fielding and filtering emails Assist the Event Sales Team in organizing the details of all large-scale events, including but not limited to: Collecting vendor COIs Scheduling security, electricians, elevator attendants, etc Placing rental orders Creating floor plans Liaise with chefs to update event menus as needed Work on graphic design projects, such as creating and updating event brochures Creating BEOs & distributing them to the BOH & FOH managerial teams Liaise directly with vendors & clients to coordinate logistical details surrounding load-in and load-out for large scale events; answering questions about the space, measurements, inventory, timing, etc. Oversee the setup of large-scale events; direct FOH team to ensure that the space is set up according to the floorplan, predetermined table-scape, appropriate station setup, etc. Responsible for understanding ins & outs of building operations including deliveries, event inventory, load-in and load-out, service timing, furniture inventory, room dimensions & capabilities, china, flatware & glassware inventories, etc. Have an understanding of the details, schedule, menu & overall plan for each large scale upcoming event; be able to speak confidently with the FOH & BOH managerial teams about the details of upcoming events. Follow and ensures compliance of all Major Food Group policies and standard operating procedures as outlined in the Employee Handbook. Act as an ambassador to Major Food Group Culture. Benefits: We offer competitive salary, medical/dental/vision insurance, TransitChek discount, Team Member Referral program, a generous dining program, and progressive paid time off. We offer many opportunities for growth and development for those who show long-term commitment to their role and MFG. Equal Employment Opportunity Major Food Group considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Major Food Group is an equal opportunity employer.

Crosby Street Hotel is an award-winning, design-forward luxury property in the heart of SoHo and part of the internationally acclaimed Firmdale Hotels collection. Known for its bold interiors, exceptional service, and carefully curated guest experiences, the hotel features state-of-the-art event spaces that host everything from intimate social gatherings to high-profile corporate functions. We are seeking an organized, polished, and service-driven Events Coordinator to help deliver the distinctive hospitality for which Firmdale Hotels is recognized.

Title: Event Coordinator for Sports, Concerts, and Theatre - Join Our Dynamic Event Planning Team **Are you passionate about sports, concerts, and theatre? Do you thrive in fast-paced environments and enjoy organizing exciting events? We are seeking an Event Coordinator to join our team and help plan, coordinate, and execute memorable events for clients in the entertainment industry. This is an excellent opportunity for someone with a passion for event planning and a love for live entertainment. About Us: We specialize in organizing large-scale events, including sports tournaments, concerts, and theatre productions. Our team is committed to delivering exceptional experiences for both clients and attendees. As an Event Coordinator, you will play a key role in ensuring the success of these events by managing logistics, coordinating with vendors, and ensuring everything runs smoothly. Responsibilities: Plan, coordinate, and oversee all aspects of sports, concert, and theatre events. Communicate with clients to understand their event needs and ensure their vision is brought to life. Coordinate with vendors, venues, performers, and staff to ensure seamless event execution. Manage event budgets, timelines, and schedules to ensure deadlines are met. Handle on-site event operations, including set-up, troubleshooting, and providing customer service. Maintain communication with clients post-event to gather feedback and ensure satisfaction. Requirements Proven experience in event coordination, specifically in sports, concerts, or theatre (preferred). Strong communication and organizational skills. Ability to work independently and as part of a team to manage event logistics. Basic computer skills required for event planning software, scheduling tools, and email communication. Strong attention to detail and the ability to multitask in a fast-paced environment. Ability to work flexible hours, including evenings and weekends, as needed for events. Benefits Opportunities to work on exciting, high-profile events in the sports and entertainment industries. A collaborative work environment with a supportive team. Opportunity for growth and development within the company. How to Apply: If you're passionate about event coordination and have a love for sports, concerts, and theatre, we want to hear from you! Apply today to become part of our dynamic team and help create unforgettable events.

Vista Equity Partners is seeking a highly organized and detail-oriented Events Coordinator to support the planning, execution, and management of events for the Private Wealth channel. This individual will coordinate logistics across Vista-hosted events, co-hosted programs, third-party conferences, advisor engagement activations, and bespoke client experiences. The Events Coordinator will work closely with the Channel Marketing team, Event Planners, and cross-functional partners to ensure seamless event delivery that reinforces Vista's brand, elevates the advisor experience, and drives measurable business outcomes. The ideal candidate has experience in financial services-particularly within wealth management, asset management, or RIA/financial advisor-focused environments-and excels in fast-paced, high-visibility event operations. Private Wealth Solutions (PWS) is responsible for product strategy, fundraising, relationship management, and the investor experience for all of Vista's Private Equity and Private Credit solutions across private wealth channels (Private Banks, Wirehouses and Broker-Dealers, Registered Investment Advisers and Multi-Family Offices, and digital platforms). Private Wealth Solutions will seek to harness the transformative power of technology to provide private banks and their clients with access to exceptional returns with low loss ratios, unique technology market insights, and a modern client experience. The team will expand on Vista's current presence in the private wealth channel to become the technology sector partner of choice for the global private wealth market. As an early member of the growing Private Wealth Solutions team, you will play a pivotal role in developing the foundation and building it into a key driver of Vista's overall strategic objectives. Responsibilities Event Planning & Logistics Coordination Manage end-to-end logistics for Vista-hosted and Private Wealth channel events, including: Venue research, holds, and contracting support Catering, A/V, room setup, transportation logistics Reservations for restaurants, sporting events, tee times, and other hosted experiences Support scheduling, timelines, run-of-show development, and cross-team coordination leading up to each event. Maintain centralized events calendar, event brief templates, and planning documentation. Sponsorship & Event Execution Coordinate event deliverables for sponsorships and third-party conferences, including: Swag and branded merchandise inventory Signage development, printing, and shipping Lead retrieval setup, tracking, and distribution Onsite operational support for multi-venue events Manage shipping logistics, vendor coordination, and onsite point-of-contact responsibilities. Partner with Channel Marketers, Event Planners, and business stakeholders to ensure brand consistency and high-quality execution. Cvent and Data Management, Reporting & Lead Processing Manage Cvent invitation builds, registration workflows, attendee communications, and post-event reporting dashboards to ensure accurate tracking and seamless participant experiences. Support post-event reporting, including: Lead capture and CRM entry Data cleansing and follow-up workflows Event performance summaries for senior leadership Liaise with Channel Marketers to ensure timely lead distribution and alignment with campaign follow-up. Budget & Vendor Administration Assist with budget tracking, contract processing, and invoice management. Maintain vendor records, negotiate pricing when applicable, and ensure compliance with Vista policies. Cross-Functional Collaboration Partner with the Private Wealth Channel Marketing team, Communications, CRM/Marketing Ops, and Investment teams to ensure events are aligned with channel strategy. Serve as the coordination hub between Event Planners and Channel Marketing leadership. Qualifications 2-4+ years of relevant experience in event coordination, event management, or marketing support; experience in asset management, private wealth, or financial advisor/RIA events strongly preferred. Experience supporting conferences, roadshows, client events, or sponsored industry programs. Ability to manage multiple deadlines, stakeholders, and workstreams in a fast-paced environment. Strong project management, organizational, and communication skills. Comfort working with senior executives and external partners. Proficiency with CRM systems, marketing platforms, and event-management tools preferred (Vista uses Cvent and Zoom for in-person and virtual events). ·High level of professionalism, responsiveness, and attention to detail. The pay range for this role is expected to be between $100,000 - $125,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other components may include an annual cash bonus and a comprehensive benefits package. Company Overview Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista's investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future - a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.

Thank you for checking out our booth at the Indeed Virtual Hiring Event. We are encouraging all individuals interested in 2U to submit their resume and information, including areas of interest. Our Recruiting team will be reviewing and following up on inquiries based on role alignment and availability. At 2U, we are committed to creating and sustaining a culture that embodies diverse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities of our employees. We strive to offer a workplace where every employee feels empowered by the ways in which we are different, as well as the ways in which we are the same. Benefits & Culture Working at 2U means working with individuals that are passionate and mission driven. We collaborate on tough problems to deliver the best outcomes for our partners, students, and each other. You will find team members working together in our open office spaces, gathered in the kitchen grabbing a snack, or taking a break in our game rooms. 2U offers a comprehensive benefits package: Medical, dental, and vision coverage Life insurance, disability and 401(k) Unlimited snacks and drinks Tuition reimbursement program Generous paid leave policies including unlimited PTO Additional time off benefits include: volunteer days, parental leave, and a company-wide winter break from Christmas through New Years! To learn more, visit 2U.com. #NoBackRow

Job Description Event Coordinator Event Sales, Event Assistant, Events Planning, Sales Implementation and Marketing Communications experience is an advantage. Purpose of the Event Coordinator: To maximize the effectiveness of the events sales team by producing high quality customers for our clients and working as part of a team to support and have personal accountability for driving successful sales and marketing goals. The role provides a high level of sales support to customers by ensuring all queries are responded to in an efficient, professional and timely manner. You will help develop new and existing opportunities and commercial sales relations for our clients. Major Tasks and Responsibilities as an Event Coordinator: Follow up with customers to drive uptake of promotional initiatives across all private and public sector event channels Identify opportunities and implement sales strategies Proactively follow up leads generated from events Use of initiative to identify and follow up opportunities with customers Generate new business for our clients Work closely with the sales and marketing teams to achieve sales objectives Discuss commercial terms or promotional details to potential customers Contribute to the team performance by sharing information and implementing best practices Job Requirements Event Coordinator Requirements Knowledge, skills and experience Computer literate/keyboard skills Highly desirable: 1-2 years working within a sales environment preferably Excellent interpersonal skills High degree of accuracy Demonstrated ability to prioritize issues Previous experience with customer databases ( ideally) Additional Requirements: Must be able to deal with technical product information Ability to adapt procedures to a new and more effective way of working (in relation primarily to customer management and promotional activity support) Ability to build strong working relationships (internal/external) Excellent communication skills - verbal and written Ability to persuade, influence and negotiate effectively at all levels Candidate Qualities: Determined Professional communicator Team worker Reliable Self-motivated Achievement orientated Ability to use own initiative Ability to perform effectively when there are pressure peaks Sets high standards and consistently achieves them Geography Must be within comfortable commuting distance to our Midtown Manhattan location Please submit your résumé or LinkedIn profile to apply today!

Swap is the infrastructure behind modern agentic commerce. The only AI-native platform connecting backend operations with a forward-thinking storefront experience. Built for brands that want to sell anything - anywhere, Swap centralizes global operations, powers intelligent workflows, and unlocks margin-protecting decisions with real-time data and capability. Our products span cross-border, tax, returns, demand planning, and our next-generation agentic storefront, giving merchants full transparency and the ability to act with confidence. At Swap, we're building a culture that values clarity, creativity, and shared ownership as we redefine how global commerce works. About the Role As the Event Coordinator at Swap, you will play a central role in producing exceptional experiences across two core areas of the business: The Nest, our curated community for leaders at top fashion and e-commerce brands, and Swap's Partnerships Team: supporting high-touch events for partners, brands, and industry executives. You'll help bring to life salon-style dinners, intimate gatherings, roundtables, brand activations, and bespoke experiences in New York City, London, and other key markets. This is a uniquely immersive role that blends event production, relationship-building, and brand experience in equal measure. You'll work closely with the Head of Community, Partnerships, Creative, and Marketing teams to deliver events that reflect Swap's design-forward, elevated aesthetic. You'll also contribute meaningfully to the growth of our community, helping foster deeper relationships with some of the most influential brands. This role offers significant growth opportunities within a rapidly scaling tech company, with hands-on exposure to community strategy, experiential marketing, partnerships, and brand experience. You'll also receive close mentorship and development support from the Head of Community as you grow into a core member of the team. This is a full-time position reporting directly to the Head of Community and is hybrid in New York City. Key responsibilities Coordinate and execute all Nest community events and Partnerships events across New York, London, and additional markets as needed. Lead end-to-end event logistics: Venue discovery and holds Vendor coordination Menu curation Decor and creative details Guest list management and communication Run-of-show development Event setup and breakdown Serve as on-site support for all events, ensuring a seamless, white-glove guest experience. Own event budget tracking, ensuring alignment with department allocations and cost visibility. Maintain an organised internal database of best-in-class venues, vendors, and creative partners. Work cross-functionally with Partnerships, Creative, Growth, and Product Marketing to align deliverables and brand consistency. Manage RSVPs, confirmations, pre-event communication, and guest experience workflows. Assist in capturing event insights, learnings, and feedback to support continuous refinement. Contribute directly to brand and community building by crafting meaningful touchpoints that strengthen relationships with top-tier fashion brands. What we would like to see 3 - 5 years of event coordination, hospitality, experiential marketing, or related internship/professional experience. A genuine love for brands, design, culture, and high-end hospitality. Exceptional written and verbal communication skills; comfortable coordinating with vendors, venues, internal teams, and high-profile guests. Hyper-organised, proactive, resourceful, and comfortable juggling multiple events per month. Experience managing event logistics (internships count): timelines, vendors, run-of-show planning, guest lists, etc. A polished, elegant presence. Must be able to represent Swap among founders, C-suite leaders, and executives at top fashion houses. Willingness and enthusiasm to be physically present at evening events (typically multiple per month). Comfort working in a fast-paced, rapidly scaling environment where no two days look the same. A team player who is energised by community-building, relationship development, and design-forward experiential work. Desire to own an ROI-positive events strategy, specifically as we push upmarket and across different product categories. Ability to manage vendor relationships, invoicing, and long-term planning in line with wider Community and Partnerships strategies. Location Full time, hybrid in New York City (our office is in the Financial District). Required in-office at least 3 days per week. Regular travel to London and occasional travel to additional markets is required. Must be available for evening events multiple times per month. Benefits Competitive base salary. Stock options in a high-growth startup. Competitive PTO with public holidays additional. Private Health. Pension. Wellness benefits. Breakfast Mondays. Diversity & Equal Opportunities We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of equality isn't just the right thing to do; it's also the smart thing.

The White Label Firm, Inc. (2015) is a sales, marketing and promotions Company with locations in NYC, NJ and soon TX. We handle campaigns for clients who range from the telecom, utility, non profit, security and financial sector. We believe our business can only grow based on the caliber of the people on our team. We hold a strong emphasis on training our leaders of tomorrow and believe in values of teamwork, positivity and an impossible is nothing attitude. Rather your looking for a career change or new to the workforce, we have a place for you. Job Description The White Label Firm, Inc. is looking for a friendly, positive and upbeat receptionist. Duties will include greeting, phone handling and being the friendly face to the office. Light event coordinating will be expected in the position as well. Details to be discussed in person. Must be available to start full time ASAP. Qualifications Entry Level, however looking for someone interested in a fulfilling career with our firm. Additional Information All your information will be kept confidential according to EEO guidelines.

The Venue & Events Coordinator The Intrepid Museum is a non-profit, educational institution featuring the legendary aircraft carrier Intrepid, the space shuttle Enterprise, the world's fastest jets and a guided missile submarine. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a National Historic Landmark, has welcomed more than 2 million visitors since 2012. The Mission of the Intrepid Museum is to promote the awareness and understanding of history, science and service through its collections, exhibitions and programming, in order to honor our heroes, educate the public and inspire our youth. The Intrepid Museum is currently seeking a Venue Sales & Events Coordinator. The Venue & Events Coordinator will plan and manage third party client events as well as generate event sales. Daily responsibilities are both administrative and operational. Responsibilities include but are not limited to: Event Management Duties Sell and manage client events. o Prepare proposals, conduct site visits and negotiate to book events o Execute contracts and invoices and collect payments in a timely manner o Develop detailed event and production notes to ensure successful event execution o Coordinate with all vendors o Provide onsite supervision of events. o Follow up with the client after the event Understand the complex needs of different events and diverse clients. Respond promptly to new inquiries. Maintain business contacts within the events industry to generate new business and sales. Meet or exceed quarterly and yearly sales revenue goals. Direct and supervise workers in preparing spaces during special events load-in/set-up, event execution, and load-out/breakdown. Build and generate sales by attending industry meetings, networking events and client retention. Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints. Perform other duties as required by management. Qualified candidates will have BA/BS degree from an accredited college or university with one year related experience or training, or equivalent combination of education and experience. Proficient computer knowledge and ability to organize and manage multiple tasks. Write correspondence and reports and speak effectively before employees of organization. Proficiency with Microsoft Office Suite. Ability to liaise with a variety of technical and operational personnel. Strong organizational skills and the ability to meet deadlines. Ability to work independently as well as in a team. Ability to work weekends, holidays and evenings as necessary The Intrepid Museum is an equal opportunity employer committed to hiring from a diverse pool of candidates - as such we encourage you to apply regardless of your race, religion, age, national origin, gender identity or expression, sexual orientation, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences. We believe that a range of lived experiences, voices, and perspectives directly contributes to the success of our team. If you are interested in a job role, we encourage you to apply to any open position even if you do not consider yourself 100% qualified for a specific role. Our goal is to recruit, train, promote, develop, and provide other conditions of employment to the person who is well-suited for the role.

Department: Revenue Reports to: Director, Marketing and Communications About Us Quantum Computing Inc. is a quantum hardware and software company on a mission to accelerate the value of quantum computing for real-world business solutions, delivering the future of quantum computing, today. The company provides accessible and affordable solutions with real-world industrial applications, using nanophotonic-based quantum entropy that can be used anywhere and with little to no training, operates at normal room temperatures, low power and is not burdened with unique environmental requirements. QCi is competitively advantaged delivering its quantum solutions at greater speed, accuracy, and security at less cost. QCi's core nanophotonic-based technology is applicable to both quantum computing as well as quantum sensing and imaging solutions, providing QCi with a unique position in the marketplace. QCi's core entropy computing capability, the Dirac series, delivers solutions for both binary and integer-based optimization problems using over 11,000 qubits for binary problems and over 1000 (n=64) qubits for integer-based problems, each of which are the highest number of variables and problem size available in quantum computing today. Using the Company's core quantum methodologies, QCi has developed specific quantum applications for AI, cybersecurity and remote sensing, including its Reservoir Photonic Computer series, reprogrammable and non-repeatable Quantum Random Number Generator and LiDAR products. Position Description We're seeking a highly organized, proactive and process oriented Tradeshow & Events Coordinator with at least 2 years of prior experience in tradeshow and event logistics. This person will be responsible for planning and executing QCi's presence at industry conferences, trade shows and hosted events.This role will be approximately 75% focused on events and tradeshows, with the remaining 25% dedicated to supporting general marketing administration. Duties & Responsibilities Events & Tradeshows (75%) * Oversee the end-to-end coordination of QCi's tradeshow and event presence, including booth logistics, shipping, vendor and show management, registration, and on-site support (as needed). * Manage and maintain the company's master tradeshow and events calendar, ensuring all key dates, deadlines, and internal planning meetings are up to date and communicated. * Track and coordinate all event-related personnel, including attendee lists, speaker submissions, booth staffing and travel arrangements. * Develop and manage event timelines and budgets, ensuring all deliverables are executed on time and within scope. * Collaborate closely with internal stakeholders to align event strategy with overall business and marketing goals. * Serve as the primary liaison with event organizers, contractors, and booth vendors, ensuring seamless communication and execution. * Capture, organize, and track leads generated at events, and coordinate timely follow-up in partnership with the sales and marketing teams. * Maintain and evaluate an annual industry events calendar, identifying new opportunities to increase brand visibility and engagement. * Lead post-event wrap-ups, including lead processing, internal recaps and performance reporting. * Own all conference-related deliverables, such as signage, marketing collateral, branded giveaways, speaking applications and lead capture tools. Marketing Admin Support (25%) * Assist in the development of marketing collateral and event materials. * Provide administrative support to the marketing team as needed. * Help maintain brand consistency across event and digital materials. * Assist with administrative aspects of social media, including scheduling posts, organizing content and tracking engagement metrics. * Help with campaign reporting, list management and CRM updates. Required Skills & Experience * Minimum 2 years of experience coordinating tradeshows, conferences or corporate events. * Bachelor's Degree (a BA in Marketing or Communications is preferred) * Comfortable juggling multiple deadlines and priorities. * Experience managing vendors and budgets. * Excellent written and verbal communication skills. * Proficient in Microsoft Office, Google Workspace and ideally one or more marketing tools (e.g., HubSpot and/or Salesforce). * Strong project management and organizational skills. * Willingness to travel as needed for events (estimated 15-25% of the time). Preferred Qualifications * Experience in B2B tech, photonics or emerging technology sectors. * Familiarity with booth design, shipping logistics and event technology platforms. * Design experience (Figma, Canva, Adobe Creative Suite). * Having experience working at/coordinating international trade shows. * Having experience with photonics-based industry associations. Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above. Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Job DescriptionDescription Job Title: Event Coordinator Job Type: Full-Time We are seeking a highly organized and enthusiastic Event Coordinator to join our dynamic team. In this role, you will play a crucial part in the planning and execution of various events, ensuring that every detail is managed effectively. Your creativity and attention to detail will shine as you work on both large-scale corporate events and intimate gatherings Key Responsibilities Plan and coordinate all aspects of events from conception to execution. Work closely with clients to understand their event goals and requirements. Manage logistics including venue selection, catering, and equipment rentals. Develop and manage budgets, ensuring all events are executed within scope. Communicate effectively with vendors, suppliers, and staff members throughout the planning process. Monitor event timelines and ensure all components are delivered on schedule. Skills, Knowledge and Expertise Proven experience in event planning or coordination, preferably in a corporate environment. Excellent organizational skills and the ability to manage multiple projects simultaneously. Strong communication and interpersonal skills to work effectively with diverse teams and clients. Proficiency in planning software and tools, as well as Microsoft Office Suite. Ability to demonstrate creativity and think on your feet in fast-paced situations. Knowledge of event budgeting and resource management. Benefits Growth opportunities within the company. Comprehensive training and onboarding. Paid time off and holidays. A positive and supportive work environment.

Job DescriptionDescription Job Title: Event Staff Job Type: Full-time Reports to: Event Coordinator/Manager We are seeking enthusiastic and dedicated event staff to assist with the planning and execution of a variety of events, including corporate functions, weddings, concerts, and community festivals. The ideal candidates will have excellent customer service skills, a positive attitude, and the ability to work well in a fast-paced environment. Key Responsibilities Assist in the setup and breakdown of event spaces, including arranging furniture, decorations, and equipment. Assist with registration and check-in processes for attendees. Serve food and beverages, ensuring proper presentation and adherence to dietary restrictions. Coordinate with vendors, ensuring timely deliveries and adherence to event timelines. Support event coordinators in managing logistics, including timing and flow of activities. Handle any issues or emergencies that arise during events in a calm and professional manner. Clean and maintain event spaces during and after events to ensure a tidy environment. Skills, Knowledge and Expertise Strong communication and interpersonal skills. Ability to work flexible hours, including evenings and weekends. Physically capable of lifting and moving items as needed. Ability to work effectively in a team and independently. A positive attitude and a commitment to providing excellent service. Benefits Comprehensive health, dental, and vision insurance. Paid time off and holidays. Retirement plan with company match. Professional development opportunities. Fun and creative work environment.

About Us At Signal Tru Brand, we are dedicated to creating innovative branding and marketing solutions that help businesses stand out in competitive markets. Our team of creative professionals is committed to delivering high-quality strategies that drive growth, strengthen brand identity, and foster long-term client relationships. We value integrity, innovation, and excellence in everything we do. Job Description We are seeking a detail-oriented and dynamic Event Coordinator to join our team. In this role, you will oversee the planning, coordination, and execution of events that align with our clients' branding goals. You will work closely with internal teams, vendors, and clients to ensure seamless delivery from concept to completion. Responsibilities Plan, organize, and execute events from start to finish. Coordinate logistics, including venue selection, catering, equipment, and staffing. Manage event timelines, budgets, and schedules. Communicate with vendors and negotiate contracts. Collaborate with marketing and creative teams to ensure brand consistency. Handle on-site event management, troubleshooting, and support. Prepare post-event reports, feedback, and recommendations. Qualifications Qualifications Bachelor's degree in Event Management, Marketing, Communications, or related field preferred. 2+ years of experience in event coordination or project management. Strong organizational and multitasking skills. Excellent communication and negotiation abilities. Ability to work under pressure and meet deadlines. Proficiency in Microsoft Office Suite and event management tools. Additional Information Benefits Competitive salary. Opportunities for professional growth and career advancement. Collaborative and supportive team environment. Paid time off and holidays. Health, dental, and vision insurance. 401(k) retirement plan.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Title: Summer Event Coordinator (3) Job Description: The Coordinator will be responsible for the daily operational functions for June Graduations, Evening summer conference guests supervision, Summer Conference Management, and summer dining services. Responsibilities include the following. Provide outstanding experience for clients, guests, and support services. Ensure the execution of graduations and summer conference events including: regular timely communications, program support, and excellent customer service. Ensure all logistical information is submitted accurately and according to deadlines. Minimum Qualifications: • Bachelor's degree by May 2026 • Experience working in customer service environment • Strong supervision, organizational skills and communication skills • Enthusiastic, friendly, patient and compassionate • Ability to problem solve and work independently Start/End: May 1 - August 17 Days/ hours: 9am-3pm Monday - Friday (April 15 - June1) & 12 pm - 8 pm Wednesday - Sunday (June 2 - August 16). Evening & weekend hours required during summer. Up to 35 hours per week. Not to exceed 450 hours. Reports to: Director of Conference Services Where will they work: ROTC 206B/Donovan Community Room Hourly Salary range: $18.50/hr. In compliance with NYC's Pay Transparency Act, the hourly rate for this position is $18.50 . St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.