Executive assistant jobs in Auburn Hills, MI - 240 jobs

Executive/Personal Assistant: Rochester, MI Compensation: $80,000-$90,000 Search by Harper Associates Monday to Friday, 8:30 to 4:30pm (on-site) Are you a polished, professional Executive/Personal Assistant who has managed personal/household matters for their employer? If so, would you enjoy working in a beautiful private residence, handling a wide variety of responsibilities for a very busy entrepreneurial family? This Assistant will manage logistics, errands, vendors, schedules, gifting, dog care, travel prep and more- while bringing order, structure, and peace of mind to the family. A tech-savvy individual (Google Suite, Trello, calendar tools, mobile apps) who is solutions driven will be most likely to succeed in this role. In addition, one must be extremely organized, detail oriented, emotionally intelligent and able to work without a lot of direction. The ideal candidate is also able to prepare simple meals and assist with event planning. Hours: 40 hours/ week/ occasional evenings/weekends. Mileage reimbursement, PTO and medical stipend offered. Only local metro Detroit area candidates with experience working directly for an Executive or prominent family handling these same types of tasks will be considered for this excellent opportunity. All inquires will remain confidential. Send resume in a Word attachment to: Ben Schwartz at Harper Associates: ****************** *****************************************

About the job Success requires people with ideas. People who create connections for meaningful communication. As one of the world's leading specialists for transmitting and receiving systems in mobile communication, we develop, manufacture and sell antennas, tuners and infotainment systems for vehicles as well as customer-specific solutions for the M2M and telematics market. Internationally successful and connected to our German roots, we are constantly bringing groundbreaking developments to the streets and are thus continuing to expand our pioneering role in the future. We are hiring in the Auburn Hills, Michigan site: Administrative Assistant Responsibilities: Support to Managers in the office Responsible for confidential and time sensitive material. Prepare routine and advanced correspondence including memos, letters, and other documents, using word processing, spreadsheet, database, or presentation Manage executive calendars and schedule conferences Manage corporate travel, guests and special events. Act as ambassador of HCC culture within the office, manage team activity calendar and employee outreach. Screen phone calls, emails, mail and visitors; route and resolve information requests. Review documents created by others to ensure proper English usage prior to distribution. Coordinate space and office organization, and special projects. Support Customer Service Act as back up for other departments when required Skills, and Abilities: 2 plus years of experience as an administrative assistant Strong organizational skills, issue assessment and problem solving skills Demonstrated proficiency in MS Office Word, Excel and PowerPoint Competency in written and verbal communication with knowledge of the structure and content of the English language Ability to work within a multi-cultural environment Experienced in the use of standard office equipment, copier, printer, scanner, phone systems, etc.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

Our mission is to strengthen resiliency in people and their communities through prevention, education, and services that improve the quality of life. Job Posting Job Title : Administrative Assistant, Executive Team Status : Full Time, Hourly (non-exempt) Location : Roseville, MI. 48066 Benefits: Medical, Dental, Vision, Life Insurance Paid Time Off and more! The Administrative Assistant will support the executive team with coordinating meetings, preparing documents, and handling confidential information. Description of responsibilities: Provide administrative support to the executive team members. Ability to discern highly confidential materials and documents and maintain confidentiality. Coordinates meetings and communicates effectively with the Board of Directors; acts as an extension of the President/CEO with the Board of Directors. Completes donation records and communicates effectively with donors; acts as an extension of the President/CEO. Supports Human Resources with general tasks of recruiting, hiring paperwork, new hire orientations, follow-up correspondence with candidates, I-9 documentation, and HR file maintenance. Supports the Executive Team in submitting work-related expenses and mileage reimbursement when needed. Attends required meetings and records meeting minutes as assigned. May need to communicate with agency staff on the progress of tasks that were assigned in meetings. Assist with setting meeting agendas and organization of tasks. Maintains filing for board and personnel records. Required skills/education: High school diploma or Bachelor's degree in a related field Must be proficient with MS Word, Publisher, Excel, PowerPoint, and Outlook. Administrative or human resources experience supporting senior and/or executive leadership. Must possess excellent oral and written communication skills, proofreading abilities, and be customer service-centered. Completion of iCHAT check, National and State Sex Offender Registry Check, and Central Registry Check. Ability to work flexible hours and days (evenings and mornings are required at times).. Care of Southeastern Michigan is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

🌿 Executive Assistant to the CEO 🕘 Schedule: Monday-Friday | 9:00 AM - 5:00 PM 🌱 About Us We are a vertically integrated cannabis company with operations spanning cultivation, processing, and retail. Our mission is to deliver exceptional products and experiences while maintaining the highest standards of quality, compliance, and professionalism. 💼 Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO at our corporate office in West Bloomfield, MI. The ideal candidate will bring cannabis industry experience, exceptional communication skills, and a positive, team-oriented attitude. 📝 Key Responsibilities 🗓️ Manage the CEO's calendar - schedule meetings, calls, and travel. 📧 Draft, proofread, and manage emails and professional correspondence. 🗂️ Maintain both digital and physical filing systems. 🛒 Order and manage office supplies and inventory. 🎉 Assist with planning and scheduling company events and meetings. 📊 Prepare reports, meeting notes, and executive materials as needed. 🔒 Handle confidential information with discretion and professionalism. ⚡ Accomplish miscellaneous administrative and operational tasks as assigned. 🤝 Provide general administrative support to the CEO and leadership team. ⚙️ Qualifications 💼 2+ years of executive or administrative assistant experience 🌿 Cannabis industry experience strongly preferred 🗣️ Excellent written and verbal communication skills 🧩 Strong organizational skills and attention to detail 💻 Proficiency with Microsoft Office and Google Workspace 🔄 Ability to multitask and prioritize in a fast-paced environment 🤫 Professional demeanor and discretion when handling sensitive info 💰 Compensation & Benefits • Competitive salary based on experience • Benefits available • Opportunity to grow within a leading Michigan cannabis company To apply, please apply directly or send your resume and a brief introduction to [email protected]

About Us We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment. Position Overview The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences. Key Responsibilities Executive Support Manage calendar, meetings, travel, and correspondence Prepare reports, presentations, and agendas for internal and external meetings Serve as a liaison between the CEO and stakeholders across business and charitable networks Marketing & Communications Assist in developing and executing marketing strategies for business and nonprofit initiatives Coordinate social media, email campaigns, press releases, and promotional materials Manage vendor relationships with designers, agencies, and media contacts Project Management Track progress on initiatives and ensure deadlines and deliverables are met Support the CEO in launching and scaling campaigns, events, and partnerships Conduct market research and competitor analysis for new ventures Brand Representation Maintain a high level of professionalism and discretion when representing the CEO Attend events, networking functions, and public appearances as needed Qualifications 3+ years of experience as an Executive Assistant or similar role supporting C-level executives Strong background in marketing, communications, or brand strategy Excellent organizational and multitasking abilities High level of emotional intelligence, discretion, and professionalism Proficient in Microsoft Office & and marketing tools Exceptional verbal and written communication skills Passion for both business innovation and social impact Preferred Qualifications Experience in health care administration, nonprofit, startup, or entrepreneurial environments Experience in physician services is highly desirable. Ability to travel occasionally and work flexible hours Why Join Us Work alongside a visionary leader on exciting, high-impact projects Opportunity to shape both business ventures and philanthropic campaigns Collaborative, mission-driven culture Competitive salary and benefits package Opportunities for professional growth and development

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

Job Title Life Manager / Executive Assistant to the Founder (Path to Chief of Staff) Hybrid - Primarily in-person, with remote flexibility as needed - About Neametric We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue. This role exists for one purpose: to buy back the Founder's time so he can focus on sales, authority-building, networking, and growth. Role Overview This is not a traditional Executive Assistant role. This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff-level role with a personal assistant reporting to you. You will manage the Founder's life end-to-end-proactively, logically, and without needing constant direction. If you need to be told what to do, this role is not for you. Key Outcomes (What Success Looks Like) Buy back at least 10 hours per week of the Founder's time Enforce structure, routines, schedules, and follow-through Ensure nothing falls through the cracks-business or personal Founder focuses on sales, growth, authority, and networking only Everything else is handled, tracked, documented, and reported Core Responsibilities1. Founder & Executive Management Own and manage the Founder's calendar, schedule, priorities, and routines Create and enforce a structured daily and weekly schedule Ensure meetings are prepared for in advance (agenda, notes, assets ready) Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed Actively tell the Founder what needs to be done-not ask 2. Business Operations & Reporting Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs Consolidate reporting so the Founder receives clear, concise summaries Track onboarding, training, and readiness of new hires (e.g., sales closers) Ensure documentation, SOPs, and processes are maintained and followed Identify inefficiencies and propose solutions proactively 3. Project & Task Management Own execution of ongoing and new projects Ensure no project stalls due to lack of follow-up Coordinate across teams using tools like: Slack Google Workspace Asana / Monday.com HubSpot (or similar CRM) Track deadlines, priorities, and dependencies 4. Personal & Household Management Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs Coordinate: Home maintenance Vendors Groceries and household orders Ensure family commitments (kids' schedules, events, pickups) are handled Remove all personal distractions from the Founder's plate 5. Authority & Growth Support Schedule and organize: Networking activities Authority-building initiatives Social media and brand activities Ensure assets, time blocks, and follow-through are in place Keep the Founder focused and accountable to long-term growth initiative. Requirements This role requires senior-level maturity and experience. Must-Have: Minimum 3 years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff-type roles Proven experience supporting high-performing, Type-A executives Strong operational, organizational, and project management skills High emotional intelligence and confidence Ability to push back, set boundaries, and enforce structure Logical thinker and strong problem solver Comfortable managing both business and personal matters Tech-savvy and fast learne Strongly Preferred: Experience in fast-paced, entrepreneurial, or agency environments Background in operations, project management, or business management Required Skills & Tools Slack Google Workspace Asana, Monday.com, or similar CRM familiarity (HubSpot or equivalent) Calendar and task management systems Strong documentation and reporting skills Personality Fit (Critical) Extremely organized Calm under pressure Not intimidated by strong personalities Direct, assertive, and confident Proactive, not reactive Takes ownership and accountability Career-oriented (this is not a short-term role) Work Schedule Full-time On-site: 8:30 AM - 5:00 PM Flexibility required when needed Hybrid/remote flexibility when Founder is traveling Benefits Compensation & Benefits Salary: $50,000 - $70,000 base (depending on experience) Performance-based bonuses Paid time off Growth path to Chief of Staff Potential to build and manage a support team Initial 1099 with transition to W-2 for the right candidate

Campfire helps manufacturers-particularly Tier-1 automotive suppliers-optimize profitability through Opportunity Management, Forecasting, CPQ, and emerging OEM Recovery and Duty Drawback solutions. We work with CFOs, CROs, and operations leaders at complex, global manufacturing organizations where accuracy, speed, and execution matter. We are a fast-moving, PE-backed SaaS company undergoing significant growth and operational transformation. Join our visionary team and help shape the future of enterprise planning and performance. Job Description Campfire is seeking a high-caliber Executive Assistant to support the CEO. This role is not administrative support in the traditional sense-it is an execution, leverage, and trust role. You will help manage priorities, create leverage, ensure follow-through, and enable the company to move faster with greater clarity. This is a role for someone who thrives in ambiguity, anticipates needs, communicates crisply communicates in a direct and effective way, and can operate with discretion at the board and executive level. Qualifications Executive Support & Leverage Own the CEO's calendar with a strategic lens: prioritize what matters, protect focus time, and eliminate low-value meetings Track action items from meetings and ensure follow-through across the leadership team Organize the operational cadences of the business (weekly, monthly, quarterly and annually) Support the HR and Finance functions in the business HR, People, Office Operations Support Coordinate onboarding (equipment, system access, documentation, scheduling) Assist with benefits administration support, open enrollment coordination, and employee communications Support performance review cycles and people-related initiatives Partner with Finance and HR leadership to ensure accuracy and follow-through on people operations workflows Help reinforce a strong internal culture by supporting employee engagement initiatives and internal communications Support office-related logistics for leadership, visitors, and key meetings Coordinate travel, events, offsites, and in-person meetings as needed Manage vendors and service providers related to office operations Finance Support Assist with accounting activities such as AP, AR as needed Assist with corporate card administration as needed Provide miscellaneous financial support as needed Business & Operational Support Coordinate board meetings: agendas, materials, logistics, and follow-ups Help manage key initiatives across Product, Sales, Finance, and Operations by tracking milestones and dependencies Assist with preparation of board decks, investor updates, and executive-level documents Act as a connective tissue across the organization-ensuring alignment and momentum Communication Serve as a professional, trusted point of contact between the CEO and executives, board members, partners, and customers Handle sensitive communications and confidential information with discretion and professionalism Qualifications Organized with strong judgment and attention to detail Comfortable handling sensitive and confidential information Strong written and verbal communication skills Able to anticipate needs and operate independently with minimal direction High emotional intelligence and professional presence Proficient with modern productivity tools (i.e., Microsoft Office tools - Word, Excel, Outlook, Teams, Zoom) Additional Information We believe this role is best suited for someone who can work in the office four days a week, although this may not be required every week All your information will be kept confidential according to EEO guidelines. We do not accept unsolicited 3rd party resumes.

Job DescriptionLocation: Livonia, MI Position Type: Part-Time (2030 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO) Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics. This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance. The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight. KEY RESPONSIBILITIES 1. Executive Support Manage and prioritize the COOs calendar, appointments, meetings, and daily tasks. Organize email communication, filter priorities, and draft responses when needed. Attend select client meetings and walkthroughs to assist with notes and logistics. Prepare agendas, meeting notes, follow-up summaries, and task lists. Assist with proposals, reports, and preparation of internal documentation. Maintain strict confidentiality with all company and personal matters. 2. Office, Operations, and Administrative Support Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents. Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork. Support site launches, client visits, and field operations with logistical tasks. Manage receipts, reimbursement forms, and expense reports. Support the COO in staying on schedule and maintaining an organized workflow. 3. Culture and Team Support Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation. Organize small team events, lunches, meetings, and internal communications. Prepare welcome kits and ensure new employees have a positive onboarding experience. Track internal celebrations, key dates, and morale-related initiatives. 4. People Operations (HR Administrative Support as needed) (Administrative support only not responsible for hiring decisions or disciplinary action.) Schedule interviews and manage communication with candidates. Prepare new hire packets, collect documents, and maintain personnel files. Track training requirements, PTO/attendance, compliance items, and missing paperwork. Post job listings and manage applicant flow. Assist with background check coordination and uniform ordering. 5. Personal and Household Support Book personal and business travel, including flights, hotels, and reservations. Manage dry cleaning drop-off/pickup and other errands. Handle personal appointments, reservations, scheduling, and household logistics. Assist with package deliveries, returns, and purchasing personal or household items. Oversee car maintenance, insurance renewals, and service appointments. TRAVEL & MOBILITY REQUIREMENTS Must be comfortable traveling locally with the COO to meetings and customer locations. Must complete regular errands, pickups, and drop-offs as needed. Must have a reliable vehicle and valid drivers license. Mileage or time travel is fully reimbursed. IDEAL CANDIDATE PROFILE Highly organized, dependable, and proactive. Strong written and verbal communication skills. Able to manage both personal and business-related tasks seamlessly. Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps). High emotional intelligence and composure under pressure. Trustworthy with sensitive information and capable of maintaining discretion. Enjoys a fast-paced environment and can adapt quickly to changing priorities BENEFITS PACKAGE While Part-Time (Pro-Rated): Paid Time Off (pro-rated based on hours worked) Mileage or travel time reimbursement Company-provided laptop/IT setup if needed Eligibility for raises and additional responsibilities Options: 401k, health, dental, & vision insurance Life insurance Company laptop and full IT setup Clear career path SUMMARY This role is designed to significantly increase the COOs effectiveness by managing administrative, logistical, cultural, operational, and personal responsibilities. It is ideal for someone who enjoys variety, responsibility, and being an essential part of a growing leadership team.

Remora is hiring a talented individual who is also agile enough to provide both Office Manager & Executive assistant support. This individual will serve as a critical hub for the organization by supporting the leadership team, managing the daily operations, and building internal systems that enhance efficiency and communication across the company. This person will ensure that our executives can operate at their highest level, the office environment remains organized and effective, and the company is set up for seamless coordination as we scale. We're building carbon capture for trains and trucks. We generate revenue for railroads and trucking companies by extracting, purifying, and selling CO2 from their exhaust. Our technology can capture up to 90% of the CO2 in the vehicle's exhaust, while also reducing soot, particulate matter, and NOx. We've partnered with some of the largest railroads and trucking companies, including Union Pacific, Norfolk Southern, Ryder, and Werner. We've now raised $117 million from prominent investors, including Lowercarbon Capital, Valor Equity Partners, Union Square Ventures, First Round Capital, and Y Combinator. Responsibilities: Plan & Develop operational systems and support infrastructure: Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows. In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place. Execute key administrative and operational functions with precision: Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders. Serve as the point person for all office operations - overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management. Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors. Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments. Collaborate across teams to support culture, communication, and coordination: Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics. Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities. Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications. Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers. Requirements: Bachelor's degree or equivalent experience in administration, operations, business, or a related field. 3-5+ years of experience in a hybrid office/admin/executive support role. Experience working directly with senior leadership or at a fast-paced startup is strongly preferred. High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with communication tools like Teams. Familiarity with light financial tools (e.g., Bill.com, Brex, Navan) is a bonus. Strong understanding of office operations, executive-level scheduling and communication, and administrative best practices. Familiarity with internal event planning and vendor coordination is ideal. Excellent organizational and communication skills. Calm under pressure, comfortable juggling multiple priorities, and eager to take ownership of tasks both large and small. Here's what we value: Mission First: We are laser-focused on our mission. We have chosen to take on the defining challenge of our time, and we don't shy away from the hard decisions required to put our mission first, no matter how tough. The world needs our technology and it won't happen any time soon if we don't make it happen. We are a low-ego team, and we prioritize the mission over our self-interest. We think strategically with an eye to the long term, and we clearly separate what must be done well now, and what can be improved later, despite ambiguity. Burning Urgency: Our hard-core intensity and work ethic match the crisis we're in. We have a strong bias toward action, and we execute with focus and speed. In the absence of guidance, we take charge, lead our teammates, and accomplish our goals. We aren't afraid to change course when something isn't working, and we find solutions even when it seems like there are none. We are cool under pressure, and our quiet determination and drive are unwavering. We relentlessly push ourselves and each other to improve. We don't accept adequate performance. Excellence is the expectation. Many would say our standards are unreasonably high, and many would say our goals are unreasonably bold, but we are hungry to be exceptional. We will never give up, no matter what. If we get knocked down, we get back up, every time. We will not fail. Uncompromising Honesty: We are always honest with ourselves, our teammates, our customers, our investors, our suppliers, our communities, and all of our partners, especially about what's not going well and what we don't know. When we see issues, risks, or challenges, we speak up, and when we make mistakes, we admit them proactively and take full accountability. We challenge others directly when we disagree, even when it's uncomfortable, and we seek this uncompromising honesty from others. Treat People Exceptionally Well: We care intensely about everyone who is on this mission with us, and our standard is exceptional respect for our teammates, partners, and communities. Teammates who bring different perspectives and backgrounds are essential to our success, and we empower everyone to share their voice. We listen to truly understand. We constantly encourage and help our teammates, and inspire each other with our enthusiasm and optimism. Joyful Curiosity: We love to learn, and we learn quickly. We explore the unknown with wonder and excitement. We reason from first principles. We generate original ideas with an open mind and test them quickly in the real world. We take risks and adapt as we discover more. We explore many ideas in parallel, and we don't count on a silver bullet solution. We share our ideas freely with our teammates. We are skeptical about conventional wisdom, and we question every assumption and requirement. We are always looking for ways to simplify. We are rigorous and attentive to detail. We are eager to understand all aspects of our business and technology, and we contribute effectively outside our individual specialties. We never stop learning. Logistics: Location: Wixom, MI Compensation and Benefits: Salary: $65,000 - $85,000 Competitive Stock Options Healthcare (Aetna) Dental Vision Retirement (401k) Student loan assistance Three Weeks of paid time off Eleven Holidays off Dependent care assistance (childcare or eldercare) Parental leave Unlimited sick and compassionate leave Employee development and coaching Office setup (remote) or relocation (in-person) stipend Studies show that many qualified candidates hesitate to apply unless they meet every listed qualification. If you're enthusiastic about this role-even if you don't meet every requirement-we encourage you to apply. We're most excited to work with people who learn quickly and want to tackle the climate crisis.

Full-time Description 1,000 Sign on Bonus! Essential Job Functions Projects an image that reflects the professional nature of work done by the firm. · Prepares and/or reviews for accuracy; reports, documentation, general and/or legal correspondence and papers of a legal nature such as, summonses, complaints, brief, motions, interrogatories, agreements, statements. · Accurately drafts and/or writes routine reports and correspondence. · Assists in meeting deadlines. · Provides clerical, administrative, and organizational support including but not limited to phone reception; providing information to callers, scanning, facsimile, e-filing transmittal's, compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. · Prioritizes workload in an efficient and effective manner. · Participates in on-going training sessions to enhance his/her technical skills. · Stays compliant with all firm policies and Standard Operating Procedures (SOP's) and applications. · Interacts with clients in a way that supports great client service and relationships. · Preferred experience: Associate's Degree Related Experience Knowledge of basic legal terminology Awareness of Court filing requirements Benefits: $1,000.00 Sign on Bonus! Medical, Dental and Vision Insurance, Life Insurance, Paid Vacation, Paid Time Off, Paid Holidays, 401k Plan with company match. Short & Long-Term Disability provided by the firm. Screening Requirements: Criminal Background Check , fingerprinting and drug screening Requirements Skills/Knowledge/Education: High school diploma or general education degree (GED) required; and related experience a bonus. An Associate's Degree is preferred. Ability to type 50 WPM. Basic legal terminology and an awareness of court filing requirements preferred. Must be able to use Microsoft Word (styles & tables), Excel, and Outlook. Working knowledge of basic office functions. Salary Description 15-19

Job Title: NSO Administrative Specialist Department: Clinics Reports To: NSO Administrative Specialist Lead FLSA Status:Non- Exempt NSO Administrative Specialist will provide exceptional customer service to client/patient who arrive at NSO integrated clinics. They must share a strong knowledge of NSO's programs, services while responding to client/patient's and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills. Job Duties: * Answer phone calls and process mail and additional requests as needed * Greeting clients/patients and other guests arriving to the facility * Coordinate and manage check-ins and perform insurance verification * Manage co-pay payments and clients/patients account balances * Receive packages and process mail * Prioritize and deliver messages and incoming requests to clinicians * Manage meetings, room reservations, clinician office reservations, etc. * Send appointment letters/ make reminder calls each day * Scan/ label and upload documentation to electronic system. * Distribute and document date signed copies of treatment plans are provided to clients/patients * Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors * Perform other clerical duties such as filing, photocopying, transcribing and faxing * Opening clinic building when assigned * Courier between facilities * Resolve facility issues (e.g. broken printers, copiers, etc.) * Manage Check request and invoices Education: High School Diploma or equivalent Minimum Required Experience: 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role. Additional Requirements * Proficiency in MS Office (Word, Excel, PowerPoint & Outlook) * Ability to learn additional software * Proficiency in general office equipment (PC, printer/fax/copier, telephony system) * Proficiency in data entry, filing * Experience in a multi-line phone/telephony system * Valid Michigan Driver's license/access to private transportation DISCLAIMER MESSAGE: The above elements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified, or a contractual commitment, and NSO retains the right to amend or revise this job description at any time. NSO is an Equal Opportunity Employer and is committed to excellence through diversity and considers candidates without regard to sex (including pregnancy related conditions) genetic information, race, color, weight, height, religion, nation origin, citizenship, age, disability, martial or veteran status, misdemeanor arrest record, sexual orientation, transgender status or gender identity or any other legally protected status

CLASSIFICATION TITLE: Part Time Office Assistant Senior SALARY: $20.38 - $26.36 DEPARTMENT: Veterans Services FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement (if applicable) or Human Resources and Labor Relations Policy EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period CURRENT HOURS AND STARTING TIME: Part Time (Up to 29 hours a week) position. The starting time for this position is 8:00am - 4:30pm. 2026 HOURLY RANGE: $21.19 - $27.41 GENERAL SUMMARY: Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. ESSENTIAL DUTIES & RESPONSIBILITIES: Determines eligibility for programs funding in following policies and program directives. Performs data entry for record keeping, tracking, registration, inventory and ordering. Maintains inventory of perishable/non-perishable supplies and materials. Updates and maintains computer records at the office, County and State of Michigan level. Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries. Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc. Assists customers in person, on line or over the telephone. Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc. Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc. Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others. Operates a variety of computer database software programs required for efficient operation of services. Manages and accounts for petty cash operations. Arranges Interpreter Services, coordinate scheduling and process billing arrangements. Enters payroll data, run verification reports, split time to multiple funding sources. Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status. Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted. Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc. Provides office administration and phone support to department staff, supervisors, managers and department directors. Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Operates an automobile to perform assigned job functions. (if applicable) Performs related duties as assigned. QUALIFICATIONS: Required Education and Experience * High school diploma or GED equivalent * One (1) year of office clerical work experience Required Licenses or Certifications * Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel Preferred Education and Experience * Associates degree or higher * Three (3) or more years of office clerical, bookkeeping or accounting related work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES: Knowledge of: * Modern office procedures and methods * Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County * Principles and practices of basic bookkeeping and invoice processing * General clerical/administrative support and secretarial processes common to office administration * Accounts receivable and payable procedures * Payroll processing and timekeeping * Manual and electronic filing and record keeping procedures and retention schedules * HIPAA and other laws or County policies for maintaining record confidentiality * County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation * A variety of programs eligibility, enrollment and verification policies and practices * Database applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others) Skill in: * Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public * Providing customer service to internal and external customers via phone, email and in person * Performing a variety of duties, often changing from one task to another of a different nature * Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios * Organization and time management * Operating personal computers with current versions of office efficiency software and applications * Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting * Assigning, prioritizing, monitoring, and reviewing work assignments Ability to: * Work in an environment which embraces the county's Dignity Campaign * Effectively speak, write and understand the English language * Effectively speak, write and understand a language other than English is preferred * Understand and carry out oral and written directions * Accurately organize and maintain paper documents and electronic files * Maintain the confidentiality of information and professional boundaries * Take initiative and work independently * Provide excellent customer service to both internal and external customers with tact and courtesy * Meet schedules and deadlines of the work * Perform moderate level clerical/administrative related duties with a high degree of accuracy * Lead and train staff and coworkers * Learn new policies, practices and procedures * Read and understand laws, rulings and other published guidance * Handle, process and account for large sums of cash/money * Understand and follow complex registration, eligibility and enrollment guidelines WORK ENVIRONMENT/CONDITIONS: The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: O Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: N/S Bending (forward or backward bending at the waist): N/S Climbing up or down stairs, ladders, scaffolding and platforms: N/S Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: O Kneeling to work at low levels: O Leg/Foot movement to operate machinery: N/S Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: O Up to 50 pounds: O More than 50 pounds: N/S Over 100 pounds: N/S Push / Pull objects away from or towards the body: N/S Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: O Walking considerable distances in the facility on multiple surfaces: O Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AFSCME bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process. GRANT OR EXTERNALLY FUNDED POSITION -This position will continue only if sufficient grant or external funds are provided.

DETROIT COUNTRY DAY SCHOOL Position: Executive Assistant Department: Head of School's Office Available: September 2025 Detroit Country Day School is a private, independent, co-educational, non-denominational, preschool through grade 12, college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics, arts, athletics, and character development is prevalent across the curriculum. DCDS believes diversity, equity, and inclusion are educational imperatives for the intellectual, social, and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school. The Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the school's leadership office. This highly visible and trusted position provides comprehensive administrative support to the Head of School, Assistant Head of School, and Chief Financial Officer. The Executive Assistant serves as a liaison between school leadership, faculty, staff, parents, and external stakeholders. They ensure clear communication, thoughtful scheduling, and diligent follow-through on all tasks and initiatives. This role requires exceptional organizational skills, discretion, initiative, and the ability to anticipate needs in a dynamic, fast-paced PK-12 educational environment. This is a full-time, 12-month position working 40 hours per week. Essential Responsibilities Provide administrative support to the leadership team (Head of School, Assistant Head of School, and Chief Financial Officer) Act as the first point of contact for the office, greeting and assisting visitors, parents, faculty, staff, and students with professionalism, warmth, and discretion Manage incoming inquiries - phone calls, emails, and in-person requests ensuring timely and appropriate responses or redirection Maintain a welcoming and organized front office environment that reflects the school's values and mission Coordinate scheduling requests and meeting appointments, ensuring seamless communication between leadership and all stakeholders Manage the Head of School's calendar, scheduling and coordinating meetings and events, ensuring alignment with the master school calendar, keeping up to date and managing changes Manage, organize, and distribute material for the Board of Trustees meetings and support Board of Trustees events Assist with special projects and initiatives as directed by the Head of School, Assistant Head of School, or Chief Financial Officer Handle sensitive information with discretion and confidentiality Manage the School's calendars and any pertinent sub-calendars, including but not limited to annual input and regular updates Act as a Designated School Official (DSO) for SEVIS, supporting the School's compliance and federal regulations related to international students. Perform other related duties as assigned by the Head of School, Assistant Head of School, and Chief Financial Officer Qualifications High School Diploma or equivalent required; Associate's or Bachelor's degree preferred. 4+ years of experience providing administrative or executive support; school experience is a plus Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask Possesses time management skills with the ability to meet deadlines Proficient in Microsoft Office, Google Workspace, or similar software with the ability to learn new or updated software Ability to work independently or as part of a team Professional demeanor and commitment to student-focused service Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Work Environment Normal Office environment Applying for the position Interested candidates should submit letter of interest, resume and references online at **********************************

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions. Responsibilities: Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned. Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle. Assisting in the planning and executing of FGR's annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year) Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered. Working with the facilities team to ensure proper setup and teardown. Coordinating details with vendors/caterers/venues. Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner. Thanking all volunteers and participants, as appropriate. Conducting debriefs after each event to celebrate victories and capture areas for improvement. Performing other administrative support duties as assigned. Required Skills and Experience: Bachelor's degree in relevant field; Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field; Ability to manage multiple tasks in a fast-paced, professional environment; Evidenced ability to plan and execute excellent events; Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing; Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and Proficient in Microsoft Office. Critical Qualities: Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School; Loves God, Loves Others, Loves Learning, and Pursues Excellence; Servant-hearted; Polished and professional in demeanor; Winsome personality, with a natural ability to connect with both students and adults; Remarkably honest and full of integrity; Maintains strict confidentiality; Self-starter with strong initiative and follow through; Flexible with a sustained positive attitude; Exceptional organizational skills with strong attention to detail; and Willingness to work evenings and weekends as needed. Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************. * The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles. FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values Love God. “. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30 Love Others. “And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31 Love Learning. “. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2 Pursue Excellence. “ ...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8

Job Description Property Administrator Support Specialist StoryPoint Group Traveling Property Administrator / Support Specialist Job Type: Full Time Benefits: Wages on Demand - Daily pay available Medical, Dental, Vision, 401k Generous PTO Cell Phone Reimbursement Position Summary: The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities. Required Experience for Property Administrator Support Specialist: Associates Degree or equivalent experience. 2-4 years of experience in property management. Ability to write clearly and concisely. Ability to effectively communicate verbally with individuals and both large and small groups. Ability to effectively work collaboratively as part of a team. Strong proficiency with Microsoft Office Applications. Accounting or financial experience preferred. Forecasting/projections experience preferred. Administrative experience required. Knowledge of Yardi. Travel Required Primary Responsibilities: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers. Complete resident billing of monthly rental fees and other miscellaneous charges. Complete SOX Compliance required reporting. Collect, process, deposit and record all income, and notify residents of non-payments. Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner. Maintain and update the property file system on work orders, general correspondence, residents, employees, etc. Maintain Certificates of Insurance with vendors/contractors. Provide quality, professional service to the residents. Enter lease renewals and move-in/move-out paperwork processing in Yardi. Process purchase invoices on a weekly basis. Maintain SOX documentation. Payroll administration, including pay package, termination packages, and payroll transmittals. Purchase and supervise the maintenance of all office and administrative supplies and equipment. Maintain vendor third party agreements and code of conduct. Additional duties as assigned or needed Maintain a positive attitude which supports team performance and productivity Supports the Mission, Values, and Vision of Senior Village Management. Work toward continual improvement of the overall organization. Responsible for pursuing receivables/collection of outstanding unpaid rents Implement and conduct structured receivables collection Conduct general ledger review Some training may be required. Collaborate with team to forecast operations with 98% accuracy 4 months out May be responsible for more than one community To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. Connecting Seniors, Families and Communities For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we've created a special culture within our communities that allows our employees to do their best work and our residents to shine every day. Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day. It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons. We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas. If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #SP2