Executive assistant jobs in Biloxi, MS

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

Position: Market Physician Executive (MPE) - Houston, TX Monogram Market Physician Executive (MPE) are mission driven physician leaders who are dedicated to improving the well-being, quality of life, and health outcomes for our patients. The MPE will lead our in-home multi-specialty polychronic care model in an assigned market.

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Executive Assistant to CFO - Administration Program Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! As a Medicaid provider, OHL is in compliance with the Centers for Medicare and Medicaid Services (CMS) mandate and has a mandatory COVID-19 vaccination policy in place for all employees. As a result, you will be asked to provide proof of COVID-19 vaccination. Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Executive Assistant to assist the CFO of the agency. The position requires 2 years of accounting experience, an Accounting or Business degree, proficiency in Word, Excel and Outlook; excellent communication and organizational skills. Applicant must be able to also create reports in Excel and multi-task in a fast-paced environment. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Benefits: Competitive salary Flexible schedule Training & development Job Type: Full-time, In-House We are seeking an Executive Assistant to the CEO to provide critical support that maximizes the CEO's efficiency and effectiveness. In this role, the Executive Assistant will be a key partner in managing operations, accelerating sales processes, supporting technology initiatives, and driving ASC's mission forward with precision and energy. Key Responsibilities: • Manage and maintain the CEO's calendar, sales appointments, demos, meetings, and travel logistics, ensuring all activities align with top business priorities. • Set and coordinate meetings with prospective clients across staffing firms, government agencies, healthcare organizations, and international distributors. • Support sales efforts by handling appointment setting, initial objections, and ensuring lead follow-ups and CRM tracking are executed consistently. • Prepare agendas, reports, CRM updates, and presentations to ensure every meeting is actionable and productive. • Act as the first point of communication on behalf of the CEO to internal teams, external prospects, customers, and technology partners. • Monitor and manage email communications, CRM records, and customer interactions to ensure smooth daily operations. • Collaborate with technology teams on API integration projects, HRIS systems, CRM platforms, and SaaS solutions related to RevealBackground.com. • Assist with special assignments, executive projects, contracts, and strategic initiatives with a strong sense of urgency. • Handle sensitive information with absolute discretion, loyalty, and professionalism. • Maintain organized records, reports, digital files, and communications to support operational excellence. Qualifications: • Proven experience supporting executives or teams in a fast-paced environment (sales, operations, technology preferred). • Strong understanding of sales processes, appointment setting, and CRM management. • Comfortable working with technology platforms, including SaaS, CRM, HR software, and API-based services. • Excellent written and verbal communication skills with a professional, polished approach. • Highly organized with the ability to execute tasks efficiently and independently. • Strong discretion, loyalty, and professional ethics handling confidential information. • Quick adaptability to new tools, systems, and rapidly changing environments. Preferred Traits: • Clear, professional communication skills across all channels. • Highly execution-focused, ensuring urgent tasks are completed with speed and quality. • Dependable, loyal, and deeply committed to integrity and accountability. • Energetic, friendly, and maintains a positive, solution-oriented mindset. • Proactive problem-solver who anticipates needs without needing micromanagement. • Passionate about supporting a mission-driven, fast-growth company in healthcare and technology sectors. • Collaborative with tech, sales, customer success, and executive leadership teams. Why Join ASC? At American Screening Corporation, you'll join a 21-year legacy of innovation, impact, and leadership. You will work alongside a visionary CEO and a high-performance team that is passionate about transforming healthcare, compliance, and workforce safety around the world. This role offers the opportunity to grow your skills, directly impact company success, and be part of an organization that values excellence, communication, and execution at every level. Deliverables Manage executive schedules Coordinate travel arrangements Prepare meeting materials Handle correspondence Support strategic planning Compensation: $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The National Drug & Alcohol Screening Association (NDASA) is a member-owned, member-driven, member-operated organization whose mission is to advocate for safe and drug-free workplaces and communities through legislative advocacy, education, training and excellence in drug and alcohol screening services. We offer a multitude of member benefits and discounts, keeping our members informed with weekly communications, a quarterly newsletter, a weekly podcast and Town Hall Meeting, monthly educational webinars and an annual conference. Our training, certification and accreditation programs are second to none. Member participation opportunities include committees, State Affiliates program, course re-seller training, promotions & sponsorships, and regional training events.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

Independently manages and oversees the activities of the Vice President of a major, multifaceted division of the University. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Salary Grade: 14 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Serves as the primary point of initial contact on any matter directed to the office by University and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response. 2. Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems. 3. Manages special programs for the office principal, some of which may have University-wide impact. 4. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations. 5. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise. 6. Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned. 7. Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position. 8. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards. 9. Participates in various committees and professional organizations. 10. Oversees the planning and coordination of key special events for the office principal. 11. Performs miscellaneous job-related duties as assigned. Supervisory Responsibility: This position may supervise/coordinate the work of other staff. Minimum Qualifications: Bachelor's degree* Business or other related discipline. Seven years' of directly related experience to the duties and responsibilities specified. A valid driver's license is required. *Any equivalent combination of education and/or experience will be considered for this position. Preferred Qualifications: Administrative experience supporting executive officers in a University setting Knowledge, Skills, and Abilities: 1. Direct, supervise, and coordinate the administrative function of a complex office. 2. Manage complex events calendar for unit; coordinate the logistics of unit functions and events. 3. Manage complex scheduling as directed for the Vice President. 4. Prepare documents for the Vice President as needed for meetings. 5. Study, analyze, and recommend procedures and processes to improve continuity and simplify reporting 6. Manage the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations 7. Coordinate, design, and implement internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university. 8. Develop and implement systems and processes to establish and maintain records for the operating unit. 9. Prepare, in conjunction with the budget office, budget requests, operating budgets and formal budget revisions as required. 10. Coordinate the preparation of reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets. 11. Evaluate and/or negotiates contracts for the purchase of services in coordination with the university purchasing department. 12. Manage cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue. 13. Fleet Management. 14. As appropriate to the needs of the unit, may oversee auxiliary units. 15. Represents the organization at various community and/or business meetings, committees, and task forces. 16. Performs miscellaneous job-related duties as assigned. Working Conditions and Physical Effort No or very limited physical effort required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. Position may require occasional travel. Instructions for Applying: Apply online, attaching a resume and cover letter. Screening Date: Screening will begin on November 11, 2024 and continue until the position has been filled. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Job DescriptionBenefits: Competitive salary Flexible schedule Training & development Job Type: Full-time, In-House We are seeking an Executive Assistant to the CEO to provide critical support that maximizes the CEOs efficiency and effectiveness. In this role, the Executive Assistant will be a key partner in managing operations, accelerating sales processes, supporting technology initiatives, and driving ASCs mission forward with precision and energy. Key Responsibilities: Manage and maintain the CEOs calendar, sales appointments, demos, meetings, and travel logistics, ensuring all activities align with top business priorities. Set and coordinate meetings with prospective clients across staffing firms, government agencies, healthcare organizations, and international distributors. Support sales efforts by handling appointment setting, initial objections, and ensuring lead follow-ups and CRM tracking are executed consistently. Prepare agendas, reports, CRM updates, and presentations to ensure every meeting is actionable and productive. Act as the first point of communication on behalf of the CEO to internal teams, external prospects, customers, and technology partners. Monitor and manage email communications, CRM records, and customer interactions to ensure smooth daily operations. Collaborate with technology teams on API integration projects, HRIS systems, CRM platforms, and SaaS solutions related to RevealBackground.com. Assist with special assignments, executive projects, contracts, and strategic initiatives with a strong sense of urgency. Handle sensitive information with absolute discretion, loyalty, and professionalism. Maintain organized records, reports, digital files, and communications to support operational excellence. Qualifications: Proven experience supporting executives or teams in a fast-paced environment (sales, operations, technology preferred). Strong understanding of sales processes, appointment setting, and CRM management. Comfortable working with technology platforms, including SaaS, CRM, HR software, and API-based services. Excellent written and verbal communication skills with a professional, polished approach. Highly organized with the ability to execute tasks efficiently and independently. Strong discretion, loyalty, and professional ethics handling confidential information. Quick adaptability to new tools, systems, and rapidly changing environments. Preferred Traits: Clear, professional communication skills across all channels. Highly execution-focused, ensuring urgent tasks are completed with speed and quality. Dependable, loyal, and deeply committed to integrity and accountability. Energetic, friendly, and maintains a positive, solution-oriented mindset. Proactive problem-solver who anticipates needs without needing micromanagement. Passionate about supporting a mission-driven, fast-growth company in healthcare and technology sectors. Collaborative with tech, sales, customer success, and executive leadership teams. Why Join ASC? At American Screening Corporation, youll join a 21-year legacy of innovation, impact, and leadership. You will work alongside a visionary CEO and a high-performance team that is passionate about transforming healthcare, compliance, and workforce safety around the world. This role offers the opportunity to grow your skills, directly impact company success, and be part of an organization that values excellence, communication, and execution at every level. Deliverables Manage executive schedules Coordinate travel arrangements Prepare meeting materials Handle correspondence Support strategic planning

About Us: Wettermark Keith is one of the nation's fastest-growing personal injury firms, recognized for our integrity, professionalism, and commitment to delivering life-changing results for our clients. Beyond legal advocacy, our work is deeply human: we meet people in moments of fear, uncertainty, trauma, and recovery - and we guide them toward a more hopeful future. As the firm continues to expand across multiple markets, we are strengthening our leadership infrastructure to support operational excellence and continued growth. Position Summary: The Executive Assistant to the CEO is a trusted, high-impact partner responsible for ensuring the CEO's time, priorities, communications, and initiatives remain organized and efficiently executed. This is a fast-paced, dynamic role suited for someone who thrives in a high-performance environment, takes initiative, and anticipates needs before they arise. The ideal candidate is self-motivated, exceptionally organized, technology-savvy, and eager to learn new platforms - including AI tools, automation software, and modern presentation systems. This role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion. This is a full-time, in-person position in our Birmingham, Alabama, office. The compensation is a competitive salary depending on experience, plus a year-end discretionary bonus and benefits. Key Responsibilities: Executive Support & Calendar Management Own and manage the CEO's calendar with precision, ensuring appropriate prioritization of meetings, focus time, and operational commitments. Coordinate multi-party meetings across internal teams, outside counsel, vendors, referral partners, and professional contacts. Prepare agendas, briefing materials, summaries, and meeting follow-through. Communication & Correspondence Monitor and triage high-volume email and communication channels; prepare responses and draft correspondence on behalf of the CEO. Serve as a polished liaison between the CEO and team members, clients, and external partners. Maintain strict confidentiality at all times. Project & Operational Coordination Track ongoing projects, strategic initiatives, and follow-up tasks to ensure timely execution. Maintain “priority dashboards” and ensure key stakeholders remain aligned. Support coordination of expansion efforts, attorney recruitment logistics, and operational planning. Presentations & Executive Materials Assist in developing professional presentations using PowerPoint, Google Slides, or other platforms. Create visually clear, executive-ready decks for internal meetings, attorney summits, and strategic communications. Organize data, summarize information, and produce polished materials that reflect the CEO's vision. Travel & Logistics Coordinate complex travel arrangements, including flights, lodging, dining, and ground transportation. Prepare complete itineraries and ensure seamless transitions between scheduled commitments. Administration, Organization & Technology Maintain digital and physical filing systems with accuracy and efficiency. Draft documents, prepare reports, and organize materials for internal or external use. Assist with vendor coordination, office operations, and executive-level administrative needs. Assist with basic financial tasks such as reconciliation tracking, rent schedules, and recurring payment organization. Learn and utilize new technologies - including AI tools - to enhance efficiency and streamline workflows. General Professional Support Assist with general scheduling, coordination, event logistics, and onsite support that helps streamline the CEO's professional day. Manage follow-up items from meetings, calls, and ongoing firm initiatives. Qualifications: 3+ years of experience supporting a C-suite executive or senior leader; experience in professional services is preferred. Strong written and verbal communication skills; ability to draft polished, executive-level correspondence. Exceptional organizational skills with a talent for managing multiple priorities simultaneously. Highly self-motivated and proactive - able to anticipate needs and solve problems before they arise. Very tech-savvy, with enthusiasm for learning AI tools, automation platforms, and workflow systems. Experience creating presentations in PowerPoint, Google Slides, or equivalent platforms. Experience with financial software such as QuickBooks, NetSuite, or similar systems is a strong plus - particularly for managing reconciliations, rent tracking, and recurring payment organization. High emotional intelligence and professionalism. Proficiency with Microsoft Office Suite and Microsoft Outlook/Calendar; familiarity with project management or CRM systems is a plus. Why Join Us: You will partner directly with a driven, forward-thinking CEO during an exciting phase of growth. Your work will meaningfully impact the efficiency, organization, and strategic execution of one of the Southeast's leading personal injury firms. If you thrive in a fast-paced environment, enjoy supporting impactful leadership, and are energized by technology and innovation, we encourage you to apply.

The John W. Deming Department of Medicine Department Administrator oversees the day-to-day operations of the Department of Medicine, including the supervision of support staff and student workers, faculty affairs administration, human resources management, faculty and staff recruitment initiatives, faculty and staff onboarding and offboarding, visa and international scholar support, compensation reviews, budget management, reporting, and general departmental administration. This role assists the Executive Director, and the Chair of Medicine develop and implement departmental plans and policies and manages special projects across all Medicine business units.• Supervisory experience * Excellent customer service skills * Talent acquisition and recruitment experience * Excellent organizational skills * Ability to maintain confidentiality in all work performed * Good interpersonal skills and professional demeanor with diverse audiences * High proficiency with excel and computer software packages * Excellent verbal and written communication skills * Ability to navigate a variety of software programs * Ability to manage data and produce quantitative and narrative reports * Experience developing new or improved workflow processes * Financial analysis and budgeting experience * Ability to multitask and prioritize work assignments without direct supervision * Solid analytical skills and attention to detail * Bachelor's Degree with 3 years of directly related work experience. OR * High School Diploma (or Equivalent) with 9 years of directly related experience. * Academic medicine experience * Master's Degree

Job Type: Full-Time About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, you'll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization: Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication: Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. Requirements 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays

Executive Assistant to the CEO (Business Operations & Hospitality Focus) Schedule: Full-time, U.S. business hours Reports To: CEO About the Role We're seeking a proactive and highly organized Executive Assistant to the CEO who thrives in a fast-paced, entrepreneurial environment. This role combines business operations, hospitality coordination, and executive support - serving as the CEO's right hand across a diverse portfolio of hotels, apartment complexes, and real estate investments. You'll help streamline operations, manage day-to-day execution, and implement systems that bring structure and efficiency to a growing organization. This is an opportunity to make a tangible impact by enabling the CEO to focus on high-leverage strategic work. Key Responsibilities Executive & Administrative Support Act as the CEO's trusted partner - managing inbox, calendar, travel, and priorities with discretion and accuracy. Handle scheduling, meeting preparation, and follow-ups with attention to detail and clear communication. Take initiative to anticipate needs, manage reminders, and ensure critical tasks are completed on time. Business Operations & Project Management Oversee daily workflows related to multiple business entities - including hotels, apartment complexes, and new real estate projects. Support financial tracking, bookkeeping, and reporting using spreadsheets and accounting tools. Monitor performance metrics and assist in preparing reports, rate sheets, and operational summaries. Manage task and project systems to ensure smooth execution across all active business areas. Property Management Support Assist with property management software (e.g., CloudBeds, ResNexus) - including system transitions, data entry, and optimization. Liaise with hotel managers, vendors, and service providers to ensure smooth day-to-day operations. Research and implement operational improvements to increase guest satisfaction and efficiency. Legal, Financial & Operational Coordination Maintain organized documentation and filing systems for legal cases, financial statements, and contracts. Support communications related to ongoing litigation and vendor relationships. Coordinate with accountants, attorneys, and management companies as needed. Technology & Automation Research and implement new tools or AI solutions to enhance productivity and streamline operations. Support the integration of software platforms across business units. Ideal Candidate Profile You are a solutions-oriented operator who thrives in ambiguity and takes ownership from day one. You're equally comfortable creating a financial tracking sheet as you are managing a property management tool or following up on a vendor invoice. Qualifications & Skills 3+ years of experience as an Executive Assistant, Business Operations Specialist, or similar role. Experience supporting a CEO, Founder, or executive in a multi-entity environment preferred. Strong understanding of business administration, property management, or hotel operations. Highly proficient with spreadsheets (Google Sheets, Excel) and project management tools (Asana, ClickUp, Notion, etc.). Comfortable learning and using hospitality management software (CloudBeds, ResNexus, or similar). Strong organizational, written, and verbal communication skills in English. Tech-savvy and adaptable - able to research, evaluate, and adopt new tools independently. Familiarity with AI productivity tools (ChatGPT, Notion AI, Zapier, etc.) is a plus. Personality & Work Style Proactive and resourceful - anticipates needs before being asked. Highly detail-oriented with strong follow-through and reliability. Calm under pressure and able to prioritize effectively across competing demands. A strong sense of ownership - treats the CEO's success as their own. Integrity, discretion, and professionalism when handling sensitive information. Why Join You'll work directly with a visionary entrepreneur managing a fast-growing hospitality and real estate portfolio. This role is ideal for someone who loves variety, thrives in organized chaos, and wants to help build efficient systems from the ground up. Over time, this position will naturally evolve - offering growth opportunities into Operations Management, Business Strategy, or Portfolio Oversight based on your strengths.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Join VitalCaring - Where Your Passion Changes Lives! Are you looking for a career where compassion meets purpose? At VitalCaring, we're more than a home health and hospice provider-we're a family that supports, inspires, and uplifts both our patients and our team members. Who We Are Founded in 2021, VitalCaring has grown into a leading provider of home health and hospice services, with over 65 locations across the country. We are committed to fostering a culture of support, growth, and excellence for our team that is the backbone of how we ensure we deliver exceptional patient care. Why Choose VitalCaring? Work That Fits Your Life - Discover the ideal balance of purpose and flexibility. As a full-time salaried clinician, you'll enjoy the stability of a consistent role with the freedom to manage personal commitments throughout your day. Our field team thrives in an environment that empowers them to make a real impact-while still having the time and space to prioritize what matters most at home. With a generous 6 weeks of paid time off each year, you'll have the opportunity to recharge, reconnect, and return ready to do your best work. Make a Meaningful Impact - Help patients and families navigate their healthcare journey with compassion and dignity. Thrive in a Supportive Team - Work with a team who genuinely care and invest in your success. Grow Your Career - Take advantage of advanced training, mentorship, and career development opportunities. Competitive Pay & Benefits - Receive a rewarding compensation package that recognizes your dedication and expertise. Our benefits are designed to empower you with the resources, flexibility, and security needed to thrive both professionally and personally. Health & Wellness Medical, Dental & Vision Pharmacy Benefits Virtual & Mental Health Support Flexible Spending Accounts (FSAs) & Health Savings Account (HSA) Supplemental Health & Life Insurance Financial & Legal 401(k) with Company Match Employee Referral Program Prepaid Legal Plans Identity Theft Protection Work-Life Balance & Perks Paid Time Off Pet Insurance Tuition & Continuing Education Reimbursement As the Administrative Specialist, you will: Welcome visitors at the office, setting the tone as the face of the organization Assist with communications such as answering incoming calls including outbound calls on behalf of the branch Order needed supplies from the appropriate vendor, serving as the main point-of-contact Process mail correspondence, including vendor invoices Assists in updating electronic documents and data entry in applicable systems Prepare administrative orders, packets, and folders for sales team and field clinicians Skills for Success: Thrive on engaging and working alongside others to achieve team results Embrace multifaceted challenges and the need to manage competing priorities Demonstrate strong written and oral communication skills Motivated by being accountable for delivering results within specified timelines Familiar and comfortable with technology. Compensation/Earning Potential: We offer team members the opportunity to build a positive future and to find the best and last job they will ever have. Our package includes: Competitive salary Comprehensive health, dental, and disability benefits 401(k) program with company match Generous paid time off. Experience to Deliver on our Mission: High school diploma, valid state driver's license and auto liability insurance One year of office experience; in home health or hospice preferred Come home to VitalCaring where you will find your passion, find your people, and find yourself again. Together we can transform lives and foster hope through genuine caring. Explore your future with VitalCaring today.

Apply Description This role is designed for a professional who thrives on making things happen - someone who can think strategically, execute effectively, and help the CEO lead more efficiently. The ideal candidate will not only manage the flow of work but also elevate it, ensuring the CEO';s time and focus are spent on the highest-impact priorities. If you have a passion for exceptional service, relationship building, and want to be a part of a team that focuses on creating substantial value in the communities we serve, while exceeding goals, we want to hear from you! We encourage all interested, qualified candidates that enjoy working in a fast paced environment to apply. We provide competitive compensation, paid vacation after 90 days, paid holidays, 401k with a company match, medical, referral bonus, and several other benefits after 30 days employment for our team members including incentive opportunities. Navigator Credit Union is an Equal Opportunity Employer. Navigator does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Full Time/Non-Exempt Role The Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This individual serves as a trusted extension of the CEO, ensuring alignment, communication, and follow-through across all areas of the organization. This role goes beyond traditional administrative duties - it requires sound judgment, initiative, and leadership presence to help the CEO operate a maximum effectiveness and foster cohesion among the executive team. The ideal candidate is proactive, organized, emotionally intelligent, and capable of representing the CEO internally and externally with professionalism and discretion. Key Responsibilities Executive Support & Coordination · Manage and optimize the CEO's calendar, schedule, travel, and meeting logistics, ensuring time is aligned with organizational priorities. · Anticipates needs and prepare materials, talking points, and background information for meetings and events. · Draft, edit, and manage correspondence and communications on behalf of the CEO. · Maintain absolute confidentiality and handle sensitive matters with tact and sound judgement. Leadership & Strategic Partnership · Attend key meetings. · Alongside or in place of the CEO, capture outcomes, identify action items and ensure follow-up. · Serve as a liaison between the CEO and executive team, helping to drive accountability and progress on organizational priorities. · Track strategic initiatives, manage cross-functional projects, and coordinate follow-up to ensure commitments are met. · Prepare executive-level reports and dashboards that summarize progress on key initiatives, organizational metrics, and departmental performance; analyze data to identify trends, risks, and opportunities for decision-making. · Provide insight and feedback to help the CEO make informed decisions, identifying patterns, risks, and opportunities. · Partner with the CEO in planning and executing board meetings, executive offsites, and other leadership events. Organizational Effectiveness · Coordinate information flow between departments, ensuring the CEO remains informed and decisions are effectively communicated. · Support and occasionally lead the implementation of company-wide initiatives championed by the CEO. · Develop systems and tools that enhance the productivity and efficiency of the Executive Office. · Build trusted relationships across the credit union, modeling integrity, professionalism, and collaboration. Administrative Excellence · Manage expense reporting, vendor relationships and office operations for the Executive Office. · Prepare and maintain records, documentation, and reports. · Perform other duties as assigned to advance the organizational and leadership objectives. Education & Experience Bachelor's degree in Business Administration, Communications, Organizational Leadership, or a related field preferred. 5+ years of experience supporting senior executives or managing executive operations, financial services or mission-driven organization experience a plus. Skills & Competencies · Strategic Agility: Understands organizational dynamics and can help translate vision into execution. · Strong Communicator: Excellent verbal, written, and interpersonal skills; able to represent the CEO professionally. · Leadership Presence: Confident, poised, and capable of influencing others without formal authority. · Organizational Mastery: Exceptional prioritization, planning, and follow-through. · Technological & Analytical Fluency: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and project management tools such as Asana, PolicyPro, or similar platforms; able to compile, analyze, and present data in clear, actionable formats for executive use. · Emotional Intelligence: Demonstrates discretion, empathy, and professionalism in all interactions. · Proactive Problem-Solver: Anticipates needs, mitigates risks, and identifies solutions before issues arise. · Dependable & Flexible: Thrives in a dynamic environment, balancing multiple priorities with composure and accountability. · Collaborative: Builds strong relationships across teams to ensure alignment with progress ADA REQUIREMENTS: PHYSICAL REQUIREMENTS: · Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Sits more than 6 hours a day. Must be capable of climbing / descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer, sitting for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable and timely attendance. WORKING CONDITIONS: · Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise. MENTAL AND/OR EMOTIONAL REQUIREMENTS: · Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters. Must be able to stay calm when being challenged by customers in a stressful manner.

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking a highly skilled full-time Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Stennis Space Center (SSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment. Key Responsibilities: Provide executive administrative support, including budgeting, personnel records, payroll, and office management. Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations. Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables. Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination. Support the Directorate Executive staff with various projects, programs, and events. Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes. Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information. Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues. Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings. Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail. Qualifications: US Citizenship Required. Education: High School diploma or higher; or a minimum of 6 years of equivalent professional experience. Proficient in media credentialing systems and Facilities Management. Skilled in administrative support with a strong understanding of SSC administrative processes and inter-Center activities. Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies. Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team. Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information. Additional Requirements: Ability to work onsite with a flexible schedule, including nights, weekends, and holidays. Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems. FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.