Executive assistant jobs in Branchburg, NJ

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Neighborhood Health is seeking a highly skilled Executive Assistant to join our team and provide comprehensive and strategic support to the President & CEO, other C-Level executives, and the Board of Directors. This role is pivotal in ensuring smooth operations, effective communication, and strategic coordination across the organization. If you thrive in a fast-paced environment, excel at managing competing priorities, and have a passion for organizational excellence, we want to hear from you! Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate travel logistics. Draft correspondence and prepare meeting materials. Handle invoices, reimbursements, and credit card statements. Relationship Management & Communication: Serve as the primary point of contact for the Executive. Represent the organization professionally with internal and external stakeholders. Draft and disseminate communications for staff, Board members, and partners. Project & Strategic Support: Assist in planning and executing strategic initiatives. Track projects and ensure timely completion of deliverables. Prepare briefings and operational documents Qualifications: Bachelor's Degree required. 3-5 years of experience providing executive-level administrative support in a fast-paced setting. Strong organizational, communication, and writing skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, OneDrive). Ability to manage competing priorities and maintain confidentiality. Experience with project management and event planning. Preferred: Knowledge of the healthcare industry. Experience with vendor contracting and management. Successful candidate will have the ability to play a critical role in supporting our leadership team and ensuring seamless operations. From managing calendars and coordinating meetings to assisting with strategic initiatives, your contributions will help drive organizational success. Why Join Us? Work closely with executive leadership and make a meaningful impact. Collaborative and dynamic work environment. Opportunities for professional growth and development. Apply Today! Send your resume and cover letter to [email protected].

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Description About Our Client Our client represents a distinguished, family-run live entertainment enterprise with more than 100 years of leadership in the performing arts industry. Managing landmark theatrical venues-including top-tier Broadway theaters-this company both produces and showcases exceptional stage performances and musical events while pioneering new approaches to captivate tomorrow's audiences. Position Summary Our client seeks an outstanding Executive Assistant to deliver comprehensive administrative support to the President/Owner and family members. This position demands a distinctive combination of executive assistance, personal support, and administrative excellence executed with complete professionalism and confidentiality. The successful candidate will be self-motivated, exceptionally well-organized, and capable of identifying needs and acting autonomously within the dynamic entertainment business landscape. Primary Responsibilities Executive & Administrative Support: Maintain and update executive contacts and personal donation records Coordinate conference room calendars and executive office meal orders Provide desk coverage for Senior Executive Assistant as needed Screen and manage incoming calls; deliver accurate messages Exercise sound judgment in handling confidential information Travel & Event Coordination: Manage opening night events, invitations, gifts, and event photography Coordinate holiday gift wrapping and delivery Arrange personal reservations and appointments Coordinate ticketing schedules for special events Organize and schedule travel arrangements for executives Oversee family holiday cards and mailings Family & Household Management: Organize and submit medical reimbursements Track school payments and donation records Manage household vendor contacts, board lists, and insurance documentation Review personal financials and handle errands as needed Maintain household calendar of school events and family activities Additional Duties: Respond to emails, texts, and calls outside normal business hours when necessary Prioritize projects according to family needs Perform additional duties as assigned Provide office management support- Order stationery and supplies Take immediate, effective action in high-pressure situations Schedule: Monday through Friday, 10:00 AM to 6:00 PM Some evening and weekend availability may be needed Requirements Strong verbal and written communication skills Exceptional organizational and multitasking abilities Bachelor's degree in Business Administration, Office Management or equivalent Advanced proficiency in Microsoft Office Suite High degree of attention to detail Professional demeanor and appearance 5+ years of relevant executive assistant or high-level administrative experience (preferably within the entertainment industry) Resourceful problem-solver who thrives in emergency situations Proven ability to handle confidential information with discretion Team player with excellent character and work ethic Experience with QuickBooks Benefits Compensation: $110,000 - $120,000 base Benefits: Comprehensive medical, dental, vision, life insurance, LTD and PTO Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ****************************** Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

**Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Special Assignment Executive Assistant to the CEO Join City Night-Life Entertainment in Newark, NJ Are you an experienced professional with a knack for organization, discretion, and adaptability? City Night-Life Entertainment is looking for a Special Assignment Executive Assistant to support our CEO in managing high-level tasks and ensuring the seamless operation of our dynamic business. At City Night-Life Entertainment, we thrive on creating unforgettable experiences for our customers. Based in Newark, NJ, we are a growing company in the entertainment industry, committed to delivering exceptional service and innovative nightlife experiences. About the Role As the Special Assignment Executive Assistant, you will work closely with the CEO, handling critical assignments and providing executive-level support. This role requires a proactive, detail-oriented individual who can juggle multiple priorities while maintaining the utmost professionalism and confidentiality. Key Responsibilities Serve as a trusted partner to the CEO, managing schedules, appointments, and correspondence. Coordinate and oversee special projects, ensuring timely and successful execution. Prepare reports, presentations, and other documents as needed. Act as a liaison between the CEO and internal/external stakeholders. Organize and attend meetings, taking detailed minutes and following up on action items. Handle confidential information with the highest level of discretion. Anticipate the CEO's needs and proactively address them to ensure efficiency. What We're Looking For To excel in this role, you'll need: - 5+ years of experience as an executive assistant or in a similar role. - Exceptional organizational and time-management skills. - Strong written and verbal communication abilities. - A high degree of professionalism and discretion. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools. - The ability to adapt quickly in a fast-paced environment and manage competing priorities. Why Join Us? While we do not currently offer additional benefits, this is a unique opportunity to work closely with the CEO of a dynamic and growing company. At City Night-Life Entertainment, we value dedication, creativity, and collaboration. You'll be part of a team that's passionate about delivering exceptional experiences while fostering a supportive and engaging work environment. Ready to Apply? If you're ready to bring your expertise and energy to City Night-Life Entertainment, we'd love to hear from you! Submit your application today and take the next step in your career as a Special Assignment Executive Assistant. Let's create something extraordinary together!

Job Description Executive Assistant to Director of Technology Schedule: Full Time, Monday-Friday, 8:00 AM-5:00 PM Salary: $60,000-$90,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities • Attend meetings, take clear notes, and track action items • Maintain follow-up lists and ensure commitments are completed on time • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director • Prepare materials and information ahead of meetings • Support departmental coordination and internal communication • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision • Anticipate needs and handle tasks before being asked • Make decisions on routine matters and escalate when appropriate • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications • Ensure timely responses and professional follow-through • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator • Strong note-taking, documentation, and organizational skills • Excellent time management and ability to juggle multiple priorities • Comfortable working independently in a fast-paced environment • Professional, discreet, and trustworthy • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office • Strong digital file organization skills • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: ********************* Apply Online: Refer a friend, get up to $1000!

Executive Assistant & Project Coordinator Princeton, NJ We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. Your key responsibilities * Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support * Provide analytical support to projects and/or other business related matters * Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. * Participate in planning and preparation activities associated with meetings, presentations, and conferences. * Prepare reports to support recommendations and projects. * Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. We bring * Sustainability is much more than a claim and is core to our strategy and purpose; * A flexible work environment that empowers people to take accountability for their work and own the outcome; * Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; * A firm belief that working together with our customers is the key to achieving great things; * An eagerness to be one team and learn from each other to bring progress to life and create a better future * We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring * Bachelor's degree or above is preferred. * 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. * Strong computer skills in Word, Excel, PowerPoint and all other relevant software. * Analytical skill will be adding value to the role. * This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. * Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. * High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About dsm-firmenich At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. Agency statement We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Under the direction of the Chief Medical Officer, the Executive Assistant will be responsible for the clerical and administrative activities necessary to facilitate medical activities and work flow. Essential Functions, Duties, and Responsibilities * Provide administrative support to the Medical Department and other managers as needed. Prepares reports/documents and updates information * Assist medical team with scheduling and planning for special events as assigned * Assist in the credentialing process as well as audits * Attend meetings and help with set-up and taking minutes * Performs other duties as assigned Requirements * Excellent oral and written communication skills, telephone skills, and etiquette * Bilingual English/Spanish required * Ability to meet schedules, timelines, and to work independently with little direction * Learn and apply the trauma informed care principles with the scope of my position Education, Training, and Experience * Bachelor's Degree in related field * Minimum of one year experience in an office setting * Experience working with community service agencies * Knowledge of Microsoft Office, keyboarding and use of electronic medical records Salary Description $56,160 - $65,100 per year

Our client, a mission\-driven non\-profit organization in Newark, NJ, is seeking an Executive Assistant to the CEO & Senior Pastor to provide high\-level administrative, operational, and strategic support. This role is critical in ensuring the seamless execution of executive operations, worship service coordination, and community engagement efforts while maintaining strict confidentiality in all aspects of the office. Job Summary: The Executive Assistant will manage the CEO & Senior Pastor's daily operations, schedule, and communications, serving as the first point of contact. The role requires exceptional discretion, strong organizational skills, and the ability to multitask in a fast\-paced environment. Additionally, the position supports worship planning, governance, social media, and special initiatives while fostering a welcoming and mission\-driven environment. Reports to: CEO & Senior Pastor Things to Know About This Role: Work Type: Hybrid \- 4 days on\-site, 1 day remote per week. Work Location(s): Newark, NJ (must be within a commutable distance) Reporting To: CEO & Senior Pastor Schedule: 9:00 AM - 4:30 PM Salary: $50,000 to $55,000 Type of Position: Full\-time Requirements: Strict confidentiality and professionalism are required Experience supporting executives in a faith\-based or nonprofit setting is highly preferred Key Responsibilities: Confidential Executive Support - Manage the CEO & Senior Pastor's schedule, meetings, travel, and communication, ensuring discretion and trust at all times. Administrative & Operational Management - Maintain organized records, coordinate logistics for meetings, worship services, and community events. Worship & Program Support - Assist in the planning and execution of church services, donor relations, and governance tasks. Social media & Communications - Support internal and external communication efforts, including managing digital content. Requirements Qualifications: Minimum of 5 years of executive\-level administrative experience, preferably in a faith\-based or mission\-driven organization. Exceptional organizational, time management, and multitasking skills to manage a fast\-paced workflow. Strong written and verbal communication abilities, including drafting reports, professional correspondence, and presentations. High level of discretion and professionalism when handling sensitive and confidential information. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools. Experience managing virtual meetings, digital files, and CRM platforms. Ability to work independently and collaboratively while prioritizing multiple responsibilities. Strong problem\-solving skills and a proactive approach to challenges. Preferred Qualifications: Experience in faith\-based leadership support, event coordination, or donor relations. Familiarity with social media and digital engagement strategies. Background in strategic planning, project management, or communications. Benefits Competitive Salary Full\-time role "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"26477364","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Pay","uitype":2,"value":"Up to $55,000"},{"field Label":"State\/Province","uitype":1,"value":"New Jersey"},{"field Label":"Industry","uitype":2,"value":"Non\-Profit"},{"field Label":"Number of Positions","uitype":32,"value":"1"},{"field Label":"City","uitype":1,"value":"Newark"},{"field Label":"State\/Province","uitype":1,"value":"New Jersey"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"07103"}],"header Name":"Executive Assistant to the CEO & Senior Pastor","widget Id":"**********00467445","is JobBoard":"false","user Id":"**********00036453","attach Arr":[],"custom Template":"5","is CandidateLoginEnabled":false,"job Id":"**********04340063","FontSize":"15","google IndexUrl":"https:\/\/fianyc.zohorecruit.com\/recruit\/ViewJob.na?digest=zSdQbRU0QPAJPbDWndxpl10lTwtMZSQPGeYLvDGGOf0\-&embedsource=Google","location":"Newark","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Executive Assistant provides high-level administrative and operational support to the Vice President for College Advancement, Marketing & Communications. This position serves as a central point of contact for internal and external stakeholders and acts as the primary liaison to the Mercer County Community College (MCCC) Foundation Board of Directors. The role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Support for the Vice President of College Advancement, Marketing & Communications * Serve as a primary point of contact between the Vice President and internal/external stakeholders, ensuring clear communication and effective follow-through. * Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate. * Manage and maintain a complex and dynamic calendar, including scheduling meetings, vendor appointments, donor visits, events, internal briefings, and travel arrangements. * Handle confidential and sensitive information with the utmost discretion; organize and maintain secure files, records, and databases. * Prepare briefing materials, presentations, and reports for internal and external meetings. * Coordinate logistics for meetings and events, including room reservations, AV setup, catering, and preparation of materials. * Prepare and process expense reports, travel reimbursements, and other financial documentation. * Produce, edit, and proofread call reports, correspondence, and letters; process finalized materials for distribution and archiving in Outlook and OneDrive. * Assist with donor stewardship activities, including acknowledgments, thank-you letters, event coordination, and special communications. * Schedule and facilitate meetings in person and virtually (e.g., Zoom, Microsoft Teams). * Coordinate staff participation and ticket registration for community events and programs. * Represent the Office of Advancement, Marketing & Communications in a professional, customer-focused, and service-oriented manner. Foundation Board Relations Support * Liaison and point of contact for Foundation Board members, managing communications, inquiries, and requests professionally and promptly. * Plan and execute all aspects of Foundation Board and committee meetings, including scheduling, logistics, room booking, AV setup, catering, preparation of agendas, and compilation/distribution of meeting packets. * Record, finalize, and distribute accurate meeting minutes to ensure timely documentation of board discussions and decisions. * Provide administrative support to Board officers and committee chairs, including scheduling conference calls and coordinating follow-ups. * Maintain accurate Board records, including member contact lists, attendance, governance documentation, and reports. * Support onboarding and orientation processes for new Board members. * Coordinate campus tours, special visits, and events for Foundation Board members. * Maintain the Foundation Board repository, ensuring all documents, reports, and bios are current and accessible. * Manage electronic voting processes for Foundation Board actions. * Perform other related duties as assigned. SUPERVISORY RESPONSIBILITIES * None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. This position may require a flexible work schedule, including evenings and weekends. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Demonstrated experience supporting senior executives, volunteers, and board members. * Proven ability to manage confidential and sensitive information with discretion and professionalism. * Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines effectively. * Strong written and verbal communication skills, with meticulous attention to detail. * Proficiency with Microsoft Office Suite, Outlook, Zoom, Microsoft Teams, and other web-based scheduling and meeting platforms. * Ability to establish and maintain positive, collaborative relationships with diverse internal and external stakeholders. * Demonstrated ability to differentiate between staff and board roles and to navigate complex governance environments effectively. * Strong problem-solving and analytical abilities with a proactive approach to task completion. REQUIRED QUALIFICATIONS * Associate's Degree from an accredited educational institution. * Experience as an executive assistant and/or project manager. * Strong analytical, organizational, and problem-solving skills. * Experience working in a fast-paced, deadline-driven environment. * Proficiency with Microsoft Office Suite and virtual collaboration tools. * Bachelor's Degree in a related field from an accredited educational institution. * Three (3) to five (5) years of experience as an executive assistant and/or project manager. * Demonstrated experience supporting or managing boards of directors, including governance documentation, policies, and procedures. * Experience supporting fundraising, donor relations, or advancement activities. * Prior experience in higher education, nonprofit, or similar organizational settings. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches.

Job DescriptionPerforms and oversees all administrative related services for Global Head, Quality Assurance and Executive VP, Supply Chain Management and staff. Position requires broad knowledge of corporate operations and policy. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task is essential. Must operate with discretion and great latitude for independent judgment and initiative. Provide general administrative support and organizational skills to the QA and SCM Leadership & team members, as needed Responsible for the planning and coordination of meetings (on-site off-site) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form. Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required. Process incoming and outgoing e-mail & maintain calendars bringing attention to crucial matters. Comply with policies and procedures and manage project timelines to ensure on-time performance. Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar. Attend meetings, prepare and maintain meeting notes. Manage data and prepare presentations as needed Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary. Maintain integrity of electronic document structure for the departments. Manage payments/invoices from outside vendors Handle general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities. Suggest and drive improvement processes when applicable. Other duties as assigned REQUIREMENTS High School Diploma or GED required. Business school, Associate's degree or equivalent is a plus. 8 years + experience in the Pharmaceutical industry preferred. Proficient in MS Office Suite. Must be able to type 40-45 wpm. Highly motivated and great attention to detail. Strong endurance to work under tight timelines and complex/changing situations. Excellent written and oral communication skills. Broad level of interpersonal skills and flexibility. Excellent problem-solving skills. Must have the ability to handle sensitive and confidential situations. A professional appearance and telephone manner is essential. Cultural sensitivity and ability to develop consensus within a multinational organization.

Full-time Description The Office Administrator and Executive Assistant position supports GMM Habitat's mission by providing executive administrative support to the Chief Executive Officer. This role provides administrative support to the Senior Leadership Team who lead Resource Development, Marketing & Communications, Advocacy, Family Services, ReStore, Construction, Finance and Home Repair. This position serves as the receptionist for the main office in Randolph. This position provides an exciting opportunity for the right individual who is a self-starter and quick learner to interface cross-functionally in the organization with leadership. This job is in-person in the Randolph office 5 days a week. Administrative Functions: 1. Executive Assistant to CEO: Provide administrative executive support to the Chief Executive Officer and coordinate activities related to the Board of Directors. Some duties required for this position include but are not limited to, setting up meeting schedules, logistics and follow-up, taking meeting minutes, maintaining accurate RSVP lists, document processing, data entry, filing, record keeping, mail processing and drafting correspondence on behalf of the CEO. 2. General Office Support: Provide day-to-day general office support under the direction of the Director of Operations, and assist Senior Leadership with document proofreading, document routing for signatures, word processing, spreadsheets, data entry, photocopying, mail merge and filing. Activities include but are not limited to coordination of all aspects of daily mail, express mail and bulk mailings, processing the printing thank you letters, special event invitations/announcements, printing and proofreading legal documents. Other duties include: ensuring maintenance on all office equipment, ensuring adequate supply of all office supplies; maintaining supply inventory; maintaining supply room in an orderly manner; data entry for general mailing lists and volunteer records; generating and maintaining routine reports; and maintaining the general tidiness of the office. 3. Reception: Front desk reception responsibilities include greeting and assisting all guests and visitors to the office, answering a multi-line phone system and directing callers, taking and distributing phone messages with accuracy. This position is required to handle routine requests by callers and maintain a record of all calls in addition to responding to and routing office emails to the appropriate staff person. This function requires a positive and friendly demeanor and excellent customer service while interfacing with both internal and external stakeholders. 4. Other duties: Perform other duties and special projects as requested by the CEO or Director of Operations. Requirements Skills & Education Requirements: The successful candidate must have at least five years' experience in an administrative role and must be bi-lingual in Spanish with a high school diploma or equivalent. However, an associate's degree in business, communications, math, record management, or professional development is preferred. Non-profit work experience is preferred. This position requires professional office experience with a working knowledge of current office procedures and practices. The candidate must have excellent computer skills using Microsoft Office programs specifically Outlook, Word, Excel, and PowerPoint. This position requires the ability to operate and troubleshoot typical office equipment. The successful candidate can manage multiple projects at one time, work in a fast-paced office environment and work as a team player. The candidate must be able to coordinate, organize, and prioritize tasks to meet deadlines. The candidate must possess the ability to interface with all types of individuals in a professional manner and provide excellent customer service. Excellent communication and interpersonal skills are required-oral, written and public relations. The successful candidate must possess an excellent telephone manner and flourish in a busy office environment. The Organization Greater Middlesex & Morris Habitat for Humanity (GMM Habitat) is a nonprofit organization and an affiliate of Habitat for Humanity International. GMM Habitat is one of 14 Habitat affiliates in NJ. The organization's mission is to provide safe and affordable housing solutions to low- and moderate-income families and individuals throughout its Geographic Service Area-Morris and Middlesex Counties and the greater Plainfield area. Affordable housing solutions offered by the organization include constructing new for-sale homes, providing critical home repairs, and tithing financial support to international affiliates within Habitat's global network. The $10+ million organization is made up of dedicated staff and volunteers and is led by its CEO, a 19-year veteran of the organization. This complex and growing organization, with a paid staff of 60, relies on volunteers to carry out many activities in all functions of its work. To help fund its mission, the Morris ReStore, a 33,000+ s.f. retail operation located at GMM Habitat's Randolph campus generates over $3M in revenue each year and is one of the highest grossing Habitat ReStores in the country. GMM Habitat has a stellar reputation in the local community, across the state and nationally among Habitat affiliates. It is a progressive and forward-thinking business with a clear vision and strategic plan for growth in the current year and beyond. GMM Habitat Benefit Summary Comprehensive medical/dental/vision plans Company paid Life / LTD plans 401(k) with company match Paid time off for vacation, sick and holidays Salary Description $45,000-$ 60,000 per year depending on experience

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

Are you in the market for a SWEET opportunity? This position reports directly to the Plant Manager. The Operations manager manages daily activities in the organization's operations function. Administers recurring or daily functions or processes necessary for business execution and identifies opportunities for improvement or efficiencies. Develops and implements strategies meant to assist the business in meeting its critical goals and objectives in the most efficient manner possible. Approves and allocates resources based on business priorities. Evaluates and recommends changes to policies or procedures. Assist and Support the Plant Manager to direct and manage all plant operations with overall responsibilities for production, safety, maintenance, quality, staffing and employee relations, and all other production-related activities. Essential Responsibilities: Support and Assist Plant Manager to train and direct staff in order to manage plant operations in the safest and most efficient manner. Achieve all company business and plant objectives in production, safety, quality, logistics. Maintain safe, clean and secure work environment. Coordinate with production planning, customer service and logistics staff to establish production goals, ensure that production operation meets customer needs with the correct product at the correct time. Provide engineering support to plant production operations, including developing and directing process and controls systems and layout, preventive and emergency maintenance, maintenance inventory and purchasing. Assist Plant Manager to establish and monitor overall plant performance for production, quality and safety standards. Provide leadership and training to accomplish the company's and plant's goals and objectives. Provide direction and leadership to plant staff. Requirements Comprehensive knowledge of the field's concepts and principles. Performs complex tasks typically following established processes. Leads and directs the work of other employees and has full authority for personnel decisions. Primarily focused on administering established policies and procedures but may have some impact on departmental budgeting, strategic planning, and procedural change. Typically requires a bachelor's degree and at least 6 years of experience. Preferred Minimum Education and Qualifications: A. Education and Experience: Bachelor's degree in mechanical engineering, or Chemical, or Electrical Engineering preferred. B. Knowledge, Skills and Abilities: A demonstrated ability to train, direct and motivate people in production operations positions, focusing on safety, quality and efficiency. Five years supervisory experience in a manufacturing facility required. Ability to organize and manage multiple priorities. Experience with controls, pumps, valves, flow meters and filtration. C. Required Competencies and Skills: Work Environment: English Language fluency - listening and comprehending, speaking, reading, and writing. Bi-Lingual Spanish desired. Excellent oral and written communication skills Problem analysis and problem resolution using engineering education and experience. Technical skills in plant production equipment and controls. Interpersonal skills with all external and internal customers - displays passion and optimism, conflict resolution, professionalism, confidentiality, timely and appropriate response to questions or complaints, seeks feedback and consensus, when possible, meets commitments, creates teambuilding, identifies and supports efforts to succeed. Assist Plant Manager to create program to provide informal feedback to staff, along with complying with company's formal Employee Evaluation program. Proficient with Microsoft Office (Word, Excel, Access, Outlook and PowerPoint) D. Working Environment / Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. E. Physical Demands: Ability to work in dusty, wet, hot or cold environments for periods of time. Requires prolonged sitting and standing, bending, stooping and climbing. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and laboratory equipment, production equipment, and tools. Requires normal range of hearing and vision (including colors). Relocation assistance is available. Competitive Salary+ Bonus potential. Matching 401K (4%). Rich Benefits Options (Medical, Vision, Dental). Employer Paid (100%) Short term and Long-Term Disability. Employer Paid (100%) Basic Life Insurance. Supplemental Life Insurance. 9 Paid Holidays + 1 Floating Holiday. Paid Time Off. Tuition Reimbursement. Salary Description $120-+ depending on exp. plus 15% Bonus

COMPANY Graham Partners is a private investment firm based in Newtown Square, PA focused on investing in technology-driven companies that are spurring innovation in advanced manufacturing, resulting in product substitutions, raw materials conversions, and disruptions to traditional end markets. Since the firm's founding in 1988 by Steven Graham, Graham has closed over 160 acquisitions, joint ventures, financings, and divestitures. The committed capital raised since inception through the Graham funds together with Graham-led co-investments totals approximately $6.2 billion, which differs from Regulatory Assets Under Management. Investors include university endowments, charitable foundations, financial institutions, and private investors. JOB DESCRIPTION To support the continued growth of Graham Partners as it deploys capital, the team is seeking to add an Executive Assistant, supporting the Business Development team and members of the Investment Team. The candidate must have extremely high attention to detail, be well-organized, and be an exceptional communicator with a keen interest in providing reliable and accurate hands-on support. Top candidates will possess incredible problem solving and office coordination skills and exhibit excellent time management. Specific responsibilities include: Supporting 8 executives on the business development, investment, and talent management teams with various tasks including: Calendar management: This includes scheduling / coordinating calls and meetings (in-office and out). Travel coordination: This includes scheduling flights, hotels, dining reservations, rental cars, conference registrations, and other logistics associated with business travel. High articulation of details is provided to all meetings/events no matter the level of importance. Logging and maintaining the team's expenses in a timely manner. Database entry and management in the firm's CRM is a mission critical daily task. This includes logging calls, meetings, emails, etc. in addition to conflict checking potential acquisition targets. Create and manage internal Business Development reports in the firm's CRM. Create and maintain marketing blasts for the Business Development team. Maintain and distribute materials for the weekly Business Development meeting, including a list of all tasks by the BD team. Responsible for managing all teaser tracking in the CRM via our 3rd party administrative resource, SG Analytics. Assist in managing the firm's internship program, which is primarily overseen by the current Business Development Analyst. QUALIFICATIONS At least five years of experience in professional services is . Undergraduate degree from a four-year institution is . Strong project management skills. Experience in private equity, investment banking, commercial banking, consulting, wealth management or private equity services is not , but is a plus. Strong organizational skills, including the ability to manage large quantities of information via Graham's CRM and other database tools. Prior experience working with and maintaining a CRM is preferred. Experience with M&A data / software platforms (e.g. Pitchbook, SourceScrub, Grata, Cyndx, CapIQ, Sutton Place, Axial, etc.) is not but is a plus. START DATE Expected start date January 2026. COMPENSATION Graham will offer a competitive compensation package that reflects the experience and seniority of the candidate.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay