Executive assistant jobs in Broken Arrow, OK - 53 jobs

The Executive Operations Assistant serves as the direct administrative and strategic partner to the Executive Director (ED) of Tulsa Legacy Charter School (TLCS). This role ensures the Executive Director's time, communication, and priorities are aligned to TLCS's mission and the goals outlined in the 2025-2029 ONE Legacy Strategic Plan. In addition to providing high-level administrative and project support, the Executive Operations Assistant plays an active role in TLCS's community and family engagement work. This includes helping to build relationships with Tulsa partners, coordinating community events, and supporting families during the enrollment and recruitment process. This position requires exceptional organization, discretion, communication skills, and a proactive approach to anticipating needs. The ideal candidate is highly detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment. 1. Executive Support & Strategic Alignment (40%) Serve as the primary point of coordination for the Executive Director, managing the calendar correspondence and daily priorities to ensure alignment with strategic goals. Anticipate the Executive Director's needs by preparing materials, agendas, and follow-ups for meetings and events. Track and manage key action items and deliverables across leadership, board, and district projects, ensuring timely completion. Draft, edit, and proofread executive communications, reports, and presentations. Coordinate logistics for leadership team meetings, retreats, and special events led by the Executive Director. Serve as an extension of the Executive Director's presence at internal and external meetings, community events, and partner engagements when appropriate. Represent the Executive Director with professionalism in communications and interactions with staff, board members, families, and external partners. 2. Board & Governance Support (20%) Support the Executive Director in planning and executing board and committee meetings. Prepare board packets, maintain records and documentation in BoardOnTrack, and track follow-up actions. Ensure all board communications, minutes, and materials are accurate and compliant with Open Records requirements. Assist in preparing quarterly Strategic Plan progress updates and board reports for the Executive Director. Coordinate scheduling, logistics, and communications with board members and committee chairs as directed by the Executive Director. 3. Community, Family, and Enrollment Engagement (25%) Support the Executive Director in strengthening TLCS's relationship with families, community partners, and local organizations. Help plan and coordinate TLCS's participation in community events such as Family Fest, Legacy Day, and partnership gatherings. Represent TLCS at select community events and maintain a consistent, positive public presence. Assist families in navigating the enrollment process during peak enrollment seasons, including completing applications and gathering required documentation. Coordinate follow-up communications with prospective families through calls, emails, or ParentSquare. Build relationships with local churches, childcare centers, and community organizations to increase awareness and enrollment interest in TLCS. Create and edit digital and printed materials using Canva to promote TLCS events, updates, and community stories. 4. Project & Operations Coordination (10%) Support the Executive Director with project tracking and progress monitoring tied to the ONE Legacy Strategic Plan Maintain accurate files, calendars, and systems for the Executive Office. Coordinate reimbursements, purchasing, and budget tracking for the Executive Office. Assist with scheduling and coordination for hiring and candidate engagement led by the Executive Director. 5. Confidentiality & Professionalism Maintain the highest level of confidentiality in handling sensitive and personnel-related information. Represent the Executive Director and TLCS with professionalism, warmth, and integrity at all times. Key Responsibilities Required 3-5 years of professional experience providing high-level administrative or operational support. Excellent organizational, time management, and written communication skills Proficiency with Google Workspace, Microsoft Excel, and Canva. Ability to manage multiple priorities independently and efficiently. Strong attention to detail, follow-through, and proactive problem-solving. Comfort working in a fast-paced, evolving environment. Commitment to TLCS's mission, vision, and CREATE values (Commitment, Rigor, Excellence, Achievement, Teamwork, Empathy). Preferred Bachelor's degree in business, communications, education, or a related field Experience supporting senior leadership in education, nonprofit, or mission-driven settings. Familiarity with Tulsa communities and family engagement practices. Bilingual (Spanish/English) preferred. Compensation & Benefits Full-time, 12-month position reporting directly to the Executive Director. Competitive salary, commensurate with experience. Comprehensive health, dental, and vision insurance. Paid time off and holidays. 403(b) retirement plan. Professional development opportunities in operations, leadership, and communications.

We are seeking a bright, personable, and mission-driven Executive Assistant to support senior leadership at a well-established nonprofit organization. This individual will be a key member of the administrative team and will contribute to the organization's mission by ensuring seamless operations, delivering exceptional internal and external service, and supporting community-focused initiatives. The ideal candidate is professional, eager to learn, detail-oriented, and committed to confidentiality. This role requires someone who enjoys structure, process, and creating an excellent experience for staff, guests, and community partners. Attendance and reliability are essential, as this position directly supports Executive leadership. Pay: $17-$20/hr (based on experience) Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m. (Evenings and weekends required for special events) Key Responsibilities Provide administrative support to the President/CEO, Vice Presidents, and staff members Perform general office duties including filing, inventory management, ordering supplies, and distributing mail Troubleshoot basic issues with office technology such as computers, phones, and copiers Serve as the central point of contact for office supply, sanitation, and technology vendors Welcome and assist office visitors; answer and direct incoming calls Create staff schedules for seasonal events Perform light accounting tasks such as credit card reconciliation, basic reporting, and tracking expenses Assist with payroll, employee documentation, benefit coordination, onboarding, and offboarding Support maintenance of the CRM and ticketing systems Prepare materials for Board and Committee meetings and distribute necessary documents Attend Board and Committee meetings and accurately record minutes Maintain an organized and clean administrative space, kitchen, and shared areas Coordinate food, setup, and logistics for meetings Assist with special programs and community events, including evenings and weekends as needed Complete special projects and additional tasks as assigned

Job DescriptionDirect-Hire - 50K RangeThe Executive Assistant is a key member of our team, providing vital support to ensure smooth daily operation within our community. This position requires a highly organized, detail-oriented, and professional individual with strong computer skills and the ability to manage multiple priorities.Primary Responsibilities Provide high-level administrative and clerical support to the Executive Director and leadership team. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, and presentation with accuracy. Serve as the primary point of contact between the executive office and residents, families, staff and external partners. Handle incoming calls, emails, and mail with discretion and tact. Communicate information on behalf of leadership in a clear and professional manner. Maintain strict confidentiality of resident, employee, and organizational information. Ensure administrative practices comply with HIPPA, state licensing, and company policies. Plan and organize meetings, staff events, and community functions. Prepare agendas, record minutes, and track follow-up actions. Coordinate logistics for board meetings and leadership team meetings. Maintain organized and up-to-date files for contracts, licenses, polices, and resident documents. Assist in the preparation of compliance reports, audits, and regulatory submissions. Support budgeting, invoice processing, and expense reporting. Order supplies and manage vendor relationships as needed Assist in monitoring operational budgets and purchasing documentation Provide courteous, responsive assistance to residents and families. Support community engagement efforts and maintain positive relationships. Assist with special projects, strategic initiatives, and process improvements as directed by the Executive Director. Track progress and ensure deadlines are met. Collaborate with department heads, caregivers, and administrative staff to ensure smooth daily operations. Help foster a culture of professionalism, compassion, and service excellence.

Job DescriptionWe are seeking a highly organized and detail-oriented Manufacturing Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings - including a willingness to work in or around a shop floor environment. Hours: Monday through Friday 7am to 3 pm Location: Tulsa OKEmployment Type: FulltimePay: Depends on experience $23+ Key Responsibilities Manage and process weekly payroll accurately and confidentially. Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing. Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities. Serve as the primary administrative liaison to the President - managing calendars, meetings, correspondence, and project follow-up. Prepare and organize reports, purchase orders, and internal documentation. Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation. Maintain office supplies, handle mail, and support purchasing functions as needed. Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations. Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required. Qualifications 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred). Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar). Excellent organizational and time management skills with the ability to prioritize multiple tasks. Strong attention to detail and problem-solving abilities. Professional communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with integrity. Comfortable working in a shop-floor setting with occasional exposure to dust, noise, or machinery. Preferred Attributes Experience supporting executives or senior leadership. Knowledge of basic manufacturing processes or machining terminology. (AS9100 or ISO 9001 experience preferred) Positive, can-do attitude with a willingness to step in wherever needed. Please send Resumes to: *********************** Apply in Person: 5151 S Mingo Rd, Tulsa OK 74146

At H&P, our people are our strength. Since 1920, Helmerich and Payne has been the industry's most trusted partner in drilling productivity and reliability. As the world changes, so does our approach. We are changing the landscape of drilling by using cutting-edge rig technologies and drilling solutions to build upon a century of success, all while continuing to deliver better outcomes for our customers. At H&P, our people are our strength. We strive to continually lead with our Core Values that enable employees to develop on their H&P Journey. We believe that doing the right thing means creating a more diverse, equitable, and inclusive workplace that empowers our people to bring their authentic selves to work every day. Some companies offer career paths. We offer a Journey of a Lifetime. Let's go far, together. Hear directly from our employees, and leaders about their unique journeys at Helmerich and Payne. Location: Tulsa, OK Work Type: On site #LI-Onsite At a Glance: The Administrative Assistant I position in the Tulsa Real Estate office is pivotal for ensuring smooth office operations and supporting the real estate team. Responsibilities include managing communications, organizing schedules, and handling documentation. This role facilitates seamless interactions offering a valuable opportunity to gain experience within a collaborative and fast-paced environment. What you will do: Answer phone calls and greet visitors with a friendly and welcoming attitude. Keep track of utility expenses by coding them correctly and monitoring them regularly. Order office supplies and uniforms as needed to ensure we always have what we need. Manage the setup and disconnection of utility accounts for spaces that are vacant. Prepare tenant lease files and handle general correspondence, keeping everything organized. Receive maintenance calls from tenants and make sure they get to the right person quickly. Keep tabs on tenant insurance to make sure everything is up to date. Help with planning and running special events for management. Attend weekly meetings and track tasks to keep everyone on the same page. What you need: High school diploma or equivalent; additional education or certifications in office administration or real estate is a plus. 1-3 years of Administrative Assistant Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software. Ability to multitask and prioritize tasks in a fast-paced environment. What we offer: At H&P, our commitment to our people is at the forefront, and that includes benefits that provide employees a sense of health and financial security. We know that life continues outside of employment and actively caring of our people is our priority. Comprehensive medical, dental, vision, and life insurance Flexible Spending or Health Savings Accounts 401k match Paid Leave Plans Parental & Adoption Benefits Disability Coverage Employee Assistance Program Educational Assistance Learning & Development Opportunities Flex-scheduling available for qualifying positions to achieve work-life integration The job level and associated compensation for this position will be determined based on the candidate's experience, qualifications, and alignment with the role's requirements. Final compensation for this role may vary depending on individual factors. H&P is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Thank you for your interest in joining our team!

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. About the Venue The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues. The Arvest Convention Center is located in the Arena District in downtown Tulsa, ACC is a modern and award-winning venue providing over 275,000 SF of flexible event space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable! Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. We can recommend jobs specifically for you! Click here to get started.

Fox is seeking a steady, detail-oriented Field Support Coordinator to support critical back-office processes that keep our locations running smoothly and protect company assets. This role focuses on demand letter processing, certified and international mailings, support for stolen vehicle documentation, and daily mail coordination for Fox locations nationwide. If you like organized work, clear procedures, and knowing that your accuracy and follow-through actually matter, this role offers consistency, responsibility, and a chance to be part of the backbone of our operations. Primary responsibilities: Demand Letter Processing and Certified Mail: Generate Demand Letters for all Fox locations using an established template. Review recent contract activity weekly, including weekend activity, to ensure timely processing. Access individual rental contracts to determine whether payment attempts can be made. Document Demand Letter activity, payment attempts, and credit card outcomes accurately within contract notes. Apply Demand Letter fees in accordance with company procedures. Prepare and mail certified Demand Letters, including green cards and certified mail receipts. Accurately complete envelopes with correct customer information and tracking details. Track certified mail delivery and verify delivery status when needed. Coordinate overseas Demand Letters via FedEx when required. Manage secondary Demand Letters for designated Florida locations in accordance with established timelines. Stolen Vehicle Escalation Support: Scan and distribute Demand Letter documentation and returned receipts to field locations when contracts remain open. Prepare complete documentation packages, including required contracts and customer records, to support stolen-vehicle reporting. Submit completed packages for review and approval before escalation. Support designated field contacts responsible for reporting vehicles as stolen. Mail and Administrative Support: Sort incoming mail daily. Prepare and ship outgoing mail to corporate locations on a scheduled basis. Mail tickets and required documentation according to established timelines. Maintain organized records to support audits, legal review, and operational follow-up. Qualifications: Prior experience in administrative, operations support, risk, or compliance-related roles. Strong attention to detail and documentation accuracy Ability to handle confidential and sensitive information responsibly Comfort working within contract systems and internal documentation tools Strong organizational and time-management skills. Proven ability to manage repetitive, process-driven work consistently. Experience with certified mail, legal notices, or collections support. Experience in rental car, fleet, or other asset-based operations is preferred. We offer: Medical, Vision, Dental, 401k, Employee Discounts, Referral bonus Company-paid Life Insurance Company-paid AD&D Insurance Flexible spending account Parental leave Employee assistance program We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Accordingly, all members of society, irrespective of age, gender, disability, sexual orientation, race, religion, or belief, are encouraged to apply to join our team. All employment decisions, including hiring, promotion, discipline, and discharge, will be based on merit, competence, performance, and business needs. Europcar Mobility Group Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. “We help to change the way you move” is what we stand for and brings us together. We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles. Our brands address differentiated needs, use cases and expectations: Europcar - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car , one of the main players in the car rental market in the US, with a "value for money" positioning. Customers' satisfaction is at the heart of the Group's ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries. More info at: *******************************

The HealthySteps Administrative Assistant provides comprehensive administrative, logistical, and coordination support to ensure the efficient and compliant operation of the HealthySteps program. This role supports program leadership and staff by managing documentation, scheduling, purchasing processes, memberships, compliance tracking, and logistical coordination for meetings and outreach activities. This position plays a critical enabling role by supporting internal operations and providing logistical support for outreach and community engagement activities. The Administrative Assistant may represent the HealthySteps program and PCCT at designated outreach events, particularly those connected to clinic-based outreach efforts, using approved messaging and materials. PRIMARY RESPONSIBILITIES Administrative & Operational Support Provide administrative support to the HealthySteps Director and Program Manager, including scheduling, calendar coordination, correspondence, and meeting preparation. Prepare agendas, take meeting notes, and distribute summaries or follow-up documentation as requested. Coordinate logistics for program meetings, including room reservations, A/V setup, materials preparation, and attendance tracking. Support onboarding and offboarding logistics for new HealthySteps staff, including documentation coordination, scheduling, and system access requests. Fiscal, Purchasing & Compliance Coordination Coordinate agreements, purchasing and vendor-related processes, including collection of W-9s, insurance certificates, purchase orders, and invoice processing. Track and maintain records related to program supplies, materials, and inventory. Assist with budget support tasks such as compiling expense documentation, tracking spending against budget categories, and preparing materials for leadership review. Maintain organized records related to program compliance, certifications, audits, and national reporting requirements. Track deadlines, renewals, and required documentation to support national HealthySteps and agency compliance. Memberships, Endorsements & Professional Development Coordination Manage administrative processes related to professional memberships, endorsements, certifications, and continuing education for HealthySteps staff. Coordinate registrations, enrollments, and renewals with organizations such as ZERO TO THREE, National HealthySteps, and OK-AIMH. Maintain accurate records of staff certifications, endorsements, and professional development activities. Serve as the administrative point of contact for professional development logistics and documentation. Outreach, Event & Clinic-Based Representation Provide logistical and administrative support for HealthySteps outreach and community engagement activities. Coordinate materials, supplies, promotional items, and vendor support for outreach events, clinic events, and lunch-and-learn sessions. Represent the HealthySteps program and PCCT at designated outreach events, particularly those associated with clinic sites, using approved messaging and materials. Share information about HealthySteps services and community resources with families and partners at outreach events. Support clinic partners' outreach efforts through preparation, attendance, and follow-up coordination. Refer partnership inquiries, media requests, or strategic conversations to the HealthySteps Director or Program Manager as appropriate. Assist with the distribution of outreach materials, newsletters, and informational resources in coordination with leadership. Other Responsibilities Uphold PCCT's values of compassion, integrity & transparency, collaboration & respect, learning & adaptability, and excellence. Perform other administrative or support duties as assigned to ensure the effective functioning of the HealthySteps program. Requirements REQUIRED QUALIFICATIONS Minimum of 5 years of experience providing administrative, operational, or program support in a nonprofit, healthcare, or human services environment. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. High level of attention to detail and follow-through. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive. PREFERRED QUALIFICATIONS Experience supporting early childhood, healthcare, or prevention-focused programs. Familiarity with data tracking systems, compliance documentation, or professional credentialing processes. Experience supporting events, training, or community-based activities in a logistical capacity. CORE COMPETENCIES Administrative excellence and reliability Organization and time management Professional discretion and confidentiality Clear communication and responsiveness Team-oriented and service-minded approach Salary Description $17 -$24/hour

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Job Posting Title Administrative Assistant II Agency 650 DEPARTMENT OF VETERANS AFFAIRS Supervisory Organization Claremore Veterans Home Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $22.38 per hour Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Participates in projects as team member or team leader Develops and implements special procedures Initiates correspondence requiring knowledge of agency or program procedures and policies Develops and maintains confidential or complex files Interprets and advises internal and external customers on departmental or program rules, regulations, and laws Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties Represents agency, supervising official, or program area at meetings, conferences, or civic organizations Coordinates activities with internal and external customers Establishes educational and/or training programs Interviews callers, arranges appointments, and performs other office tasks and duties Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. Trains or mentors other staff. Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience. Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Job DescriptionKey Personnel is seeking an Administrative Assistant in the Tulsa, OK area. Pay Rate: $18-20/hr M-Th 7am-4:30pm and Fridays 7am-12pm Responsibilities: Issue accurate quotes to customers for future work, ensuring alignment with management-approved quotes and specifications. Incorporate customer requirements into job travelers and issue travelers specific to each project. Prepare documentation packages for completed work, including invoices, shipping documents, and Certificates of Conformance. Ensure all transactions are accurately entered into the ERP system. Assist the Office Manager with purchasing chemicals, equipment, or supplies as requested by management. Maintain a neat, tidy, and organized work area at all times. Support efficient and safe operations by managing multiple tasks and deadlines effectively. Minimum Requirements: Previous administrative or office experience preferred, ideally in a manufacturing or technical environment. Strong organizational and time management skills with the ability to handle multiple priorities. Excellent attention to detail, particularly in documentation and customer requirements. Proficiency with ERP systems and Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to follow directions from the Office Manager and other managers, and to work collaboratively with the team. Commitment to maintaining safety and efficiency in daily operations. Key Personnel Benefits: While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JDCC Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions * Trains other staff * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Jess Dunn Correctional Center This position works in the Law Library. This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES * Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. * Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. * Disseminates instructions from the Associate Dean to students in a diplomatic manner. * Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. * Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. * Assists with changes to the student, adjunct faculty handbooks, and reports. * Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. * Distributes information to professors regarding policy changes/updates. * Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed * Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. * Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. * Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. * Assists with evaluating Advanced Standing and transfer credits for students. * Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. * Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: * Requires a High School diploma or GED; some college coursework preferred. * Requires four (4) years secretarial experience. Skills & Abilities: * Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. * Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point * Requires basic knowledge of Bible truths and scriptures. * Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. * Knowledge of internal operations of a university setting preferred. * An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Job Description Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. About the Venue The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues. The Arvest Convention Center is located in the Arena District in downtown Tulsa, ACC is a modern and award-winning venue providing over 275,000 SF of flexible event space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable! Responsibilities * Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. * Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. * Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. * Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. * Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. * Maintain a variety of files and records of information. * Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. * Maintain and order all necessary supplies and materials for the operations office. * Remain informed of company policies and procedures; answering related internal and external questions within authority. * Solely manage any special projects assigned by Director of Operations. * Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications * Type accurately and at a proficient speed. * Organize and prioritize work to meet deadlines. * Operate a personal computer using Windows and Microsoft Office software. * Operate standard office equipment including copier, typewriter and fax machine. * Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. * Work effectively under pressure and/or stringent schedule and produce accurate results. * Work independently, exercising judgment and initiative. * Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. * Remain flexible and adjust to situations as they occur. Minimum Education & Experience * Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. Disseminates instructions from the Associate Dean to students in a diplomatic manner. Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. Assists with changes to the student, adjunct faculty handbooks, and reports. Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. Distributes information to professors regarding policy changes/updates. Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. Assists with evaluating Advanced Standing and transfer credits for students. Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: Requires a High School diploma or GED; some college coursework preferred. Requires four (4) years secretarial experience. Skills & Abilities: Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point Requires basic knowledge of Bible truths and scriptures. Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. Knowledge of internal operations of a university setting preferred. An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.