Executive assistant jobs in Chelmsford, MA - 791 jobs

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Executive Assistant - Alternative Investments - Boston, MA We are seeking a polished and detail-oriented Executive Assistant to join an elite investment management firm in Boston, MA. This role will provide high-level administrative support to multiple individuals across various departments, with responsibilities including complex calendar management, coordination of domestic and international travel, and preparation of meeting materials. The ideal candidate will have 1-2 years of administrative experience, preferably within the investment management or financial services industry, and thrive in a fast-paced, professional environment. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************. IND123

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe that talented and dedicated people make us strong. With over 45 years in the industry our culture is collaborative, team-oriented and results focused. We are searching for a proactive and organized Executive Assistant with strong attention to detail to support the Company's marketing and engagement efforts. Responsibilities Include: Assist in preparing communications for distribution Assist with multiple project activities Monitor and track progress through execution Communicate project updates and escalate relevant timing issues Assist to coordinate company events and community service initiatives Ensure compliance with internal brand and business standards Assist in managing company store and branded inventory Provide general administrative support and assist with additional tasks as needed Must Haves: Prior experience with event coordination Ability to manage multiple concurrent projects Excellent communication and writing skills Strong computer and organizational skills We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! To learn more about the company, visit our website: ***************************** Be a part of our team! Please send resume with salary requirements to:************************** An Equal Opportunity Employer

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoam™. The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences. This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team. Key Responsibilities Executive Support for the C-Suite Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight. Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries. Maintain confidentiality and handle sensitive information with intention and professionalism. Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization. Evaluate and manage Co-CEO's incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper. Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations. Event & Culture Experience Management Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings (quarterly and annual), sales meetings, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives. Manage end-to-end event logistics-venues, vendor relationships, contracts, budget, travel, communications, branded materials, and on-site coordination and AV/tech. Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS' values and brand. C-Suite Project Support Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness. Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams. Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables. Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward. Requirements Bachelor's degree in business, communications, or related fields. 5 - 8 years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience supporting strategic planning, quarterly reviews, board materials, and executive initiatives. Minimum of 5 years of hands-on experience planning and executing high-visibility internal and external events on varying scale-including all-employee meetings, leadership offsites, board meetings, sales meetings, seasonal events, etc. Experience managing vendor relationships, contracts, budget, hotel/venue partnerships, and event technology and testing equipment. Strong communication, relationship-building, and interpersonal skills. High degree of discretion, judgment, and professionalism, especially when handling confidential information. Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools, and strong technical confidence and comfort navigating, troubleshooting, and supporting executive technology needs in real time. Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations. Ability to remain calm and solutions focused in a fast-changing environment. A proactive, “no job too big or small” mindset that aligns with OOFOS' collaborative culture. Four (4) days per week in the office to provide in-person support to our executive team. Leadership/Cultural Requirements People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul. Approaches work with empathy, connection, and focus on supporting others. Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead. Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines. Culture Champion: Passionate about delivering thoughtful, engaging experiences. Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth. A “team first” attitude, collaborative mindset and openness to feedback is a must. Job Type: Full Time - Exempt, Hybrid based in Braintree, MA OOFOS is an Equal Opportunity Employer. We recruit, hire, train and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

Job Title: Administration - Admin Services Coordinator Duration: 3 Months- Additional support, Possible for extension Shift: M-F 8am - 5pm As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints. Day-to-Day Responsibilities: Calendar Management - Schedule and coordinate meetings, appointments, and events. - Maintain accurate and up-to-date executive and team calendars. Expense Reporting - Prepare, review, and submit expense reports. - Track reimbursements and ensure compliance with company policies. Ordering & File Organization - Manage office supply orders and maintain inventory. - Organize and maintain filing systems (digital and physical). - Ensure documents are properly archived and easily accessible. General Administrative Support - Support ad hoc administrative tasks as needed. Software skills: - Basic computer functions - Knowledgeable in Microsoft (Word, Excel, PPT) - Outlook, email management Years of Experience: at least 2 years of relevant experience Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered

About Us We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office. Responsibilities Include: Opening the clinic Screen in staff and clients in the mornings and evenings Check voicemail messages and email Office Manager and/or therapist the messages Work directly with Office Manager Answer phone calls throughout the day Inform therapist and Office Manager of cancellations Help with tasks around the office as needed Create new clients in electronic system and maintain electronic files Ensure clinic is clean and disinfected Order supplies as needed through Office Manager Qualifications: Have an associate's degree Strong communication skills and phone etiquette Ability to multitask Strong organizational skills Reliable Transportation Experience: Experience working in an office setting Experience with excel, word, electronic data systems etc. A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.

Job Title: Administrative Assistant Shift: 7:30 am - 5pm EPIC experience required Front desk and customer service experience required Administrative skills, including data entry, filing, scheduling, and record management Ability to handle multi-line phone systems; previous call center experience preferred Strong organizational skills with attention to detail Ability to multitask in a fast-paced environment

A large well known hospital group is urgently looking to hire an Admin Assistant to join their team on site in Newton, MA! ** This is a 6+ month contract to hire on W2 offering a full benefits package ** Required Skills & Experience 2+ years of experience working in a hospital or medical setting Working with surgeons/ clinical scheduling is preferred Experience in EPIC, collecting co-payments What You Will Be Doing: Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations. Provides Departmental support by performing receptionist and clerical duties Scheduling patient appointments Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed Referral management and health insurance payor review. Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information New patient coordination Other special projects and administrative tasks that are assigned You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Administrative Assistant / Receptionist 📍 Lynnfield, MA (On-site) 🕒 Mon-Fri | 8:00 AM-5:00 PM 💰 $55,000-$60,000 + Benefits 📄 Full-Time We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients. What You'll Do Greet clients and manage front desk operations Answer phones, schedule appointments, and assist with documents Prepare correspondence and maintain files Support CPAs and tax staff during busy season What They're Looking For 3+ years of admin or receptionist experience Prior accounting firm experience a plus Strong communication and client-service skills Proficiency in Microsoft Word & Outlook Organized, detail-oriented, and professional

Administrative Assistant Contract: 13 weeks Shift: 8hr Day shift Weekly hours: 40hrs (Mon to Fri) Pay: $18 to $20 per hour The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Requirements: EPIC experience required. Front desk, customer service, admin skillset experience required. Previous call center experience preferred. 2+ years of experience as an Administrative Assistant.

Administrative Assistant Duration: 3 months (potential extension) Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more. In This Role, You Will: Support department leadership with administrative tasks. Greet and assist patients/visitors; manage calls and inquiries. Schedule appointments, update medical records, and process co-pays. Coordinate with staff and manage physician calendars. Epic is highly desired. What You Bring: 2 years of administrative (healthcare preferred). Strong communication and multitasking skills. Professionalism and attention to detail. Proficiency in Microsoft Office and scheduling systems.

The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services. Their duties and responsibilities include: Answer and direct phone calls in a polite and friendly manner Register new patients and update existing patient demographics by collecting patient detailed information Schedule and confirm patient appointments, follow-ups, and procedures Process patient billing and payments Organize and maintain patient waiting areas as well as office files and records Assist patients with forms and paperwork, explaining procedures, and answering questions Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling Ensure compliance with medical laws and regulations Order office supplies and maintain inventory Coordinate with insurance companies for claim management and patient insurance verification Maintain patient confidentiality, following HIPAA guidelines Qualifications A bachelor's degree is required 1-2 years of work experience as a Healthcare Administrative Assistant or similar role Knowledge of healthcare systems and medical terminologies Understanding of medical billing procedures Proficient in MS Office (MS Excel and MS Outlook, in particular) Strong organizational and multitasking skills Excellent communication and interpersonal abilities

Job searching is a lot better with someone in your corner. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick). Why you should apply? $28 per hour Health, Dental, Vision, and PTO benefits. Monday-Friday Work Schedule 830am-5:30pm Access to outstanding Kelly perks via **************************************** What's a typical day as an Administrative Assistant? o Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA, o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] o Managing Calendars for a group or team. o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval o Develop with direction Annual Budget Management and Analytic reports. o Assist with personnel On and Off boarding. (Resource Management) o Prepare Communications, Announcements & Newsletters, and Presentations. o Assist with the development and processing of Purchase Orders and Contract Management. o Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point. o Virtual Meeting Management - MS Teams and ZOOM. o Strong oral communication skills, advanced writing, editing and correspondence skills. o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status. o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials. o Roster and Distribution list management. o Vendor communication and management. If you are interested please send your resume via email to *************************

Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM-4:30 PM Reports to: Three Financial Advisors Employment Type: Temp-to-Hire We are seeking a highly professional, detail-oriented Client Service Administrator to support a busy financial advisory office. This role is client-facing and service-driven, with significant interaction via phone, email, and in person. The ideal candidate is a strong administrator with excellent communication skills, advanced Excel capabilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Client Onboarding and Account Setup Prepare and process new account paperwork for brokerage, advisory, retirement, and insurance accounts Collect, verify, and maintain client identification and compliance documentation, including KYC and AML requirements Enter, update, and maintain accurate client data in CRM and portfolio management systems Coordinate with custodians to ensure timely account openings and online access setup Account Maintenance Process beneficiary changes, address and contact updates, and name changes Facilitate account transfers, including ACATs, IRA rollovers, and direct transfers Link and consolidate accounts for reporting and household views Initiate, track, and follow up on service requests with custodians Money Movement and Distributions Set up and process systematic contributions and withdrawals Execute ACH and wire transfer requests Process Required Minimum Distributions and other withdrawals, including appropriate tax withholding Investment Transactions (Under advisor instruction and within licensing requirements) Place and confirm trades, rebalances, and model changes Prepare trade confirmations and monitor execution status Insurance and Annuity Processing Submit and track applications for life, disability, long-term care, and annuity products Coordinate underwriting requirements with clients and insurance carriers Process policy changes, beneficiary updates, and policy deliveries Compliance and Recordkeeping Maintain complete and compliant client files, both digital and physical Log client communications in accordance with firm and regulatory standards Assist with delivery of required disclosures and compliance forms Support compliance initiatives by safeguarding confidential client information and adhering to data security and privacy policies Meeting Preparation and Follow-Up Prepare client review meeting materials, including performance and allocation reports Update financial planning software with current and accurate client data Send meeting confirmations, reminders, and post-meeting follow-up items Client Communication Serve as the primary point of contact for client service needs Respond promptly and professionally to account and service inquiries Provide clear updates on pending requests and required documentation Deliver exceptional customer service to build and maintain strong client relationships Additional Duties Answer phones and resolve client service issues within scope and capacity Support general administrative needs in a busy office environment Qualifications and Skills Strong administrative and organizational skills with a high level of professionalism Excellent verbal and written communication skills Advanced proficiency in Microsoft Excel, including reporting and pivot tables Comfort working directly with clients in person, over the phone, and via email Ability to manage multiple advisors and competing priorities Prior financial services or banking experience preferred but not required

Site: Mass General Brigham Home Care, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. A Unique Opportunity to Partner with Senior Leadership Driving the Future of Home-Based Care Mass General Brigham's Healthcare at Home division is transforming how and where care is delivered - from hospital-level treatment in the comfort of patients' homes to leading programs in home-based palliative and post-acute care. We are seeking a skilled Assistant to provide high-level administrative and operational support to the President and Chief Operating Officer, and members of their cabinet within the Healthcare at Home division. This is not a traditional administrative role. It is a visible, trusted position that plays an important role in supporting the daily operations and effectiveness of a fast-paced, mission-driven leadership team. ________________________________________ About Healthcare at Home Healthcare at Home delivers care that supports patients across every phase of recovery - from urgent and acute care to home hospital, post-acute home care, and home-based palliative services. • 8,000+ home hospital admissions since 2022 • 30,000+ acute care bed days saved across our system • 455,000+ annual home care visits • 1000+ referrals to home-based palliative care annually Together, these programs enable patients to receive high-quality, cost-effective, and compassionate care - wherever they call home. Job Summary The Role The Assistant to the President serves as the central coordination point for the division's executive leadership, providing sophisticated administrative and operational support that enables leaders to remain focused on strategy, growth, and patient-centered care. This role requires independent judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal oversight. Flexible Hybrid Work: Enjoy the autonomy and work-life balance of primarily remote work while staying connected to leadership and the team through periodic in-person meetings at Assembly Row (Somerville). This role offers flexible on-site options, with the opportunity to come to the office more frequently if preferred. The starting salary for this role begins at approximately $75,000, with final compensation determined in alignment with MGB Compensation guidelines. Factors such as internal pay equity, relevant experience, and the established salary range for the position will also be considered Key Responsibilities: •Serve as a trusted partner to the President, COO, and executive cabinet, supporting the daily operational rhythm of a complex healthcare division. •Proactively manage highly complex calendars, scheduling, travel, and logistics across multiple executives, balancing competing priorities and anticipating needs. •Coordinate and support high-visibility meetings, board and committee sessions, executive presentations, and speaking engagements, including preparation of agendas, materials, minutes, and follow-up actions. •Prepare correspondence, executive summaries, presentations, and reports that reflect the executive voice, organizational standards, and confidentiality expectations. •Act as a key liaison between executive leadership and internal/external stakeholders, including senior system leaders, board members, and partners-often interpreting and communicating executive intent with clarity and diplomacy. •Maintain executive files, records, and documentation; manage office operations, budget tracking, expense reconciliation, and reimbursement processing in alignment with corporate policies. •Perform payroll-related and administrative functions for the executive team, ensuring accuracy, timeliness, and compliance. •Handle sensitive, complex, and confidential matters with professionalism, sound judgment, and discretion. Qualifications Associate's degree required; Bachelor's degree preferred. 5-7 years of experience providing direct support to senior executives (C-suite, President, or equivalent). Demonstrated excellence in communication, judgment, organization, and attention to detail. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Proven ability to prioritize and manage multiple demands. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range - / Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1410 Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.