Executive assistant jobs in Concord, NC

Position Title: Executive Household Assistant (Full-Time, Live-In or On-Call Preferred) We are seeking a highly reliable, discreet, and proactive Executive Household Assistant to help manage and support the smooth operation of our personal life. This individual will be responsible for handling a wide range of household and personal tasks, enabling us to focus fully on our professional and personal responsibilities with family. Flexibility, trustworthiness, and discretion are essential. Key Responsibilities: Manage all household chores including laundry, dishes, tidying, and basic cleaning Sort, organize, and respond to household mail and personal correspondence Pay personal and household bills, track expenses, and coordinate with accountants or bookkeepers as needed Run errands including grocery shopping, dry cleaning, and package/mail delivery Pet care: feeding, walking, vet appointments, and litter box maintenance Oversee household supply inventory and restock as needed Schedule and manage home maintenance services and vendors Assist with travel planning, packing, and logistics Maintain a calendar of personal appointments and reminders Provide occasional driving/transportation as needed Be available for ad hoc needs, including during evenings and weekends Ideal Candidate: Proven experience as a personal assistant, house manager, or similar role for a high-profile or demanding individual Highly organized with strong attention to detail Absolute discretion and ability to handle confidential information Flexible schedule with ability to respond to needs 24/7 Excellent communication and problem-solving skills Tech-savvy and comfortable using digital tools (for scheduling, tracking bills, etc.) Valid driver's license and clean driving record Comfortable around pets Compensation & Terms: Competitive salary based on experience Housing accommodations available if live-in role is preferred Full-time, salaried with expectation of high flexibility and availability Health and/or other benefits negotiable How to Apply: Please send a resume and a brief description of your relevant experience and availability to ****************************

Follow your calling, Find your career!! Please apply by 12/23/2025 Salary Range: $20.71 to $25.89 per hour. This is a non-exempt (hourly) position. Please note: Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Criminal Justice Services (CJS) is responsible for promoting improvements in the criminal justice system through interagency cooperation, coordination, and planning. It was formed in 2010 by the Mecklenburg County Manager's Office in response to findings from a Justice & Public Safety Task Force. Position Summary Perform progressively responsible administrative, clerical, and technical work. This position, under minimal supervision, is responsible for advanced administrative functions of variety and specialization in a department. This position will be located at 715 E 4th St, Charlotte, NC 28202. Essential Functions Process departmental purchases Prepare invoices for payment Provide reception at the front desk on rotating basis Provide administrative support to internal departmental staff Respond to inquiries and resolves administrative issues that may arise Prepare written correspondence such as monthly departmental newsletter, memos, emails, presentations, forms, and other documents Coordinate meetings, lunch and learns, interviews and assist with program preparation Prepare, develop or maintain reports, manuals, or interview documents Conducts moderately complex research. Perform confidential data entry, create, organize and maintain files Maintain supply levels and ordering stock Use computers for various operations such as database management Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons according to the need/issue presented Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports Minimum Qualifications Experience: Minimum of four years of administrative experience Education: High School Diploma or equivalent Combination of relevant education and relevant experience accepted?: Yes Licenses and Certifications May require a valid North Carolina or South Carolina Driver's License May require County Driving Privileges Preferred Qualifications Department of Social Services Advocacy & QI Team Assignment - Bilingual (Spanish and English) proficiency oral and written Experience with Microsoft Excel strongly preferred Associate or bachelor's degree preferred Knowledge, Skills and Abilities Knowledge of Administrative and clerical procedures and systems using various computer operations, managing files and records Principles and processes for providing customer and employee services Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills Customer service Coordination and organization Judgement and decision making Time management Abilities Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided Customer Focus: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive. Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization Computer Skills Data entry Intermediate use in various computer applications. Proficient in various computer applications including Microsoft Office Suite Work Environment Works in an office setting with moderate noise Selection This classification has been identified as having a role in the development of ADA compliant technologies and for which the incumbent agrees to follow County policies to the best of their abilities in order to meet these obligations. No Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

Click here to experience a Day in the Life of our Teammates! Uncap Your Potential at America's Largest Coca-Cola Bottler - Pour Your Passion into Purpose! We're more than beverages-we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success. * Career Growth: Clear pathways to advance and develop your career * Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan * Purpose-Driven: Create meaningful impact in the communities you serve * Professional Development: Dedicated training + personalized mentorship Join us - your refreshing new chapter starts here! Job Overview The Director, Assistant to the Chief Commercial Officer (CCO) serves as a high-trust strategic partner and operational steward to the CCO, a member of the Executive Leadership Team (ELT). This unique role exists at the intersection of executive coordination, stakeholder engagement, project stewardship, and strategic enablement. Part executive operations leader, part relationship strategist, role exists to multiply the CSSO's impact by organizing priorities, ensuring strategic follow-through, facilitating effective stakeholder relationships (internal and external), and proactively representing the CCO across a wide range of forums. The Director, Assistant to the Chief Commercial office is a leadership position that manages, plans and supports the daily activities, events and projects of this office. This includes assisting the CCO in meeting preparation, developing content, and when necessary, representing the CCO in those meetings both on and off-site. Duties & Responsibilities * Strategic Partnership & Executive Enablement: Act as a right hand to the CCO, proactively identifying blind spots, surfacing risks or missed opportunities, and providing strategic input. Serve as a thought partner and sounding board to help shape ideas, priorities, and direction. * Support CCO in Stakeholder & Relationship Management: Intentional planning and coordination to support relationship development with internal and external stakeholders, including ELT members, brand partners, local leaders, and customers. Coordinate engagement plans, ensure proactive outreach, and help steward strategic relationships. * Project & Initiative Stewardship: Monitor and drive progress of key cross-functional projects and initiatives. Track accountability, steward timelines, identify risks, and intervene when off-track. Ensure follow-through without owning operational delivery. * Meeting and Event Preparation: Lead preparation for internal and external meetings, including internal board, brand owner and various industry sessions. Ensure content completeness, stakeholder coordination, and readiness. Represent CCO in meetings as needed, take notes, track actions, and follow through. * Calendar and Workflow Organization: Help prioritize, schedule, and protect the CCO's time. Directly manage calendar. Proactive planning for critical milestones, ensuring alignment with strategic priorities and relational planning. Coordinate check-ins, reviews, and look-ahead planning sessions. * Event Planning & Sponsorship Activation: Lead planning of internal and external events (e.g., leadership offsites, customer experiences and employee teambuilding). Knowledge, Skills, & Abilities * Strong business acumen and understanding of the beverage business * Executive presence and professionalism - confident supporting and working along c-suite leaders * Organized, proactive, and capable of seamlessly switching between strategic insight and tactical detail * Exceptional judgment, confidentiality, relational intelligence, and the ability to execute with accountability * Strong emotional intelligence to provide needed leadership and expertise in a highly dynamic environment serving senior leaders, external stakeholders, and teammates at all levels of the organization * Demonstrated clear communication, collaboration, relationship and liaison skills to work effectively cross functionally to carry out functions, meetings and tasks with the partnership of other departments * Ability to influence others without authority * Comfortable with ambiguity and change * Project management experience and proficiency with project tracking tools * Strong skills in the use of Microsoft Office Suite with emphasis on Word, Excel, PowerPoint and Outlook * Experienced eye for details and A-Z event management of both large and intimate occasions to ensure successful outcomes * Strong sense of urgency and ability to prioritize and re-prioritize emerging needs of office * Open-minded and curious about AI and emerging technologies * Ability to travel as required (estimated twice monthly) * Availability and willingness to support needs occurring during non-traditional business hours Minimum Qualifications * Bachelor's degree (4 years) * Valid Driver's License * Knowledge acquired through 5 to up to 7 years of work experience Preferred Qualifications Bachelor's degree, Business Administration Sales, Marketing, or Communications Work Environment Office environment Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law. Nearest Major Market: Charlotte

Minimum Qualifications: Associate degree or equivalent work experience 5+ years of executive/administrative assistance or related experience Experience with supporting large teams Advanced knowledge and application of Microsoft Office (Word, Excel, PowerPoint) Preferred Qualifications: Experience with expense management and Concur Experience with Ariba or other similar procurement systems Excellent verbal/written communications skills, note taking, and proof-reading abilities Advanced organizational skills and the ability to prioritize tasks and manage multiple projects Ability to work under pressure of deadlines, yet still ensure timeliness and accuracy Problem-solving skills, research and data gathering ability, analytical and negotiation skills Independent thinker High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated professionalism, poise, tact and diplomacy Ability to interact and communicate with individuals at all levels of the organization, correspond with other Equitable entities and outside of Equitable Able to perform duties independently, with minimal or no direct supervision Skills: Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. ABOUT EQUITABLE At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. ********** Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE\: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************. At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? We are seeking a highly organized and professional Executive Assistant to provide administrative support to several members of the Individual Retirement senior leadership team. Reporting to the Head of Individual Retirement, the responsibilities of the Executive Assistant include: Schedule and organize complex activities such as meetings, domestic and international travel, video conferences Partners with the IR Sales Operations Manager in the planning and coordination of town hall/All-Hands meetings and department activities for Head of Individual Retirement Works efficiently to manage schedule to ensure efficient and effective use of time On-board/off-board the Head of Individual retirements direct reports Assists in escalations/resolutions of technology or system issues for all non-distribution team members Ability to compose and draft correspondence, including emails, and letters Monitors, assists, and escalates expense issues and reviews expense report for the Head of IR Assists with expense escalations for all non-distribution team members Handle confidential and sensitive information with the utmost integrity Work independently on ongoing and ad-hoc projects Partners with Performance Lead on the scheduling of quarterly OKRs Maintains active status of all FINRA licenses and CE training for Head of IR and Direct Reports Send out monthly anniversary and birthday announcements to IR Tribe & Sales Handles all registrations for EQH related conferences for Head of IR and Direct Reports Submission of monthly invoices through Ariba for Head of IR and Direct Reports The base salary range for this position is $60,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits\: Equitable Total Rewards Program

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? We are seeking a highly organized and professional Executive Assistant to provide administrative support to several members of the Individual Retirement senior leadership team. Reporting to the Head of Individual Retirement, the responsibilities of the Executive Assistant include: * Schedule and organize complex activities such as meetings, domestic and international travel, video conferences * Partners with the IR Sales Operations Manager in the planning and coordination of town hall/All-Hands meetings and department activities for Head of Individual Retirement * Works efficiently to manage schedule to ensure efficient and effective use of time * On-board/off-board the Head of Individual retirements direct reports * Assists in escalations/resolutions of technology or system issues for all non-distribution team members * Ability to compose and draft correspondence, including emails, and letters * Monitors, assists, and escalates expense issues and reviews expense report for the Head of IR * Assists with expense escalations for all non-distribution team members * Handle confidential and sensitive information with the utmost integrity * Work independently on ongoing and ad-hoc projects * Partners with Performance Lead on the scheduling of quarterly OKRs * Maintains active status of all FINRA licenses and CE training for Head of IR and Direct Reports * Send out monthly anniversary and birthday announcements to IR Tribe & Sales * Handles all registrations for EQH related conferences for Head of IR and Direct Reports * Submission of monthly invoices through Ariba for Head of IR and Direct Reports The base salary range for this position is $60,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Minimum Qualifications: * Associate degree or equivalent work experience * 5 years of executive/administrative assistance or related experience * Experience with supporting large teams * Advanced knowledge and application of Microsoft Office (Word, Excel, PowerPoint) Preferred Qualifications: * Experience with expense management and Concur * Experience with Ariba or other similar procurement systems * Excellent verbal/written communications skills, note taking, and proof-reading abilities * Advanced organizational skills and the ability to prioritize tasks and manage multiple projects * Ability to work under pressure of deadlines, yet still ensure timeliness and accuracy * Problem-solving skills, research and data gathering ability, analytical and negotiation skills Independent thinker * High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated professionalism, poise, tact and diplomacy * Ability to interact and communicate with individuals at all levels of the organization, correspond with other Equitable entities and outside of Equitable * Able to perform duties independently, with minimal or no direct supervision Skills: Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. ABOUT EQUITABLE At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Maya Hotels Support Center | 8632 Wilkinson Blvd. Charlotte, NC 28214 Join Maya Hotels and Take the Next Step in Your Career! Are you a highly organized and hands-on individual looking for a career in executive support? At Maya Hotels, we are seeking a motivated Executive Assistant to provide strategic partnership with the Executive Leadership Team. This role provides high-level administrative, operational, and project management support requiring independent judgment, proactive problem solving, discretion, and the ability to manage confidential and time-sensitive matters. If you enjoy working with top hospitality brands, this is the opportunity for you! Why Join Maya Hotels? Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn, Courtyard, and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. Learn more about us at ******************* What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with well-respected hotel brands such as Hilton, Marriott and IHG. : Essential Duties and Responsibilities: Calendar, Meeting, and Travel Management Independently manage executive's business and personal calendars with the authority to make scheduling decisions based on the executive's priorities. Coordinate high-level meetings, board sessions, and strategic planning events. Oversee complex travel planning aligned with business and personal needs. When Executives are traveling: Provide day-to-day support to the VP of Operations on behalf of the executives, including meeting scheduling, follow-ups, and urgent coordination. Escalate priorities to the executives from team members and field operations, ensuring timely resolution. Support continuity by anticipating needs and ensuring communication channels remain open and efficient. Executive Communication & Representation Draft, review, and manage confidential correspondence, policy drafts, and executive-level documents. Represent executives as needed in meetings, communications, and internal coordination. Manage sensitive organizational issues with professionalism, confidentiality, and discretion. Strategic & Administrative Leadership Act as advisor to executives, using independent judgment to prioritize initiatives, resolve issues, and anticipate their business and personal needs. Manage shifting priorities and making decisions on behalf of executives when appropriate. Oversee executive workflows, ensuring alignment with organizational priorities and deadlines. Prepare executive-level presentations, reports, and strategic communications. Project & Operations Management Coordinate cross-functional projects, ensuring milestones, risks, and deliverables are effectively managed on behalf of executive management. Evaluate processes and recommend improvements to enhance efficiency and operational alignment. Conduct research, prepare summaries, and provide recommendations for business and personal decisions. Coordinate activities and projects across departments to support executive leadership initiatives and strategic goals. Professionalism & Confidentiality: Maintain strict confidentiality regarding sensitive company and personal information. Follow Maya Hotels' Grooming Policy and maintain a professional appearance. A positive attitude and a solution-oriented mindset is necessary. Represent the executive office with hospitality, poise, and professionalism in all internal and external interactions. Comply with all Maya Hotels policies, procedures, and the Code of Ethics. Embrace the Maya Hotels core values. Education, Skills and Abilities: Education: Associate's degree in business administration, Hospitality, Communications or related field preferred. Experience: 3+ years supporting senior leadership. Including project management and operations-focused responsibilities. Technical Skills: Proficiency in Microsoft Office (Excel, Word) and Google Workspace. Experience with task/project management tools (Asana, Trello) is a plus, not required. Demonstrates comfort with modern digital tools and proactive approach to using technology and AI/automation to streamline workflows and improve executive productivity. Detail-Oriented & Organized: Highly organized with ability to prioritize multiple deadlines, manage competing priorities, and ensure accuracy in a fast-paced environment. Collaboration & Teamwork: Strong interpersonal skills with the ability to work cross-functionally and collaborate with multiple departments and Executive Leadership. Able to build positive working relationships, communicate effectively, and support team goals. Communication: Exceptional written and verbal communication skills, including professional email etiquette, document preparation, and executives' correspondence. Self-Motivated & Driven: Able to work independently, exercise sound judgment, manage competing priorities, and make decisions within scope of responsibility. Confidentiality: Demonstrated integrity when handling sensitive or confidential information. License: Valid NC or SC driver's license required. Physical Requirements: Ability to sit for extended periods of time. Frequent use of hands for typing, writing, and handling office equipment. Ability to manage multi-line phones and in-office visitor interactions. Occasionally lifting or moving items up to 20lbs. Comfortable working in an office setting with extended screen time. Occasionally hotel-location based work depending on project needs and schedules of executives. Reliable transportation required for errands or off-site tasks. Able to communicate effectively in environments with potential background noise. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.

Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.

The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the COO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

Job Description The ideal candidate for this position will excel in a fast, busy but also a calm and uplifting environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented, loyal and a creative problem solver. Responsibilities Control workflow and schedule Handle all logistics CEO related Interact with leadership, internally and externally. Other duties as assigned Scheduling TOP SKILL NEEDED: We are looking for personality and loyalty for this role over any other skill. (The things we are looking for can be taught; we are looking for someone eager to learn, grow in the company and become part of our family here at SRC). Qualifications Associate's degree or equivalent experience Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Communication skills, written/verbal Ability to prioritize and meet deadlines Keep information confidential *Uncapped Commission* Our goal is to generate $1,000,000 by the end of 2025.

*** Unable to provide sponsorship at this time. Only considering persons eligible to work in the United States. Global Support and Development is seeking to hire a C-Suite Executive Assistant! The position is full-time, in-person, and located at HQ in Charlotte, N.C. Are you the ultimate operational anchor with a passion for precision ? We're looking for a superstar C-Suite Executive Assistant to be the driving force behind our Chief Operations Officer and Chief Program Officer, and a key support player for the rest of our leadership. If "anticipate, manage, and execute" is your personal motto, and you excel at everything from high-stakes calendar management to confidential support, then this is your chance to shine! You'll master complex global travel logistics and drive critical special projects, ensuring our executive team is always prepared to make an impact. GSD offers a comprehensive benefits package to include: Up to 25 days of accrued vacation Up to 80 hours of annual sick leave Up to 80 hours of Military Pay and 30 Days Differential Medical, Dental and Vision (GSD covers monthly premium) Group Life and AD&D Coverage (GSD covers monthly premium) Retirement (Pre and Post Tax Options) and a Company Match Matches on Qualified 529 Plans Up to 14 Paid Holidays Want to know more? Read on to learn more about the role and how you can help us turn strategy into action! ESSENTIAL FUNCTIONS: Scheduling and Calendar Management: Specific to COO & CPO Anticipate administrative needs based on knowledge of organizational and Sectional priorities and objectives, schedules and plans; Proactively and independently manage and deconflict schedules and activities in a dynamic environment; Coordinate meetings with internal and external stakeholders managing dynamic calendars, and handling a high volume of scheduling requests. Coordination of Program Design and Operations Business Units. Support the coordination and understanding of Sectional workstrands on a day to day basis working with Sectional and Departmental leadership to enhance coherence and collective progress. Support COO/CPO engagement with the CEO in meetings and discussions by working with CoS / Senior Executive Assistant enhancing understanding on Sectional priorities and communication; Manage information flow, providing the right information at the right time to the right people to support organizational and sectional work flow; Execute special projects including presentations, spreadsheets, and reports; Prepare introduction letters, memos, guidance and similar documents. Meeting Preparation and Follow-Up: Prepare agendas, briefing materials, and presentations for key meetings; Ensure follow-up actions are documented and executed effectively to maintain momentum on critical projects; Support Salesforce CRM data entry supporting relationship and contact management. Communications and Staff Coordination: Act as a primary point of contact for internal and external inquiries, filtering and prioritizing communications; Support team communications and plan organizational events, both internal and off-site. Event Planning and Coordination: Manage the logistics for team off-sites, leadership retreats, and key organizational events. This includes everything from venue sourcing and vendor management to budget tracking and on-site coordination; Be prepared to accompany COO/CPO for high profile engagements. To the full C-Suite Membership Travel Planning and Logistics: Arrange domestic and international travel, including flights, accommodations, Airtable updates, and ground transportation. Manage itineraries, preparing materials for travel, checking VISA requirements etc, complete HV embarkation forms, operational records data entry, and handling last-minute changes. Financial Support: Prepare, reconcile and submit expense reports. General Requirements Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters; Promote and action GSD's core values of accountability, humility, and integrity in all work we conduct; Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact; Assist with coordination and communication of projects and strategic initiatives led by Chief of Staff and, as needed, the broader executive team; and Perform other duties as assigned. QUALIFICATIONS: Required Experience: Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position; Experience supporting in-office and remote staff; Project management experience required, certification preferred. Education: Bachelor's Degree in Business Administration or relevant field; or Equivalent experience and training. Knowledge/Skills: Excellent computer skills, to include competency with Google Suite; Ability to manage time independently and coordinate multiple projects simultaneously under pressure; Confident and effective written and verbal communication, to include proofreading and editing; Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships; Ability to proactively identify and critically think to solve problems; Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks; Experience working and/or traveling domestically and internationally; and Working knowledge of Spanish and/or French desired. WORKING CONDITIONS AND PHYSICAL DEMANDS: GSD prioritizes the safety, security, and well-being of all of our staff members. All employees are expected to follow strict safety protocols, including the use of personal protective equipment (PPE) as required and adherence to safety regulations (maritime, and other), to mitigate risks. Consistent with the Americans with Disabilities Act (ADA) and North Carolina state law, GSD will provide reasonable accommodation for a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship or a direct threat to the health and/or safety of the individual or others. These working conditions and physical demands are described to provide a clear understanding of the nature of the role, including the essential deployment responsibilities that may be necessary, to ensure that potential candidates are well-prepared for the challenging and demanding nature of the duties and realities of disaster response work. Working Conditions Work is performed in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing or otherwise being mobile throughout the office) for brief periods of time; Ability to use hands, reach, and independently lift and move items weighing up to 20 pounds, carry, push, and pull or otherwise move objects; Ability to bend and stoop; Ability to sit and view a computer screen for extended periods of time; Ability to demonstrate manual dexterity to operate computer and other office equipment; Routine domestic and international travel up to 10% is required; and Ability to communicate effectively with others. Physical Demands Ability to perform work indoors in an office environment; Ability to work a varied schedule to complete projects and meet deadlines in response to changing demands; Ability to travel to attend meetings, industry or professional association conferences and stay overnight as required. This reflects an assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Other duties and tasks may be assigned to this job at GSD's discretion. Work Authorization Requirements: GSD participates in E-verify, an internet-based system that allows employers to determine the eligibility of their employees to work in the United States. E-Verify is administered by the U.S. Department of Homeland Security and the Social Security Administration. Our participation in E-Verify is in compliance with federal law and is limited to the use of E-Verify for employment eligibility verification only. We do not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents presented for use on the Form I-9. Notwithstanding, employment is conditional upon validity of Employment Authorization Documents (EADs). This is a summary rather than a detailed list of the duties performed. The essential functions, knowledge, skills, and working conditions may change along with business needs. This job description does not constitute a contract between employer and employee as employment is at will. Global Support and Development provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires. GSD is an Equal Opportunity Employer, and embraces all candidates regardless of race, color, sex (including pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, age, gender identity or expression, genetic information, military/veteran status or any other basis prohibited by law. GSD promotes diversity, equity, and inclusion in all candidate selections.

Rodenbaugh's Flooring America Kitchen Bed and Bath is a leading provider of high-quality flooring, kitchen, and bath products. With over 50 years of experience, we have built a reputation for excellence in customer service and top-notch products. We are committed to providing our customers with the best experience and are looking for a skilled Executive Assistant II to join our team. Position Overview: We are seeking a highly organized and efficient Executive Assistant II to support our executive team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This is a full-time position with a competitive salary and benefits package. Key Responsibilities: - Provide administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, presentations, and reports - Manage and maintain confidential information with discretion and professionalism - Coordinate and assist with special projects and events - Act as a liaison between the executive team and other departments within the company - Handle incoming calls and emails, responding or redirecting as necessary - Prepare and track expense reports - Conduct research and gather information as needed - Assist with managing budgets and financial reports - Other duties as assigned by the executive team Qualifications: - Minimum of 3 years of experience as an executive assistant or in a similar role - Excellent organizational and time management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to maintain confidentiality and handle sensitive information with discretion - Strong attention to detail and accuracy - Proven ability to multitask and prioritize tasks effectively - Bachelor's degree in business administration or a related field is preferred but not required Benefits: - Competitive salary - Health, dental, and vision insurance - Paid time off and holidays - 401(k) retirement plan - Training and development opportunities - Employee discounts on company products If you are a motivated and organized individual with a passion for providing excellent support to a dynamic executive team, we encourage you to apply for the Executive Assistant II position at Rodenbaugh's Flooring America Kitchen Bed and Bath. Join our team and be a part of our commitment to providing exceptional products and services to our customers.

Opkalla is a Charlotte-based technology advisory firm dedicated to creating an easier way for organizations to identify the best IT solutions through a transparent, vendor-neutral approach. Founded in 2019, we are a highly recognized, people-first company with a strong culture focused on trust, transparency, growth, and team support. Opkalla has earned multiple prestigious awards that reflect this outstanding workplace environment and industry leadership. Summary The Executive Assistant will provide high-level administrative and operational support to Opkalla's leadership team, enabling executives to focus on strategic initiatives by managing schedules, communications, travel, and special projects. This role requires discretion, exceptional organizational skills, technology proficiency, and the ability to represent Opkalla as the first point of contact for internal and external communications. Essential Functions & Responsibilities Manage complex calendars and appointments for the CEO, CRO, and COO, coordinating meetings, conferences and priorities to optimize time management Plan and support execution of Opkalla events, leadership meetings, and special projects as assigned Facilitate Opkalla's Legal Contract process by coordinating with the Director of Partnerships, the COO, and outside counsel, ensuring timely review, approval, and execution of contracts Draft, review, and prepare presentations and meeting materials Maintain office supply inventories and administer day-to-day office administrative duties as assigned Anticipate leadership needs, identify process improvements, and proactively resolve issues to enhance Qualifications 5-8 years of experience as an Executive Assistant or similar senior administrative role supporting C-level or senior executives, ideally within the technology sector Exceptional organizational, time management, and multitasking skills; ability to prioritize in a fast-paced environment Excellent written and verbal communication skills with strong attention to detail High degree of professionalism, discretion, and ability to handle confidential information responsibly Strong interpersonal skills with the ability to build relationships across teams and external partners Preferred experience supporting a technology business Familiarity with remote/hybrid coordination and tools Entrepreneurial mindset with a positive attitude and adaptability to changing priorities Experience managing or supporting legal contract processes Ability to understand basic legal terminology and processes, with strong attention to detail and organizational skills Advanced proficiency in Microsoft Office

Job Level: Vice President Job Function: IT and Digital Development Employment Type: Full Time Role Description As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. Role Objectives * Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. * Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. * Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. * Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. * Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. * Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. * Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. Qualifications and Skills * Bachelor's degree in Computer Science, Information Technology, or related field. * Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. * In-depth knowledge of enterprise architecture frameworks and methodologies. * Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. * Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. * Experience with Azure cloud services and solutions, financial services or Databricks preferred. * Experience with EA tools like LeanIX, Ardoq is helpful. * Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. * Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. Additional Requirements Nearest Major Market: Charlotte

**Role Description** As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. **Role Objectives** + Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. + Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. + Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. + Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. + Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. + Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. + Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. **Qualifications and Skills** + Bachelor's degree in Computer Science, Information Technology, or related field. + Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. + In-depth knowledge of enterprise architecture frameworks and methodologies. + Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. + Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. + Experience with Azure cloud services and solutions, financial services or Databricks preferred. + Experience with EA tools like LeanIX, Ardoq is helpful. + Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. + Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. **Additional Requirements** EOE, including Disability/veterans

Executive Assistant wanted for NC innovative and growing manufacturer to provide high-level administrative and organizational support to executives by managing calendars, arranging travel, handling correspondence, preparing documents, and coordinating meetings and proactive tasks like managing email, preparing reports and presentations, and providing project management support to help focus on strategic goals. Executive Assistant Responsibilities: Calendar and schedule management: Coordinate and schedule meetings, appointments, and other events across different time zones. Communication management: Screen and manage emails and phone calls, draft correspondence, and act as a point of contact for clients and stakeholders. Travel coordination: Arrange all aspects of business travel, including booking flights, hotels, and transportation, as well as preparing itineraries. Document and report preparation: Create, edit, and format documents, presentations, spreadsheets, and expense reports. Project and task management: Assist with project coordination, track deadlines, and manage various administrative tasks, sometimes proactively. Administrative support: Organize digital files and documents, conduct market research, and manage client relationship management (CRM) systems. Personal assistance: Handle personal errands and appointments for the executive, such as managing online shopping or personal travel arrangements Executive Assistant Requirements: 4 - 8 years experience in similar role providing administration support to multiple managers Excellent verbal and written communication skills. Strong organizational and time management skills. High level of discretion and professionalism. Adaptability and ability to work proactively. Proven track record to improve processes and efficiency Self-starter and can-do attitude Proficiency with virtual communication and productivity tools (e.g., video conferencing, project management software) Ability to work in a fast-paced environment Attention to detail, strong organizational skills, and problem-solving mindset Strong interpersonal and communication skills; Ability to work a flexible schedule Experience with entrepreneurial organizations and/or start-ups and navigating competing priorities Why Join Charlotte Extraction Labs? Work with a cutting-edge company driving innovation in natural products. Contribute to meaningful advancements in wellness through science and technology. Enjoy a collaborative work culture with opportunities for growth and impact.

Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels. Job Responsibilities Gatekeep all contact with the public, clients, and staff coming through the executive's office Provide general office support, including phone coverage and printing Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently. Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown Arrange and maintain extensive travel plans and itineraries for both international and domestic travel Plan and lead events as needed, including quarterly activities and key milestones for team members Manage industry association memberships and renewals. Required Qualifications, Capabilities, and Skills Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment Exhibit exceptional travel planning skills and knowledge Display detailed and strong organizational skills Plan complex and large events effectively Possess a strong background in financial services and/or technology environments Communicate with exceptional interpersonal, presentation, and communication skills Show fluency in all Microsoft Office products, with proficiency in PowerPoint Preferred Qualifications, Capabilities, and Skills Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly Basic project management skills Proven experience proactively supporting leaders with large organizations Ability to efficiently track and organize deliverables Experience representing leaders at all levels of the corporate hierarchy Ability to interact with executive-level clients and internal constituents across all lines of business ***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: Experience managing the workload and calendars for multiple executives simultaneously and having the ability to be open and flexible with complex schedule requests and prioritizing meetings based on different priorities/tasks. Experience building relationships across the organization; able to learn and adapt to different personalities and priorities. Proactive mindset - anticipating changes and being adaptable. Comfortable communicating and collaborating with senior executives and a proven capability to work with discretion and high integrity. Advanced proficiency with Outlook, Concur and Microsoft Office applications (Excel, Word, Power Point) Experience with planning, organizing and executing team events What we offer:Compensation: The salary range for this position is: $ 63,590 - $121,530 . Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

JobID: 210687363 JobSchedule: Full time JobShift: : Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels. Job Responsibilities * Gatekeep all contact with the public, clients, and staff coming through the executive's office * Provide general office support, including phone coverage and printing * Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment * Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings * Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics * Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently. * Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown * Arrange and maintain extensive travel plans and itineraries for both international and domestic travel * Plan and lead events as needed, including quarterly activities and key milestones for team members * Manage industry association memberships and renewals. Required Qualifications, Capabilities, and Skills * Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment * Exhibit exceptional travel planning skills and knowledge * Display detailed and strong organizational skills * Plan complex and large events effectively * Possess a strong background in financial services and/or technology environments * Communicate with exceptional interpersonal, presentation, and communication skills * Show fluency in all Microsoft Office products, with proficiency in PowerPoint Preferred Qualifications, Capabilities, and Skills * Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly * Basic project management skills * Proven experience proactively supporting leaders with large organizations * Ability to efficiently track and organize deliverables * Experience representing leaders at all levels of the corporate hierarchy * Ability to interact with executive-level clients and internal constituents across all lines of business * Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.