Executive assistant jobs in Enfield, CT

Acting as a strategic administrative partner, the Senior EA manages the CEO's schedule, correspondence, and logistics, enabling the CEO to focus on enterprise-level initiatives, stakeholder engagement, and strategic leadership. The role requires exceptional organization, judgment, and professionalism, with the ability to manage sensitive information, anticipate needs, and coordinate effectively across all levels of the organization. The Senior EA represents the CEO's office with integrity, tact, and discretion, fostering strong relationships with internal leaders, the Executive Management Team (“EMT”), Board members, and external partners. Education and/or Experience Required: Education Required: Associate degree in business, healthcare administration, or related field. Experience Required: Minimum of 7 years progressive administrative support experience, ideally with C-suite level executives. An equivalent combination of education, training and relevant experience may be considered. License and/or Certification Required: N/A Knowledge, Skills and Abilities: Knowledge: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including expert-level formatting, document production, and presentation preparation. Proficiency with collaboration tools such as Zoom, Smartsheet, Teams, and other enterprise communication platforms. Knowledge of executive communication standards, including formatting, structure, tone, and expectations for CEO-level correspondence. Knowledge of organizational operations, executive workflows, and cross-functional leadership structures within complex organizations. Familiarity with governance processes (Board of Directors, committees, agenda development, and preparation of board-facing materials). Understanding of confidentiality, privacy expectations, and information-sensitivity protocols related to executive and Board matters. Working knowledge of calendar and priority management principles, including strategies for optimizing executive time and supporting fast-moving leadership environments. Skills: Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority tasks, requests, and deadlines with accuracy and calmness. Advanced written and verbal communication skills, reflecting the ability to compose, edit, proofread, and format executive-level correspondence and materials. Strong interpersonal and relationship-building skills, demonstrating tact, professionalism, and the ability to represent the CEO's office with credibility across all levels-executive leaders, Board members, physicians, staff, community stakeholders, and external partners. Skilled in anticipatory support, identifying needs ahead of time and preparing the CEO for meetings, engagements, and strategic initiatives. Strong judgment, discretion, and diplomacy in handling confidential and sensitive information. Skilled in managing high-volume communications, including email triage, prioritization, and routing to appropriate leaders. Ability to produce high-quality presentations, reports, and briefing materials that reflect organizational standards and leadership expectations. Abilities: Ability to operate effectively in a fast-paced, dynamic environment, adapting to changes, managing competing demands, and maintaining composure under pressure. Ability to operate effectively within a dual-support model-providing primary executive administrative support to the CEO while receiving operational direction, prioritization, and oversight from the Chief of Staff. Ability to think proactively, anticipate obstacles, and implement solutions that support the CEO's effectiveness and the smooth functioning of the executive office. Ability to coordinate, track, and follow through on complex commitments, action items, and deliverables across the CEO, Chief of Staff, and Executive Management Team. Strong ability to exercise sound judgment, particularly when prioritizing requests, escalating issues, or filtering information on behalf of the CEO. Ability to work both independently and collaboratively, functioning as a resourceful team member who supports the broader executive and administrative teams. Ability to manage and maintain confidentiality, demonstrating the highest level of integrity and professionalism. Ability to represent the CEO and organization with credibility, discretion, and executive presence in interactions with internal and external stakeholders. Ability to uphold and model the mission, values, and culture of Connecticut Children's. Executive Support Serve as the primary administrative partner to the CEO, under the coordination and direction of the Chief of Staff, managing complex calendars, meeting requests, and high-volume communications with precision and confidentiality. Anticipate and proactively prepare the CEO for meetings, engagements, and commitments, ensuring all materials, context, and logistics are ready in alignment with Chief of Staff priorities. Coordinate travel arrangements, itineraries, and related logistics for the CEO, ensuring a smooth, efficient, and cost-effective process. Prepare, edit, and proofread correspondence, presentations, reports, and executive materials with a high level of accuracy and professionalism. Handle expense reconciliation, invoice processing, corporate card reconciliations and vendor management for the Office of the CEO. Ensure that the CEO's time is used strategically by filtering requests, prioritizing demands, and triaging communication in partnership with and under the guidance of the Chief of Staff. Maintain strict confidentiality regarding all organizational, executive, and Board-related matters. Reconcile time cards weekly to ensure payroll accuracy. Partnership with the Chief of Staff Operates under the daily direction of the Administrative Chief of Staff, ensuring alignment of all CEO support activities with executive office priorities. Work closely and collaboratively with the Administrative Chief of Staff to align priorities, communication flow, and scheduling around CEO and EMT objectives. Coordinate and communicate daily with the Chief of Staff to ensure that meetings, materials, and follow-up items are aligned with strategic initiatives and key deliverables. Support the Chief of Staff by managing the administrative components of projects, meetings, and events, including scheduling, logistics, and documentation. Partner with the Chief of Staff to ensure the CEO's commitments and follow-ups are tracked and completed in a timely manner. Participate in regular briefings with the Chief of Staff to anticipate and prepare for upcoming organizational needs, internal communications, and external engagements. Elevates issues, conflicts, or escalations to the Chief of Staff for direction and resolution as needed. Board and Committee Support Manage complex meeting logistics for Board of Directors and Committee meetings under the direction and leadership of the Chief of Staff, including conference room coordination, catering, AV, and preparation. Coordinate scheduling, prepare materials, and ensure timely submission of agendas, presentations, and reports. Support Board communications and correspondence, maintaining a professional and polished tone in all written and verbal exchanges. Manage board-related logistics including travel, accommodations, and on-site coordination for meetings or events. Relationship Management and Communication Serve as a professional representative of the CEO's office when communicating with internal and external stakeholders, including the Board, EMT, staff, donors, and community partners. Build trusted relationships with Executive Assistants supporting other senior leaders to foster coordination and consistency across the executive suite. Manage inbound inquiries with professionalism and discretion, exercising judgment to determine appropriate routing, follow-up, or escalation. Draft, edit, and distribute communications and talking points on behalf of the CEO as requested. Office Administration and Process Improvement Maintain organized systems for document management, executive correspondence, and meeting archives. Partner with administrative staff across the organization to coordinate cross-functional executive meetings and events. Identify opportunities to improve administrative efficiency within the CEO's office and implement process enhancements. Support the planning and execution of executive events, retreats, and leadership summits. Monitor and maintain supplies, initiate work orders, process check requests, and handle documentation for purchasing or vendor agreements. Provide administrative coverage to other Executive Assistants as needed. Performs Other Duties as Assigned

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Executive Administrative Assistant About Us: Recognized as the trusted source for industry knowledge, LIMRA AND LOMA provides research, training, development, and networking solutions to financial services companies. In a rapidly changing marketplace, companies rely on us for our industry insight, practical solutions, and unwavering commitment to their success. Why Join Us: Leading life insurance and financial services organizations around the world rely on our membership to make bottom-line decisions with greater confidence. They turn to us for: Research: Catalysts for new ideas, industry benchmarking, and strategic planning. Learning & Development: Programs to assess, train, and increase productivity, and develop future corporate leaders. Networking: Connections with industry leaders and peers through study groups, committees, and conferences. The Opportunity: We are looking for an experienced Executive Assistant who is a self-starter with exceptional organizational skills to provide comprehensive support for extremely busy C-Suite executive. The primary focus of this role is ensuring the executive is fully prepared to engage with diverse internal and external audiences-including staff meetings, member-company presentations, board meetings, and industry conferences as platform speaker. This includes creating high-impact presentations, synthesizing internal research, and managing all related logistics. The position also requires interfacing with Executive Assistants from senior leaders at major industry companies. What You'll Do: Presentation Development & Executive Readiness: Create professional, visually compelling presentations for large audiences. Translate executive objectives into structured, persuasive content. Research and consolidate data from internal reports and subject matter experts. Prepare talking points, handouts, and supporting materials for meetings and speaking engagements. Administrative Support Manage calendars, schedule appointments, coordinate travel, and process expense reports. Prepare and compile materials for board meetings and industry events. Draft meeting minutes and maintain accurate records. Serve as liaison between leadership and external stakeholders. Event & Meeting Coordination Plan and coordinate industry meetings, seminars, and workshops. Handle venue booking, registration, and audiovisual setup. Collaborate with cross-functional teams for reports and projects. Other Duties Assist in creating and distributing communication materials. Participate in annual member dues billing process. Manage incoming correspondence and maintain organized records. What You Bring: Bachelor's degree in Business Administration, Communication, or related field preferred. 6+ years of experience as an Executive Assistant or similar role, preferably in an association or industry setting. Advanced proficiency in Microsoft Office Suite (especially PowerPoint); Salesforce experience a plus. Strong research and analytical skills with ability to synthesize complex information. What Do You Need To Succeed? Excellent written and verbal communication skills with keen attention to detail. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Professional demeanor and ability to interact with senior executives while maintaining confidentiality. Join Us: If you are someone who values collaboration, continuous learning, and making meaningful contributions, we encourage you to apply and explore this opportunity at LIMRA AND LOMA. LIMRA and LOMA are committed to fostering an inclusive workplace where individuals feel valued and empowered to contribute. We welcome people with unique perspectives and backgrounds, recognizing that a wide range of experiences strengthens our ability to help members navigate with confidence. We are an Equal Opportunity employer and do not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law. This Employer Participates in E-Verify. See the E-Verify notices. Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

General Description The Executive Assistant to the Chief Medical Officer provides advanced administrative, operational, and project coordination support to the Chief Medical Officer and the clinical leadership team. This position ensures efficient day-to-day operations of the office, manages sensitive information with discretion, and facilitates communication across medical, administrative, and operational departments. The Executive Assistant serves as an important liaison between the Chief Medical Officer, internal teams, external partners, community organizations, and regulatory bodies. Responsibilities include workflow coordination, scheduling, meeting preparation, project tracking, data gathering, communication support, and coordination of clinical and administrative initiatives. Minimum Requirements * Bachelor's degree preferred or Associate Degree plus 5 years professional experience. * Strong organizational skills, attention to detail, and professionalism. * Excellent verbal and written communication abilities. * High proficiency with Microsoft Office Suite including Excel, Word, and PowerPoint and with Google Workspace including Docs, Sheets, Slides, and Drive. * Knowledge of standard office administrative practices and procedures. * Ability to manage multiple priorities independently and reliably. * Adaptability when working with diverse personalities and fast changing clinical needs. * Ability to learn the structure and functions of clinical departments and relevant healthcare regulations. Essential Responsibilities and Duties Administrative Support * Provide high-level administrative support to the Chief Medical Officer including managing the daily calendar, coordinating meetings, and preparing required materials. * Manage office operations and handle confidential clinical or organizational information with sound judgment. * Compose correspondence, reports, memoranda, and presentations. * Must be able to create, format, and edit professional quality presentations for senior leadership, the board of directors, staff and providers of the organization, external organizations and stakeholders, and government and regulatory agencies. * Welcome visitors, manage phone calls, and serve as the primary point of contact for the Chief Medical Officer's office. Meeting and Event Coordination * Coordinate medical leadership meetings, quality and safety workgroups, and special project sessions. * Prepare agendas; compile supporting documents, record minutes, and track follow up actions. * Assist with planning and supporting internal and external events involving healthcare partners, community organizations, regulators, and other stakeholders. Project Management * Support planning, monitoring, and execution of clinical and operational initiatives. * Develop timelines and benchmarks and track milestones. * Coordinate interdepartmental tasks. * Prepare and distribute project materials. * Monitor progress and prepare status reports. * Identify risks or delays and escalate appropriately. * Conduct research and gather data to support clinical and administrative decision-making. Operations and Compliance * Coordinate travel, conferences, and logistics for the Chief Medical Officer. * Support document management, recordkeeping, credentialing coordination, and file maintenance. * Track time off requests and CME time and expenses for providers for the Chief Medical Officer to review, approve, and manage. * Prepare and organize materials for clinical committees such as Quality, Medical Executive, and Credentialing. * Cooperate with audits, compliance monitoring, and regulatory reviews. * Participate in process improvement efforts as directed. General Office Duties * Maintain office supplies, coordinate equipment service needs, manage mail and packages, and assist with general clerical functions. * Support cross-departmental communication and streamline workflow between clinical and administrative teams. * Perform other duties as assigned to support the effective functioning of the Chief Medical Officer's office including assisting other members of the Chief Medical Officer's leadership team as needed. Physical Requirements * This position requires extended periods of sitting at a desk and typing on a computer, as well as the ability to stand for prolonged periods. * Requirements include climbing stairs, bending, stooping, reaching, and occasionally lifting up to 20 pounds. * Potential exposure to adverse outdoor environmental conditions. * Infrequent travel might also be necessary. * May sometimes involve contact with sick patients. Compliance This position requires compliance with Caring Health Center's compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Such compliance will be an element considered as part of the regular performance evaluation. Salary ranges from $59,051.20 to $82,638.40

Under the general direction of the Chief of Operations, manages the Office of the President and serves as the Senior Executive Assistant to the President. The Senior Executive Assistant works independently with minimal supervision and navigates an environment of multiple, sometimes conflicting priorities. The position is responsible for drafting, proofreading, and editing documents, formatting presentations, and coordinating conference attendance, speaking engagements, and committee work. * Provides frontline support for the Office of the President by triaging inquiries, facilitating communication with staff, and serving as a trusted liaison to maintain credibility, confidentiality, trust, and support with the Executive Team. * Manages the President's and Chief of Operations' calendars by prioritizing requests, resolving scheduling conflicts, and ensuring timely follow-up on projects and deadlines, often under high-pressure conditions. * Completes a wide variety of administrative tasks that facilitate the President's ability to effectively lead the institution, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. * Works closely and effectively with the President and Chief of Operations to ensure they are aware of upcoming commitments and key developments, providing timely updates and guidance as a trusted "barometer" of the organizational environment. * Establishes and executes all aspects of the President's and Chief of Operations' professional travel itineraries and logistics; make travel arrangements, including hotel reservations, ground transportation, and airline reservations; ensure confirmations and security arrangements are completed. * Builds and nurtures relationships to serve as a resource for the President and Chief of Operations as designated for key constituents to resolve complex issues and help move forward strategic priorities. * Assists the President and Chief of Operations with correspondence dealing with issues and subject matter in ways that sometimes require considerable sensitivity, discretion, judgment and negotiation. * Ensures the accurate, proper, and timely flow of information to and from the Office of the President in support of recurring and special events/projects. * Supports the Chief of Operations and Marketing & Communications Department in the creation of executive-level communications including talks, speeches, reports, and presentations that appropriately reflect the President's voice, tone and goals. * Provides supervision and guidance to student workers. * Provides administrative support for the preparation and coordination of Board of Trustees operations. * Performs all other duties as assigned. Minimum Qualifications: * Associate's Degree. * 5 - 7 years administrative experience supporting executives, or teams of executives, managing confidential information. * Experience working in a college environment. * Proficiency with report writing and data analysis. * Experience working in a unionized environment. Equivalency Statement: We welcome and encourage applicants who do not meet the qualifications as stated above, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references. Preferred Qualifications: * Bachelor's Degree. * Non-profit board experience. * Bilingual (English/Spanish). The ability to understand and to make oneself understood to all Spanish speaking individuals. Full-time, Non-Unit Professional Position: Salary Range: $76,687.37 - $84,668.75/year (Grade 6); plus a comprehensive State benefits package. Hours: 37.5 hrs./week. Funding Source: State. Additional Details: Please Note: a skills assessment or presentation may be required as part of the interview process.

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs is a central member of the Office of the Provost's administrative support team. Reporting to the Chief of Staff to the Provost, with day-to-day direction from both the Provost and the Chief of Staff, the Executive Assistant independently coordinates a wide range of complex, confidential, and high-visibility administrative functions. The successful candidate will demonstrate exceptional organization, judgement, tact, and the ability to manage shifting priorities in a fast-paced executive environment. This position also provides administrative support for designated senior leaders within the division and serves as a primary point of contact for administrators, faculty, staff, students, and external partners seeking information from the Provost's Office. This is a confidential staff position that requires discretion, sound judgement, and a high level of professionalism. DUTIES AND RESPONSIBILITIES Executive Support Manages and coordinates all aspects of the Provost's schedule, including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up. Provides scheduling support for other leaders within the Provost's Office as assigned. Develops, edits, and disseminates correspondence and documents on behalf of the Provost and Chief of Staff. Makes and coordinates travel arrangements, prepares travel authorizations, processes reimbursements, and completes associated documentation for the Provost and designated senior leaders. Reviews, routes, and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners. Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions, communications, and administrative processes comply with institutional requirements and established governance structures. Office Operations & Project Coordination Contributes to project management efforts for initiatives led by the Provost's Office, including setting timelines, monitoring progress, and coordinating resources to support unit priorities. Assists with the development and refinement of division procedures and operational practices to improve efficiency, consistency, and service to campus partners. Maintains the Office of the Provost's procedural records, documentation, and shared repositories in both physical and digital formats. May compile and prepare data for decision-making. Provides reception and general administrative support, including supervising and training student employees, greeting visitors, maintaining public areas, and monitoring office supplies. Communication Support Serves as a principal source of information for the Office of the Provost, providing accurate and diplomatic communication to administrators, faculty, staff, students, and external partners. Triages inquiries from students, families, and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention. Drafts, edits, and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the office's routine correspondence and web content. Event, Committee and Meeting Coordination Coordinates logistics and programming for events, programs, committees, and strategic initiatives overseen by the Provost and Chief of Staff, including but not limited to: executive searches, academic reviews, advisory committees, University ceremonies and recognition activities. Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required. Arranges in-person and virtual events involving professional staff, faculty, students, and external guests. MINIMUM QUALIFICATIONS Bachelor's degree. Three to five years' professional experience in higher education administration or a related administrative capacity. Proven business acumen commensurate with the needs of an executive office, including the ability to work independently, exercise sound judgment to resolve complex issues, and prioritize routine and high-level tasks and demands. PREFERRED QUALIFICATIONS Master's degree in Business Administration, Public Administration, Higher Education, or related content area. Experience supporting an executive administrator. Demonstrated interpersonal skills and ability to establish relationships with a variety of constituents. Proven verbal and written communication skills. Experience with Microsoft Office applications, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook. APPOINTMENT TERMS This is a full-time, permanent position. The hiring range for this position is $68,000 to $73,000 based on the successful candidate's qualifications and experience. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at https://hr.uconn.edu/jobs, Faculty and Staff Positions, Search #499383 to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 16, 2026. All employees are subject to adherence to the State Code of Ethics which may be found at https://portal.ct.gov/Ethics/Statutes-and-Regulations. All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.

Who Are We? Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. Job Category Administrative/Clerical Compensation Overview The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range $57,900.00 - $95,600.00 Target Openings 1 What Is the Opportunity? This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling. What Will You Do? * Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. * Exercises considerable discretion and independent judgment in facilitating overall department operations. * Directs the activities of other support staff as necessary. * Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures. * Complex scheduling; typically involves internal, external, and department-wide scheduling. * Full responsibility for department-wide event and travel planning. * Prepares and submits expense accounts and other type expenses. * Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system. * Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed. * Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. * Initiates, develops, and makes decisions regarding office practices/procedures within authority level. * Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. * Perform other duties as assigned. What Will Our Ideal Candidate Have? * Minimum of 5 years of related work experience. * Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). * Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. * Independently designs advanced spreadsheets, graphics, presentations, and database applications. What is a Must Have? * High school degree or equivalent. * 3 years of related work experience. What Is in It for You? * Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment. * Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers. * Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays. * Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs. * Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice. Employment Practices Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences. In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions. If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you. Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit *********************************************************

Special Assistant to the CEO Position Type: Full-time Reports to: President & CEO Anticipated Start: February 2026 ABOUT THE ROLE The Special Assistant to CEO will be the CEO's strategic co-pilot, helping her navigate a demanding landscape with precision and speed. This role helps chart the course forward-managing a fast-moving calendar, smoothing friction points, and making sure the right things get the right attention at the right time. This role requires a proactive and strategic professional who can seamlessly manage complex scheduling, prioritize competing demands, and serve as a trusted partner and force multiplier for the President and CEO. This is a high-trust, high-responsibility role that goes beyond typical administrative support. The Special Assistant must demonstrate sound judgement and unshakeable discretion, elite organizational skills, and a sharp ability to "connect the dots" across internal and external priorities. The successful candidate will be a self-starter with a proven history of operating at the highest level of executive support, an ability to anticipate needs before they arise, and a love of asking good questions to achieve excellent outcomes. Success in this role looks like a President & CEO who seems to have superhuman capacity because the Special Assistant is quietly orchestrating everything behind the scenes. Decisions happen with the right context, priorities stay aligned, and nothing falls through the cracks. The organization moves faster, cleaner, and more confidently because this person is connecting dots no one else even sees. ABOUT FUTURE CAUCUS Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues. In 2013, Future Caucus organized the nation's first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 36 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,900 young legislators nationwide. In 2025, Future Caucus' President & CEO was named to the TIME100 Next list. Learn more about this rapidly growing organization at ********************* RESPONSIBILITIES Executive Support * Serve as the day-to-day "gatekeeper" to the President and CEO-managing a demanding schedule, tracking priorities, balancing internal and external relationships, and ensuring exceptional execution of all commitments. * Provide sophisticated calendar management for the CEO. Prioritize multiple appointments while troubleshooting conflicts; triage requests and determine what requires the CEO's direct attention; make judgements and recommendations to ensure smooth day-to-day engagements. * Prepare CEO ahead of upcoming meetings, events, and speaking engagements with concise briefing materials, working with other members of the team as needed. * Manage the CEO's inbox with discretion, triaging messages, surfacing time-sensitive items, and ensuring nothing falls through the cracks. * Draft and edit high-level CEO communications and correspondence that reflect the voice and priorities of the President and CEO, such as email responses or Board materials. * Support CEO's donor engagement efforts, including prospecting, pipeline management, outreach, scheduling meetings, and follow up. * Maintain and constantly update high-level contact databases and relationship records with CEO relationships * Work with other members of the senior leadership team to track cross-organizational initiatives and ensure the CEO has visibility into key deadlines, decisions, and bottlenecks. * Travel with CEO to staff her at select Future Caucus and partner events * Serve as administrative liaison to Board of Directors; support planning and execution of quarterly board meetings * Oversee travel planning, briefing books, and schedules for multi-day trips. * Support financial processes such as expense tracking, reimbursements, and budget coordination for CEO-related activities. * Anticipate needs and proactively identify opportunities to support the success of Future Caucus and its leadership. * Perform other duties and research as assigned. Board of Directors Support * Coordinate all logistics for board meetings, including scheduling, securing conference rooms through WeWork, arranging catering, preparing the meeting space, welcoming guests, and managing on-site technology. * Conduct research and gather information for board dinners, retreats, and special events, identifying appropriate venues and ensuring smooth execution. * Assist with preparation of high-quality board meeting materials, including the president's report, slide decks, agendas, and other supporting documents. * Organize all board materials for in-person engagements, including printing, assembling packets, and managing day-of logistics. * Maintain accurate, up-to-date board member information, including contact preferences, dietary needs, and other key details to support personalized engagement. Intern Program Management * Serve as the coordinator for Future Caucus' robust internship program, fielding interns for the spring, summer, & fall. * Post available internship opportunities on job seeker platforms. * Review applications, interview qualified candidates, and set up final interviews with relevant Future Caucus staff. * Facilitate intern onboarding. * Coordinate administrative information including payment details and intern schedules. * Lead monthly professional development check-ins with each intern. ABOUT YOU: * 3-7+ years of experience in executive support, chief of staff style roles, or project management-preferably supporting a senior leader in a fast-paced environment * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail * Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors * Expert level written and verbal communication skills * Demonstrated proactive approaches to problem-solving with strong decision-making capability * Forward looking thinker, who actively seeks opportunities and proposes solutions * Positive attitude with an ability to stay calm under pressure OUR VALUES In 2020, Future Caucus unveiled a set of organizational value statements developed collaboratively by our team. This ethos represents what we believe in at Future Caucus, and what we have worked to establish during the last eleven years. These are the values we have set for ourselves, and what we see come to life through our legislators in our network, partners, and supporters: * Listen First: communicate openly and respectfully - make room for others at the table * Say "We": there is no "I" in Future Caucus - welcome diversity; it makes us stronger * Build Trust: Integrity in our relationships is fundamental - be reliable and follow through * Empower Others: Be empathetic - practice transparency and collaborate openly * Break Barriers: Climb it, go through it, or work around it - limits are challenges to overcome * Innovate Freely: Disruption leads to creative solutions - forge a new path forward LOCATION Future Caucus is currently in a hybrid work environment, and the ideal candidate would be currently in the Washington, DC area or able to relocate to the area by the start date. Limited amount of travel is expected. COMPENSATION Salary range for this position is $67,000-$80,000 commensurate with experience. Highly competitive benefits provided, including commuter/telework stipend, 401k program with employer match, generous vacation policy, professional development stipend, and employer-sponsored individual and family health coverage. CULTURE AND CONNECTION Future Caucus aspires to an organizational culture based on our values, where our team is connected and collaborative. We take time to share in the wins and impact of our work, chat over regular employer-paid lunches, learn together, and participate in local social and service activities. We are eager to add team members who share our values and will continue building our positive culture. HIRING PROCESS The priority deadline for this role is January 4th, 2026. We will begin communications with candidates following the priority deadline. Applications received after this date will be evaluated on a rolling basis. ADDITIONAL INFORMATION As an equal opportunity employer, Future Caucus is committed to a diverse and inclusive work environment. We strongly encourage members of historically underrepresented groups to apply, including people of color, women, LGBTQ+ individuals, veterans, individuals with disabilities, and multilingual individuals. Reference checks are conducted on all prospective new hires.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

We are currently looking for an organized and professional individual to provide high-quality Executive Assistant support to two C-Suite Executives. This is an exciting opportunity to support key members of our leadership team and be involved in the dynamic growth plans for our North American business. In addition to core EA responsibilities, this role will also include maternity cover for a fellow Executive Assistant for a period of 22 weeks, supporting our President and GM, Americas, and Chief Marketing Officer. You will receive a full handover and ongoing support from the EA prior to her leave and will be responsible for ensuring continuity of support during her absence. You will be providing complex diary support, travel and expense management. The role also involves attendance at some key business meetings, preparing the meeting, taking minutes, capturing actions and following up on action items across the business. You will also get involved in some key projects, ability to present data and information in creative and articulate ways is essential, strong power point and excel skills are vital. Attention to detail and experience understanding general business reporting will be an advantage. This is an exciting opportunity for an experienced EA to join a successful business in a varied role with lots of opportunities to learn new skills. Main responsibilities Provide high quality Executive administrative and organisational support Provide maternity cover for a fellow EA, ensuring seamless support during her 22-week leave Managing complex diaries for management, assessing priority of appointments and reallocation as necessary Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up Creating presentation of business data and/or information and maintenance of reports Acting as a key liaison point between the senior executives, managers and other key parties, setting up meetings as appropriate and maintaining good communications Making travel arrangements, booking accommodation and flights and ensure a seamless travel experience for the Executive Processing accurate expense claims Approving expense reports for direct reports Any other duties that may be required The point of contact for all UK EA's and assist with UK visiting Execs Knowledge / Experience Experience working as an Executive Assistant to Board level management Experience of extensive diary management in a fast paced and challenging business Be able to make decisions quickly in a fast moving environment Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues Experience in creating informative presentation of data or information in a business context Strong Organisational skills are essential Attention to detail is essential Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internally and externally Work as part of a team along side the other EA's based in the UK Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy Demonstration of the ability to work under pressure and to tight deadlines together with flexibility Microsoft Office, Powerpoint, Excel & Word skills are essential General business acumen is desirable

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. Primary Responsibilities * Front Office Support Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment. Serves as the first point of contact for inquiries, directing them to appropriate parties. * Calendar & Travel Management Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities. Coordinates and books travel arrangements, including flights, accommodations, and transportation. * Meeting & Event Coordination Plans and schedules meetings, retreats, and events for the President and leadership teams. Prepares and organizes meeting materials, including agendas and presentations. * Document & Communication Support Assists in drafting and preparing reports, letters, memos, and other correspondence. Maintains files and records for the President's Office. * Board & Committee Support Coordinates materials for Board of Trustees and committee meetings. May assist with note-taking and follow-up actions. * Financial & Purchasing Assistance Processes invoices, expense reports, and reimbursements. Maintains office supplies and monitors budget lines as directed. * Confidentiality & Professionalism Handles sensitive and confidential matters with discretion. Ensures compliance with institutional policies and procedures. * Additional Support Assists with special projects and initiatives as assigned. May help with onboarding and training of other administrative staff.

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children's offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home. Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members. At Connecticut Children's, treating children isn't just our job - it's our passion. As a leading children's health system experiencing steady growth, we're excited to expand our team with exceptional team members who share our vision of transforming children's health and well-being as one team. The Senior Executive Assistant (Senior EA) provides high-level, proactive administrative and operational support to the President and Chief Executive Officer ("CEO") operating under the direction of the Administrative Chief of Staff. In partnership with the Chief of Staff, this role ensures seamless execution of priorities, communications, and daily operations for the CEO. Education and/or Experience Required: * Education Required: Associate degree in business, healthcare administration, or related field. * Experience Required: Minimum of 7 years progressive administrative support experience, ideally with C-suite level executives. An equivalent combination of education, training and relevant experience may be considered. License and/or Certification Required: * N/A Knowledge, Skills and Abilities: Knowledge: * Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including expert-level formatting, document production, and presentation preparation. * Proficiency with collaboration tools such as Zoom, Smartsheet, Teams, and other enterprise communication platforms. * Knowledge of executive communication standards, including formatting, structure, tone, and expectations for CEO-level correspondence. * Knowledge of organizational operations, executive workflows, and cross-functional leadership structures within complex organizations. * Familiarity with governance processes (Board of Directors, committees, agenda development, and preparation of board-facing materials). * Understanding of confidentiality, privacy expectations, and information-sensitivity protocols related to executive and Board matters. * Working knowledge of calendar and priority management principles, including strategies for optimizing executive time and supporting fast-moving leadership environments. Skills: * Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority tasks, requests, and deadlines with accuracy and calmness. * Advanced written and verbal communication skills, reflecting the ability to compose, edit, proofread, and format executive-level correspondence and materials. * Strong interpersonal and relationship-building skills, demonstrating tact, professionalism, and the ability to represent the CEO's office with credibility across all levels-executive leaders, Board members, physicians, staff, community stakeholders, and external partners. * Skilled in anticipatory support, identifying needs ahead of time and preparing the CEO for meetings, engagements, and strategic initiatives. * Strong judgment, discretion, and diplomacy in handling confidential and sensitive information. * Skilled in managing high-volume communications, including email triage, prioritization, and routing to appropriate leaders. * Ability to produce high-quality presentations, reports, and briefing materials that reflect organizational standards and leadership expectations. Abilities: * Ability to operate effectively in a fast-paced, dynamic environment, adapting to changes, managing competing demands, and maintaining composure under pressure. * Ability to operate effectively within a dual-support model-providing primary executive administrative support to the CEO while receiving operational direction, prioritization, and oversight from the Chief of Staff. * Ability to think proactively, anticipate obstacles, and implement solutions that support the CEO's effectiveness and the smooth functioning of the executive office. * Ability to coordinate, track, and follow through on complex commitments, action items, and deliverables across the CEO, Chief of Staff, and Executive Management Team. * Strong ability to exercise sound judgment, particularly when prioritizing requests, escalating issues, or filtering information on behalf of the CEO. * Ability to work both independently and collaboratively, functioning as a resourceful team member who supports the broader executive and administrative teams. * Ability to manage and maintain confidentiality, demonstrating the highest level of integrity and professionalism. * Ability to represent the CEO and organization with credibility, discretion, and executive presence in interactions with internal and external stakeholders. * Ability to uphold and model the mission, values, and culture of Connecticut Children's. Executive Support * Serve as the primary administrative partner to the CEO, under the coordination and direction of the Chief of Staff, managing complex calendars, meeting requests, and high-volume communications with precision and confidentiality. * Anticipate and proactively prepare the CEO for meetings, engagements, and commitments, ensuring all materials, context, and logistics are ready in alignment with Chief of Staff priorities. * Coordinate travel arrangements, itineraries, and related logistics for the CEO, ensuring a smooth, efficient, and cost-effective process. * Prepare, edit, and proofread correspondence, presentations, reports, and executive materials with a high level of accuracy and professionalism. * Handle expense reconciliation, invoice processing, corporate card reconciliations and vendor management for the Office of the CEO. * Ensure that the CEO's time is used strategically by filtering requests, prioritizing demands, and triaging communication in partnership with and under the guidance of the Chief of Staff. * Maintain strict confidentiality regarding all organizational, executive, and Board-related matters. * Reconcile time cards weekly to ensure payroll accuracy. Partnership with the Chief of Staff * Operates under the daily direction of the Administrative Chief of Staff, ensuring alignment of all CEO support activities with executive office priorities. * Work closely and collaboratively with the Administrative Chief of Staff to align priorities, communication flow, and scheduling around CEO and EMT objectives. * Coordinate and communicate daily with the Chief of Staff to ensure that meetings, materials, and follow-up items are aligned with strategic initiatives and key deliverables. * Support the Chief of Staff by managing the administrative components of projects, meetings, and events, including scheduling, logistics, and documentation. * Partner with the Chief of Staff to ensure the CEO's commitments and follow-ups are tracked and completed in a timely manner. * Participate in regular briefings with the Chief of Staff to anticipate and prepare for upcoming organizational needs, internal communications, and external engagements. * Elevates issues, conflicts, or escalations to the Chief of Staff for direction and resolution as needed. Board and Committee Support * Manage complex meeting logistics for Board of Directors and Committee meetings under the direction and leadership of the Chief of Staff, including conference room coordination, catering, AV, and preparation. * Coordinate scheduling, prepare materials, and ensure timely submission of agendas, presentations, and reports. * Support Board communications and correspondence, maintaining a professional and polished tone in all written and verbal exchanges. * Manage board-related logistics including travel, accommodations, and on-site coordination for meetings or events. Relationship Management and Communication * Serve as a professional representative of the CEO's office when communicating with internal and external stakeholders, including the Board, EMT, staff, donors, and community partners. * Build trusted relationships with Executive Assistants supporting other senior leaders to foster coordination and consistency across the executive suite. * Manage inbound inquiries with professionalism and discretion, exercising judgment to determine appropriate routing, follow-up, or escalation. * Draft, edit, and distribute communications and talking points on behalf of the CEO as requested. Office Administration and Process Improvement * Maintain organized systems for document management, executive correspondence, and meeting archives. * Partner with administrative staff across the organization to coordinate cross-functional executive meetings and events. * Identify opportunities to improve administrative efficiency within the CEO's office and implement process enhancements. * Support the planning and execution of executive events, retreats, and leadership summits. * Monitor and maintain supplies, initiate work orders, process check requests, and handle documentation for purchasing or vendor agreements. * Provide administrative coverage to other Executive Assistants as needed. Performs Other Duties as Assigned

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Description General Description The Executive Assistant to the Chief Medical Officer provides advanced administrative, operational, and project coordination support to the Chief Medical Officer and the clinical leadership team. This position ensures efficient day-to-day operations of the office, manages sensitive information with discretion, and facilitates communication across medical, administrative, and operational departments. The Executive Assistant serves as an important liaison between the Chief Medical Officer, internal teams, external partners, community organizations, and regulatory bodies. Responsibilities include workflow coordination, scheduling, meeting preparation, project tracking, data gathering, communication support, and coordination of clinical and administrative initiatives. Minimum Requirements Bachelor's degree preferred or Associate Degree plus 5 years professional experience. Strong organizational skills, attention to detail, and professionalism. Excellent verbal and written communication abilities. High proficiency with Microsoft Office Suite including Excel, Word, and PowerPoint and with Google Workspace including Docs, Sheets, Slides, and Drive. Knowledge of standard office administrative practices and procedures. Ability to manage multiple priorities independently and reliably. Adaptability when working with diverse personalities and fast changing clinical needs. Ability to learn the structure and functions of clinical departments and relevant healthcare regulations. Essential Responsibilities and Duties Administrative Support Provide high-level administrative support to the Chief Medical Officer including managing the daily calendar, coordinating meetings, and preparing required materials. Manage office operations and handle confidential clinical or organizational information with sound judgment. Compose correspondence, reports, memoranda, and presentations. Must be able to create, format, and edit professional quality presentations for senior leadership, the board of directors, staff and providers of the organization, external organizations and stakeholders, and government and regulatory agencies. Welcome visitors, manage phone calls, and serve as the primary point of contact for the Chief Medical Officer's office. Meeting and Event Coordination Coordinate medical leadership meetings, quality and safety workgroups, and special project sessions. Prepare agendas; compile supporting documents, record minutes, and track follow up actions. Assist with planning and supporting internal and external events involving healthcare partners, community organizations, regulators, and other stakeholders. Project Management Support planning, monitoring, and execution of clinical and operational initiatives. Develop timelines and benchmarks and track milestones. Coordinate interdepartmental tasks. Prepare and distribute project materials. Monitor progress and prepare status reports. Identify risks or delays and escalate appropriately. Conduct research and gather data to support clinical and administrative decision-making. Operations and Compliance Coordinate travel, conferences, and logistics for the Chief Medical Officer. Support document management, recordkeeping, credentialing coordination, and file maintenance. Track time off requests and CME time and expenses for providers for the Chief Medical Officer to review, approve, and manage. Prepare and organize materials for clinical committees such as Quality, Medical Executive, and Credentialing. Cooperate with audits, compliance monitoring, and regulatory reviews. Participate in process improvement efforts as directed. General Office Duties Maintain office supplies, coordinate equipment service needs, manage mail and packages, and assist with general clerical functions. Support cross-departmental communication and streamline workflow between clinical and administrative teams. Perform other duties as assigned to support the effective functioning of the Chief Medical Officer's office including assisting other members of the Chief Medical Officer's leadership team as needed. Physical Requirements This position requires extended periods of sitting at a desk and typing on a computer, as well as the ability to stand for prolonged periods. Requirements include climbing stairs, bending, stooping, reaching, and occasionally lifting up to 20 pounds. Potential exposure to adverse outdoor environmental conditions. Infrequent travel might also be necessary. May sometimes involve contact with sick patients. Compliance This position requires compliance with Caring Health Center's compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Such compliance will be an element considered as part of the regular performance evaluation. Salary ranges from $59,051.20 to $82,638.40

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $62,150.40 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8-4:30 or 8:30-5 Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2901 CMG Administration This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. This position will have responsibility to work at numerous Community Medical Group locations within a region filling in as needed. Travel required to the following locations: Douglas, Sutton, Grafton, Millbury, Worcester and Spencer. I. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. II. Position Qualifications: License/Certification/Education: Required: 1. Requires a High School diploma, 2. Requires MA driver's license and reliable transportation to travel to Community Medical Group sites within a specific region. Preferred: Experience/Skills: Required: 1. 6-12 months additional specialized medical secretarial/medical office training and 2-3 years of medical secretarial/administrative support experience. 2. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. 3. Must be willing to travel outside assigned region occasionally when required to do so. Preferred: Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. III. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour