Executive assistant jobs in Fishers, IN

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Do you have a passion for wildlife conservation and a desire to actively support External Relations to further our mission of protecting nature and inspiring people to care for our world? The Indianapolis Zoo is looking for a dynamic Assistant to the Senior Vice President of External Relations to actively provide a full range of administrative and hands-on duties across External Relations. What You'll Do Provide high-level administrative support to the Senior Vice President of External Relations. Serve as the back-up for the Executive Assistant to the President and CEO. Schedule meetings for committees and staff. This includes planning lunches, receptions, etc. Also, in the absence of the Senior Vice President of External Relations and Director of the Indianapolis Prize, regularly checks voicemail and e-mail messages, acting on any appropriate voicemail or e-mail message. Act as a liaison between the Senior Vice President of External Relations and staff, donors, and potential donors. Conduct behind-the-scenes tours. Has overall responsibility for the community donation program. Prepares and monitors budgets for the External Relations Departments. Provide important administrative support for Indianapolis Prize committees. Participates in plans for the Indianapolis Prize Gala including volunteers, VIP travel, Gala seating and other duties as needed. Coordinate the biannual application cycle of the Indianapolis Prize and Emerging Conservationist program. Work closely with the Institutional Advancement department planning and scheduling donor cultivation and recognition events. Proofread and coordinate correspondence and information for publication. Act as the recording secretary for occasional committee and/or staff meetings and prepare agendas for these meetings. Provide support to the Zoo's Special Event Team as required to help meet attendance and revenue targets. What We're Looking For High School Diploma or GED Minimum five (5) years of prior administrative experience. Outstanding written and verbal communication skills. Ability to produce grammatically correct and error free communications. Advanced proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint. Bonus Points Bachelor's degree is desired but not required. Familiarity with Access, Project or similar software programs. Experience with Raiser's Edge donor relationship software. Why the Indianapolis Zoo? Join a mission-driven team where your attention to detail and communication skills will help make a global impact. As a unique institution accredited as a zoo, aquarium, and botanical garden, the Indianapolis Zoo offers an inspiring environment for innovation, education, and conservation. How to Apply: Apply online today and help us amplify the voice of conservation. Submit your resume and salary requirements online. Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Cadillac Formula 1 Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1 , bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start-up, with the ideas and originality of a business that always wants to lead, never wants to follow. We're building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us. Career-defining moments ahead. A New Chapter Begins. Fueled by bold ambition Play your part in getting us on the grid. Closing Date: Friday,24 October 2025 As the Executive Assistant you will provide confidential and professional executive support to 3 key stakeholders within The Cadillac Formula 1 Team, covering time zones across the globe during race season. You will ensure smooth day-to-day functioning, effective communication, and operational efficiency for the executives while enabling them to focus on strategic and performance-critical priorities. The role requires discretion, proactivity, and the ability to manage a fast-paced, high-pressure environment typical of motorsport operations. Provide proactive, high-level executive level administrative support including calendar management, meeting coordination, and travel planning Manage complex scheduling across multiple time zones, prioritizing conflicting demands with sound judgment and discretion Act as gatekeeper and first point of contact for internal and external stakeholders Prepare briefing materials, agendas, and presentations ahead of meetings and events Organize and coordinate internal and external meetings, including logistics, attendee communication, and follow-up actions Handle sensitive and confidential information with the utmost integrity Arrange logistics, travel arrangements and attend race events and other related events for each stakeholder as needed Assist with project tracking, deadline reminders, and light project management to ensure the stakeholder are always operating at peak effectiveness with regards to The Cadillac Formula 1 Team Liaise across departments to ensure seamless communication and collaboration on each stakeholder's behalf Requirements Driven by high performance What do you need to bring to the team? Exceptional organizational skills and the ability to manage multiple priorities Strong communication and interpersonal skills with professional discretion Proactive, self-motivated, and able to work independently High attention to detail and ability to work under tight deadlines Experience supporting senior leadership in a high-pressure, fast-moving environment preferred International travel experience and a global mindset is valuable Familiarity with motorsport or commercial sports environments advantageous Please note: This role is subject to U.S. export control restrictions. Successful candidates must either be a U.S. Person (defined by U.S. law as U.S. citizen, U.S. permanent resident, asylee, or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization. A team like no other. The Cadillac Formula 1 Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence-on and off the track. This includes offering industry-leading pension, generous time off and, as part of a global brand, huge potential for career development. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. At The Cadillac Formula 1 Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices. Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Come join our AMAZING HR TEAM at TLC Management! Now Hiring for a Executive Assistant in Finance!! Are you ready to take on a dynamic role that supports the heart of our financial operations? As the Executive Assistant to the CFO, you'll be an integral part of TLC Management's financial department and team, ensuring smooth and efficient operations. Your contributions will be vital in maintaining the high standards of our business conduct and professional excellence. As an employee for TLC Management, look at what benefits you can enjoy: Competitive starting wage with additional pay for experience $1,000 new employee referral program Paid life insurance 401k opportunities after your first year DailyPay! Work today, get paid today! Medical, Vision and Dental Insurance Plus More!! Responsibilities The primary purpose of this position is to provide administrative assistance to the CFO. This includes performing any/all duties necessary for the overall function of TLC Management's financial department and team. Primary Responsibilities Primary Responsibilities: Assist the CFO in managing the overall Financial department, ensuring compliance with TLC Management's Code of Business Conduct, federal/state laws, and professional standards. Support the CFO with finance documents and records, including accounts receivable (A/R) and accounts payable (A/P). Receive and screen telephone calls, take messages, schedule appointments, and maintain the CFO's calendar. Manage banking and loan records, ensuring compliance reporting for closing and related documents. Oversee online banking for various assigned companies. Handle all correspondence for the CFO, including preparing, sending, and screening emails and letters. Compile and prepare Excel spreadsheets and other reports as requested. Manage, maintain, and prepare leases and agreements for corporate and various companies, including equipment leasing. Maintain copier information such as financing, leasing, and new copier quotes for corporate and facilities. Manage corporate non-resident shareholder withholding. Maintain all corporate vehicle records. Prepare PowerPoint presentations as needed. Provide and maintain bookkeeping using specific computer software (e.g., QuickBooks). Preparing deposits and writing checks for various companies including TLC. Managing corporate records for smaller companies such as checks, dividends, payroll, taxes and financials. Assisting CFO with corporate secretary duties, corporate records management and state filings. Assist Risk Manager. Assisting with insurance and bond management; Taking dictation and minutes as directed; & Managing and maintaining Bonus Program records. Performing other duties as assigned by the CFO. Qualifications Minimum Qualifications/Requirements: Must possess specific educational and experience requirements such as: A high school diploma or GED; & An Associates Degree in Business, Accounting or related field, however, experience will be considered in lieu of degree. Have a thorough understanding of the principles of best Executive Assistance practices. Must possess administrative, managerial and interpersonal skills such as: The ability to follow written and verbal instructions, function independently and make independent decisions when circumstances warrant such action; Personal integrity and the ability to deal tactfully with residents, family members, visitors, government agencies and personnel; The ability to work harmoniously with professional and non-professional personnel; Judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures; The ability to be discrete and protect the integrity of confidential information and stay within TLC Compliance and HIPAA; Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning; The ability to adhere to professional code of ethics, and The ability to relate information concerning a resident's condition to the appropriate staff members. Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers; & The ability to work in the office Monday-Friday during normal business hours and the ability to work overtime as needed.

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world. Sr Executive Administrative Assistant-Carmel, IN (Onsite) Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position. Allegion is seeking a Senior Executive Administrative Assistant. Success in this role involves developing a strong strategic partnership with the senior leaders, attorneys, paralegals, and other Executive Assistants to support fluctuating day-to-day business and operational needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills, professionalism, discretion, and confidentiality. This role reports directly to the Senior Vice President and General Counsel and provides matrixed support to the Chief Information Officer as . What You Will Do: Proactively monitor calendars for the General Counsel and Chief Information Officer as needed to keep the leaders on time, resolve scheduling conflicts, and recognize and track critical issues requiring attention or action. Schedule and organize global, complex activities such as meetings, travel, conferences, and department activities. Create and maintain complex spreadsheets and presentation documents in support of corporate reporting/record-keeping requirements, i.e., financial reports, long range plan, organizational leadership reviews, performance evaluations, etc. Establish and maintain a comprehensive filing system for the department to ensure retention of reliable/current data and easy information retrieval. Act as a liaison with other departments, including high-level executives, to ensure the timely and effective communication/coordination of information and schedules. Work independently and within a team on, and at times manage, special non-recurring and ongoing projects. Participate in the design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading/editing this information to ensure complete accuracy, clarity and professional presentation of the final product. Support financial oversight activities including expense report processing, invoice review/processing, and travel reimbursements. Provide support to collect data/facts, summarize information into report form, and research/advise on alternative solutions. Provide expense reporting and project support to the Legal Leadership Team and their extended team members and collaborate with other executive leadership team members' support staff. Responsibilities will range from complex and detailed executive support to anticipating and supporting the daily needs of the Senior Vice President and General Counsel and Chief Information Officer as needed. Provide general administrative support to the internal attorneys as needed. Assist in the support of the legal department's workflow process and procedures Provide vendor management support by coordinating with external vendors and law firms for invoice management. Become proficient in Legal Tracker (spend and legal matter management software) Maintain and organize legal documents, to support the attorneys in ensuring accurate and up-to-date records Assist in administrative preparation for legal document filings and correspondence What You Need to Succeed: 10+ years executive administrative assistant, required Prior experience in a large corporate environment or legal business unit, preferred Associate degree preferred Strong executive presence Strong communication skills, both verbal and written Highly intuitive and self-guided problem solver that can be effective with little direction Demonstrated track record of interacting with executive leaders, and outside contacts in a courteous, professional, and discreet manner Ability to organize and prioritize tasks and assignments Ability to manage confidential information in a seasoned professional manner Detail-oriented and diligent work ethic with the ability to work cohesively with others Ability to work effectively and accurately under pressure with tight time frames A high level of motivation and initiative with appropriate follow through; ability to multitask and manage daily tasks with minimal supervision in a team-centric environment Able to be agile and flexible with their availability to support business needs as appropriate Proficient with all Microsoft applications including but not limited to Concur, Outlook, Teams, Excel, Word, and PowerPoint Minimal travel may arise and will be less than 5% Why Work for Us? Allegion is a Great Place to Grow your Career if: You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, “this is your business, run with it”. You're looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential. What You'll Get from Us: Health, dental and vision insurance coverage, helping you “be safe, be healthy”. A commitment to your future with a 401K plan, offering a 6% company match and no vesting period Tuition Reimbursement Competitive PTO Employee Discounts through Perks at Work Community involvement and opportunities to give back so you can “serve others, not yourself” Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching Apply Today! Join our team of experts today and help us make tomorrow's world a safer place! Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role. #LI-TB1 #LI-Onsite We Celebrate Who We Are! Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team. © Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370 Allegion is an equal opportunity and affirmative action employer

Job DescriptionDescription: Are you an experienced Executive Director who enjoys creating a positive work environment for your staff and having a community with happy and engaged residents? Vita of Greenfield Assisted Living facility is looking for a licensed Executive Director to oversee all operations, functions, and activities at our new assisted living and memory care community located in the Greater Indianapolis area. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. An excellent executive director is an influential manager with the ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations. The goal is to manage and lead the organization towards the realization of its mission. Responsibilities Ensure that residents receive quality care in accordance with local regulations and service plans. Develop and implement strategies aiming to promote the organization's mission and “voice.” Build an effective team of leaders by providing guidance and coaching to subordinate managers. Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines. Forge and maintain relations of trust with staff, residents, family members, partners, and the community. Oversee the community's budget and ensure targets are met. Promote occupancy growth and act as a partner to the Sales team in promoting the community and creating a positive image. Skills Proven experience as executive director or in other managerial positions, 3 years minimum. Assisted Living or Nursing Home experience preferred. Experience in developing strategies and plans. Ability to apply successful networking techniques. Strong understanding of corporate finance and measures of performance In depth knowledge of corporate governance principles and managerial best practices An analytical mind capable of “out-of-the-box” thinking to solve problems. Outstanding organization and leadership abilities Excellent communication (oral and written) and public speaking skills. Bachelor's degree in relevant field preferred, but years of experience can substitute education. Must hold an RCA or HFA license Requirements: Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday On call Weekend availability Supplemental pay types: Bonus pay

Full-time Description Job Title: Executive Assistant Department: Administrative The Executive Assistant will provide high-level administrative and operational support to several executive leaders including the Warehouse Equipment Managing Director and the VP of Warehouse Equipment and Automation Americas. This role requires exceptional organization, professionalism, and discretion. The ideal candidate thrives in a dynamic environment, anticipates needs, and ensures the leaders they support are prepared, informed, and focused on strategic priorities. The Executive Assistant will serve as a trusted partner - managing complex calendars, coordinating cross-functional communication, and driving administrative excellence to help the leadership team operate at maximum efficiency. OVERALL RESPONSIBILITIES Monitor and prioritize executive email communications and calendar requests to maintain focus on high-priority matters; coordinate domestic and international travel logistics. Prepare meeting materials, presentations, and follow-up documentation, ensuring leadership is well-prepared for internal and external meetings. Manage communications, including drafting and reviewing correspondence, handling confidential information, and ensuring timely responses. Coordinate leadership meetings, offsites, and company events; manage logistics, agendas, and action tracking. Support project management activities by tracking key deliverables, deadlines, and priorities across multiple initiatives. Liaise effectively with internal departments, clients, and vendors, serving as a professional and trusted representative of the executive office. Handle expense reporting, purchase orders, and general administrative tasks related to the executive team. Maintain an understanding of company operations, priorities, and upcoming initiatives to anticipate leadership needs KNOWLEDGE & SKILLS REQUIREMENTS Bachelor's degree in Business Administration, Communications, or related field preferred. 7+ years of experience supporting senior-level executives, ideally within manufacturing, logistics, or technology-driven environments. Experience supporting executive leaders across multiple locations, time zones, or business units, demonstrating strong coordination and communication skills in a distributed environment. Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience with collaboration tools (Teams, SharePoint, Box, or similar). Excellent written and verbal communication skills, with strong attention to detail. Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously. Ability to exercise sound judgment, handle confidential information with discretion, and operate with a high degree of professionalism. Strong organizational and project management skills, with the ability to anticipate needs and drive outcomes proactively. Comfortable in a fast-paced, evolving business environment that values adaptability, initiative, and continuous improvement. PROFESSIONAL QUALITIES Trusted Partner: Demonstrates integrity, confidentiality, and reliability in all interactions. Proactive Problem Solver: Anticipates needs, identifies solutions, and acts independently to remove barriers. Strong Communicator: Communicates clearly and confidently across all levels of the organization. Detail-Oriented & Organized: Manages complex schedules and deliverables with accuracy and foresight. Collaborative & Team-Oriented: Builds strong relationships with colleagues and stakeholders. Adaptable & Resourceful: Remains composed and effective under pressure, managing shifting priorities gracefully. Committed to Excellence: Takes pride in delivering polished, high-quality work that supports executive and organizational success. Why work for Storage Solutions - A Jungheinrich Company? Our greatest asset is our people. We have built a team of passionate intralogistics experts who collaborate and partner with distribution and fulfillment operations across North America and worldwide. We believe in providing tailored solutions for every square foot of an operation, and behind these solutions is a carefully selected team that shares our vision, culture, and core values. We are committed to fostering a supportive and inclusive workplace where every team member can thrive. When you join us, you become part of a family that values your growth, well-being, and contributions. Together, we innovate, solve challenges, and celebrate successes. Additional Benefits • Competitive Salary and Bonus Structure • Generous Paid Time Off • Medical, Dental, and Vison Benefits • 401K with Company Match • Company HSA Contribution • Professional Growth Opportunities

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description About IHI At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. What You Will Do As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image. Requirements Minimum high school diploma; associates or bachelor's degree preferred. Minimum 5 years of related experience required. All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role. Benefits Why join our team? IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package. IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics. IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services. IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more. Innovative Hematology, Inc. is an Equal Opportunity Employer.

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. **This position is hybrid (4 days on-site) based out of our Indianapolis, IN office** Who you are We are looking for a motivated and driven individual to support our brokerage team with client relationship management, transaction management, and client lease portfolio analysis. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit - which means YOU will be an integral part of the team's success. What you bring At least 2+ years of administrative experience in a profession services environment (such as real estate, sales, legal, architectural, construction) Strong organizational, process orientation and time management skills Excellent written and verbal communication skills and interpersonal skills High proficiency in Microsoft Office - Word, Excel, PowerPoint, Outlook. Adobe InDesign a plus Bonus skills and experience Experience working with corporate clients or occupiers of real estate What success looks like Calendar & Travel Management: Coordinate complex calendars, prioritize engagements, book domestic/international travel, and prepare detailed itineraries. Expense & Invoice Processing: Prepare, submit, and reconcile expense reports; liaise with finance to ensure timely invoicing. Proposal & Presentation Coordination: Develop and review pitch decks, RFP responses, and executive summaries; ensure consistency with Colliers branding and the team's high-impact style. ProjectTracking: Maintain project trackers (e.g., in CRM or SharePoint), oversee deliverable deadlines, and provide proactive follow-up. File & Database Management: Organize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.) Client Liaison: Serve as first point of contact for clients; coordinate information requests, schedule meetings, and distribute post-meeting summaries. Meeting Preparation: Assemble meeting briefs, secure site-visit logistics, and collate presentation materials. Follow-Up & Reporting: Draft client correspondence, monitor project milestones, and prepare periodic KPI reports on book-of-business growth and retention. #LI-AS1 #LI-Hybrid Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Indianapolis Public Schools is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Systems Officer (CSO). This role is critical to the effective operation of the Systems Office, which oversees the district's technology infrastructure, data management, and operational systems. The ideal candidate will be a meticulous planner, an excellent communicator, and a strategic partner who can manage multiple priorities in a fast-paced environment. This position requires a high degree of confidentiality, professionalism, and the ability to anticipate the needs of the CSO and the broader team. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities * Calendar and Schedule Management: Proactively manage a dynamic calendar, scheduling meetings, appointments, and travel arrangements for the CSO. Prioritize meeting requests, anticipate conflicts, and ensure all logistical details are handled seamlessly. * Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders. Draft, proofread, and manage email correspondence, memos, and presentations on behalf of the CSO, ensuring a professional and timely flow of information. * Meeting Support: Prepare agendas, presentations, and other materials for meetings. Attend key meetings, take detailed notes, and track action items to ensure timely follow-up and completion. * Project and Task Management: Assist with the coordination of departmental projects, track deadlines, and follow up with team members to ensure milestones are met. Maintain organized electronic and physical filing systems. * Information and Data Coordination: Facilitate the collection and organization of key data for reports and strategic documents. Maintain confidential information with discretion and integrity. * Administrative Support: Handle expense reports, procurement requests, and other administrative tasks as needed to support the Systems Office. * Collaborate with department teams to ensure seamless day-to-day operations Supervisory Responsibilities/Direct Reports: * The Executive Assistant directly manages multiple systems, programs, supports, resources, and relationships with schools, staff, and partner organizations. This position has no direct reports Personal Work Relationships: The individual in this position works with a wide range of IPS staff, partners, administrators and service providers on routine and diverse problems encountered to fulfill its duties. The individual must possess and employ a variety of personal and interpersonal skills in the discharge of the position's responsibilities. This position requires a positive attitude when dealing with staff and IPS constituents. Good judgment, discretion and individual initiative are necessary for the effective discharge of the position's significant responsibilities. WHAT YOU'll BRING: SKILLS AND MINDSETS: As an ideal candidate for this role, you will be able to achieve the following: This role provides privileged access to the inner workings of district leadership and their work streams. The successful candidate will be discrete, high-energy, agile-minded, strategic, proactive, a direct communicator, highly-organized and committed to the vision and values of Indianapolis Public Schools (IPS) and the executive leadership team. As an ideal candidate for this role, you will be able to achieve the following: * Technical Proficiency: Advanced proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, and Outlook). Experience with project management software (e.g., Trello, SmartSheet) is a plus. * Communication Skills: Exceptional written and verbal communication skills with a strong ability to interact with a diverse group of stakeholders, from teachers and administrators to technology partners. * Organizational Skills: Proven ability to manage complex calendars, organize information, and prioritize tasks with keen attention to detail. * Interpersonal Skills: A proactive and positive attitude, with the ability to build strong working relationships and work collaboratively as part of a team. * Problem-Solving: Strong analytical and critical-thinking skills, with the ability to anticipate potential issues and solve problems independently. Language Skills * Ability to write reports, procedural documents, correspondence and executive summaries. * Ability to speak effectively before groups of all sizes. Mathematical Skills * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: * Bachelor's degree in Business Administration, Communications, or a related field preferred; relevant experience may be considered in lieu of a degree. * Minimum of 5 years of experience as an executive assistant or in a similar administrative support role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. * Strong written and verbal communication skills. * Exceptional organizational and multitasking abilities. * High level of discretion and professionalism in handling sensitive information. * Ability to work independently and collaboratively in a dynamic environment. * Strong problem-solving skills and attention to detail. * Experience in K-12 education or public sector administration is a plus. FLSA CLASSIFICATION: At the discretion of the Chief Communications and Engagement Officer and the Chief Systems Officer. ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. *************************************************************

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Since 1902, AAA Hoosier Motor Club, headquartered in Indianapolis, provides membership benefits including emergency roadside assistance, retail discounts and a variety of products and services for its 400,000 members across Indiana. It also operates a full-service travel agency and an insurance agency which markets and sells auto, home and life insurance. Hoosier Motor Club has 300 employees and operates 11 retail branch offices including seven in metro Indianapolis as well as Bloomington, Clarksville, Lafayette, Muncie, and Terre Haute. And it is an affiliate of the American Automobile Association (AAA), the largest motoring and leisure travel organization in North America with more than 60 million members. Here's What is in it for YOU: A company culture that provides training and learning opportunities. A brand that you can be proud to be part of. A culture that will challenge you to be your best. Health / Dental / Vision benefits. Corporate Incentive Plan (CIP) Paid Time Off. Paid Holidays. Company provided LTD & Life Insurance. Service Anniversary Recognition. Free AAA Plus Membership. Generous 401k w/ company match. Company provided HSA dollars. Position Summary: Under the direction of management, the Emergency Roadside Service (ERS) team performs a variety of administrative support functions. As team members gain proficiency, they are expected to demonstrate increased independence. All tasks must be completed accurately, promptly, and with strict confidentiality. Duties and Responsibilities: Contractor Payments - Manage and ensure timely, accurate contractor payments. Management Communication - Coordinate with management to approve contractor reconciliation requests. Contractor Incentives - Lead initiatives related to contractor incentives in alignment with organizational goals. Billing Maintenance - Maintain accurate billing records for the battery program. Contractor Deductions - Oversee deductions for battery purchases and damage repayments. Reciprocal Coordination - Manage incoming and outgoing reciprocal processes with partner clubs. File & Compliance Tracking - Track insurance certificates (COI's) for compliance and attach relevant files to management correspondence. Administrative Support - Perform routine tasks such as form processing, phone support, correspondence, and filing in a professional manner. Purchasing - Complete purchase orders for supplies, materials, and awards. Expense Review - Review and process expense ledgers and departmental bills. Relationship Building - Maintain professional relationships with members, staff, and service facilities. Other Duties - Perform additional tasks as assigned by management. Supervisory Responsibilities: This position has no direct supervisory responsibilities. Physical Effort: 1. Typically sitting at a desk or table 2. Intermittently sitting, standing, and stopping 3. Occasional lifting of up to 25 lbs. Education and/or Experience Requirements: High school diploma or general education degree (GED) required; minimum five (5) years of relevant administrative or accounting experience, or equivalent combination of education and experience. Skill Requirements: ● Accountability - Takes responsibility for actions and outcomes ● Accuracy - Delivers work with precision and attention to detail ● Active Listening - Understands and responds to others effectively ● Adaptability - Thrives in changing environments and manages competing demands ● Analytical Thinking - Understands and interprets business issues ● Communication (Oral & Written) - Communicates clearly and effectively ● Customer Focus - Prioritizes customer needs while adhering to procedures ● Detail Orientation - Pays close attention to all aspects of tasks ● Ethical Conduct - Demonstrates integrity and professionalism ● Financial Acumen - Understands budgets and financial processes ● Goal Orientation - Stays focused on objectives and outcomes ● Interpersonal Skills - Maintains confidentiality and openness to feedback ● Organization - Uses systematic methods to complete tasks ● Problem Solving - Identifies and resolves issues efficiently ● Reliability - Dependable and trustworthy in all responsibilities ● Stress Management - Performs well under pressure ● Working Under Pressure - Ability to complete assigned tasks under stressful situations. Facebook: *************************** Company Website: ******************* The above statements are intended to describe the general nature, level and work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.”