Executive assistant jobs in Gallatin, TN - 59 jobs

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications * Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. * Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. * Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide complete administrative support to executives, ensuring strict confidentiality in all matters. * Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. * Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. * Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. * Reply to and guide phone calls, screening and directing inquiries professionally. * Oversee calendar management for executives, scheduling and coordinating meetings and events. * Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. * Schedule and coordinate meetings, including preparation for in-office and off-site sessions. * Arrange meals (breakfast, lunch, dinner) for meetings and events. * Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. * Support office visitors with logistics such as accommodations and dining. * Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. * Order office supplies upon approval and maintain records and files. * Compile and submit Concur expense reports for executives by the 8th of each month. * Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. * Produce reports and presentations as needed and maintain documentation standards. * Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. * Represent the executive office in meetings or project discussions as delegated. * Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. * Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. * Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Description For the highly organized, people-savvy pro who thrives in a fast-paced, relationship-driven environment. Be the strategic right hand that keeps our business moving at top speed. The Executive Assistant will serve as the right hand to Anna Cook, Branch Manager, providing high-level organizational and administrative support to ensure smooth day-to-day operations. This role is central to keeping our high-performing mortgage team running efficiently and effectively. You'll manage schedules, oversee projects, and act as a trusted representative for the Branch Manager, ensuring the business operates with precision, professionalism, and purpose Hourly pay: $22-$27 based on experience Health, dental, vision, life, and disability insurance Retirement plan and parental leave Hands-on training and career growth opportunities Monday-Friday schedule with evenings and weekends off If you're proactive, organized, and excited to play a critical role in driving success, apply today! Benefits Hourly Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Parental Leave Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Occasional evenings/weekends for events Responsibilities Manage and maintain the Branch Managers' calendar, meetings, events, and follow-ups Coordinate client and marketing gift programs to ensure timely delivery Support marketing initiatives across digital and print platforms Plan, prepare, and attend networking events, mixers, and social activities Serve as a warm, professional point of contact for clients and referral partners Handle office operations, including supplies, orders, and errands Requirements Prior experience as an Executive Assistant, Administrative Assistant, or similar role Strong organizational and time management skills; able to balance multiple priorities Exceptional written and verbal communication skills with a professional, people-first approach Adaptable under pressure; able to remain calm in fast-paced situations Positive, proactive, and resourceful; anticipates needs and offers solutions

Department: Athletics Supervisor: Vice President for Athletics General Job Function * The Graduate Assistant in the athletics department handles many responsibilities which include office work, answering telephones, word processing, copying, game-day set-up, and greeting the public. He or she must have a commitment to the mission of the University, the community, and the student athletes. Standard Expectations * Responsibilities include, but are not limited to: * Support Game Day Management * Create work schedules for student workers as well as supervise and train them for game day staff * Handle various duties for games and events * Be in attendance at home games * Manage the Gate and Concessions * To be responsible for communication with the Athletics Department to the Coaching Staff * To be responsible for Coaches Meeting Minutes * To be responsible for the organization of resumes and applications as well as maintaining all files Decision Making * This position reports to the Director of Athletics. The Graduate Assistant will manage the work study, student workers, and other support staff for the department. Compensation * The successful candidate will receive full tuition and board, as well as meals in the cafeteria. Qualifications * The applicant must have taken the GRE or GMAT and applied to Cumberland University's graduate program. Cumberland University offers graduate programs in Arts & Education, Business Administration, Science in Public Service Management, and Science in Sport & Exercise Science.

Job Description Are you organized and brimming with innovative ideas? If so, we have an exciting opportunity just for you! At SeekOne Roofing, we are a PEOPLE-FIRST organization driven by purpose, growth, and service. Located in the vibrant heart of Brentwood, TN, we proudly serve the wonderful communities of Nashville, TN and Huntsville, AL. As we continue to expand, we are actively looking for a full-time Executive Assistant to join our dynamic administrative team and provide direct dayto-day support to our leadership. We truly value our office staff, and to show our appreciation, we offer a total compensation package ranging from $50,000 to $60,000 per year, based on experience, along with exceptional benefits that ensure your well-being. Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Ready to be part of something great? Apply now for this executive-level assisting role and be part of our success story! THE GROWTH YOU HELP PROVIDE AS AN EXECUTIVE ASSISTANT TO THE OWNERS This full-time administrative assisting role works Monday through Friday with occasional weekends on business and client needs. As an Executive Assistant, your day is dynamic and engaging, with a strong focus on supporting our owners directly. You start by reviewing and prioritizing their calendar to ensure a seamless flow of meetings and commitments. You coordinate and facilitate executive meetings, take detailed notes, and manage follow-ups to keep initiatives moving forward. Throughout the day, you serve as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners. You handle travel arrangements, manage correspondence, and support company events, while also assisting with special projects that align with the owners' vision for growth and efficiency. Each day brings new challenges and opportunities for you to make a meaningful impact right alongside company leadership. OUR IDEAL EXECUTIVE ASSISTANT We're looking for a positive and driven individual who can meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals ABOUT US At SeekOne Roofing, we care about serving others and making a positive impact. Our values BLESSED, FOCUSED, and COMMITTED guide the way we work every day. People are always at the center of what we do. We provide both commercial and residential roofing, using the latest tools and improving our methods to stay at the top of the industry. Our dedication has earned us the GAF badge and the CertainTeed Five Star badge, along with the trust of our customers. If you want to be part of a team that supports your growth and invests in your future, we'd love to hear from you. JOIN OUR OFFICE Ready to take on this unique executive-level assisting role working directly with the owners? If you've got the drive to succeed, the passion for connecting with people, and the hustle to make things happen, we're excited to have you join our office's administrative team! Use our 3-minute initial application to apply now! Job Posted by ApplicantPro

As our Executive Assistant for C-Level, you won't just be managing calendars and answering calls - you'll be the trusted confidant, the problem-solver, and the mastermind behind seamless operations. No two days will be alike as you navigate complex assignments, harnessing your independence and initiative to take the lead in finding innovative solutions. You'll wield your organizational skills to maintain calendars, plan meetings, and handle logistics like a pro, leaving no detail to chance. Our Executive's success is in your hands, and you'll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries. So, if you're not afraid to take initiative, can balance multiple tasks with finesse, and have an uncanny ability to stay cool under pressure, we want YOU on our team! In addition, a VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on. Here's just some of what you will be doing daily… Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed. Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process. Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed. Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns. Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive. Prepare materials for Board presentations. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis. Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements. Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry. Complete other duties as requested by Executive and participate in appropriate regional and national travel as required. We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you! Minimum 4 years' executive level administrative experience. Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment. Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry. Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions. Strong project management skills with the ability to manage and deliver on multiple projects concurrently. Strong written and verbal communication and presentation skills. Verbal comprehension, communication, and interpersonal skills in various situations. Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position. Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities. Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems. Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Possess a professional attitude, along with a willingness to support ministry and management needs. Demonstrated commitment to the social sector with a passion for our mission and values. A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job. Why work for Educational Media Foundation, K-LOVE/Air1? Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values. What can we offer you? Industry leading Medical, Dental & Vision coverage Short/long term disability and life insurance Robust 401K with company match Parental leave with Baby Bonding pay Generous PTO, holiday and sick pay Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more Leadership and Career Development Programs “As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company's mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, p ursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company's Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act. ”

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide complete administrative support to executives, ensuring strict confidentiality in all matters. Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. Reply to and guide phone calls, screening and directing inquiries professionally. Oversee calendar management for executives, scheduling and coordinating meetings and events. Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. Schedule and coordinate meetings, including preparation for in-office and off-site sessions. Arrange meals (breakfast, lunch, dinner) for meetings and events. Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. Support office visitors with logistics such as accommodations and dining. Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. Order office supplies upon approval and maintain records and files. Compile and submit Concur expense reports for executives by the 8th of each month. Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. Produce reports and presentations as needed and maintain documentation standards. Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. Represent the executive office in meetings or project discussions as delegated. Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

As our Executive Assistant for C-Level, you won't just be managing calendars and answering calls - you'll be the trusted confidant, the problem-solver, and the mastermind behind seamless operations. No two days will be alike as you navigate complex assignments, harnessing your independence and initiative to take the lead in finding innovative solutions. You'll wield your organizational skills to maintain calendars, plan meetings, and handle logistics like a pro, leaving no detail to chance. Our Executive's success is in your hands, and you'll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries. So, if you're not afraid to take initiative, can balance multiple tasks with finesse, and have an uncanny ability to stay cool under pressure, we want YOU on our team! In addition, a VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on. Here's just some of what you will be doing daily… Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed. Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process. Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed. Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns. Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive. Prepare materials for Board presentations. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis. Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements. Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry. Complete other duties as requested by Executive and participate in appropriate regional and national travel as required. We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you! Minimum 4 years' executive level administrative experience. Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment. Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry. Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions. Strong project management skills with the ability to manage and deliver on multiple projects concurrently. Strong written and verbal communication and presentation skills. Verbal comprehension, communication, and interpersonal skills in various situations. Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position. Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities. Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems. Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Possess a professional attitude, along with a willingness to support ministry and management needs. Demonstrated commitment to the social sector with a passion for our mission and values. A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job. Why work for Educational Media Foundation, K-LOVE/Air1? Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values. What can we offer you? Industry leading Medical, Dental & Vision coverage Short/long term disability and life insurance Robust 401K with company match Parental leave with Baby Bonding pay Generous PTO, holiday and sick pay Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more Leadership and Career Development Programs “As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company's mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, p ursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company's Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act. ” We can recommend jobs specifically for you! Click here to get started.

Job Description: The Executive Assistant will perform various functions, which may vary with the specification of the Tennessee executive team (General Manager, Project Executive, and Field Leaders) Job Roles and Responsibilities: * Answer front desk phone calls and greet everyone coming into the office * Coordinating company events including but not limited to trainings, all hands meeting, foreman meetings and so forth * Coordinate and manage workforce allocation across jobsites to ensure proper staffing levels * Serve as the primary point of contact for staffing agencies and temporary labor providers * Track temporary employee start/end dates, assignments, and compliance documentation * Provide executive support and manage GM's schedule * Office ordering and stocking * Mail collection and distribution * New Hire jobsite assignments with direction general superintendent * Interdepartmental communication for marketing and events * Manage and coordinate New Hire Orientation * Notary duties * Keep the front office, conference room and break room clean and organized daily * Demonstrate and embrace our company values, our PACT: People, Advance Process, Community, and Trusting Relationships * Other duties as assigned Job Requirements: * Fluent in English * Notary is required * Proficient in MS Office products * 2 + years' experience in administrative role in a fast-paced environment * BA degree from accredited university is preferred * Spanish speaking is preferred * Strong time management skills * Excellent communication skills * Detail-oriented * Ability to work well with others Why Loenbro? Collaborative, team-oriented culture. Opportunities to get involved in company events and initiatives. Competitive pay and benefits package. A chance to be the heartbeat of our corporate office!

Job Schedule: Full-time, hybrid (4 days in office is required) Education Requirement: High School Diploma or G.E.D Sponsorship: No Shape the Future of Mobility at Nissan: Launch Your Career, Drive Innovation We are currently looking for an Executive Assistant to join our team in Franklin, TN. This role provides support to the Vice President and multiple Directors. Responsibilities include but are not limited to maintaining daily schedules (internal/external meetings), generating correspondence and travel arrangements including domestic and international, helping with routine inquiries and special projects as necessary. Uses discretion and acts accordingly in confidential matters related to the department and company to maintain the integrity of the company and its employees. Contributes to building brand value and achieving enduring profitable growth. A Day in the Life: * Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace. * Ability to communicate effectively - both orally and in writing - on matters of moderate complexity. * Ability to accomplish tasks and assignments, ensuring timeliness and accuracy of work. * Demonstrated proficiency on the use of relevant software tools including, but not limited to, fax, copier, and telephone systems, Microsoft Office 365 (Outlook, PowerPoint, Excel, SharePoint, CoPilot), typing 50 wpm. * Highly adaptable to changing priorities and tasks. * Ability to oversee and coordinate projects of a routine or moderately complex nature, ensuring timely completion. * Advanced mastery of software tools used to manage the administrative activities of the executive support function including, but not limited to, fax, copier, and telephone systems, proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, SharePoint, CoPilot), typing 50 wpm. Who We're Looking for: Required: * Education: High School Diploma or G.E.D. One to two years post-high school education preferred * Years of Experience: 3-5 years of directly related experience as an Executive Assistant. What You'll Look Forward to at Nissan: Career Growth and Continuous Learning Opportunities: Benefit from diverse career paths, cross-departmental moves, and innovative learning platforms. Enhance your skills through seminars, leadership training, and tuition reimbursement programs, all while playing a vital role in shaping the future of transportation. From day one, you'll have the support to tackle challenges and contribute to impactful solutions across our organization. Rewards: Be supported with a Comprehensive Benefits Package, including medical, mental health, parental leave, retirement savings & unique Nissan perks, including discounts on lease vehicles as part of our Employee Lease Program and a Vehicle Purchase Program (VPP). For more information, access our Nissan Benefits Overview Guide. Nissan is committed to a drug-free workplace. All employment is contingent upon the successful completion of drug and background screenings in accordance with Nissan policies and in compliance with federal, state, and local laws, including the California Fair Chance Act and the Los Angeles County Fair Chance Ordinance. Nissan will consider qualified candidates with arrest or conviction records for employment in a manner consistent with these laws. It is Nissan's policy to provide Equal Employment Opportunity (EEO) to all persons regardless of race, gender, military status, disability, or any other status protected by law. Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire; Nissan uses E-Verify to validate employment eligibility. NISSAN FOR EVERYONE People are our most valuable assets, and diversity and inclusion are the key to maximizing the power of each individual member of our team. When everyone belongs, the power of NISSAN is undeniable. Our Corporate Diversity Initiative aims to improve business results by ensuring that our workplace and core businesses meet the unique needs of our employees and customer base. Nissan is committed to creating a culture where everyone belongs and employees, customers, and partners feel respected, valued, and heard. We have over 10 Business Synergy Teams (BSTs) across the U.S. and Canada that connect employees - with shared characteristics or interests - build allies, and foster a company culture where all employees feel supported and included. Nissan also values inclusion in all areas of our business as we strive to mirror the diversity of our customer base and the communities where we do business. We are committed to procuring innovative goods and services, retailing our products and communicating from a diverse perspective which will help us continue to offer our customers competitively designed, market-driven products. Join us as we carry our commitment to diversity and inclusion into the future. Franklin Tennessee United States of America

THIS JOB DESCRIPTION DOES NOT ATTEMPT TO LIST ALL OF THE DUTIES THAT ARE OR MAY BE PERFORMED IN THIS POSITION . 1. Front desk duties included but not limited to: assisting walk-in customers and all visitors; helping with luncheons for meetings and other occasions; delivery of packages when they arrive; preparing various labels, envelopes and packages for mailing or delivery. 2. Completes Synergy document on new customers to send to DIG group for premise and MRU setup. 3. Enters locate tickets for construction orders and emergency line locates. 4. Responsible for 3rd party damage billing. 5. White flag construction and maintenance jobs as needed. 6. Distributes/works incoming BPEM's. 7. Works with builders to schedule new construction orders for meter sets. 8. Works with wireless meter reading (WMR) reports. 9. Organizes purchase card (p-card) statements, collects receipts and scans invoices into the system. 10. Sorts and delivers mail. 11. Orders office and lounge supplies. 12. Assists service and construction and maintenance personnel by communicating pertinent data and other information related to various situations. 13. Provides administrative and clerical support to field operations. 14. Performs other related duties as required. MINIMUM REQUIREMENTS: EDUCATIONAL/EXPERIENCE LEVEL: 1. A general educational knowledge normally acquired through a high school diploma or a General Equivalency Diploma (GED) and two years experience in customer service or a closely related field. COMMUNICATION SKILLS: Requires the ability to communicate with internal and/or external customers in order to obtain and/or provide basic types of factual information. NUMERIC SKILLS: Requires the ability to perform basic addition, subtraction, multiplication and division. COMPUTER SKILLS: Requires proficient computer skills for data entry, reporting, reference and/or retrieval tasks. WORK CONDITIONS: Works in an office and outdoor environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting. Atmos Energy Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. Job Family: Administrative Services

Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages. 206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an Operations Assistant to join our team. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service! Responsibilities: Handle daily data entry tasks, including processing reservations and communicating with clients, organizations, travel agents, priests, churches, and more. Respond promptly to customer inquiries through various channels such as phone calls, online chat system, emails, social media, while always ensuring excellent customer service. Reconfirm tour and travel arrangements with operators worldwide and airlines to ensure seamless operations. Support the sales team with administrative tasks to enhance the overall efficiency of day-to-day operations. Requirements: Minimum of 5 years professional experience Strong computer skills and proficiency in data entry. Exceptional organizational abilities to manage and prioritize multiple tasks effectively. Excellent communication skills to engage with clients and stakeholders professionally. Attention to detail and accuracy to ensure error-free data entry and customer communication. Previous experience in the travel or hospitality industries or related fields is a plus but not mandatory. Previous experience with GDS systems preferred, but not mandatory. Benefits: Competitive compensation package, reflecting your skills and dedication. Growth opportunities in a company that has been successfully operating for 39 years. A supportive and appreciative work environment where your contributions are recognized. Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities Potential for occasional travel opportunities. Please note: This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location. Remote positions are not available. This role requires flexibility to ensure team goals are met, including occasional work outside standard hours. Initiative and ownership are core to success and directly impact performance evaluation. Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today! For more information about our company, please visit ***************** We look forward to welcoming you to the 206 Tours family!

Job Description PYA is seeking an Administrative Coordinator to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. Responsibilities Administratively coordinate the setup of projects and assist with electronic delivery of the final product (and processes associated) to clients Assist project team members to keep workflow on track, with a focus on administratively managing project-related documentation by ensuring all necessary materials are current and properly filed Collaborate on assignment completion in a solution-oriented manner with high attention to detail Support the team's record retention and destruction process Assist with ad hoc projects and related assignments Requirements Administrative experience in professional services firm/office setting is preferred Proficiency in producing and editing Microsoft Office documents; with an emphasis in Word and Excel Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasks Polished professionalism Excellent verbal and written communication skills at all levels of the firm - both internally and externally Excels at working independently and within a professional team environment Position Type Full-time: Monday - Friday, 8:00 a.m. to 5:00 p.m Overtime will be required during peak times, and as needed About PYA PYA , a leading professional services firm, serves clients across the United States with expertise in consulting, accounting, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. Learn more about The PYA Way . Why Join PYA Be part of a dynamic and collaborative team that values innovation and excellence Work with industry leaders who are committed to professional growth and client success Competitive compensation, comprehensive benefits, and opportunities for career advancement

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

DUTIES AND RESPONSIBILITIES: * Answering phones and directing calls in a professional manner * Greeting visitors and directing them to the correct contact * Processing monthly reports, invoices, receivers, and driver payroll as needed * Assist plant manager and HR with company events * Assist employees with necessary questions * Other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES: * Oral and written communication skills * Ability to multi-task in a fact paced environment * Strong attention to detail and accuracy * Organizational skills * Proficiency in computer skills, ability to accurately track and input data in the system and excel sheets Reasonable accommodations may be made to those who are able to perform the essential duties of the job. EDUCATION AND EXPERIENCE: Minimum of a High School degree and six months to one year of receptionist experience. Formal education may be substituted with experience and training when competency in the position is demonstrated. WORKING CONDITIONS: This work is performed in an office setting with minimal to moderate noise due to computers, printers, and people. Steel Technologies is a safety-sensitive workplace. All employment offers are contingent upon results of a 10-panel drug screening, including marijuana. What We Can Offer: * Medical, Dental, and Vision * Competitive Wellness Program, providing up to 100% discount on medical premiums * Short-Term and Long-Term Disability * Supplemental Insurance through Allstate for additional coverage on accidents + cancer * Employer-Paid Life Insurance * 401(k) after 60 days of employment + competitive match after one year * Health Savings Account and Flexible Spending Account * Great discount programs in automotive, technology, and more * Education Assistance is available for job-related courses to further your education, with up to 100% paid tuition for maintenance-related coursework and certifications * Career Advancement Opportunities * Teammate Assistance Program (TAP) which offers professional assistance for Counseling, Financial, Legal, and Family services Steel Technologies is an equal opportunity employer and considers all qualified applicants without regard to any classification protected by federal, state and/or local law.

Rehab Administrative Assistant Company Overview Since our doors opened in 1989, Reliable Medical has been committed to improving the lives of all who entrust us with their care and those who we entrust to provide it. We strive to be the premier provider of complex mobility solutions and other critical services for customers seeking compassionate care and optimal outcomes. Our mission is to improve the lives of those we serve by providing best in class service to customers, education, product expertise and dedicated partnership to clinicians, and development, career satisfaction and work-life balance to our team members. We aspire to bring our mission to new communities and to reinvest our growth into improving lives, treating one another and our customers, like family. Job Summary We are currently seeking a motivated and detail-oriented Rehab Administrative Assistant to join our team. As a Rehab Admin, you will be responsible for various administrative tasks to support the efficient operation of our rehabilitation services. Your main responsibilities will include calling prospective clients to introduce our company, gathering and entering patient and insurance demographics, scheduling appointments, triaging incoming referrals, confirming appointments, providing thorough follow-up on paperwork, preparing correspondence, and performing general administrative duties. Your attention to detail, excellent communication skills, and adherence to HIPAA, HQAA, and compliance regulations will contribute to the smooth functioning of our rehabilitation department. Essential Functions Make outbound calls to prospective clients to introduce our company, provide information, and gather patient and insurance demographics. Enter accurate and complete patient and insurance information into the system to maintain updated records. Schedule appointments for clients and coordinate with staff to ensure smooth scheduling. Schedule ATP (Assistive Technology Professional) evaluations as required. Triage incoming referrals, ensuring proper handling and appropriate follow-up. Call clients one week prior to their scheduled appointments to confirm the date and time. Provide thorough follow-up on all paperwork, ensuring accuracy and completeness. Prepare correspondence, such as consent forms and project update letters. Handle mail distribution by sorting, scanning, and distributing incoming and outgoing mail. Scan and distribute new projects to support staff to facilitate efficient workflow. Verify insurance information and ensure compliance with insurance requirements. Answer emails promptly and professionally, providing accurate information and assistance. Accurately and efficiently enter data into relevant systems and maintain medical files. Create and maintain project workflows, ensuring tasks are tracked and completed in a timely manner. Perform general administrative duties to support the rehabilitation department's overall functioning. Practice and adhere to all HIPAA, HQAA, and compliance rules and regulations. Perform any other duties assigned by the supervisor to contribute to the success of the rehabilitation department. Qualifications High school diploma or equivalent. 3+ years in an administrative role highly preferred. Previous experience in a healthcare or rehabilitation administrative role is preferred. Excellent communication skills, both verbal and written. Strong attention to detail and ability to maintain accurate records. Proficient in computer systems and data entry. Familiarity with HIPAA, HQAA, and compliance regulations is desirable. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong organizational and time management skills. Ability to work independently as well as collaboratively within a team. Knowledge of reimbursement and ability to interpret medical terminology is an asset. Our Commitment To You Comprehensive Health Coverage Generous Paid Time Off Professional Development Opportunities Retirement Savings Plan Wellness Programs Inclusive and Diverse Workplace Volunteer Opportunities Employee Recognition Programs Service Awards Parental and Childbirth Leave At Reliable Medical, we prioritize your well-being and growth, providing benefits that make your career journey both rewarding and fulfilling. Join us and experience the difference! Reliable Medical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today! $22-24/hr - DOE - Full-Time COMPANY Conner Industries, Inc. is a leading provider of custom wood packaging and integrated packaging solutions, serving customers across a wide range of industrial markets. Supported by our vertically integrated industrial lumber capabilities, we operate 18 manufacturing locations nationwide. With more than 40 years in the industry, Conner continues to deliver reliable, tailored packaging solutions that meet the demands of our customers. KEY JOB RESPONSIBILITIES Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations. Requirements Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department. Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files. Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws. Workers' Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation. Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies. Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed. Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary. Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed. Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity. Other duties as assigned QUALIFICATIONS, EDUCATION & EXPERIENCE Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite. Experience in the lumber industry or shipping & receiving is a plus but not required. High school diploma or equivalent required. Ability to work both independently and collaboratively as a team player. Strong multitasking skills with the ability to manage interruptions professionally and efficiently. Highly organized with keen attention to detail. Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers. Must be able to sit, stand, bend, and walk as needed. Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs. WORK ENVIRONMENT General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. EEO Statement Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Conner Industries does not disqualify applicants that test positive for THC on the pre-employment drug screen. As permitted by state law, applicants being considered for positions with the following responsibilities: CDL Drivers, Forklift Operators, Sales, Maintenance, Management, and all Corporate positions, must pass a drug and alcohol test, done through an outside vendor, Quest Diagnostics, before beginning work in that position. Refusal to submit to testing will result in disqualification for the desired position. Benefits Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

Battle Ground Academy is seeking an experienced and enthusiastic individual to work in a dynamic and fast-paced work environment. The School Nurse / Administrative Assistant is a 12-month, dual role for the Early Learning Center (PreK division). As a nurse, the candidate will provide health services to students, promote health education, and ensure a safe and healthy school environment. This role involves assessing and treating student illnesses and injuries, managing health records, and implementing health policies. As an administrative assistant, the candidate will provide support for the Director and help manage the front desk of the division. This role involves day-to-day administrative tasks and greeting parents, students, and guests. See below for key responsibilities. Key Responsibilities Health Assessments: Conduct health screenings and assessments for students. Provide first aid and emergency care as needed. Medical Care: Administer medications and treatments according to physician orders. Monitor students with chronic illnesses or special health needs. Health Records: Maintain accurate and confidential student health records. Document all health services provided. Health Education: Educate students, staff, and parents on health-related topics, such as nutrition, hygiene, and disease prevention. Policy Implementation: Help develop and implement health policies and procedures in accordance with state regulations and school policies. Emergency Response: Help develop and execute emergency response plans. Train staff on emergency procedures and first aid. Disease Prevention: Monitor and manage communicable diseases and infections. Conduct immunization and health screening programs. Parent Communication: Communicate with parents regarding student health concerns and provide guidance on health issues. Administrative Support: Assist with day-to-day administrative tasks, including filing, data entry, and managing correspondence. Prepare and distribute communications, newsletters, and reports. Front Desk Management: Serve as the first point of contact for parents, visitors, and staff. Answer phone calls, greet visitors, and provide assistance as needed. Student Records: Maintain accurate and confidential student records, including attendance, health records, and enrollment documentation. Scheduling: Coordinate schedules for meetings, events, and parent-teacher conferences. Manage the PreK calendar and ensure timely communication of important dates. Supply Management: Order and manage office and classroom supplies. Ensure that supplies are distributed efficiently and maintained in an organized manner. Event Coordination: Assist in planning and executing school events, field trips, and activities. Coordinate logistics and communicate details to staff and parents. Communication: Facilitate effective communication between the PreK administrator, teachers, parents, and the wider school community. Address parent inquiries and concerns promptly. Support Services: Provide administrative support to PreK teachers, including copying, laminating, and preparing classroom materials. Compliance: Ensure that the PreK program complies with all relevant regulations and policies. Assist with documentation and reporting requirements. Requirements Qualifications Education: Bachelor's degree in Nursing (BSN) or an associate degree in Nursing (ADN) with relevant experience. A Master's degree in Nursing or related field is preferred. Experience: Minimum of 2 years of nursing experience, preferably in a school or pediatric setting. Licensure: Current Registered Nurse (RN) license. School Nurse certification preferred. Certifications: CPR and First Aid certification. Additional certifications in pediatric care are a plus. Compliance: Ensure that the PreK program complies with all relevant regulations and policies. Assist with documentation and reporting requirements. Skills: Strong organizational, communication, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment. Attributes: Detail-oriented, able to multitask, and capable of working independently and as part of a team. Friendly and approachable demeanor with a customer-service orientation

Job Description What Makes You Our All-Star: High school diploma required CDA or Associates preferred Minimum 1 year experience in a Preschool classroom At least 18 years old. Flexible and ready to rock during business hours. Knowledge of state standards with a knack for keeping our school exceeding them. Compliance with state licensing, including criminal background screening and fingerprinting. Previous experience as an administrative assistant in early childhood education or a similar field. Killer computer skills (especially typing) and an eagle eye for detail. Your Superpowers in Action: Bring a polite, professional vibe to every administrative task, making everyone feel valued. Keep the front office/reception area organized, inviting, and running like clockwork. Answer calls and inquiries with confidence, warmth, and a can-do attitude. Stay approachable, building open, friendly connections with parents, kids, and staff. Create a safe, welcoming preschool environment that feels like home. Manage records and databases with precision to keep us compliant and thriving. Step up to support our leadership team and take on whatever's needed to win the day. Ready to be the heartbeat of our preschool? Apply today and join a team that's all about love, growth, and making every moment count! Cadence Education is your stage to shine and shape bright futures, one smile at a time. Let's make our school unstoppable! Only full-time employees are eligible for the listed benefits. Cadence Education is an Equal Opportunity Employer. #CR Responsibilities Preschool Administrative Assistant - Be the Heartbeat of Our Vibrant School! Nolensville, TN Ready to make a big impact in a world of little learners? Cadence Academy Preschool Faith-Based, a proud member of the Cadence Education family, is on the hunt for a dynamic Preschool Administrative Assistant to join our team of childcare superstars! If you adore kids, thrive in a fast-paced environment, and have experience in childcare, daycare, or early childhood education, this is your chance to shine as the welcoming face and organizational wizard of our preschool. We're hiring NOW-let's create magic together! Why Cadence Education is Your Dream Team: At Cadence, we're passionate about sparking bright futures for children, families, employees, and communities. Our innovative curriculum and warm, home-like settings redefine early education. You'll join a fun, collaborative crew that's all about open communication, teamwork, and making every day a joy. We're not just a preschool-we're a launchpad for lifelong learning, and we need your organizational flair to keep our school soaring! Your Role as Our Superstar Sidekick: Be the friendly first impression, greeting parents and kids with warmth and enthusiasm all day long. Keep the front office buzzing as a polished, professional hub-think answering calls, managing inquiries, and creating a welcoming vibe. Build trusting connections with parents, children, and staff, fostering a safe, happy, and inclusive preschool community. Master our database and records to stay ahead of school and state licensing requirements like a pro. Support our Director and Assistant Director with administrative tasks that make our school shine. Tackle a variety of duties-from organizing files to stepping in wherever needed-to drive our success. Why This Role is a Total Blast: Start TODAY: We're ready for you to jump in and make waves! Awesome Perks (Full-Time Rockstars): Competitive pay + on-demand pay with UKG Wallet-get your cash when you need it! Hourly pay range: $16.25 - $20 50% childcare tuition discount-a game-changer for your own little ones! 401(k) with employer match to secure your future. Stellar benefits: Medical, dental, vision, life, disability, and even pet insurance! Paid time off that grows with you, paid holidays, and company-paid life insurance. Level Up: Paid CDA, tuition reimbursement, and professional development to fuel your growth. Live Joyfully: We've got your back with a supportive team and a culture that champions work-life balance. Join a Champion: With 325+ schools across 30 states and 30+ years of expertise, Cadence Education is the MVP of early childhood education!