Executive assistant jobs in Hamilton, OH - 213 jobs

Compensation: $85,000 to $105,000 depending on experience A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member executive leadership team. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward. If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that. About the Role As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments. This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week. What You'll Do Executive Support Manage complex calendars and coordinate meetings across the leadership team Prepare agendas, capture meeting notes, and track follow-up items Support internal communication through drafting or refining emails and documents Assist with small projects that help leaders stay organized and efficient Excel and Data Support Create and maintain spreadsheets to track projects, tools, hours, or operational data Use formulas, tables, and pivot tables to organize and troubleshoot data Support early development of operational and financial KPIs in collaboration with leadership Customer Intake Support (Light Volume) Answer the main phone line and route calls professionally Gather information for customer technical inquiries and coordinate next steps Ensure customer issues are tracked and move through the appropriate internal workflow Assist with occasional inquiries from customers or requests from international headquarters Finance and HR Administrative Support Assist with payroll input and data preparation for CFO review Process reimbursements and simple accounts receivable updates Help with basic benefits or HR administrative tasks when needed Maintain accuracy and confidentiality at all times Operations Support Help the Director of Manufacturing with time tracking, scheduling, and documentation Enter or maintain simple ERP data Assist with the development of simple dashboards and production summaries Support the coordination of small operational projects as needed What Makes You a Great Fit Experience Strong background as an Executive Assistant or high-level Administrative Assistant Experience in manufacturing or a similar industrial environment is strongly preferred Comfortable supporting multiple leaders with different working styles Technical Skills Advanced Excel skills including formulas, tables, and pivot tables Strong Microsoft Office proficiency Familiarity with ERP systems or the ability to learn quickly Basic understanding of HR or payroll administration is a plus AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued. Core Strengths Highly organized with excellent follow-through Strong written and verbal communication skills Discreet, trustworthy, and comfortable handling sensitive information Proactive problem solver who anticipates needs rather than waiting to be asked Enjoys working on-site and being hands-on in a small team environment Work Environment Full-time On-site in Springboro, OH Typical office hours with occasional flexibility Front-office location with daily interaction across the company Collaborative, friendly, small-team culture where everyone helps each other Compensation and Relocation Base salary: $85,000 to $105,000 based on experience Local candidates preferred, however there is possible relocation assistance for the right person How to Apply If you are a strong Executive Assistant who loves variety, thrives in a fast-paced environment, and wants to play a central role in helping a leadership team stay aligned and effective, we would love to hear from you. Apply today.

Job Title: Administrative AssistantJob Description We are seeking a highly organized and proactive Administrative Assistant to join our team. This role involves directly interacting with clients to ensure their satisfaction, as well as serving as a mediator between clients and vendors. The ideal candidate will possess strong organizational and customer service skills and will provide comprehensive clerical and operational support to leadership and team members. Responsibilities + Provide comprehensive clerical and operational support to leadership and other team members. + Manage phone calls, mail, database updates, and internal documentation. + Maintain accurate records within internal and client systems of record. + Support project tracking, deadlines, and workflow coordination. + Serve as a primary point of contact for current clients, ensuring high levels of service and satisfaction. + Troubleshoot client issues independently and see them through to resolution. + Develop and maintain strong, professional client relationships. + Act as a liaison between clients and third-party vendors as needed. + Assist with preparing proposals and client-facing materials. + Support sales and marketing data updates. + Onboard new clients and manage account setup within client systems, with the goal of operating independently from leadership over time. Essential Skills + 2+ years of administrative experience. + Strong organizational skills and ability to meet deadlines for assigned projects. + Ability to identify opportunities for process improvement and present solutions with timelines for implementation. + Strong analytical and decision-making skills. + Capability to handle multiple tasks throughout the day. + Proficiency in Microsoft Excel and other Microsoft products. + Ability to understand data (financial and system) and provide analysis. + Excellent written and verbal communication skills. + Excellent conflict resolution skills. + Strong customer service skills. Additional Skills & Qualifications + Epic experience would be nice. + Previous experience within the medical/healthcare space would also be helpful. Work Environment This position is based in an office environment, with working hours from Monday to Friday, 8:00 AM to 5:00 PM. There is potential for a hybrid working arrangement after the completion of training. Job Type & Location This is a Contract to Hire position based out of Cincinnati, OH. Pay and Benefits The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cincinnati,OH. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Mason, OH. Position Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team. This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes. The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment. Primary Responsibilities/Accountabilities: Key Responsibilities: Calendar Management: Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments. Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts. Email Management: Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications. Draft and prepare correspondence as needed. Meeting Scheduling: Schedule and coordinate meetings invites. Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders. Ensure travel arrangements comply with company policies and are cost-effective. Purchase Order Creation: Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement procedures. Maintain accurate records of purchases and expenditures. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. - Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. - Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answer and direct phone calls - Organize and schedule meetings and appointments. Maintain contact lists. - Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies. - Book travel arrangements. - Submit and reconcile expense reports. Provide general support to visitors. - Provide information by answering questions and requests. Take dictation. - Research and create important presentations and develop processes. Generate reports. Handle multiple projects. Prepare and monitor invoices. Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities. - Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies, and verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Experience: Previous administrative assistant experience preferred, ideally supporting senior leadership. Familiarity with calendar management, meeting coordination, and travel arrangements. Technical Skills: Proficiency in Microsoft Outlook and Microsoft Teams. Experience with Coupa or similar procurement software is preferred. Behavioural Characteristics: Learning Agility: Ability to quickly learn new processes, systems, and tools to enhance job performance. Sense of Ownership: Demonstrates accountability and takes initiative in completing tasks and projects. Autonomy: Able to work independently, managing time effectively and prioritizing tasks in a dynamic environment.

Job Description Are you ready to make a meaningful impact at the highest level of leadership? JAGS Mechanical is searching for a highly flexible, extremely detail-oriented full-time Executive Assistant to join our Cincinnati, OH team. THE PERKS OF JOINING US This full-time, onsite opportunity offers a competitive pay range of $65,000 - $85,000/year plus bonuses, along with valuable benefits like a work laptop and screens you can take home. OUR EXCELLENT BENEFITS AND PERKS 401(k) with employer match Health, vision, and dental insurance (premiums are 80% employer-paid) Short- and long-term disability (100% employer-paid) Paid vacation Holidays Sales budget for customer lunches and gifts You will work in-office Monday through Friday from 8 am to 5 pm. The workload will ebb and flow according to the needs and schedule of the executive you support, offering variety and the chance to adapt your workday in meaningful ways. MORE ABOUT US At JAGS, we see ourselves as more than just a business; we're a community of innovators excited to merge modern ideas with time-honored practices. Our goal is to set new industry benchmarks by designing comfortable, efficient spaces. We emphasize teamwork, provide opportunities for personal and professional growth, and foster a culture that honors accomplishments while supporting each individual's path. YOUR DAY-TO-DAY As the Executive Assistant, you will serve as a true force multiplier for the CEO, managing their calendar, priorities, and personal errands so they can focus on revenue, strategy, and leadership. Your day will include handling executive-level communications, coordinating emails and internal announcements, preparing meeting agendas and notes, and ensuring decisions turn into action. You will support financial and operational visibility by tracking KPIs, preparing reports, organizing budgets and contracts, and keeping leadership dashboards up to date. You will handle confidential administrative tasks such as HR coordination, vendor paperwork, insurance, licensing, and legal documents, as well as take on special projects. At times, you will act as a light operations or project coordinator, ensuring that cross-department initiatives move forward and bottlenecks are addressed before they become problems. Your work will be dynamic, essential, and central to the executive team's success. Here's what you need to become our Executive Assistant: Proficiency in Microsoft Office and Google Suite Experience in building processes and managing a CEO's schedule Familiarity and optimism about Artificial Intelligence Highly flexible and extremely detail-oriented Ability to adapt to changing priorities ARE YOU EXCITED ABOUT THIS EXECUTIVE ASSISTANT JOB? If you're motivated to help drive a leadership team's success and want to work in a fast-paced, impactful environment, we invite you to apply now through our mobile-friendly application. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: * Vacation: minimum of two (2) weeks * Sick days: 5 days * Holidays: 12 days; 8 standard and 4 floating * Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level. Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent)

Description: GENERAL DESCRIPTION: Under the general direction of the mayor, the Executive Assistant performs a wide variety of general administrative assistance often of a confidential nature; coordinates or oversees assigned administrative duties and activities; may conduct research, surveys, and studies to assist the Mayor, Safety Service Director, and other management staff; oversees the City's customer service activities; and performs other appropriate duties as assigned. QUALIFICATIONS: An example of acceptable qualifications: Bachelor's degree from an accredited college or university with major course work in Public or Business Administration, Human Resources, Personnel Management, or related field and five (5) years recent demonstrated work experience in municipal administrative activities, human resources, personnel administration, records or office management, or technical or legal document preparation or related fields; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. LICENSURE OR CERTIFICATION REQUIREMENTS: Must possess a valid State of Ohio driver's license. Must remain insurable under the City's vehicle insurance policy. EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive: Calculator, computer, fax machine, copier, scanner, telephone, postage machine, and other standard modern business office equipment; motor vehicle. INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: Employee ascends and/or descends stairs; has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); is exposed to environmental conditions which may result in injury from fumes, odors, dusts, mists, gases, and/or poorly ventilated work areas; is exposed to possible injury from extremely noisy conditions above 85db (e.g., loud sirens, screaming people, building alarms, etc.); works in or around crowds; has contact with potentially violent or emotionally distraught persons or life threatening situations; has exposure to hot, cold, wet, humid, or windy weather conditions; works, first, second or third shift; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible. Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered Light work. In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend. PAY RANGE: $23.26-$34.67 / hour JOB DESCRIPTION AND WORKER CHARACTERISTICS: JOB DUTIES in order of importance ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101: 1. Answers phones for the Mayor's Office and greets public officials, visitors, guests, city citizens, and the general public entering the Mayor's Office; coordinates appointments to City boards and commissions and related matters; coordinates and prepares for meetings; attends required meetings and takes minutes; assists in the document preparation needs of the Mayor's Office and Council; maintains the files of the Mayor's Office. 2. Provides input and oversight to the budgets for the Mayor and City departments; coordinates various citywide special events; manages event registrations, confirms meetings and travel arrangements; coordinates mayoral proclamations and mayoral wedding ceremonies; handles media contacts and distribution of City press releases; assists in the preparation and research of various reports, applications, and studies. 3. Attends meetings and serves on committees, as directed; attends training and seminars, as directed. 4. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. 5. Demonstrates regular and predictable attendance; may be required to work extra hours, evening hours, weekends and/or holidays as required; due to the nature of the job, when scheduled for on-call assignment, the employee must be available to return to work after normal work hours or on weekends and/or holidays when called to do so. OTHER DUTIES AND RESPONSIBILITIES: 1. Performs other duties as assigned. 2. Capability to create and maintain social media accounts MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment) Knowledge of: *City goals and objectives; *City policies and procedures; budgeting; auditing, purchasing; interviewing; geographic layout of jurisdiction; safety practices and procedures; City laws, ordinances, and regulations; Department of Labor rules and regulations; disaster management; legal terminology; public relations, media relations; community resources and services; marketing; office practices and procedures; human resources management; labor relations; employee training and development; personnel administration; employee benefits administration; workplace safety; English Grammar and spelling. Skill in: Typing; data entry; word processing; computer operation; adding machine or calculator operation; use of other modern office equipment; computer programs (e.g., Microsoft Office, etc.); motor vehicle operation. Ability to: Interpret extensive variety of technical material in books, journals, and manuals; deal with many variables and determine specific action; recognize unusual or threatening conditions and take appropriate action; apply management principles to solve agency problems; understand most difficult classes of concepts; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, or regulations to specific situations; calculate fractions, decimals, and percentages; prepare accurate documentation; prepare maps, charts, graphs, or plans; compile and prepare reports; write instructions and specifications; prepare deeds, leases, mortgages, or contracts; prepare and deliver speeches; communicate effectively; training or instruct others; understand a variety of written and/or verbal communications; gather collate, and classify information; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to worksite. POSITIONS DIRECTLY SUPERVISED: None. Requirements:

Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid and merchant services. Our worldwide team helps over 3 million companies, more than 1,300 financial institutions and over 600 million cardholders grow with confidence and achieve amazing results. We are driven by our passion for success and we are proud to deliver best-in-class payment technology and software solutions. Join our dynamic team and make your mark on the payments technology landscape of tomorrow. Summary of This Role Serves as an assistant Chief Information Security Officer (CISO). Requires discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Due to the level of the executive supported, the Senior Executive Assistant must recognize and discern what information may be disclosed to individuals within and outside the organization in order to protect confidences, confidential and proprietary information, and as the information may relate to a publicly-traded company. What Part Will You Play? Partners with executive in identifying key opportunity areas while also working to reduce their daily workload. Provides proactivity and tactical expertise in an organized manner. Exercises discretion and confidentiality with sensitive company information Works independently providing support to senior executive performing a broad range of administrative functions, to include highly sensitive/confidential matters. Acts as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed Demonstrates a high level of professionalism and discretion in the development of communications, memos, and agreements made on behalf of the executive. Researches and prioritizes issues and concerns addressed to the executive. Determines a recommended and appropriate course of action, referral, or response using independent and incisive judgment. Provides information to callers which requires extensive knowledge of company policies, practices, and operations. Accountable for the executive's meeting commitments and deadlines. Acts as a Subject Matter Expert (SME) for department staff, regarding corporate policies, procedures and other functional requirements. Drafts, edits, and proofs various types of documents, including correspondence, meeting minutes, and presentation material. Manages complex editorial changes to documents from multiple parties. Coordinates, as needed, with other staff for routing and signatures. Serves as a "gatekeeper" by screening emails, phone calls, and visitors; applying independent judgment to determine the most appropriate allocation of executive's time for scheduled/unscheduled events, meetings, and requests. Acts as liaison with the senior management team. Interfaces with all levels of employees and external associates. Facilitates internal communication (e.g. distribute information and schedule presentations) Determines methods and procedures for new assignments. Provides more efficient ways to manage the office functions and troubleshoot malfunctions. Review and recommend changes to policies/guidelines, processes. Performs research and handling of special projects. Based on knowledge, may meet with visitors, in place of executive, to discuss, review, or evaluate latest project matters. Manages, plans, organizes, and verifies executive's calendar while maintaining contact information. Accepts event/meeting invites, on behalf of the executive, as scheduled time permits. May represent executive in meetings unable to attend. Answers, screens, responds to or routes incoming phone calls; opens and prioritizes mail. Reads, reviews, and responds to emails on behalf of the executive. Organizes meetings/events, both on and off-site, which may include extensive arrangements, depending on the nature of the meeting and the location of the attendees. Directs and occasionally partners with catering/vendors to order refreshments, as needed. Collaborates with travel department to coordinate travel arrangements, itineraries, and agendas, according to executive's preference; keeping within budget. Prepares expense reports for executive; gathers required documents; researches missing documents or billing discrepancies; submits for processing in a timely manner. Complies with corporate travel policies and expense reporting practices. Monitors business expenses/budget for the department; prepares and produces reports for executive review and approval. May provide budget recommendations. May assist or perform invoice analysis as needed. Procures office supplies and monitors and may manage budget for functional area. May assist or mentor other EAs in the organization All other duties as assigned Hybrid, based out of our offices in Mason, Ohio. What Are We Looking For in This Role? Minimum Qualifications Bachelor's Degree Typically, Minimum 8+ Years Relevant Exp Must have previous experience working with a CISO of a Fortune 500 organization. Preferred Qualifications Administrative support of upper management or executives International Association of Administrative Professionals (IAAP) Certification What Are Our Desired Skills and Capabilities? Skills / Knowledge - Having broad expertise or unique knowledge, uses skills to contribute to development of company objectives and principles and to achieve goals in creative and effective ways. Barriers to entry such as technical committee review may exist at this level. Job Complexity - Works on significant and unique issues where analysis of situations or data requires an evaluation of intangibles. Exercises independent judgment in methods, techniques and evaluation criteria for obtaining results. Creates formal networks involving coordination among groups. Supervision - Acts independently to determine methods and procedures on new or special assignments. May supervise the activities of others. Creation of spreadsheets, PowerPoint presentations, etc. Global Payments offers a comprehensive benefits package to all of our team members, including medical, dental and vision care, EAP programs, paid time off, recognition programs, retirement and investment options, charitable gift matching programs, and worldwide days of service. To learn more, review our Benefits page at: **************************************************************** At this time, we are unable to offer visa sponsorship for this position. Candidates must be legally authorized to work for any employer in the United States on a full-time basis without the need for current or future immigration sponsorship. The position listed in this requisition is ineligible for the referral bonus award program. #LI-Hybrid Global Payments Inc. is an equal opportunity employer. Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. If you wish to request reasonable accommodations related to applying for employment or provide feedback about the accessibility of this website, please contact ******************.

Job DescriptionCareer Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission "to bring people to art in nature". The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

Job Description Job Title: Executive Assistant Assignment Duration: 13 Weeks Schedule: Monday-Friday | 8:00 AM - 5:00 PM Pay Rate: Up to $30/hour "Navitas Healthcare, LLC" is seeking Executive Assistant for an exciting job in Cincinnati, OH. Key Responsibilities Manage complex calendars and scheduling for senior medical and executive leadership Serve as the primary point of contact between leadership, physicians, vendors, sponsors, and internal stakeholders Coordinate meetings, prepare agendas, and record detailed meeting minutes Manage all electronic and paper correspondence for executive leadership Support research and publishing activities, including manuscript preparation and submission Transcribe text and figures for publications and obtain publisher permissions as required Track and ensure adherence to deadlines for publications, meetings, and presentations Create, edit, and organize professional presentations using PowerPoint or similar tools Assist with abstract submissions and preparation of materials for national and regional conferences Coordinate physician travel, speaking engagements, and professional meetings Arrange travel accommodations and prepare expense reports with proper documentation Liaise with IT and other internal support teams as needed Perform additional administrative duties as assigned Required Qualifications High School Diploma or GED Minimum 2-3 years of Executive Assistant or administrative experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational, communication, and clerical skills Ability to work independently and exercise sound judgment Working knowledge of medical terminology Exceptional attention to detail with strong follow-through Preferred Qualifications Experience supporting physicians and senior leadership Prior experience in a healthcare or clinical environment Associate Degree in Business or a related field For more details contact at ************************ or Call / Text at ************. About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board's mission by fostering organization, efficiency and respectful communication at every level. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent required. Associate or bachelor's degree preferred. Three to five years of administrative experience supporting senior leadership or boards. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated customer service and problem-solving skills. Ability to work independently with minimal supervision. Knowledge of or experience working with individuals with developmental disabilities preferred. Must complete satisfactory criminal background, abuser registry checks and drug screening. Valid State of Ohio driver's license with fewer than five (5) violations. Commitment to MCBDD's Code of Conduct and values (available at *********************** DUTIES: Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations. Organize and prepare materials for Board meetings and other leadership meetings. Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs. Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently. Support the Business department as needed. Support Community Awareness and Opportunities as needed. Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance. Assist with special projects by gathering, interpreting and summarizing data and preparing reports. Maintain a wide variety of digital records and documents using Microsoft Office Suite. Serve as back-up to other Administrative Assistants and the HR Assistant when needed. Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS Monday - Friday 8am - 4pm, some evenings as needed, 40 hours per week FLSA Non-Exempt from Overtime COMPENSATION $20.74 - $29.62 per hour/DOQ BENEFITS Dental, Vision, OPERS Retirement, Life Insurance, Vacation, Sick, Personal, Holidays including your Birthday, Flexible Schedule POSTING DATES Until Filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to join our team. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth and efficient operation of the company. Key Responsibilities: - Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prepare materials for meetings and presentations - Act as the first point of contact for the CEO, screening and directing phone calls and emails - Manage and maintain confidential information and sensitive documents - Handle incoming and outgoing mail and packages - Conduct research and gather information as needed - Assist with the planning and execution of company events and meetings - Liaise with clients, vendors, and other stakeholders on behalf of the CEO - Handle ad-hoc administrative tasks as assigned Qualifications: - Minimum of 3 years of experience as an Executive Assistant or similar role - Excellent organizational and time-management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to handle multiple tasks and prioritize effectively - Discretion and confidentiality in handling sensitive information - Proactive and able to anticipate needs and take initiative - Strong attention to detail and accuracy Contract Details: This is a full-time, on-site position with a competitive salary and benefits package. The core office hours are 10 AM to 3 PM, with a flexible, agreed-upon start time. The Executive Assistant will work at our client's office in Mason, OH. If you are a highly organized and proactive individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Full-time Description Interlink seeks an innovative Executive Assistant to the CEO/CTO to join our team on-site in our Mason, Ohio office. Interlink is a nationally recognized IT consulting company, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude, so we look to hire motivated individuals who understand that getting work done and having fun is important. The Role You'll work directly for the CEO and VP/CTO as their Executive Assistant, responsible for a high volume of tasks, including schedule coordination, creating and maintaining organizational systems, and handling travel and event logistics. You'll also support various leadership team functions, working closely with the People and Operations teams. You, our ideal candidate, are highly organized, reliable, and skilled at project tracking. You efficiently manage and prioritize tasks for our executives. You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple and sometimes conflicting priorities and inputs. Responsibilities · Develop and maintain schedules and prioritize activities for the CEO and CTO · Proactively assess and prepare for upcoming commitments and obligations, externally and internally · Coordinate staff meetings, including setting agendas, identifying action items, and tracking deliverables · Manage domestic and international travel itineraries - business and personal · Manage logistics for numerous events throughout the year, including conferences, retreats, employee engagement activities (team events and activities), and company meetings · Organize and oversee a number of vendors used by the business, including cleaning, building maintenance, supplies, etc. · Personal assistance to the CEO, including the scheduling of personal appointments, facilitation of social gatherings, and personal/family travel · Management of the Personal Assistant to the CEO · Assist with a variety of initiatives across company functions, including [MS1] research, operations, and client servicing · Welcome visitors, employees, partners, job candidates, prospects, and customers, ensuring a positive office experience · Track, manage, and input expense documentation · Manage additional special projects as needed Requirements · 3+ years' experience supporting senior-level executives, with a preference for experience working for entrepreneurs or small / mid-sized enterprises · Background in complex calendaring and travel management (international, domestic, professional, and personal) · Appreciate and enjoy a fast-paced work environment · Thrive on being known as a coordinator of chaos · Be able to have fun, laugh at yourself, and engage with the team · Excellent verbal and written skills and the ability to express thoughts logically · Highly organized, attention to detail, and process-oriented with a sense of urgency to ensure tasks are completed thoroughly and correctly · A goal-oriented approach to project management with good follow-through · Ability to handle the 'hands-on' day-to-day management of tasks, resolution of problems and issues, and experience in implementing action plans to meet objectives · The confidence to proactively jump in and own tasks · Collaboration and teamwork to work effectively with team members and external partners · A high level of integrity, discretion, and judgment to effectively handle confidential information · Agility to determine whether tasks and situations require planning and project management, urgency and action, or escalation and analysis, and to confidently work through the task at hand accordingly · Resourceful, hands-on problem solver and team player with a demonstrated ability to work collaboratively with others, and a calm demeanor in stressful situations · Strong working knowledge of Microsoft applications (Word, Outlook, PowerPoint, Excel, Planner, Teams) · Ability to pass a pre-employment background check About Us Interlink is a nationally recognized IT consultancy, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude, so we look to hire motivated individuals who understand that getting work done while having fun is important. As the winner of The Best Places to Work Award for five consecutive years, we know what it takes to care for our employees and clients. Interlink Advantage We are the premier Microsoft Cloud consulting company based in Mason, OH. We are a team of trusted experts who know how to navigate the intricacies of Microsoft's technologies, guiding and educating clients to avoid overspending on tech licenses while optimizing their tools. At Interlink, we believe working in an innovative, fun, and collaborative environment is key to success. Get to know us and our company culture more at: ************************************************** Interlink Cloud Advisors is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Salary Description 65,000-75,000

CourtAvenue is a company of industry experts accelerating digital transformation for the world's most ambitious companies. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.Responsibilities Manage and sort complex executive calendars and support expense reporting with total accuracy. Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs-ensuring support consistency across locations. Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more. Maintain the administrative budget and track all expenditures with meticulous detail. Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move. Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested. Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up Source options for supplies, swag, and thoughtful gifts to order for internal and external teams. Requirements 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership. 2+ years of in-office administrative or office-management experience Absolute professionalism and discretion when handling sensitive information. Excellent written, verbal, and interpersonal communication skills Willingness to be flexible, and manage ever changing priorities Proficiency in Google Workspace, Slack, and Zoom a plus AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output. Event planning experience preferred High school degree required; additional certifications in project management or office administration are a plus. Additional Information: Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays. Candidates for this position must be in: Cincinnati, Ohio Schedule: 25 Hours/Week | Structured Hybrid Status: Part-Time (Benefits ineligible) $30 - $45 an hour Final compensation is determined based on total related experience CourtAvenue is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information. CourtAvenue participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply. This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided. Primary Responsibilities: Executive Calendar Management: Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help VP remain proactive in managing times and priorities. Primary Interface: Function as the primary interface on behalf of the VP to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues. Global Travel Coordination: Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly. Meeting Coordination: Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation. Events could include annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc. Data Presentation: Collate and access data and information in Excel and can create high-quality PowerPoint presentations. Policy Advisor: Serve as an information source and respected advisor on departmental and organizational policies and procedures. Deliverable Tracking: Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner. Confidentiality: Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality. Communication Management: Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones. Attention to Detail: Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Qualifications: 5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools. High school diploma required. Associate degree or equivalent preferred Ability to work to deadlines or address priorities even if after work hours (as needed) Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a demanding environment. Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment. Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions. Previous success at building strong organizational relationships in a global environment and in fostering teamwork. Exceptional English written and verbal communication skills. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed. Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization. *Must be legally authorized to work in the United States without sponsorship. *Must be able to pass a comprehensive background check, which includes a drug screening. At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. May require as-needed travel (0-20%). Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued. Apply today! **************************** Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at ***************. Please include your contact information and specific details about your required accommodation to support you during the job application process. *This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Administrative Specialist - On-site Logan A/C & Heat Services 57 reviews Dayton, OH 45414 $18 an hour - Full-time Logan A/C & Heat Services in Dayton, OH is looking to hire a full-time Install Coordinator to schedule and coordinate new installations for our customers. Do you have experience in scheduling along with great customer service and looking for normal work hours? Are you looking for work-life balance and a supportive growth-oriented environment? WHO IS LOGAN A/C & HEAT SERVICES? Logan A/C & Heat Services is the #1 residential Trane dealer in Ohio & a Mitsubishi Electric Diamond Contractor ELITE. For over 50 years, homeowners throughout Columbus, Dayton and Cincinnati, Ohio, have trusted Logan A/C and Heat Services as their heating and air conditioning company of choice. As the local source for expertise involving your HVAC system, you can rely on us when you want to make sure your home will be kept as comfortable as possible all year long. Whether you need expert help with your air conditioner, furnace, heat pump, ductwork, or anything else related to your climate control system, we are the residential HVAC company you can depend on for fast and friendly service. A DAY IN THE LIFE Why I Love My Job We are seeking a dedicated Installation Support Specialist to join our team. This role is essential in ensuring smooth operations for our installation teams and providing excellent customer service to our clients. The position is based in our Dayton, Columbus, or Cincinnati locations and involves in-office work. Key Responsibilities: Answer incoming and make outgoing calls to Installers and Comfort Consultants. Schedule installations for customers and manage the scheduling calendar. Assist with issues or challenges faced by installers. Help process installation invoices and manage installer payroll. Assist in processing warranties, utility rebates, and sending out permit letters. Work Schedule: Monday to Friday, 8:30 AM to 5:00 PM. Participate in an on-call rotation approximately every 6 weeks, with new hires entering the rotation several months after starting. On-call hours are: Weekdays: 5:00 PM to 9:30 PM. Weekends: 9:00 AM to 9:30 PM. Employees are also required to work at least one holiday per year. Requirements: Ability to handle a variety of tasks and prioritize effectively. Strong communication skills for interacting with both customers and internal teams. Ability to work independently and manage time effectively during on-call hours. Proficiency with computers and the ability to quickly learn new software. Benefits: After 90 days, full-time employees become eligible for the following benefits: Medical, Dental, and Vision Insurance Health Savings Account (HSA) Short-Term and Long-Term Disability Insurance Life Insurance Paid Vacation, Sick Time, and Holiday Pay Additional Benefits (After 1 Year): 401k with Company Match Profit Sharing QUALIFICATIONS Bachelor's degree or equivalent plus 1-3 years of related experience Knowledge of Word Processing software. Microsoft Excel, Word, and Outlook necessary Excellent written and oral communication skills Strong organizational and time management skills Excellent organizational skills Strong problem-solving skills Attention to detail necessary WORK SCHEDULE Monday-Friday. This position also has a requirement a rotating on-call shift. We look forward to speaking with you about our career opportunities at Logan Services! Logan Services Inc. offers Equal Employment Opportunity to all applicants.

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

Job DescriptionCourtAvenue is a company of industry experts accelerating digital transformation for the world's most ambitious companies. At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.Responsibilities Manage and sort complex executive calendars and support expense reporting with total accuracy. Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs-ensuring support consistency across locations. Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more. Maintain the administrative budget and track all expenditures with meticulous detail. Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move. Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested. Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up Source options for supplies, swag, and thoughtful gifts to order for internal and external teams. Requirements 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership. 2+ years of in-office administrative or office-management experience Absolute professionalism and discretion when handling sensitive information. Excellent written, verbal, and interpersonal communication skills Willingness to be flexible, and manage ever changing priorities Proficiency in Google Workspace, Slack, and Zoom a plus AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output. Event planning experience preferred High school degree required; additional certifications in project management or office administration are a plus. Additional Information: Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays. Candidates for this position must be in: Cincinnati, Ohio Schedule: 25 Hours/Week \u007C Structured Hybrid Status: Part-Time (Benefits ineligible) Final compensation is determined based on total related experience CourtAvenue is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information. CourtAvenue participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.