Executive assistant jobs in Hamilton, OH

We are seeking a highly skilled Senior Executive Assistant to join our team at our Blue Ash, Ohio headquarters. In this pivotal role, you will provide confidential, high-level administrative support to our Executive Leadership Team (ELT). Acting as a central point of contact, you will coordinate communications and logistics between executives, internal associates, customers, and external partners, ensuring smooth and efficient operations across a dynamic environment. Primary Responsibilities Manage complex executive calendars, including scheduling meetings, coordinating appointments, and arranging domestic and international travel Prepare and organize executive presentations, meeting agendas, expense reports, and other key documents Collaborate with regional executive assistants to coordinate international meetings, visits, and cross-functional engagements Support the planning and execution of major company events, including board meetings, community initiatives, trade shows, and customer visits Partner with the Strategic Communications team to draft, review, and deliver internal and external communications on behalf of the ELT Screen and prioritize incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses Serve as a liaison between executives and both internal teams and external stakeholders, fostering clear communication and strong relationships Record, distribute, and track action items from meetings, ensuring accountability and follow-up Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity Provide support on special projects, initiatives, and other duties as needed Critical Competencies, Knowledge, Skills, and Abilities Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Zoom, Teams, Slack) Exceptional organizational skills and keen attention to detail, with a commitment to producing high-quality work Strong written and verbal communication abilities, with a professional and polished presence. Ability to manage multiple tasks and shifting priorities under tight deadlines High degree of discretion in handling confidential and sensitive information Outstanding interpersonal skills, with the ability to effectively engage and collaborate with individuals at all levels, both internally and externally Education and Experience Minimum of 7 years providing administrative support at the executive or C-suite level At least 10 years of progressive professional experience demonstrating increasing responsibility Bachelor's degree preferred, though equivalent experience will be considered Work Hours Michelman's standard work hours for this role is Monday - Friday from 8am - 5pm EST. Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. About Michelman Motivated by unwavering values, and ingrained with a passion for innovation, Michelman is a global developer and manufacturer of specialized sustainable chemistry used in industrial and agricultural coatings, digital printing, consumer packaging, and advanced composites for automotive and aerospace. From helping grow food and keep it fresh, to making vehicles lighter and more fuel efficient, to shielding our homes from the elements, Michelman‘s environmentally conscious solutions protect and enhance the materials that shape our world. Michelman is proud of the values-focused work environment that we have crafted. We pride ourselves in our focus on our values of integrity, respect, success, collaboration, curiosity, and giving. With our dedication to your technical and professional growth in addition to our rigorous onboarding experience, we guarantee that you will find yourself challenged in new ways. We offer an excellent salary, incentive and benefits package in a dynamic, empowered team environment. No phone calls please. Michelman does not hire individuals who use tobacco products. All candidates will receive a drug test prior to beginning employment which will include a test for tobacco products. For more information about Michelman, please visit https://www.michelman.com/. It is Michelman, Inc. policy to seek and employ qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, religion, national origin, age, sexual orientation or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michelman is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: * Vacation: minimum of two (2) weeks * Sick days: 5 days * Holidays: 12 days; 8 standard and 4 floating * Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level. Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent)

Job DescriptionCareer Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission "to bring people to art in nature". The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

Job Description Do you desire to be a very important person inside an elite department, within an award-winning organization? The right individual will work directly with our owner and Chief of Staff to complete operational projects, company objectives, purchasing, and thrilling involvements for the company. Does this describe you? Do you have the grit and courage to honestly identify and solve problems? Do those that know you best describe you as extremely organized and disciplined with great attention to details? Do people say you have a very positive, and can-do attitude? Are you known for your calm demeanor even in the most intense of circumstances? Are you a natural problem solver with great communication and follow-up skills? Do you love supporting multiple people, and working in a challenging, faced-paced, & dynamic environment? Do you have the ability to relate to people at all levels of an organization? If this describes you, this is your opportunity to be a part of a high-growth, privately-held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry. In just 30 years, we've grown from zero to $5 billion in assets. Along the way we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. No apartment industry experience? Great! We've grown successfully by bringing an entirely new and innovative approach to the apartment industry, carried out by a senior management team with no prior industry experience. Our senior leadership team consists of people from a variety of backgrounds with certain common traits: talent and proven track records of leading, motivating and managing overachieving teams. The right candidate will be afforded the following opportunities... Work with the busiest growing company Outstanding Pay, Industry-leading benefits Reward and recognition Onsite gym Dog friendly office Growth potential Ability to earn equity in the company by becoming a partner which can double or triple your salary. Opportunity to work with an exceptionally talented group of individuals.

OneQuest Health Administrative Assistant to the CEO Department: Administration Melissa McQueen - Executive Administrative Assistant to the CEO N/A FLSA Status: Non-Exempt Profile Last Updated: November 2025 Position Summary Provide administrative assistance support to the Chief Executive Officer (CEO) of OneQuest Health (OQH)under the supervision of the Executive Administrative Assistant to the CEO. This position provides administrative support to OQH's executive management team, led by the Chief Executive Officer. The CEO serves in a dual role as the Chief Development Officer. As such, the administrative assistant to the CEO also provides regular support to the Development Office. Essential Job Functions Administrative Support (75%) Provide general administrative support to the CEO as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Maintain the calendar of the CEO Scheduling meetings Ensuring that meetings have the appropriate technology, PowerPoints, other presentation materials, note taking applications set up and functioning prior to the start the meeting Provide administrative support during capital fundraising campaign Participate in regularly scheduled meetings with philanthropy staff Filing, correspondence, agendas and taking meeting minutes as assigned. Assisting with the preparation of materials for community engagement events (e.g., school fairs, speaking engagements). May assist with ordering food and catering services for selected meetings and events. Manage the annual Giving Tree Project from end to end Accurately log gift card donations and ensure secure management of gift card inventory Prepare marketing collateral and swag for team members in advance of speaking engagements, community events, and other activities in the community; manage inventory of marketing collateral Event Logistics: Create event project plans. Coordinate venues, vendors, contracts, checklists, volunteers, signage, catering, entertainment, transportation, seating, promotional material, and more. Event Budgeting: Track expenses and managing event budgets. Complete Raiser's edge training to utilize and help maintain donor and prospect records in RE. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Other Duties as Assigned includes but is not limited to(5%): May assist other member of the executive team on occasions. May provide backup relief to the receptionist at the front desk on occasion. Minimum Position Qualifications Bachelor's degree in English, Communications, Journalism, or a related field 2 or more years of prior experience providing administrative support to executives, including: Compilation of memos, letters, and other written correspondence Management of calendars, including the coordination of complex executive meetings Attendance at executive meetings as the recorder of written meeting minutes Data analysis and report preparation Event and project planning Significant experience and comfort with Office 365, including Outlook, Teams, Word, Excel, and PowerPoint; comfort learning new software programs and setting up/using technology Highly organized, detail-oriented, and proficient at multi-tasking Ability to handle confidential and sensitive information in a trustworthy manner Strong problem-solving skills and ability to work with minimal supervision; planning and anticipation of staff needs are critical responsibilities Comfort communicating and collaborating with diverse audiences, including Board of Trustees members, major supporters of CHNK, fellow employees, vendors, donors, and volunteers High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks Ability to work occasionally in the evenings and weekends.

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Job Description Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to join our team. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth and efficient operation of the company. Key Responsibilities: - Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prepare materials for meetings and presentations - Act as the first point of contact for the CEO, screening and directing phone calls and emails - Manage and maintain confidential information and sensitive documents - Handle incoming and outgoing mail and packages - Conduct research and gather information as needed - Assist with the planning and execution of company events and meetings - Liaise with clients, vendors, and other stakeholders on behalf of the CEO - Handle ad-hoc administrative tasks as assigned Qualifications: - Minimum of 3 years of experience as an Executive Assistant or similar role - Excellent organizational and time-management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to handle multiple tasks and prioritize effectively - Discretion and confidentiality in handling sensitive information - Proactive and able to anticipate needs and take initiative - Strong attention to detail and accuracy Contract Details: This is a full-time, on-site position with a competitive salary and benefits package. The core office hours are 10 AM to 3 PM, with a flexible, agreed-upon start time. The Executive Assistant will work at our client's office in Mason, OH. If you are a highly organized and proactive individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Executive Assistant Position Overview: The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations. Principal Responsibilities Executive Support Manage CEO's calendar, schedule appointments, and coordinate internal and external meetings. Screen calls, emails, and correspondence; prioritize items requiring CEO attention. Draft, proofread, and format professional communications, reports, and presentations. Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents. Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions. Support preparation of board packets, presentations, and meeting materials. Assist with travel arrangements, expense reports, and conference registrations. Administrative & Office Support Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination. Maintain up-to-date organizational calendars, contact lists, and administrative procedures. Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned. Coordinate logistics for events, trainings, and meetings held on site. Receptionist & Front Office Duties Provide friendly and professional reception coverage as needed. Greet and assist visitors, clients, and partners in a welcoming manner. Answer incoming calls and direct inquiries appropriately. Maintain client records according to the organization's policies and procedures. Maintain organization, Ohio MHAS, and CARF required training. Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment. Maintain strict confidentiality at all times. Other duties as assigned. Benefits and Pay Full-Time staff at ERTI have access to the following benefits: Medical, Dental, Vision Coverage - Effective first day of the month following employment Short-Term and Long-Term Disability Paid by Employer Life Insurance for Employee in the amount of $25,000 paid by Employer. 401K - Eligible after 3 months. 4% employer match 100% vested at eligibility. Paid Parental Leave HSA Contribution Match 3 weeks paid vacation, which accrues per pay period. 9 Paid Holidays and a Floating Holiday per year. Pet Insurance Hospital Indemnity, Accident, and Critical Illness Insurance Options On-Site Weight Room Pay is competitive and commensurate with experience. Required Knowledge, Abilities, and Working Conditions Knowledge of: office administration practices and executive-level correspondence standards; meeting preparation, minute-taking, and recordkeeping procedures; Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and OneDrive; confidentiality, HIPAA, and data privacy protocols. Abilities: to anticipate executive needs and take initiative without direct supervision; to handle confidential information with discretion and professionalism; to work collaboratively across departments and with external partners; to maintain composure and efficiency in a fast-paced environment; to demonstrate reliability, adaptability, and a positive, service-oriented attitude. Working Conditions: Standard office setting; may require weekend, evening, and holiday hours; may be exposed to clients who are potentially angry or violent; general exposure to standard office equipment (computers, monitors, copiers, etc.). Qualifications and Education Requirements Associate's degree in Business Administration, Communications, or related field required; Bachelor's degree preferred. Minimum of 3 years of experience in an executive assistant or senior administrative support role. Nonprofit or healthcare experience preferred. Experience supporting C-level executives strongly preferred. Join Emerge Recovery & Trade Initiative: Shape a Legacy of Transformation Imagine being part of something truly groundbreaking. At Emerge Recovery & Trade Initiative, a dynamic start-up in Xenia, OH, you won't just be filling a role - you'll be instrumental in building a unique and powerful force for life-changing transformation and healing. This is your chance to contribute your expertise and passion to a mission-driven organization where your impact will be felt deeply in the lives of individuals seeking a fresh start and holistic recovery. More than just a job, this is an opportunity to flourish. We're seeking a new team member who resonates with our core values and whose heart aligns with a team dedicated to empowering others to thrive. If you embody: Unwavering Faith: Bearing Biblical Friot - love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control - and instilling a tangible hope for the future in those we serve. Compassionate Tenacity: Approaching your work with a mindful, people-centered focus, driven by a relentless hunger for excellence and a commitment to continuous learning and growth. Selfless Service: Possessing a willing and humble spirit, remaining teachable and accountable by owning mistakes, and consistently providing empathetic, client-centered care. Bold Integrity: Demonstrating the courage to always do the right thing, even when it's challenging, adhering to ethical compliance without compromise, and leading by example through unwavering honesty. Adaptive Resilience: Embracing growth through adversity, demonstrating flexibility in navigating change, and approaching challenges with creative problem-solving skills. Second Chances: Actively fostering restoration, extending grace and forgiveness, and empowering individuals to not just recover, but truly thrive. At Emerge, you will see leaders lead by example and be the first to strive and model these values in the day-to-day. We don't claim to be perfect, but we are committed to growing and building something really special. If this resonates with your professional calling and personal values, we invite you to explore this exciting opportunity to make a profound difference with Emerge Recovery & Trade Initiative.

Job DescriptionDescription: We are seeking a dedicated and organized Executive Assistant to provide comprehensive support to the Dean of Nursing, the nursing program, and nursing staff and faculty. This role offers an excellent opportunity to contribute to the smooth operation of our nursing department while working in a collaborative and dynamic academic environment. Requirements: ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Function as nurse executive administrative assistant to the Dean of Nursing, faculty and staff. Maintain the School of Nursing documentation for all regulatory agencies. Assist with major projects and reports for the college, for KBN, and any other reports that may be needed. Set up and maintain School of Nursing student and faculty files. Coordinating student reenroll/reentry appeals and processing in conjunction with the Director of Student and International Services (less than 365) and Admissions (greater than 365). Coordinate project-based work; assist in the planning and execution of quarterly program-specific orientation and pinning ceremonies for the School of Nursing. Coordinate new faculty general onboarding in conjunction with the Dean of Nursing, program directors, clinical and lab coordinators. Process initial student/applicant background checks. Ensure annual background checks and drug screening are completed by clinical coordinators. Prepare and edit correspondence, communications, presentations, and other documents. Arrange and coordinate meetings and events. Record, transcribe and distribute minutes of meetings. Monitor, respond to and distribute incoming communications, as well as assist with direct/bulk mail efforts. Assist with student scrub ordering and quarterly preregistration event. Process all incoming and outgoing mail pertaining to nursing. Send designated faxes and make copies for nursing students, faculty, and staff as needed. Review incoming invoices for accuracy, request corrections as needed and submit verified invoices to the Sr. Manager/Controller of Finance and Accounting for approval and payment. Proctor standardized computer exams, if applicable. Performs other duties as assigned. QUALIFICATIONS: SKILLS/ABILITIES: Must possess excellent communication and telephone answering/coordination skills. Must be able to function in a setting where multi-tasking is required. Must possess excellent computer skills and be able to operate a Windows environment to include MS Word, Excel, Teams and Outlook. Must possess excellent organizational and planning skills and have good spelling and grammar. Must have good judgment and decision-making skills, initiative, confidentiality, attention to detail and accuracy, and be flexible. EXPERIENCE: Five years previous administrative or customer service experience required and three-years' experience in providing support to executive level preferred. EDUCATION: Post-secondary business diploma or associate degree in related field preferred; high school diploma or GED equivalent required. Must be able to pass a criminal background check.

Job Description The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board's mission by fostering organization, efficiency and respectful communication at every level. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent required. Associate or bachelor's degree preferred. Three to five years of administrative experience supporting senior leadership or boards. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated customer service and problem-solving skills. Ability to work independently with minimal supervision. Knowledge of or experience working with individuals with developmental disabilities preferred. Must complete satisfactory criminal background, abuser registry checks and drug screening. Valid State of Ohio driver's license with fewer than five (5) violations. Commitment to MCBDD's Code of Conduct and values (available at *********************** DUTIES: Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations. Organize and prepare materials for Board meetings and other leadership meetings. Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs. Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently. Support the Business department as needed. Support Community Awareness and Opportunities as needed. Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance. Assist with special projects by gathering, interpreting and summarizing data and preparing reports. Maintain a wide variety of digital records and documents using Microsoft Office Suite. Serve as back-up to other Administrative Assistants and the HR Assistant when needed. Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURSFull-time - 40 hours per week FLSANon-Exempt from OvertimeCOMPENSATION$20.74 per hour/DOQBENEFITSDental, Vision, OPERS Retirement, Life Insurance, Vacation, Sick, Personal, Holidays including your Birthday, Flexible SchedulePOSTING DATESUntil Filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes. Powered by JazzHR EGUsJerwfj

Job Description Must have Minimum of 5 years C-Suit direct executive administrative experience. 10 Years of executive administrative experience Polished and Professional also working with the Board of Directors! Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading! OVERVIEW As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties! JOB DUTIES Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed. Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner. Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned. Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar. Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed. Ensure office equipment is in operating condition and adequate levels of office supplies for the department. Backup to Payroll Manager Other duties and special projects as assigned. REQUIREMENTS High School Diploma or GED; bachelor's degree in business or related field, preferred Minimum of 10 years administrative experience Minimum of 5 years direct executive administrative experience Strong attention to detail, organizational and multitasking skills Excellent communication and interpersonal skills Ability to independently as well as a team in a fast-paced, multi-tasked environment Ability to maintain confidentiality Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner Paralegal background would be great!

ARS is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations Monitor office supplies and assist with supply lists Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries Ensure compliance with applicable administrative guidance to prepare/review correspondence Other Duties as assigned Required Qualifications: Must be a US citizen Must have a valid driver's license Must be able to walk unassisted for long periods Active Secret security clearance Preferred Experience/Qualifications: Familiarity with WPAFB Area A and Area B facility preferred Ability to lift/move 70 lbs Forklift experience All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply. This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided. Primary Responsibilities: Executive Calendar Management: Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help VP remain proactive in managing times and priorities. Primary Interface: Function as the primary interface on behalf of the VP to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues. Global Travel Coordination: Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly. Meeting Coordination: Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation. Events could include annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc. Data Presentation: Collate and access data and information in Excel and can create high-quality PowerPoint presentations. Policy Advisor: Serve as an information source and respected advisor on departmental and organizational policies and procedures. Deliverable Tracking: Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner. Confidentiality: Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality. Communication Management: Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones. Attention to Detail: Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Qualifications: 5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools. High school diploma required. Associate degree or equivalent preferred Ability to work to deadlines or address priorities even if after work hours (as needed) Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a demanding environment. Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment. Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions. Previous success at building strong organizational relationships in a global environment and in fostering teamwork. Exceptional English written and verbal communication skills. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed. Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization. *Must be legally authorized to work in the United States without sponsorship. *Must be able to pass a comprehensive background check, which includes a drug screening. At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. May require as-needed travel (0-20%). Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued. Apply today! **************************** Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at ***************. Please include your contact information and specific details about your required accommodation to support you during the job application process. *This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Dept/Div: Mayor/N/A FLSA Status: Non-Exempt Salary: $39,319 General Definition of Work Performs difficult skilled administrative support work for the Mayor's Office and the Office of Strategic Initiatives. Work is performed under the supervision of both the Mayor and Director of Strategic Initiatives. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Collects, prepares, and provides information for use in discussions and meetings on behalf of both divisions with Common Council committees, department heads, staff members, and citizens. Composes letters and memoranda; responsible for preparing, typing, and distributing, inter-office and press-related memos and documents issued by both divisions. Schedules meetings and maintains the Mayor's calendar, answers phone calls, communicates with department heads and various departments throughout the City; communicates with various department heads concerning issues that require the Mayor's attention; refers inquiries to the appropriate individual or department. Prepares and coordinates purchase orders and requisitions for supplies and requests for both divisions. Processes invoices for payment. Writes RFPs/RFQs, requests contracts, and presents the same to appropriate boards. Manages the tax abatement process, i.e. compliance forms, application receipts, ordinance requests, Riverfront licensing. Reviews contracts and various documents from City departments for Mayor's signature and forwards to other departments. Types proclamations, correspondence, certificates, and board appointments. Maintains work, absence, and vacation schedules for both divisions. Reviews emails and correspondence, sorts mail for Mayor's office, and maintains meeting room schedules. Picks up mail for the City building, sorts it for the appropriate departments and/or staff. Knowledge, Skills and Abilities Thorough knowledge of City functions, organization, and policies; thorough knowledge of state and local laws concerning the City and applicable department/division; thorough knowledge of drafting and preparing agendas, correspondence, and reports; thorough knowledge of standard office procedures, practices, equipment and arithmetic; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in organization and time management; skill in providing customer service; ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; ability to understand and apply laws and established policies to the maintenance of records; ability to understand, interpret, explain and apply policies and procedures; ability to disseminate information; ability to perform extensive research, collect and organize data, and prepare detailed reports; ability to work and maintain composure under pressure; ability to handle confidential information according to established procedure; ability to interpret and apply policies and procedures; ability to meet critical and specified deadlines; ability to take and transcribe dictation and type accurately and at a reasonable rate of speed; ability to work independently with little supervision; ability to establish and maintain effective working relationships with associates, business and community leaders, department directors and management, elected officials, outside agencies, and the general public. Education and Experience High School diploma or GED and moderate experience with data entry, in an office setting or equivalent combination of education and experience. Physical Requirements This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, frequently requires sitting and occasionally requires standing, walking and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid driver's license in the State of Indiana.

Administrative Specialist - on-site Logan A/C & Heat Services 57 reviews Cincinnati, OH 45216 $18-$20 an hour - Full-time Logan A/C & Heat Services in Cincinnati, OH is looking to hire a full-time Install Coordinator to schedule and coordinate new installations for our customers. Do you have experience in scheduling along with great customer service and looking for normal work hours? Are you looking for work-life balance and a supportive growth-oriented environment? We offer benefits, including medical, dental, vision, health savings account, short term disability, long term disability, paid time off, paid holidays, a 401(k) with company match, profit sharing and continuous opportunities for growth. WHO IS LOGAN A/C & HEAT SERVICES? Logan A/C & Heat Services is the #1 residential Trane dealer in Ohio & a Mitsubishi Electric Diamond Contractor ELITE. For over 50 years, homeowners throughout Columbus, Dayton and Cincinnati, Ohio, have trusted Logan A/C and Heat Services as their heating and air conditioning company of choice. As the local source for expertise involving your HVAC system, you can rely on us when you want to make sure your home will be kept as comfortable as possible all year long. Whether you need expert help with your air conditioner, furnace, heat pump, ductwork, or anything else related to your climate control system, we are the residential HVAC company you can depend on for fast and friendly service. A DAY IN THE LIFE Why I Love My Job QUALIFICATIONS Bachelor's degree or equivalent plus 1-3 years of related experience Knowledge of Word Processing software. Microsoft Excel, Word, and Outlook are necessary Excellent written and oral communication skills Strong organizational and time management skills Excellent organizational skills Strong problem-solving skills Attention to detail necessary Job Duties • Maintains customer records by updating account information • Takes inbound calls and makes outbound calls and schedules jobs logistically and profitably • Responsible for maintaining a high level of professionalism and courteousness with customers, installers/IA's, salesman and other employees and working to establish a positive rapport • Resolves product or install problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution • Schedule installs • Complete process purple • Process payments daily for installs • Complete process green • Primary facilitator for gas line installs from start to finish in a timely manner • Assists in on call rotation for scheduling installs • Follow up on outstanding money owed to Logan Services and provide update to Accounts Receivables monthly • Follow up on outstanding permits in a timely manner • Updates and maintains permit templates in GoFormz • Responsible for facilitating and/or delegating direct mail pieces for daily completion • Manages installers Saturday availability and time off requests approved by Field Install Supervisor • Assistance with weekly payroll and permit verification • Provide IT support to technicians, installers and salesman as it relates to Service Titan, Wells Fargo or Synchrony • Assists supervisor with projects, new ideas and upkeep of current reference sheets • Communicates and collaborates effectively with Logistics WORK SCHEDULE Monday - Friday 8:30 AM-5:00 PM. This position also has a requirement a rotating on-call shift. Our PARTE Values: P - People First - We believe every person matters. We lead with respect, compassion, and care- for our team, our customers, and our communities- because people are the heart of everything we do. A - Agile - We are responsive and embrace change with courage and creativity, with speed, purpose, flexibility, and forward thinking; we turn challenges into opportunities. R - Radical Ownership - We rise to every challenge by taking full responsibility for our actions, decisions, and outcomes. We don't just point to problems-we become the solution. T - Teamwork - We lift each other up and win as one. Through trust, collaboration and open communication, we achieve more- delivering the best for our customers, our company and each other. E - Excellence - Good enough is never enough. We strive for greatness in everything we do, fueled by passion and a commitment to exceed expectations every step of the way. We look forward to speaking with you about our career opportunities at Logan Services! Logan Services Inc. offers Equal Employment Opportunity to all applicants.

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Provides high level administrative support to an administrator(s) and/or department to facilitate the daily operations of the department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Researches and analyzes reports and makes recommendations on follow up actions. Interprets, develops and implements department policies and procedures. Coordinates human resources functions for the department. Oversees budget operations. * Oversees budget operations, including operational, personnel and project budgets. Reconciles monthly expenses. Processes invoices, and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists department in maintaining expenditure control and fiscal accountability and makes recommendations for reallocation of budget dollars. * Manages office administrative and auxiliary functions, including routine and non-routine activities. Interprets, develops and implements procedures and policies. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc. Researches and responds to questions from students, staff, faculty and the general public. Resolves administrative problems. * Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations. * May supervise student workers and/or other staff. * Serves as communication liaison with other University offices and other institutions of higher education. Transmits decisions and directives. Edits and proofreads office materials and publications. * Maintains documentation, personnel files, contracts, appointments and other records for the department. * Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Works with search committees on candidate selection and interview schedules. Prepares and monitors annual salary increases as directed. Completes necessary paperwork for Human Resources. Prepares contracts. Experience * One to two years related experience required; must include progressive administrative experience Education * High school diploma or GED required Essential Competencies * Knowledge of basic mathematical skills * Knowledge of basic reading skills * Ability to carry out verbal and/or written instructions * Ability to effectively communicate, verbally and written * Detailed-oriented and highly accurate * Ability to work in changing environment * Ability to work effectively in a team environment * Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately * Ability to coordinate or lead others in accomplishing work activities * Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query * Ability to query, run reports and modify data in financial systems * Ability to access and maintain document imaging systems, including scanning and filing documents * Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms * Ability to operate computers and peripheral equipment such as printers * Ability to draft office correspondence * Ability to use sound judgment, tact and discretion when working with confidential files Required Documents to Upload to Application: Resume Deadline to apply: December 31, 2025. BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.