Executive assistant jobs in High Point, NC

Job Title: Managing Director Assistant / Associate Financial Representative (AFR) Employment Type: Full-Time About the Role We are seeking a Managing Director Assistant / Associate Financial Representative (AFR) to join our team. This dynamic role combines administrative excellence with client service expertise. You will work closely with the Managing Director to support office operations, marketing initiatives, and client relationships while ensuring compliance and efficiency. Key Responsibilities Administrative Support Greet clients and manage incoming calls and mail. Maintain calendars, schedule meetings, and manage email for the Managing Director. Prepare correspondence and maintain client information. Respond to inquiries from the Home Office and ensure timely communication of procedural changes. Establish and maintain office policies, procedures, and compliance standards. Handle case notes, client files, and investment/insurance documentation. Client Service & Support Gather information for client meetings and assist with prospecting. Prepare applications, arrange medical exams, and follow up on underwriting requirements. Manage policy delivery and client service issues. Marketing & Outreach Coordinate client communications via phone and email. Manage referrals, birthdays, and appointment rescheduling. Support marketing campaigns and client engagement activities. Qualifications Strong computer skills (Microsoft Office, Excel). Excellent written and verbal communication skills. Highly organized with strong attention to detail. Ability to manage multiple projects and maintain confidentiality. Willingness to learn and adapt in a fast-paced environment. Licensing Requirements Life & Health Insurance License (within 6 months of hire). Long-Term Care Insurance License (within 6 months of hire). SIE, Series 7, and Series 63 (within 18 months of hire). Why Join Us? Collaborative and professional work environment. Opportunities for growth in financial services. Make a meaningful impact by supporting clients and leadership. Apply Today! If you are detail-oriented, proactive, and passionate about client service, we'd love to hear from you. Submit your resume and start your journey with us. Email Lisa Wright at ***********************.

Classification Title Executive Assistant FLSA Non-Exempt Position Class 10433 Winston-Salem State University invites applications for the position of Executive Assistant to the Vice Provost for Student Success. This position provides high-level administrative and executive support to the Vice Provost and plays a vital role in ensuring the efficient management of divisional operations, communications, and strategic initiatives that advance student achievement and institutional excellence. The Executive Assistant serves as the primary liaison for the Vice Provost's Office-coordinating meetings, managing correspondence and schedules, preparing reports, and maintaining the confidentiality and professionalism required to support executive leadership. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced academic environment. As a key member of the Division of Student Success, the Executive Assistant will contribute to the coordination of initiatives that enhance student retention, engagement, and academic success across University College, Academic Advising & Retention, Learning Support Services, and related units. WSSU seeks a collaborative, service-oriented professional who embodies the University's values of excellence, integrity, respect, and social responsibility. Minimum Qualifications: * High school diploma or equivalency and three years of progressively responsible administrative/office management experience * OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience * OR Bachelor's degree, preferably in business administration or a related discipline * OR equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications: * Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail. * Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment. * Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism. * Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark. * Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership. Why Join WSSU: Winston-Salem State University is a constituent institution of the University of North Carolina System and a premier historically Black university committed to transforming lives through education, innovation, and service. The Division of Student Success is dedicated to creating an inclusive environment where every student is supported, engaged, and empowered to achieve their fullest potential. Primary Function of Organizational Unit The Division of Student Success serves as the central hub for student development, academic achievement, and retention at Winston-Salem State University. Through collaborative programs and services-including University College, Academic Advising & Retention, Learning Support Services, and Student Engagement-the Division provides students with the guidance, resources, and support needed to excel academically and personally. Under the leadership of the Vice Provost for Student Success, the Division fosters a culture of excellence, belonging, and holistic development by aligning academic support, engagement initiatives, and institutional strategies that advance WSSU's mission to prepare students for leadership and service in a global society. Position Information Position Number 519003 Competency Level Contributing Working Position Title Executive Assistant Building and Room No. Hill Hall, 119 Work Hours: From [time] to [time] on [days] of [week] 8am - 5pm, Monday - Friday, some evenings and weekends may be required. Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. No Appointment Length. DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies Not Mandatory Position required to work On-Call/Emergency Callback No Minimum Experience/Education * High school diploma or equivalency and three years of progressively responsible administrative/office management experience * OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; * OR Bachelor's degree, preferably in business administration or a related discipline; * OR equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education * Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail. * Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment. * Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism. * Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark. * Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership. Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number SPA01013P Internal Posting Only No Time Limited Position No Appointment Length Salary $37,306.00 - $86,062.00 Open Date 12/09/2025 Close Date 01/07/2026 Open Until Filled No Special Instructions Summary Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified. Please Note: * A criminal background check will be conducted on the candidate finalist prior to the offer of employment. * If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants. * Salary will be determined based on competencies, equity, budget, and market considerations. * Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. * Failure to complete the application completely may result in you not being considered for the vacant position. * Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position. * If you have general questions about the application process, you may contact Human Resources at ************. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call ************. Key Responsibilities and Related Competencies Key Responsibilities and Related Competencies Competency Professional Knowledge Describe the specific job duties related to this competency Provide executive-level administrative and operational support Manage the Vice Provost's calendar, coordinate meetings, prepare agendas and minutes, and ensure timely follow-up on action items. Handle confidential correspondence, communications, and documentation with accuracy and discretion. Anticipate needs and assist with prioritization of tasks to support divisional goals. Percentage Of Time 30 Competency Coordination - Work Describe the specific job duties related to this competency Coordinate divisional projects and strategic initiatives * Track progress on projects, reports, and divisional initiatives to ensure timely completion and alignment with institutional goals. * Assist with compiling data and preparing summaries related to student success and retention outcomes. * Support the Vice Provost in implementing continuous improvement and assessment processes. Percentage Of Time 25 Competency Communication Skills Describe the specific job duties related to this competency Manage divisional communications and liaison activities * Serve as the primary point of contact for the Vice Provost's Office, maintaining effective communication with internal and external stakeholders. * Draft, review, and edit correspondence, reports, and presentations on behalf of the Vice Provost. * Promote collaboration and information flow among divisional units and university partners. Percentage Of Time 20 Competency Knowledge - Program and Organization Describe the specific job duties related to this competency Coordinate events, logistics, and professional engagements * Plan and organize divisional events, professional development sessions, and retreats. * Manage travel arrangements, reimbursements, and procurement processes in compliance with university policies. * Ensure smooth execution of logistics for meetings, conferences, and special projects. Percentage Of Time 15 Competency Business Administration Describe the specific job duties related to this competency Support administrative operations and documentation * Maintain records, files, and confidential documents with a high degree of organization and accuracy. * Monitor office workflows, deadlines, and priorities to sustain operational efficiency. * Serve as a point of continuity to ensure stability and consistency across all functions of the Division of Student Success. Percentage Of Time 15

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

Full-time Description Job Title: Investment Property Executive Assistant Summary: At Hubbard Realty, we leverage 75 years of experience in the Piedmont Triad to provide quality properties for our community. As our market grows, we aim to drive growth in the communities we serve. We believe success is built on the dedication and performance of each individual. In this role, you will be the primary point of contact for tenants across our investment property portfolio, managing the full property management lifecycle. You'll report to our VP of Investment Real Estate and Chief Operating Officer. Job Responsibilities: In alignment with our commitment to honest dealing and thoughtful work, you will have the following job functions: Executive, Calendar & Administrative Support Provide executive-level assistance to the VP of Investment Real Estate and COO. Manage calendars, schedule meetings, coordinate appointments. Prepare documents, reports, presentations, and maintain filing systems. Provide day-to-day office and project support. Handle confidential information with discretion. Tenant Relations & Communication Serve as primary contact for tenants; respond to inquiries, service requests, and concerns. Maintain strong tenant relationships to ensure satisfaction and timely issue resolution. Distribute notices, updates, policy changes, and formal lease communications. Lease Administration, Drafting & Compliance Draft and administer leases, amendments, renewals, and related documents Review and ensure compliance with commercial, office, and residential lease agreements Track critical dates including lease expirations, renewals, and option periods Prepare and process lease renewals, amendments, and estoppel certificates Maintain accurate digital and physical lease files. Rent Collection & Financial Oversight Oversee rent collection, late fees, and payment follow-up for delinquent accounts. Work with accounting to reconcile tenant ledgers, resolve billing discrepancies, and ensure proper monthly charges. Prepare monthly reports on collections, lease status, delinquencies, and occupancy metrics. Evictions & Legal Coordination Manage eviction process in accordance with state and local laws Draft, issue, and track notices including late notices and lease violation letters Coordinate with attorneys, VP of Investment Real Estate, and courts Maintain detailed documentation of legal correspondence and case outcomes Property & Operations Support Communicate maintenance needs, lease violations, and compliance concerns Assist with vendor coordination, scheduling, and monitoring compliance requirements Ensure tenant insurance certificates, permits, and regulatory documents are current Administrative & Reporting Prepare weekly, monthly, and quarterly reports on leasing activity and compliance Update CRM, lease management software, and property databases Support budgeting, forecasting, and financial planning Assist with listings, tenant onboarding, and documents as needed Assist VP of Investment Real Estate and COO with other tasks as assigned Compensation, Hours & Benefits: Full-time, 37.5 hours/week, 8:30am-5:00pm with one-hour lunch. After-hours work as needed for emergencies. Non-exempt hourly position subject to overtime provisions. Starting wage: $23-27/hour based on experience and qualifications. Benefits start after 90 days: health insurance, paid time off, Simple IRA plan. ADA Compliance: The essential functions contained in this job description are in compliance with the Americans with Disabilities Act (ADA) and are not an exhaustive list of the duties performed for this position. The additional duties and responsibilities listed are performed by the individuals currently holding this position and additional duties may be assigned when appropriate. Requirements Education, Experience, and Licensing Requirements: High school diploma, GED, or equivalent required. Experience in property management preferred. Proficient with Microsoft Office Suite or related software. Yardi experience preferred. Proficiency in Google Drive preferred. Skills, Knowledge & Abilities: Excellent verbal and written communication skills. Excellent organizational skills. High attention to detail and accuracy. Strong interpersonal and communication skills. Ability to multi-task & works well under pressure. Ability to act with integrity, professionalism, and confidentiality. Displays a friendly, personable, and approachable manner. Ability to maintain confidentiality and handle sensitive information. Physical & Mental Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability & licensed to drive. Ability to perform tasks commonly found in an office environment such as talking on the telephone, reading documentation both in hard copy and on computer, writing, computer data entry, filing, faxing, copying etc. Must be able to lift at least 50 pounds at times. Ability and willingness to learn new things and acquire new skills. Ability to function in a multi-tasking environment. Able to interpret a variety of instructions furnished in written or oral form. Ability to think logically and prioritize tasks. Salary Description $23-27 per hour

Professional Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. **What you will do** The Executive Administrative Assistant provides high-level, confidential administrative support to the President and CEO of Mack Trucks, EVP, and a member of the Volvo Group Executive Board. This pivotal onsite role, based in Greensboro, North Carolina, reports directly to the President and CEO. The Executive Administrative Assistant ensures the effective operation of the President's office by expertly managing projects, communications, and day-to-day administrative needs with professionalism and discretion. In this role, you will help shape the effectiveness, productivity, and culture of the executive office. Your proactive support and attention to detail will enable the President and CEO to focus on strategic leadership, while your collaboration with the management team will contribute to key initiatives across Mack Trucks and the Volvo Group. Core Responsibilities: - Provide comprehensive executive administrative support, including coordination of complex calendars, events, and reports handled with strict confidentiality. - Manage the executive's calendar, prioritize meetings, and coordinate domestic and international travel to maximize efficiency. - Offer proactive strategic support to ensure smooth daily operations of the President's office. - Interact effectively with all levels of management, including Executive Board Members, demonstrating exceptional interpersonal and communication skills. - Direct Employee Relations matters to the appropriate P&C Partner and support communication of resolutions. - Organize and prioritize multiple tasks and projects to ensure deadlines are met. - Prepare materials for monthly Executive Board meetings, ensuring accuracy and readiness. - Plan and manage onsite and off-site visits, including travel, agendas, presentations, and liaison responsibilities. - Support Board of Directors coordinators for North American meetings, managing all logistics and materials. - Schedule and coordinate staff meetings, preparing agendas and distributing materials to the Executive Management Team. - Lead key projects and initiatives as assigned by the President and CEO. - Serve as the primary point of contact for the President and CEO, including phone management and greeting visitors professionally. - Track and prepare expense reports in compliance with company policy. - Maintain distribution lists to support effective internal communication. - Oversee office supplies and printed materials to ensure an organized, well-equipped environment. - Handle incoming and outgoing mail, including preparing overnight packages. - Manage the GTNA Governance calendar in alignment with Group Trucks NA governance processes. - Partner with HR on the Executive Assistant recruitment process, including interviewing, providing feedback, and training new EAs. - Manage the flow of information to and from the President, ensuring they remain informed and that appropriate responses are initiated. Draft routine correspondence for review and signature. - Perform other duties as assigned in support of the President, CEO, and executive team. - Participate in Executive Board Assistant biweekly meetings, providing GTNA/Mack business updates and supporting succession planning for Executive Assistants. **Who are you?** Education and Experience: - Associate degree preferred but not required. - Exceptional planning and organizational skills with a demonstrated focus on quality, attention to detail, and proactive recommendations for productivity and efficiency. - 10+ years of professional administrative experience. - 8+ years of significant experience supporting C-Suite senior executives. - Extensive experience managing calendars for multiple individuals, including meeting coordination and prioritization of meeting requests and events. - Experience working in a fast-paced, professional environment where sound business judgment, flexibility to respond to shifting schedules and priorities, while maintaining composure under pressure. - Proven experience in problem solving, research, and analysis. - Effective level of ambition and the ability to understand and align with team and corporate objectives. - Ability to build productive working relationships across all levels of the organization, both internally and externally. - Superior verbal and interpersonal communication skills. - Exceptional grammar, business writing, and presentation preparation skills, with the ability to communicate at all levels of the organization. - Excellence in reading, writing, and speaking English. - Demonstrated ability to handle confidential information and maintain the highest level of integrity and ethics. - Expert-level proficiency with Microsoft Office Suite. - Ability to travel 30% per year, with some international travel. Location: This is a full-time, onsite position located in Greensboro, North Carolina. **Ready for the next move?** Are you excited to bring your skills and ideas to the table? We can't wait to hear from you. Apply today! At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $111,100 - $137,200.00 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. In addition to a solid package of compensation and benefits, plus you will enjoy: - Competitive medical, dental and vision insurance. - Generous paid time off. - Competitive matching retirement savings plans. - Working environment where your safety, health and wellbeing come first. - Focus on professional and personal development through Volvo Group University. - Programs that make today's challenging reality of combining work and personal life easier. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. We value your data privacy and therefore do not accept applications via mail. **Who we are and what we believe in** We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities. Applying to this job offers you the opportunity to join **Volvo Group** . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. **Mack Trucks** is part of Volvo Group. Founded in 1900, Mack Trucks is an iconic brand that embodies the American spirit: pioneering, hard-working, authentic and ambitious. Mack trucks are recognized around the world as "The American Truck You Can Count On," thanks to our durable, reliable and application-driven vehicles that get the job done. With Mack Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. We make our customers win. Job Category: Administrative & Business Support Organization: Mack Trucks Travel Required: Occasional Travel Requisition ID: 26621 **View All Jobs (********************************************* **Do we share the same aspirations?** Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society. Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity. Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect. If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations. **Nearest Major Market:** Greensboro

Job Details Kernersville - Kernersville, NC $23.00 - $32.00 HourlyDescription The Executive Assistant performs diverse administrative functions for the Executive(s) and may support the Management staff that report to this Executive(s). This position will provide support that is instrumental to success of leader. The incumbent composes communications; reviews, prioritizes, and responds to emails; creates reports and presentations; organizes and schedules appointments, and meetings; organizes travel; reviews strategic documents; takes notes at meetings and any other administrative tasks that help the executive perform their job. Essential Functions and Duties Maintain Executive(s) calendar and schedules meetings. Handles sensitive information in a confidential and private manner as this position will have access to confidential information including communications from senior executives, compensation data, corporate strategy, pending or future contracts, specific employee details, and other sensitive company information. Makes travel arrangements for the Executive(s) including flights, cars, hotels, meeting rooms, etc. Coordinates conference calls and webinars Organize meetings including setting date, notifying attendees, preparing meeting room, preparing agenda, and ordering food as needed. Receive invoices, code them and provides them to the Executive for approval. Compose letters and emails in an accurate, professional, timely manner. Assist in special projects as assigned which may include basic research projects. Schedule interviews and provide travel arrangements if necessary for candidates. Maintain contracts in ConvergePoint. Coordinate with vendor and Executive to obtain signature for contracts. Order gift cards for various departments when instructed. Notetaking for various meetings Provide notary services as needed. Assist the receptionist with telephone duties as needed. Assist in fielding and posting questions/comments for the Q&A section of Microsoft Teams Live Event Quarterly All Hands Meetings. Support other Executive Assistants while on vacation, LOA, etc. Continuously strive to improve processes, service quality to internal and external customers. Adheres specifically to all company policies and procedures, Federal and State regulations and laws. Display dedication to position responsibilities and achieve assigned goals and objectives. Represent the Company in a professional manner and appearance at all times. Understand and internalize the Company's purpose, display loyalty to the Company and its organizational values. Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others. Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds. Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation. Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations. Other duties as assigned. Qualifications Education, Knowledge, Skills and Experience Required Education: High school diploma or equivalent. AA degree or relative college courses preferred. Notary certification a plus. Required Experience: Minimum two (2) years of executive level administrative assistant work required. Minimum ten (10) years of administrative assistant work required. Superior administrative skills commensurate with years of experience. Required Skills: Must have strong organizational skills. Must have a detail orientation and the proven ability to prioritize work. Must have effective verbal and written communication skills. Must have the ability to work with limited supervision and as part of a team Sound decision-making abilities. Advanced professional administrative procedures. Required to interface with all employees and customers with tact, discretion and finesse. Ability to prioritize multiple projects and complete on time. Ability to exercise initiative in organizing and completing daily tasks. Ability to solve moderately complex problems. Excellent, on-time attendance. Consistent accuracy in work product. Intermediate Microsoft Word, Intermediate Power Point, Intermediate Excel required. Type 60 wpm. Physical Requirements Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee must be able to travel occasionally. The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Working condition include normal office setting. Mental Demands Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions. Direct Reports No EEO/AAP Statement FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution.

Forsyth County Parks and Recreation Department has lead cashier positions open for the annual Festival of Lights. These positions will be responsible for supervising all cashiers and happenings at the Front Gate and Gift Shop, working with the Gift Shop vendors and Gift Shop security. In addition, this position will create financial reports, assist customers, and operate cash registers. This person must be willing to work majority of every night during the Festival of Lights from 3:00 pm to 1:00 am including holidays and weekends. There may be times that work will be required after 1:00 am. Distinguishing Features An ideal applicant would have the following knowledge, skills and abilities: Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology and ability to proofread. Ability to record, compile, summarize and perform basic analysis of narrative and numerical materials. Ability to use a variety of office equipment and to type with accuracy at the speed required by the position. Ability to use courtesy and tack in performing public contact and communication duties. Ability to independently apply laws, departmental rules and regulations in the performance of assigned duties. Ability to use judgement in coordinating and monitoring office procedures and workflow. Ability to independently compose and format materials withing established guidelines. Ability to be resourceful in gathering and giving information. Ability to schedule and coordinate a variety of appointments, meetings and conferences. Ability to supervise or coordinate the work of other staff, students or volunteers. Ability to maintain effective working relationships with other employees. Minimum Education and Experience Graduation from high school or GED and two years of office/clerical work. A higher education level may be considered as a substitution for all or part of the experience requirement. Previous supervisory and cash handling experience is preferred. Essential Duties and Responsibilities Duties include but are not limited to: Counting money and change funds at the beginning and end of each shift. Supervising front gate and gift shop cashiers and monitoring all happenings of assigned area. Assisting with traffic issues and emergencies. Working with Managers on Duty to get change from the bank. Creating financial reports. Assisting customers. Operating cash registers.

The Office/Administrative Specialist serves as the first point of contact for employees and visitors, ensuring a welcoming and professional environment in the lobby. This role supports daily office operations by maintaining cleanliness and organization in common areas, stocking break rooms, running business-related errands, and assisting the Human Resources department with various administrative tasks. Additionally, this position works closely with the executive team to coordinate meetings and provide administrative support. The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to supporting company-wide initiatives. KEY RESPONSIBILITIES: * Greet and assist employees and visitors at the front desk during arrival and departure times. * Maintain cleanliness and organization of lobby and common areas. * Stock and tidy all break rooms regularly. * Run external errands as needed to support business operations. * Receive and distribute deliveries and mail to the appropriate department. * Handles property maintenance requests. * Assist Human Resources and the Executive team with administrative tasks and event coordination. * Help organize and support company-wide All Hands meetings and other internal events. * Schedule internal meetings between our parent company and the executive team. * Manage and juggle multiple schedules, demonstrating flexibility and the ability to pivot on short notice. * Perform other duties as assigned. WORK ENVIRONMENT : * This job operates in a professional office environment. The role routinely uses standard office equipment. EDUCATION/EXPERIENCE REQUIRED: * High school diploma required, A.A. degree preferred. * Experience in a Human Resources or Administrative role preferred SUPERVISORY RESPONSIBILITIES: * This position does not have any supervisory responsibilities. ADDITIONAL ELIGIBILITY REQUIREMENTS: * Must have a reliable personal vehicle for running errands. * Ability to work independently and manage multiple tasks. * Strong interpersonal and communication skills. * Ability to adapt to fast-paced work environment. * Comfortable interacting with employees at all levels of the organization. * Proficient with Microsoft Office Products (Outlook, Word, PowerPoint, etc.) PHYSICAL REQUIREMENTS: * Ability to lift and carry items weighing 10-15 pounds. * Frequent walking, standing, and light physical activity required to maintain office areas. TRAVEL REQUIREMENTS: * Up to 25% local travel may be required for errands and company-related events. * This position description outlines the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job Noregon Systems, LLC is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

This position provides support to the Associate Dean for Academic Affairs and Executive Assistant of the College of Engineering (COE). This position performs a variety of basic administrative, clerical and office support duties. This position has knowledge of office and work unit policies and procedures, and communicates information pertaining to COE programs, functions, and services. Duties performed include preparation of documents and reports; using office technology; compiling records; organizing and maintaining files; posting information; greeting, referring, and assisting visitors, clients, faculty, staff and others; answering phones; scheduling rooms for COE events and classrooms; distributing mail, and photocopying. Assist the Associate Dean for Academic Affairs with special projects and events. Primary Function of Organizational Unit North Carolina A & T State University is a public land grant high research activity institution that is committed to dedicated teaching and learning, scholarly and creative research, and effective engagement and public service. The University enrolls over 15,200 students. Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities (APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the CNBC financial network. The College of Engineering, with over 2,800 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs. The 5 research cluster areas of the College of Engineering (COE) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks. The College welcomes team members who thrive in an environment that embraces diversity and inclusion within the student body, faculty, and staff. Additional information about the College and the University can be found at ***************** Work Hours 8AM - 5PM, Monday - Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Communication Duties Conveys basic information and ideas through a variety of media to individuals and groups. Exhibits excellent editing and proofreading skills. Communicates orally and in written form with visitors, students, board members, faculty, staff (on and off campus), and provides need-based support. Independently provides direct information regarding inquiries about the COE programs & activities in a professional manner, and interacts with the public in general (i.e., University Administrators, Dean, Associate Deans, COE Chairpersons, Faculty and Staff) through a professional and team-driven environment. Maintains detailed calendars and records; manages logistics associated with the delivery of program activities and supplies. Other activities include event planning, phone call / visitor / email routing, mailbox, and department appearance oversight. Looks for opportunities to improve college and departmental operational efficiency and effectiveness. Adapts well to work environment changes. Required Competency Coordination - Operations Duties Provides administrative assistance to the Associate Dean for Academic Affairs and Executive Assistant including managing department records, assisting in hosting industry and academic visitors, and supporting the Associate Dean for Academic Affairs and Executive Assistant requests in terms of tasks/projects assigned. Additionally, performs tasks related to the front office management of daily appointments and activities, and provides primary administrative support for development of meeting agendas, executive office support, and scheduling for internal and external visitors to the department. Required Competency Information/Records Administration Duties Assumes major responsibility for providing administrative assistance to the Associate Dean for Academic Affairs and Executive Assistant in collecting, analyzing, compiling, and processing records and reports using a variety of computer-based software and tools. Maintains the COE Faculty and Staff directory. Receives and distributes letters, packages, etc. Monitors office supplies and places orders when necessary. Other items in this category include preparation and administrative processing of forms as necessary in daily operations. Responsible for independently establishing and managing an efficient filing system for department correspondence, documents, reports, and other materials, utilizing a variety of manual and computerized systems, and effective office support management at an executive level.

Administrative Assistant II (Full-Time, On-Site in Salisbury, NC) Job Type: Full-Time, On-Site Pay: $30/hr Schedule: Hybrid M-F 8a-5pm 2-3 days in office Urgently Hiring About the Role Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Join our team in Salisbury, NC as an Administrative Assistant II and play a vital role in keeping daily operations running smoothly. In this role, you'll provide high-level administrative support to senior leaders-managing schedules, coordinating meetings, handling communications, and helping projects stay on track. You'll be trusted to make decisions, solve problems, and ensure our office operates efficiently. Key Responsibilities Manage daily office operations, including ordering supplies and preparing reports. Coordinate executive calendars, meetings, travel, and logistics (both in-person and virtual). Organize events, conferences, and leadership meetings, including catering and technology setup. Serve as the main communication link between executives and internal teams. Prepare and edit correspondence, spreadsheets, and presentations using Microsoft Office and Google Workspace. Research issues, collect data, and draft executive-level reports as needed. Support special projects, programs, and administrative process improvements. Participate in training, professional development, and department initiatives. Qualifications Proven experience as an Administrative Assistant supporting leadership teams. Advanced proficiency with Microsoft Office (Excel, PowerPoint, Word) and Google Workspace tools. Excellent communication, organization, and multitasking skills. Strong problem-solving ability and attention to detail. Ability to handle confidential information with professionalism and discretion. Collaborative, adaptable, and proactive approach to work. Education & Experience High School Diploma required Associate's or Bachelor's Degree preferred 5+ years of experience in executive or administrative support preferred Ready to take the next step in your administrative career? Apply today to join our team in Salisbury, NC as an Executive Assistant and make an immediate impact.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under general supervision, the Administrative Assistant supports assigned department team members and/or Executive leadership by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications. This role will pay an hourly rate of $15. For PT roles: Benefits: 401(k) savings plan and 401(k) matching. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. About the Venue Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports - competitive swimming and diving, water polo, synchronized swimming and other unique sports - all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events as well as myriad local, regional, national and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million. Responsibilities * Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements. * Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements. * Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed. * Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. * Represent the department at weekly operational meetings as needed. * Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies. * Prepare reports, presentations, and other documents as needed. * Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow. * Coordinate travel arrangements and itineraries for management and staff when necessary. * Handle incoming and outgoing mail and deliveries. * Assist in planning and executing internal meetings and staff events. * Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service. * Perform other duties as assigned. Qualifications * High School Diploma or G.E.D. Required. Some college level education preferred. * Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting. * Intermediate computer skills * Proficient in Microsoft Office applications. * Additional years of experience may be substituted for formal education. * Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job. * Ability to prioritize work and effectively resolve workload issues. * Learn and understand the operation of a convention center and apply that knowledge to continually improve. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Job Description If you enjoy keeping people organized, solving problems, supporting a busy team, and making sure work gets done with excellence, this role is a great fit. You will support our office teams, Independent Dealer Network, Corporate Sales Consultants, and manufacturing locations through clear communication, accurate administrative work, and dependable follow-through. Pay Competitive pay based on experience, typically between $45,000 and $52,000 for this role, with annual raise and bonus opportunities We Build More Than Sheds. We Build Purpose. At Liberty Sheds, we believe work should feel meaningful. Since 2006, we have grown from humble beginnings into a thriving company with two manufacturing facilities and more than 25 dealer locations across North Carolina, South Carolina, and Virginia. We build spaces that serve people and strengthen communities. Guided by our faith and core values, we care about people first. If you want to use your gifts to support a mission-driven team, you may be the next great addition to Liberty. About the Role We are looking for a warm, organized, and dependable Administrative Success Coordinator who loves helping people succeed. This role supports our office teams, dealer network, and Corporate Sales Consultants by keeping information accurate, tasks moving forward, and communication clear. Every day looks a little different. One moment you may be updating spreadsheets or preparing documents. The next moment you may be helping a dealer, supporting a sales consultant, or jumping into a special project. This is a fast-moving role with many shifting needs, so responsiveness, follow-through, and proactive communication are essential. If you enjoy variety, teamwork, and being the person others rely on, you will thrive here. You will report to the Director of Customer Experience, People & Purpose, and work closely with Sales, Customer Success, Finance, Dealers, and Operations. What You Will Do Provide administrative support across departments Assist with Google Sheets, SmartSheets, and data entry Maintain accurate documents, logs, and reports Support dealers and Corporate Sales Consultants with daily administrative needs Help with customer communication and follow-up Keep schedules, files, and shared information organized Assist with special projects and operational tasks Contribute to a positive, team-first environment Here are a few examples of real work you may complete: Updating dealer inventory reports Preparing sales documentation and spreadsheets Collecting information from the field for customer follow-up Organizing project details so the team stays on track What You Bring At least 3 to 5 years of administrative experience Bachelor's degree preferred Strong computer, typing, and communication skills Familiarity with Google Sheets and SmartSheets preferred Ability to work independently and manage multiple priorities Reliability, professionalism, and excellent attention to detail A friendly, service-minded attitude Benefits Health, Dental and Vision Insurance FSA/HSA Options 401(k) with employee matching up to 4% Tuition Reimbursement Employee Assistance Program Employee Discounts Employee Discount Marketplace Complimentary Life and AD&D Insurance Complimentary Telehealth Services Periodic Company Meals and Events Paid Holidays and Paid Time Off Ready to Join the Liberty Family? If you're looking for a career that combines purpose, growth, and meaningful relationships, we'd love to hear from you. Apply today and help us build more than sheds. Together, we'll build a legacy of faith, excellence, and community.

The Transportation and Operations Support Specialist performs specialized administrative and technical work to ensure the safe, efficient, and compliant operation of the student transportation program while also providing essential clerical and administrative support to the district's operations or central office department. This position requires a high degree of precision, excellent communication skills, and a thorough understanding of school district and state-level transportation policies. This role is classified as an Administrative Specialist I under the NC State Classification System. Note: The monthly rate is set according to the NC OSHR-STATE SCALE. Actual annual pay may vary based on local supplements and the assigned work schedule (e.g., 10-month vs. 12-month). Essential Duties and Responsibilities I. Transportation Support (Approximately 50% of Time) * Routing & Data Management: Assist in the use of transportation software (e.g., TIMS in NC) to design, audit, and maintain safe and efficient daily school bus routes, stops, and schedules for general and special needs students. * Compliance & Reporting: Maintain accurate and confidential transportation records, including student eligibility, driver/vehicle information, and accident reports, ensuring compliance with local, state (NC DPI), and federal regulations. * Communication & Liaison: Serve as a primary point of contact for school administrators, parents, and transportation staff regarding route inquiries, special needs transport requests, and service issues; communicate route changes promptly and clearly. * Logistics Support: Coordinate logistics for field trips, athletic events, and special student transportation needs. * Personnel Records: Assist with the administrative paperwork for transportation personnel, including CDL and endorsement tracking, physicals, and training certifications. II. School Operations Administrative Support (Approximately 50% of Time) * Clerical and Administrative: Provide high-level administrative support to the assigned director or department, including preparing detailed reports, correspondence, presentations, and meeting agendas/minutes. * Budget & Finance Support: Assist with monitoring department expenditures, processing purchase orders, invoices, and expense reports, and tracking inventory of supplies and equipment. * Records Management: Establish and maintain comprehensive and confidential filing systems (both physical and electronic) for operational records, contracts, and other sensitive documents. * Customer Service: Manage department communications, including answering and routing phone calls,processing work orders, handling in-person inquiries from staff and the public, and scheduling appointments with a high degree of professionalism and confidentiality. * Process Improvement: Identify and recommend improvements for administrative processes to increase departmental efficiency and service delivery. Minimum Qualifications * High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Logistics, or a related field preferred. * Minimum of three (3) years of experience in a complex clerical, administrative, or operations role, preferably in a school district or public sector environment. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and specialized database/mapping software (e.g., routing systems like TIMS). Knowledge, Skills, and Abilities * Comprehensive knowledge of North Carolina Public School laws, policies, and procedures regarding student transportation. * Exceptional organizational skills, with the ability to manage multiple priorities and meet strict deadlines. * Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information. * Excellent written and verbal communication skills for interacting with diverse stakeholders (parents, staff, vendors).

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

Job Title Assistant, Administrative, President's Office (Re-advertised) Status Regular Full Time/Part Time Full-time Location Jamestown Campus Job Description At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution. Min Salary $40,172.55 Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required Associates Degree in Business Administration, Office Management, Public Administration, or related field, or at least four years of related administrative experience. Education Preferred Bachelor's Degree in Business Administration, Office Management, Public Administration, English, or related field Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: * Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures * Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred * More than 2 years of recent progressively responsible experience providing administrative support * Recent event or meeting planning experience * Experience making travel arrangements and submitting travel reimbursements * Experience with procurement/purchasing processes and use of company credit card * Calendar and contact management * High level of organizational skills and the ability to manage multiple projects/events KSA Required * Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to be continually updated in these skills. * Ability to work independently with limited supervision. * Demonstrate initiative in upgrading skills with professional developmental opportunities. * Ability to manage paperwork and confidential information with discretion and sensitivity. * Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. * Ability to work efficiently and calmly under pressure. * Strong verbal skills and personable manner in dealing with the public in person and on the phone. * Ability to compose correspondence with correct punctuation and grammar. * Strong proof-reading skills. * Ability to communicate effectively both orally and in written form. * Punctuality and flexibility in time management. * Neat, professional appearance and attire. * Proficient computer skills. * Accuracy and attention to detail is a must. * Ability to organize and maintain files for ready access. * Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times. KSA Preferred Knowledge of NC Community College regulations, and knowledge of GTCC's internal structure and organization Department/Job Specific Requirements * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. * Working with the Sr. Executive Assistant, assist with the preparation of agenda, meeting materials, presentations, and minutes for committee, Board of Trustees, and corporation meetings and provide logistical support for all meetings. Function as backup in the Sr. Executive Assistant's absence. * Order name badges for the college following College Wide Rule Employee Identification. * Provide Administrative Support to the Chief Officer of Strategic and Industry Partnerships to involve scheduling, meeting planning, and contact management. * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: * Ethics * Safety/Shooter on Campus * Personal Information Protection Training (PIP) * Anti-Discrimination/Harassment & Title IX * Other training may be required as determined applicable. Physical Demands Posting Type Staff

Forsyth County Department of Behavioral Health Services is seeking an energetic and motivated person to serve as a Sr. Office Assistant. If you like variety at work, working with a great team, and making a positive impact, this may be the position for you. This position reports to the Behavioral Health Director and performs a variety of tasks including, but not limited to, greeting and directing visitors, assisting with managing deliverables related to funding (opioid settlement, behavioral health funds, grants), processing vendor materials (contracts, invoices, reports), preparing revenues for cashiering, assisting with annual issuing of Request for Proposals and related tasks, drafting board agenda items and providing general administrative support such as arranging meeting logistics including preparing minutes. Work requires interaction with clients that may have a mental health, intellectual/developmental disability, and/or substance use diagnosis. Distinguishing Features A successful candidate should have the following knowledge, skills and abilities: Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology and ability to proofread. Ability to record, compile, summarize and perform basic analysis or narrative and numerical materials. Ability to use a variety of office equipment and to type with accuracy at the speed required by the position. Ability to use courtesy and tact in performing public contact and communication duties. Ability to independently apply laws, departmental rules and regulations in the performance of assigned duties. Ability to use judgment in coordinating and monitoring office procedures and workflow. Ability to independently compose and format materials withinestablished guidelines. Ability to be resourceful in gathering and giving information. Ability to schedule and coordinate a variety of appointments, meetings and conferences. Ability to supervise or coordinate the work of other staff, students or volunteers. Ability to maintain effective working relationships with other employees. Minimum Education and Experience Graduation from high school or GED and two years of office/clerical work. Drivers License is required. A higher education level may be considered as a substitution for all or part of the experience requirement. Bilingual in English and Spanish is preferred but not required.

Job Opening: Full-Time Administrative Assistant - Greensboro, NC We are a small, privately held company dedicated to providing exceptional service and operational excellence. We are seeking a reliable and detail-oriented Administrative Assistant to join our team full-time in Greensboro, NC. Position Summary The Administrative Assistant will play a key role in supporting daily office operations, managing communications, and ensuring smooth workflow. This position requires strong organizational skills, proficiency in Microsoft Excel, and the ability to multitask in a fast-paced environment. Key Responsibilities Answer and direct phone calls professionally. Manage email correspondence and maintain organized inboxes. Assist with purchasing and follow up on open purchase orders. Track orders and communicate with vendors and customers. Prepare various business documents and reports. Support general office paperwork and file daily movement tickets. Maintain organized filing systems and records. Qualifications Proficiency in Microsoft Excel. Strong attention to detail and organizational skills. Excellent communication and time-management abilities. Ability to multitask and prioritize effectively. Previous administrative experience preferred. Compensation $17.00 - $20.00 per hour, commensurate with experience. Why Join Us? Stable, privately held company with a collaborative team environment. Opportunity to contribute to a growing organization. Full-time position with competitive pay. Location Greensboro, NC How to Apply Submit your resume and cover letter to Lisa Wright at ***********************.