Executive assistant jobs in High Point, NC

Classification Title Executive Assistant FLSA Non-Exempt Position Class 10433 Winston-Salem State University invites applications for the position of Executive Assistant to the Vice Provost for Student Success. This position provides high-level administrative and executive support to the Vice Provost and plays a vital role in ensuring the efficient management of divisional operations, communications, and strategic initiatives that advance student achievement and institutional excellence. The Executive Assistant serves as the primary liaison for the Vice Provost's Office-coordinating meetings, managing correspondence and schedules, preparing reports, and maintaining the confidentiality and professionalism required to support executive leadership. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced academic environment. As a key member of the Division of Student Success, the Executive Assistant will contribute to the coordination of initiatives that enhance student retention, engagement, and academic success across University College, Academic Advising & Retention, Learning Support Services, and related units. WSSU seeks a collaborative, service-oriented professional who embodies the University's values of excellence, integrity, respect, and social responsibility. Minimum Qualifications: * High school diploma or equivalency and three years of progressively responsible administrative/office management experience * OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience * OR Bachelor's degree, preferably in business administration or a related discipline * OR equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications: * Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail. * Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment. * Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism. * Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark. * Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership. Why Join WSSU: Winston-Salem State University is a constituent institution of the University of North Carolina System and a premier historically Black university committed to transforming lives through education, innovation, and service. The Division of Student Success is dedicated to creating an inclusive environment where every student is supported, engaged, and empowered to achieve their fullest potential. Primary Function of Organizational Unit The Division of Student Success serves as the central hub for student development, academic achievement, and retention at Winston-Salem State University. Through collaborative programs and services-including University College, Academic Advising & Retention, Learning Support Services, and Student Engagement-the Division provides students with the guidance, resources, and support needed to excel academically and personally. Under the leadership of the Vice Provost for Student Success, the Division fosters a culture of excellence, belonging, and holistic development by aligning academic support, engagement initiatives, and institutional strategies that advance WSSU's mission to prepare students for leadership and service in a global society. Position Information Position Number 519003 Competency Level Contributing Working Position Title Executive Assistant Building and Room No. Hill Hall, 119 Work Hours: From [time] to [time] on [days] of [week] 8am - 5pm, Monday - Friday, some evenings and weekends may be required. Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. No Appointment Length. DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies Not Mandatory Position required to work On-Call/Emergency Callback No Minimum Experience/Education * High school diploma or equivalency and three years of progressively responsible administrative/office management experience * OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; * OR Bachelor's degree, preferably in business administration or a related discipline; * OR equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education * Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail. * Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment. * Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism. * Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark. * Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership. Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number SPA01013P Internal Posting Only No Time Limited Position No Appointment Length Salary $37,306.00 - $86,062.00 Open Date 12/09/2025 Close Date 01/07/2026 Open Until Filled No Special Instructions Summary Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified. Please Note: * A criminal background check will be conducted on the candidate finalist prior to the offer of employment. * If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants. * Salary will be determined based on competencies, equity, budget, and market considerations. * Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. * Failure to complete the application completely may result in you not being considered for the vacant position. * Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position. * If you have general questions about the application process, you may contact Human Resources at ************. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call ************. Key Responsibilities and Related Competencies Key Responsibilities and Related Competencies Competency Professional Knowledge Describe the specific job duties related to this competency Provide executive-level administrative and operational support Manage the Vice Provost's calendar, coordinate meetings, prepare agendas and minutes, and ensure timely follow-up on action items. Handle confidential correspondence, communications, and documentation with accuracy and discretion. Anticipate needs and assist with prioritization of tasks to support divisional goals. Percentage Of Time 30 Competency Coordination - Work Describe the specific job duties related to this competency Coordinate divisional projects and strategic initiatives * Track progress on projects, reports, and divisional initiatives to ensure timely completion and alignment with institutional goals. * Assist with compiling data and preparing summaries related to student success and retention outcomes. * Support the Vice Provost in implementing continuous improvement and assessment processes. Percentage Of Time 25 Competency Communication Skills Describe the specific job duties related to this competency Manage divisional communications and liaison activities * Serve as the primary point of contact for the Vice Provost's Office, maintaining effective communication with internal and external stakeholders. * Draft, review, and edit correspondence, reports, and presentations on behalf of the Vice Provost. * Promote collaboration and information flow among divisional units and university partners. Percentage Of Time 20 Competency Knowledge - Program and Organization Describe the specific job duties related to this competency Coordinate events, logistics, and professional engagements * Plan and organize divisional events, professional development sessions, and retreats. * Manage travel arrangements, reimbursements, and procurement processes in compliance with university policies. * Ensure smooth execution of logistics for meetings, conferences, and special projects. Percentage Of Time 15 Competency Business Administration Describe the specific job duties related to this competency Support administrative operations and documentation * Maintain records, files, and confidential documents with a high degree of organization and accuracy. * Monitor office workflows, deadlines, and priorities to sustain operational efficiency. * Serve as a point of continuity to ensure stability and consistency across all functions of the Division of Student Success. Percentage Of Time 15

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

Full-time Description Job Title: Investment Property Executive Assistant Summary: At Hubbard Realty, we leverage 75 years of experience in the Piedmont Triad to provide quality properties for our community. As our market grows, we aim to drive growth in the communities we serve. We believe success is built on the dedication and performance of each individual. In this role, you will be the primary point of contact for tenants across our investment property portfolio, managing the full property management lifecycle. You'll report to our VP of Investment Real Estate and Chief Operating Officer. Job Responsibilities: In alignment with our commitment to honest dealing and thoughtful work, you will have the following job functions: Executive, Calendar & Administrative Support Provide executive-level assistance to the VP of Investment Real Estate and COO. Manage calendars, schedule meetings, coordinate appointments. Prepare documents, reports, presentations, and maintain filing systems. Provide day-to-day office and project support. Handle confidential information with discretion. Tenant Relations & Communication Serve as primary contact for tenants; respond to inquiries, service requests, and concerns. Maintain strong tenant relationships to ensure satisfaction and timely issue resolution. Distribute notices, updates, policy changes, and formal lease communications. Lease Administration, Drafting & Compliance Draft and administer leases, amendments, renewals, and related documents Review and ensure compliance with commercial, office, and residential lease agreements Track critical dates including lease expirations, renewals, and option periods Prepare and process lease renewals, amendments, and estoppel certificates Maintain accurate digital and physical lease files. Rent Collection & Financial Oversight Oversee rent collection, late fees, and payment follow-up for delinquent accounts. Work with accounting to reconcile tenant ledgers, resolve billing discrepancies, and ensure proper monthly charges. Prepare monthly reports on collections, lease status, delinquencies, and occupancy metrics. Evictions & Legal Coordination Manage eviction process in accordance with state and local laws Draft, issue, and track notices including late notices and lease violation letters Coordinate with attorneys, VP of Investment Real Estate, and courts Maintain detailed documentation of legal correspondence and case outcomes Property & Operations Support Communicate maintenance needs, lease violations, and compliance concerns Assist with vendor coordination, scheduling, and monitoring compliance requirements Ensure tenant insurance certificates, permits, and regulatory documents are current Administrative & Reporting Prepare weekly, monthly, and quarterly reports on leasing activity and compliance Update CRM, lease management software, and property databases Support budgeting, forecasting, and financial planning Assist with listings, tenant onboarding, and documents as needed Assist VP of Investment Real Estate and COO with other tasks as assigned Compensation, Hours & Benefits: Full-time, 37.5 hours/week, 8:30am-5:00pm with one-hour lunch. After-hours work as needed for emergencies. Non-exempt hourly position subject to overtime provisions. Starting wage: $23-27/hour based on experience and qualifications. Benefits start after 90 days: health insurance, paid time off, Simple IRA plan. ADA Compliance: The essential functions contained in this job description are in compliance with the Americans with Disabilities Act (ADA) and are not an exhaustive list of the duties performed for this position. The additional duties and responsibilities listed are performed by the individuals currently holding this position and additional duties may be assigned when appropriate. Requirements Education, Experience, and Licensing Requirements: High school diploma, GED, or equivalent required. Experience in property management preferred. Proficient with Microsoft Office Suite or related software. Yardi experience preferred. Proficiency in Google Drive preferred. Skills, Knowledge & Abilities: Excellent verbal and written communication skills. Excellent organizational skills. High attention to detail and accuracy. Strong interpersonal and communication skills. Ability to multi-task & works well under pressure. Ability to act with integrity, professionalism, and confidentiality. Displays a friendly, personable, and approachable manner. Ability to maintain confidentiality and handle sensitive information. Physical & Mental Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability & licensed to drive. Ability to perform tasks commonly found in an office environment such as talking on the telephone, reading documentation both in hard copy and on computer, writing, computer data entry, filing, faxing, copying etc. Must be able to lift at least 50 pounds at times. Ability and willingness to learn new things and acquire new skills. Ability to function in a multi-tasking environment. Able to interpret a variety of instructions furnished in written or oral form. Ability to think logically and prioritize tasks. Salary Description $23-27 per hour

Professional Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. **What you will do** The Executive Administrative Assistant provides high-level, confidential administrative support to the President and CEO of Mack Trucks, EVP, and a member of the Volvo Group Executive Board. This pivotal onsite role, based in Greensboro, North Carolina, reports directly to the President and CEO. The Executive Administrative Assistant ensures the effective operation of the President's office by expertly managing projects, communications, and day-to-day administrative needs with professionalism and discretion. In this role, you will help shape the effectiveness, productivity, and culture of the executive office. Your proactive support and attention to detail will enable the President and CEO to focus on strategic leadership, while your collaboration with the management team will contribute to key initiatives across Mack Trucks and the Volvo Group. Core Responsibilities: - Provide comprehensive executive administrative support, including coordination of complex calendars, events, and reports handled with strict confidentiality. - Manage the executive's calendar, prioritize meetings, and coordinate domestic and international travel to maximize efficiency. - Offer proactive strategic support to ensure smooth daily operations of the President's office. - Interact effectively with all levels of management, including Executive Board Members, demonstrating exceptional interpersonal and communication skills. - Direct Employee Relations matters to the appropriate P&C Partner and support communication of resolutions. - Organize and prioritize multiple tasks and projects to ensure deadlines are met. - Prepare materials for monthly Executive Board meetings, ensuring accuracy and readiness. - Plan and manage onsite and off-site visits, including travel, agendas, presentations, and liaison responsibilities. - Support Board of Directors coordinators for North American meetings, managing all logistics and materials. - Schedule and coordinate staff meetings, preparing agendas and distributing materials to the Executive Management Team. - Lead key projects and initiatives as assigned by the President and CEO. - Serve as the primary point of contact for the President and CEO, including phone management and greeting visitors professionally. - Track and prepare expense reports in compliance with company policy. - Maintain distribution lists to support effective internal communication. - Oversee office supplies and printed materials to ensure an organized, well-equipped environment. - Handle incoming and outgoing mail, including preparing overnight packages. - Manage the GTNA Governance calendar in alignment with Group Trucks NA governance processes. - Partner with HR on the Executive Assistant recruitment process, including interviewing, providing feedback, and training new EAs. - Manage the flow of information to and from the President, ensuring they remain informed and that appropriate responses are initiated. Draft routine correspondence for review and signature. - Perform other duties as assigned in support of the President, CEO, and executive team. - Participate in Executive Board Assistant biweekly meetings, providing GTNA/Mack business updates and supporting succession planning for Executive Assistants. **Who are you?** Education and Experience: - Associate degree preferred but not required. - Exceptional planning and organizational skills with a demonstrated focus on quality, attention to detail, and proactive recommendations for productivity and efficiency. - 10+ years of professional administrative experience. - 8+ years of significant experience supporting C-Suite senior executives. - Extensive experience managing calendars for multiple individuals, including meeting coordination and prioritization of meeting requests and events. - Experience working in a fast-paced, professional environment where sound business judgment, flexibility to respond to shifting schedules and priorities, while maintaining composure under pressure. - Proven experience in problem solving, research, and analysis. - Effective level of ambition and the ability to understand and align with team and corporate objectives. - Ability to build productive working relationships across all levels of the organization, both internally and externally. - Superior verbal and interpersonal communication skills. - Exceptional grammar, business writing, and presentation preparation skills, with the ability to communicate at all levels of the organization. - Excellence in reading, writing, and speaking English. - Demonstrated ability to handle confidential information and maintain the highest level of integrity and ethics. - Expert-level proficiency with Microsoft Office Suite. - Ability to travel 30% per year, with some international travel. Location: This is a full-time, onsite position located in Greensboro, North Carolina. **Ready for the next move?** Are you excited to bring your skills and ideas to the table? We can't wait to hear from you. Apply today! At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $111,100 - $137,200.00 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. In addition to a solid package of compensation and benefits, plus you will enjoy: - Competitive medical, dental and vision insurance. - Generous paid time off. - Competitive matching retirement savings plans. - Working environment where your safety, health and wellbeing come first. - Focus on professional and personal development through Volvo Group University. - Programs that make today's challenging reality of combining work and personal life easier. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. We value your data privacy and therefore do not accept applications via mail. **Who we are and what we believe in** We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities. Applying to this job offers you the opportunity to join **Volvo Group** . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. **Mack Trucks** is part of Volvo Group. Founded in 1900, Mack Trucks is an iconic brand that embodies the American spirit: pioneering, hard-working, authentic and ambitious. Mack trucks are recognized around the world as "The American Truck You Can Count On," thanks to our durable, reliable and application-driven vehicles that get the job done. With Mack Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. We make our customers win. Job Category: Administrative & Business Support Organization: Mack Trucks Travel Required: Occasional Travel Requisition ID: 26621 **View All Jobs (********************************************* **Do we share the same aspirations?** Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society. Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity. Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect. If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations. **Nearest Major Market:** Greensboro

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution.

Job DescriptionBenefits: Bonus based on performance Flexible schedule Opportunity for advancement Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Staff Assistant - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Maintain a strong work ethic with a total commitment to success each and every day. As an Agent Team Member, you will receive... Salary plus commission/bonus Paid time off (vacation and personal/sick days) Growth potential/Opportunity for advancement within my agency Requirements Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred Excellent communication skills - written, verbal and listening People-oriented Self-motivated Detail oriented Ability to multi-task Achieve mutually agreed upon marketing goals Property and Casualty license (must be able to obtain) Life and Health license (must be able to obtain) If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Compensation Range $19.90 - $25.50 Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible. Who We Are: At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! Our Core Values: * Integrity: Saying what we mean and consistently doing what we say with no desire other than the good of the citizens we serve. It means standing up for beliefs. * Responsibility: A continual process that emphasizes a high level of personal accountability by each member of the organization. * Partnership: Adding competitive value and quality to the services provided to our residents, businesses, and visitors through responsible fiscal stewardship, increased innovation, greater use of technology, and expanded civic, neighborhood and regional partnerships. What We Offer: The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to: * A guaranteed life-long monthly pension, once vested after 5 years of service * 401K and 457B Retirement Plans * PTO earned within first year * 12 Paid Holidays per year * Tuition Reimbursement Plan * Competitive medical, dental, and vision plans effective day one What You'll Do: The Administrative Specialist performs complex, skilled clerical and responsible administrative work, assisting in the operation of a Transit and Paratransit system; does related work as required. Work is performed under general supervision of the Transit Manager. Essential Tasks & Responsibilities: * Greets, screens and provides visitors information or directs to appropriate persons; * Answers incoming telephone calls, provides information, handles complaints and/or routes to appropriate personnel, or communicates messages; * Opens and distributes mail, composes independently or from brief instruction letters, general correspondence, and inter-office memos, including confidential reports; * Operates standard office equipment including calculator, copier, FAX machine, personal computer, printer, and related software; * Orders and maintains an inventory of office supplies, prepares requisitions, and performs office-related errands; * Recommends purchase of new office equipment, arranges for installations, service, and repair; * Oversees the maintenance of office files, including sorting, indexing, and filing materials alphabetically, numerically, and by projects, subjects, personnel, forms, literature, etc.; * Processes department purchases in accordance with established purchasing policies and procedures, generating requisitions and reports using various specialized formats and forms; * Enters data into databases, spreadsheets, or word processing software as needed; * Types and edits a variety of complex documents, technical reports, spreadsheets, and correspondence; * Schedules interviews with applicants, attends interviews when needed, may participate in selection of new hire, schedules pre-employment physicals and drug screens, schedules health screenings; * Researches, compiles, analyzes reports and projects for presentation; * Serves as back-up for completing necessary paperwork for hiring, assisting employees with completion of Benefit-related forms, and orienting new employees with department procedures and practices; * Serves as back-up to inform and advise manager and staff regarding city personnel, financial, insurance and benefit policies and procedures, including changes; * Serves as back-up to processing departmental payroll, checks time sheets, time cards, and enters data into computer; * Serves as back-up to prepare personnel action forms for increases, transfers, terminations, and other forms including changes of address and telephones, maintain department personnel records; * Makes travel arrangements, reservations and registrations for conferences and seminars, prepares travel advance authorization forms and completes expense reports upon return from trip and routes travel expense forms for approval; * Maintains two-way radio communications with field personnel, contacts appropriate supervisor or employee, and receives and relays information; * Posts articles and information on safety and wellness bulletin boards; * Assists with maintaining and updating website information; * Schedules appointments for department personnel upon request; * Represents department at various meetings related to personnel, budget, safety and health, insurance and benefits; * Assists with special projects as needed; * Performs other clerical and administrative tasks as assigned, assists manager and staff as needed; * Ensures that all work is performed in accordance with OSHA and City Safety Standards and Policies. * Technical Tasks: * Counts bus fares, rolls coins, and prepares daily bank deposit; * Records collected revenues and totals daily revenue sheet at the end of the day; * Processes Transit Reduced Fare Applications; * Schedules HPTS Access trips as needed; * Sells HPTS bus passes and HPTS Access tickets to individuals and other non-profit government agencies; * Assists with updating bus assignments and notifications in bus tracking system; Qualifications: Preferred Skills * Spanish and/or French Language skills Physical Requirements * Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens and applicants. This is a clerical support position which requires public contact so it is necessary for the employee to be able to communicate with people in person, by telephone and two-way radio * Visual Abilities - the ability to perceive via eyesight is required for this position: * Acuity, far - clarity of vision at 20 feet or more. Both eyes 20/25 - R 20/30 - L 20/30 corrected. * Acuity, near - clarity of vision at 20 inches or less. Both eyes 20/25 corrected. Must be able to see work-related business documents close at hand. * Depth perception - Three-dimensional vision and the ability to judge distance and space relationships so as to see objects where and as they actually are. Depth Perception - 4 . * Field of Vision - the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area. * Accommodation - Must be able to adjust the eye lens to glance quickly. This item is especially important when doing near-point work at varying distances from eye. * All five aspects are judged to be important in carrying out the essential functions of this job * Physical Strength - degree of physical demands typically associated with this position include: * Sedentary Work * Exerting up to 10 pounds of force occasionally; and/or * A negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Type of Physical Demands * Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm. Employee must reach to answer telephone, work with computer, etc. Handles various forms, documents, pencils, pens * Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s). * Reaching - Extending the hand(s) or arm(s) in any direction. Mental Activity/Requirements Reasoning * Ability to apply principles of logical thinking to work tasks and practical situations and requests made by supervisor, other employees or members of the general public; to comprehend and respond to a variety of situations in an expedient manner. Good judgment is important. * Mathematics Ability * Using arithmetic and/or Statistics: Ability to use arithmetic to figure payroll, document telephone and street numbers, etc. Ability to complete statistical reports * Language Ability * Read: Ability to read manuals, instructions, directions, report information, calendars, recording forms, requisitions, vouchers, correspondence, and various other documents relating to the job. * Write: Ability to write memos and figures, take messages and make various reports. * Speak: Ability to be conversant in voice and diction so as to participate in discussions with supervisor, other employees and the general public in person, by telephone and using two-way radio. * Environmental Conditions Physical Surroundings * The worker is subject to Inside Environmental Conditions: Protection from weather conditions but not necessarily from temperature changes. * Hazards * No environmental hazards indicated for this position. * Machinery/Tools/Work Aids/Other Equipment * Computer, printer, copier, FAX machine, calculator, staple gun, laminator, paper shredder, coin roller, coin sorter, scissors, pen, pencils, personnel resolution, ordinances, purchase orders, manuals, two-way radio, telephone, office supplies and other work aids related to the job. The work location of this job will be 716 W Martin Luther King Jr Dr High Point, North Carolina. Our Commitments The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law. The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended. The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. In lieu of or in addition to background screening, candidates selected for employment in a position that requires working with children in any capacity must be fingerprinted and undergo a criminal history record check conducted by the North Carolina State Bureau of Investigation. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any such position without passing a pre-placement physical exam. The City offers employment to successful candidates conditioned upon the City's receipt of satisfactory results from all required screenings, checks, and exams, as applicable.

The Office/Administrative Specialist serves as the first point of contact for employees and visitors, ensuring a welcoming and professional environment in the lobby. This role supports daily office operations by maintaining cleanliness and organization in common areas, stocking break rooms, running business-related errands, and assisting the Human Resources department with various administrative tasks. Additionally, this position works closely with the executive team to coordinate meetings and provide administrative support. The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to supporting company-wide initiatives. KEY RESPONSIBILITIES: * Greet and assist employees and visitors at the front desk during arrival and departure times. * Maintain cleanliness and organization of lobby and common areas. * Stock and tidy all break rooms regularly. * Run external errands as needed to support business operations. * Receive and distribute deliveries and mail to the appropriate department. * Handles property maintenance requests. * Assist Human Resources and the Executive team with administrative tasks and event coordination. * Help organize and support company-wide All Hands meetings and other internal events. * Schedule internal meetings between our parent company and the executive team. * Manage and juggle multiple schedules, demonstrating flexibility and the ability to pivot on short notice. * Perform other duties as assigned. WORK ENVIRONMENT : * This job operates in a professional office environment. The role routinely uses standard office equipment. EDUCATION/EXPERIENCE REQUIRED: * High school diploma required, A.A. degree preferred. * Experience in a Human Resources or Administrative role preferred SUPERVISORY RESPONSIBILITIES: * This position does not have any supervisory responsibilities. ADDITIONAL ELIGIBILITY REQUIREMENTS: * Must have a reliable personal vehicle for running errands. * Ability to work independently and manage multiple tasks. * Strong interpersonal and communication skills. * Ability to adapt to fast-paced work environment. * Comfortable interacting with employees at all levels of the organization. * Proficient with Microsoft Office Products (Outlook, Word, PowerPoint, etc.) PHYSICAL REQUIREMENTS: * Ability to lift and carry items weighing 10-15 pounds. * Frequent walking, standing, and light physical activity required to maintain office areas. TRAVEL REQUIREMENTS: * Up to 25% local travel may be required for errands and company-related events. * This position description outlines the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job Noregon Systems, LLC is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

General Definition of Work The Executive Administrative Assistant/Board Clerk under minimal supervision, performs highly complex work with extensive decision-making discretion performing administrative support work for the Superintendent. This position provides a wide variety of complex and confidential administrative and clerical support; interprets policy and administrative regulations to officials and the public; analyzes requests and provides recommendations for action; communicates information on behalf of the Superintendent. Employee also serves as the designee of the Superintendent in the role of Board Clerk. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the Superintendent. Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary/Status PG 61S/Full-time, 12 months Reports To Superintendent Place of Work The normal place of work is on the premises used by Montgomery County Schools. Montgomery County Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions * Adhere to all state, federal, and local laws, policies, and procedures * Serve as communication point of contact for Superintendent and Board through release and explanation of public and non-controversial information * Implement best practices with customer service by receiving, reporting, and responding to all mediums of inquiry in a timely and professional manner * Assist in monitoring department or program budgets to include gathering pertinent data, analyzing requests, and processing information for assigned areas * Collaborate, organize, and manage administrative meetings as assigned/required * Collaborate, develop, plan, and implement budget management strategies that include generating budget reports using district adopted software as needed/required * Coordinate and assist with scheduling of meetings involving Board members * Schedule and attend pre-agenda meetings with the Superintendent, Chairman of the Board of Education and Vice-Chairman of the Board of Education * Review draft Board meeting agendas with senior leadership team for input prior to pre-agenda review * Responsible for the development and distribution of monthly electronic Board agendas * Attend all Board meetings (regular, work sessions, special called meetings) * Take and transcribe minutes of all Board meetings * Liaison to the School Board Attorney on matters such as agendas, minutes, etc. * Maintain comprehensive files on all Board meetings, activities and correspondence * Maintain calendar of Board meetings and activities * Process Board documents for Chairman's signature * Responsible for dissemination of incoming and outgoing mail to Board members * Manage substantive or sensitive questions requiring research or technical knowledge and provide oral or written responses on behalf, or for signature by, the Board Chairman, Board members as necessary and as directed by the Superintendent * Maintain Board training credits that members receive for certification and apply for credit for members for locally sponsored training * Serve as contact person for dissemination of information from NCSBA, NSBA, etc. * Complete travel plans, itineraries, agendas, and expense reports of expenditures and reimbursements for travel-related meetings * Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures * Plan and coordinate a wide variety of special projects, activities and/or events for the Superintendent and Board (e.g., meetings, receptions for special events, luncheons, dinners, workshops, travel/accommodations) * Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memoranda, charts, periodic and ad-hoc reports, operational procedures, manuals, newsletters) for the purpose of documenting activities, providing written reference, and/or conveying information * Complete local, state, or federal surveys and reports accurately and promptly * Participate in professional development workshops * Create an inclusive environment with positive communication/public relations * Perform related work as assigned or required Knowledge, Skills, Abilities * Thorough knowledge of principles and practices of public schools * Thorough knowledge of required records preparation and maintenance * Thorough knowledge of county and school board policies, procedures, and standards regarding school systems * Knowledge of accounts payable policies, practices, and procedures; general knowledge of routine accounting principles * Ability to maintain professional and emotional control under stress * Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor * Ability to learn and use specialized tools, equipment or software related to business needs * Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations * Ability to communicate effectively * Ability to monitor a budget * Ability to reason, make judgments, and maintain effective working relationships * Ability to employ positive communication skills in all settings/mediums * Ability to problem-solve utilizing sound judgment * Ability to maintain confidentiality regarding school system business * Ability to take initiative, work independently, and exercise sound judgement * Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment Education and Experience * High School Diploma or equivalent required * Associate degree preferred * Minimum of five (5) years' experience in office environment with complex duties preferred * Equivalent combination of experience and education Special Requirements * Possess and maintain a valid Driver's License or ability to provide own transportation * Travel to school district buildings and professional meetings Physical Requirements/Working Conditions * Work requires the occasional exertion of up to ten pounds of force * Work regularly requires exchange of accurate and detailed information through oral and written communication * Constantly operates a computer and other office business equipment * Ability to remain in stationary position for required meetings/work * Ability to move to other work locations * Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities * Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications * Work requires preparing and analyzing written or computer data, operating standard office equipment, and the use of advanced technology * Work occasionally requires exposure to outdoor weather conditions * Work is generally in a moderately noisy location (e.g., business office, light traffic) * Requires the ability to deal with people beyond giving and receiving instructions * Must be adaptable to performing under mild to high levels of stress Disclaimer The preceding has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies. Montgomery County Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The key responsibility of this position is to understand the unit processes as they relate to the dimensions and scope of the work of the unit. The candidate will work closely with the director and business officer (operations) to provide bookkeeping services and related duties for several budgets and data management systems to include report writing and monthly report distribution to the directors within the unit. The incumbent will implement processes, ensure that deadlines are met, and work with other departments as it relates to general accounting principles and skills. The incumbent will cover a broad range of duties effectively and quickly, and demonstrate excellent communication skills and proficiency related to unit services, data and technologies. The incumbent will also assist with the coordination of academic accommodations and services for students with documented disabilities, assists students with disabilities in using assistive technology, Assure fulfillment of appropriate standards and compliance in the delivery of services. Primary Function of Organizational Unit The Office of Accessibility Resources is located in the Division of Academic Affairs. The Accessibility Resources Office serves students with documented disabilities on campus to ensure equal access within the academic and campus life setting in accordance with the Rehabilitation Act Section 504, The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA). Work Hours 8:00 am-5:00 pm, Monday - Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Administrative Duties Duties In all aspects of the project implementations including project rollouts, resource tracking, budget management, schedule development, cost/ budget analysis, cross discipline coordination and communications to deliver projects in time and within budget. Organizational Skills: * Ability to prioritize tasks. * Efficient time management. * Maintains order and structure in the workspace. * Takes direction and is able to follow through on requests from Director or other department leadership Multitasking: * Balances and prioritizes multiple tasks. * Handles interruptions without losing focus on key responsibilities. Adaptability: * Flexibility in responding to changing priorities. * Willingness to take on new tasks and challenges. Confidentiality: * Ability to handle sensitive information with discretion. * Understands, communicates and adheres to privacy policies. Required Competency Attention to Detail Duties Attention to Detail: * Accurate data entry and record-keeping. * Thorough proofreading and error-checking. * Noticing and correcting discrepancies. * Timely responses to written and verbal communications or inquiries Required Competency Communication and Interpersonal Skills Duties Teamwork: * Actively communicates and collaborates with colleagues and other departments. * Willingness to assist others and contribute to a positive work environment. Initiative: * Proactively identifies areas for improvement. * Takes on additional responsibilities without constant supervision. Dependability: * Consistently meets deadlines. * Is reliable and accountable for assigned tasks. Required Competency Client/Customer Service Duties * Support Specialist maintains specialized knowledge of department processes and adequately explains and assists students and constituents with understanding and adhering to processes. * Operates as first-contact to for most students and other constituents who need disability * Guides students and others to navigate the OARS application process from initial interest through completion and submission of the application while maintaining strict confidentiality of student disability records and information. * Provides support and communication with students, campus and community members, and other stakeholders.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under general supervision, the Administrative Assistant supports assigned department team members and/or Executive leadership by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications. This role will pay an hourly rate of $15. For PT roles: Benefits: 401(k) savings plan and 401(k) matching. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. About the Venue Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports - competitive swimming and diving, water polo, synchronized swimming and other unique sports - all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events as well as myriad local, regional, national and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million. Responsibilities Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements. Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements. Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed. Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. Represent the department at weekly operational meetings as needed. Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies. Prepare reports, presentations, and other documents as needed. Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow. Coordinate travel arrangements and itineraries for management and staff when necessary. Handle incoming and outgoing mail and deliveries. Assist in planning and executing internal meetings and staff events. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service. Perform other duties as assigned. Qualifications High School Diploma or G.E.D. Required. Some college level education preferred. Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting. Intermediate computer skills Proficient in Microsoft Office applications. Additional years of experience may be substituted for formal education. Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job. Ability to prioritize work and effectively resolve workload issues. Learn and understand the operation of a convention center and apply that knowledge to continually improve. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job Description If you enjoy keeping people organized, solving problems, supporting a busy team, and making sure work gets done with excellence, this role is a great fit. You will support our office teams, Independent Dealer Network, Corporate Sales Consultants, and manufacturing locations through clear communication, accurate administrative work, and dependable follow-through. Pay Competitive pay based on experience, typically between $45,000 and $52,000 for this role, with annual raise and bonus opportunities We Build More Than Sheds. We Build Purpose. At Liberty Sheds, we believe work should feel meaningful. Since 2006, we have grown from humble beginnings into a thriving company with two manufacturing facilities and more than 25 dealer locations across North Carolina, South Carolina, and Virginia. We build spaces that serve people and strengthen communities. Guided by our faith and core values, we care about people first. If you want to use your gifts to support a mission-driven team, you may be the next great addition to Liberty. About the Role We are looking for a warm, organized, and dependable Administrative Success Coordinator who loves helping people succeed. This role supports our office teams, dealer network, and Corporate Sales Consultants by keeping information accurate, tasks moving forward, and communication clear. Every day looks a little different. One moment you may be updating spreadsheets or preparing documents. The next moment you may be helping a dealer, supporting a sales consultant, or jumping into a special project. This is a fast-moving role with many shifting needs, so responsiveness, follow-through, and proactive communication are essential. If you enjoy variety, teamwork, and being the person others rely on, you will thrive here. You will report to the Director of Customer Experience, People & Purpose, and work closely with Sales, Customer Success, Finance, Dealers, and Operations. What You Will Do Provide administrative support across departments Assist with Google Sheets, SmartSheets, and data entry Maintain accurate documents, logs, and reports Support dealers and Corporate Sales Consultants with daily administrative needs Help with customer communication and follow-up Keep schedules, files, and shared information organized Assist with special projects and operational tasks Contribute to a positive, team-first environment Here are a few examples of real work you may complete: Updating dealer inventory reports Preparing sales documentation and spreadsheets Collecting information from the field for customer follow-up Organizing project details so the team stays on track What You Bring At least 3 to 5 years of administrative experience Bachelor's degree preferred Strong computer, typing, and communication skills Familiarity with Google Sheets and SmartSheets preferred Ability to work independently and manage multiple priorities Reliability, professionalism, and excellent attention to detail A friendly, service-minded attitude Benefits Health, Dental and Vision Insurance FSA/HSA Options 401(k) with employee matching up to 4% Tuition Reimbursement Employee Assistance Program Employee Discounts Employee Discount Marketplace Complimentary Life and AD&D Insurance Complimentary Telehealth Services Periodic Company Meals and Events Paid Holidays and Paid Time Off Ready to Join the Liberty Family? If you're looking for a career that combines purpose, growth, and meaningful relationships, we'd love to hear from you. Apply today and help us build more than sheds. Together, we'll build a legacy of faith, excellence, and community.

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. What you will do The Executive Administrative Assistant provides high-level, confidential administrative support to the President and CEO of Mack Trucks, EVP, and a member of the Volvo Group Executive Board. This pivotal onsite role, based in Greensboro, North Carolina, reports directly to the President and CEO. The Executive Administrative Assistant ensures the effective operation of the President's office by expertly managing projects, communications, and day-to-day administrative needs with professionalism and discretion. In this role, you will help shape the effectiveness, productivity, and culture of the executive office. Your proactive support and attention to detail will enable the President and CEO to focus on strategic leadership, while your collaboration with the management team will contribute to key initiatives across Mack Trucks and the Volvo Group. Core Responsibilities: * Provide comprehensive executive administrative support, including coordination of complex calendars, events, and reports handled with strict confidentiality. * Manage the executive's calendar, prioritize meetings, and coordinate domestic and international travel to maximize efficiency. * Offer proactive strategic support to ensure smooth daily operations of the President's office. * Interact effectively with all levels of management, including Executive Board Members, demonstrating exceptional interpersonal and communication skills. * Direct Employee Relations matters to the appropriate P&C Partner and support communication of resolutions. * Organize and prioritize multiple tasks and projects to ensure deadlines are met. * Prepare materials for monthly Executive Board meetings, ensuring accuracy and readiness. * Plan and manage onsite and off-site visits, including travel, agendas, presentations, and liaison responsibilities. * Support Board of Directors coordinators for North American meetings, managing all logistics and materials. * Schedule and coordinate staff meetings, preparing agendas and distributing materials to the Executive Management Team. * Lead key projects and initiatives as assigned by the President and CEO. * Serve as the primary point of contact for the President and CEO, including phone management and greeting visitors professionally. * Track and prepare expense reports in compliance with company policy. * Maintain distribution lists to support effective internal communication. * Oversee office supplies and printed materials to ensure an organized, well-equipped environment. * Handle incoming and outgoing mail, including preparing overnight packages. * Manage the GTNA Governance calendar in alignment with Group Trucks NA governance processes. * Partner with HR on the Executive Assistant recruitment process, including interviewing, providing feedback, and training new EAs. * Manage the flow of information to and from the President, ensuring they remain informed and that appropriate responses are initiated. Draft routine correspondence for review and signature. * Perform other duties as assigned in support of the President, CEO, and executive team. * Participate in Executive Board Assistant biweekly meetings, providing GTNA/Mack business updates and supporting succession planning for Executive Assistants. Who are you? Education and Experience: * Associate degree preferred but not required. * Exceptional planning and organizational skills with a demonstrated focus on quality, attention to detail, and proactive recommendations for productivity and efficiency. * 10+ years of professional administrative experience. * 8+ years of significant experience supporting C-Suite senior executives. * Extensive experience managing calendars for multiple individuals, including meeting coordination and prioritization of meeting requests and events. * Experience working in a fast-paced, professional environment where sound business judgment, flexibility to respond to shifting schedules and priorities, while maintaining composure under pressure. * Proven experience in problem solving, research, and analysis. * Effective level of ambition and the ability to understand and align with team and corporate objectives. * Ability to build productive working relationships across all levels of the organization, both internally and externally. * Superior verbal and interpersonal communication skills. * Exceptional grammar, business writing, and presentation preparation skills, with the ability to communicate at all levels of the organization. * Excellence in reading, writing, and speaking English. * Demonstrated ability to handle confidential information and maintain the highest level of integrity and ethics. * Expert-level proficiency with Microsoft Office Suite. * Ability to travel 30% per year, with some international travel. Location: This is a full-time, onsite position located in Greensboro, North Carolina. Ready for the next move? Are you excited to bring your skills and ideas to the table? We can't wait to hear from you. Apply today! At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $111,100 - $137,200.00 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. In addition to a solid package of compensation and benefits, plus you will enjoy: * Competitive medical, dental and vision insurance. * Generous paid time off. * Competitive matching retirement savings plans. * Working environment where your safety, health and wellbeing come first. * Focus on professional and personal development through Volvo Group University. * Programs that make today's challenging reality of combining work and personal life easier. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. We value your data privacy and therefore do not accept applications via mail. Who we are and what we believe in We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities. Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. Mack Trucks is part of Volvo Group. Founded in 1900, Mack Trucks is an iconic brand that embodies the American spirit: pioneering, hard-working, authentic and ambitious. Mack trucks are recognized around the world as "The American Truck You Can Count On," thanks to our durable, reliable and application-driven vehicles that get the job done. With Mack Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. We make our customers win.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

Job Title Assistant, Administrative, President's Office (Re-advertised) Status Regular Full Time/Part Time Full-time Location Jamestown Campus Job Description At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution. Min Salary $40,172.55 Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required Associates Degree in Business Administration, Office Management, Public Administration, or related field, or at least four years of related administrative experience. Education Preferred Bachelor's Degree in Business Administration, Office Management, Public Administration, English, or related field Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: * Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures * Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred * More than 2 years of recent progressively responsible experience providing administrative support * Recent event or meeting planning experience * Experience making travel arrangements and submitting travel reimbursements * Experience with procurement/purchasing processes and use of company credit card * Calendar and contact management * High level of organizational skills and the ability to manage multiple projects/events KSA Required * Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to be continually updated in these skills. * Ability to work independently with limited supervision. * Demonstrate initiative in upgrading skills with professional developmental opportunities. * Ability to manage paperwork and confidential information with discretion and sensitivity. * Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. * Ability to work efficiently and calmly under pressure. * Strong verbal skills and personable manner in dealing with the public in person and on the phone. * Ability to compose correspondence with correct punctuation and grammar. * Strong proof-reading skills. * Ability to communicate effectively both orally and in written form. * Punctuality and flexibility in time management. * Neat, professional appearance and attire. * Proficient computer skills. * Accuracy and attention to detail is a must. * Ability to organize and maintain files for ready access. * Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times. KSA Preferred Knowledge of NC Community College regulations, and knowledge of GTCC's internal structure and organization Department/Job Specific Requirements * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. * Working with the Sr. Executive Assistant, assist with the preparation of agenda, meeting materials, presentations, and minutes for committee, Board of Trustees, and corporation meetings and provide logistical support for all meetings. Function as backup in the Sr. Executive Assistant's absence. * Order name badges for the college following College Wide Rule Employee Identification. * Provide Administrative Support to the Chief Officer of Strategic and Industry Partnerships to involve scheduling, meeting planning, and contact management. * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: * Ethics * Safety/Shooter on Campus * Personal Information Protection Training (PIP) * Anti-Discrimination/Harassment & Title IX * Other training may be required as determined applicable. Physical Demands Posting Type Staff

Position Classification Title Temporary Employee FLSA Exempt Position Class (Extract From Banner or PA) 09999 The position provides comprehensive administrative, analytic, and project management support to the Office of Institutional Assessment and Research (IAR). The role assists with data lookup, entry, and analysis using university software, while also supporting ongoing assessment and analytic efforts. Responsibilities include preparing executive briefings, talking points, correspondence, and meeting materials that advance the work of IAR, as well as coordinating priorities and tracking progress across immediate and long-term projects. This position manages core communication and operational functions for IAR, including oversight of the IT ticketing system, website, email, and phone line. The role coordinates internal and external meetings by preparing agendas, documenting action items, and ensuring follow-up on agreed goals. Additionally, the position organizes events such as Academic and Administrative Audit Days, program reviews, office hours, and other IAR-sponsored initiatives. The position also manages scheduling, travel, and logistical arrangements; updates digital content; and administers incentive programs for student success efforts. Serving as a central point of contact for the Office, the role ensures efficient operations, clear communication, and effective collaboration with colleagues across the university. By providing critical administrative, analytic, and organizational support, the position advances IAR's mission to strengthen institutional assessment, research, and student success. Data / Information Collection * Utilize university software to assist with analytics and assessment support. * Assist with basic data lookup and entry for assessment and analytic efforts in IAR. Supports and tracks IAR's priorities, projects and needs, both immediate and long-term (OIAR Calendar). * Writes executive briefings, talking points, and correspondence on a variety of topics in support of the Office of Institutional Assessment and Research. * Develops agendas, summaries, and meeting materials for effective meetings, workshops, and internal seminars facilitated by IAR, as necessary. * Prepares agendas for IAR internal team meetings, Assessment Committee, and Data Governance Committee and provides a summary of action items from each meeting to attendees and follows up with attendees to ensure action and completion of agreed upon goals. * Manage IAR (IT) ticketing system for ad hoc project and data request Coordination - Operations * Assists in organizing / coordinating various events hosted by the Office Institutional Assessment and Research to include but not limited to Academic/Administrative Audit Days, Program Reviews, IAR "Office Hours", etc. * Manages IAR calendar and coordinate the full range of logistics including travel, reservations, audio-visual set-up and catering, agendas and documents, daily schedules, etc. * Manages the IAR email account, drafting communications and redirecting enquiries as appropriate to internal/external teammates. * Manage the IAR phone line. * Manage the IAR Website to include updating virtual calendars, data sheets, and all other website changes. * Manage IAR Incentives for student success efforts. Customer Service * Act as a point person for the Office of Institutional Assessment and Research, ensuring efficient operations and smooth flow of information both within the Office and with colleagues across the university. * Advises, supports, assists, coordinates, and collaborates on initiatives for the Office of Institutional Assessment and Research. * Supports IAR-led projects such as retreats, special planning sessions, etc. * Assist other members of the IAR team (staff), as needed. * Ensures that all concerns and issues brought to the Office of Institutional Assessment and Research are addressed efficiently and professionally while upholding confidentiality. * Other duties as assigned. Primary Function of Organizational Unit Institutional Assessment and Research is responsible for the collection of data from both internal and external sources and the analysis, distribution, and presentation of these data as information for use in reporting, planning, decision-making, and policy formulation at Winston-Salem State University. The office maintains and ensures the accuracy of university statistics and reports these data to governing bodies and a broad spectrum of information consumers. The office coordinates assessment activities for the institution related to institutional effectiveness. Position Information Position Number NSF021 Working Position Title Administrative Coordinator Temporary Job Type Non Student Approved Competency Level Contributing Building and Room No. Carolina Hall G033 Work Hours: From [time] to [time] on [days] of [week] 8:00 a.m. to 5:00 p.m. on Monday - Friday Hours per week 40 Months per year 11 Appointment Type Temporary Full-Time Appointment Type If Time Limited. Yes Appointment Length. 11 months DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies No Minimum Experience/Education * Excellent verbal and written communication skills. * Proficient in Microsoft Office Suite * Excel: create, filter, basic pivot table functions, and organization * PowerPoint: creating project presentations * Word: drafting internal memos and project documents * Outlook: email correspondence * Detailed oriented * Data Entry with minimal errors Bachelor's degree or Associate's Degree with equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education * Five or more years of administrative or office management experience in a university setting * Two or more years of data entry experience * Demonstrated progressive experience with increased responsibilities Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number TEMP00400P Number of Vacancies 1 Internal Posting Only No Position Type Temporary Time Limited Position Appointment Length 11 months Salary $40,029 Open Date 09/18/2025 Close Date Open Until Filled Yes Special Instructions Summary Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

This position provides support to the Associate Dean for Academic Affairs and Executive Assistant of the College of Engineering (COE). This position performs a variety of basic administrative, clerical and office support duties. This position has knowledge of office and work unit policies and procedures, and communicates information pertaining to COE programs, functions, and services. Duties performed include preparation of documents and reports; using office technology; compiling records; organizing and maintaining files; posting information; greeting, referring, and assisting visitors, clients, faculty, staff and others; answering phones; scheduling rooms for COE events and classrooms; distributing mail, and photocopying. Assist the Associate Dean for Academic Affairs with special projects and events. Primary Function of Organizational Unit North Carolina A & T State University is a public land grant high research activity institution that is committed to dedicated teaching and learning, scholarly and creative research, and effective engagement and public service. The University enrolls over 15,200 students. Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities (APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the CNBC financial network. The College of Engineering, with over 2,800 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs. The 5 research cluster areas of the College of Engineering (COE) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks. The College welcomes team members who thrive in an environment that embraces diversity and inclusion within the student body, faculty, and staff. Additional information about the College and the University can be found at ***************** Work Hours 8AM - 5PM, Monday - Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Communication Duties Conveys basic information and ideas through a variety of media to individuals and groups. Exhibits excellent editing and proofreading skills. Communicates orally and in written form with visitors, students, board members, faculty, staff (on and off campus), and provides need-based support. Independently provides direct information regarding inquiries about the COE programs & activities in a professional manner, and interacts with the public in general (i.e., University Administrators, Dean, Associate Deans, COE Chairpersons, Faculty and Staff) through a professional and team-driven environment. Maintains detailed calendars and records; manages logistics associated with the delivery of program activities and supplies. Other activities include event planning, phone call / visitor / email routing, mailbox, and department appearance oversight. Looks for opportunities to improve college and departmental operational efficiency and effectiveness. Adapts well to work environment changes. Required Competency Coordination - Operations Duties Provides administrative assistance to the Associate Dean for Academic Affairs and Executive Assistant including managing department records, assisting in hosting industry and academic visitors, and supporting the Associate Dean for Academic Affairs and Executive Assistant requests in terms of tasks/projects assigned. Additionally, performs tasks related to the front office management of daily appointments and activities, and provides primary administrative support for development of meeting agendas, executive office support, and scheduling for internal and external visitors to the department. Required Competency Information/Records Administration Duties Assumes major responsibility for providing administrative assistance to the Associate Dean for Academic Affairs and Executive Assistant in collecting, analyzing, compiling, and processing records and reports using a variety of computer-based software and tools. Maintains the COE Faculty and Staff directory. Receives and distributes letters, packages, etc. Monitors office supplies and places orders when necessary. Other items in this category include preparation and administrative processing of forms as necessary in daily operations. Responsible for independently establishing and managing an efficient filing system for department correspondence, documents, reports, and other materials, utilizing a variety of manual and computerized systems, and effective office support management at an executive level.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under general supervision, the Administrative Assistant supports assigned department team members and/or Executive leadership by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications. This role will pay an hourly rate of $15. For PT roles: Benefits: 401(k) savings plan and 401(k) matching. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. About the Venue Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports - competitive swimming and diving, water polo, synchronized swimming and other unique sports - all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events as well as myriad local, regional, national and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million. Responsibilities * Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements. * Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements. * Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed. * Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. * Represent the department at weekly operational meetings as needed. * Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies. * Prepare reports, presentations, and other documents as needed. * Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow. * Coordinate travel arrangements and itineraries for management and staff when necessary. * Handle incoming and outgoing mail and deliveries. * Assist in planning and executing internal meetings and staff events. * Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service. * Perform other duties as assigned. Qualifications * High School Diploma or G.E.D. Required. Some college level education preferred. * Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting. * Intermediate computer skills * Proficient in Microsoft Office applications. * Additional years of experience may be substituted for formal education. * Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job. * Ability to prioritize work and effectively resolve workload issues. * Learn and understand the operation of a convention center and apply that knowledge to continually improve. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

The Transportation and Operations Support Specialist performs specialized administrative and technical work to ensure the safe, efficient, and compliant operation of the student transportation program while also providing essential clerical and administrative support to the district's operations or central office department. This position requires a high degree of precision, excellent communication skills, and a thorough understanding of school district and state-level transportation policies. This role is classified as an Administrative Specialist I under the NC State Classification System. Note: The monthly rate is set according to the NC OSHR-STATE SCALE. Actual annual pay may vary based on local supplements and the assigned work schedule (e.g., 10-month vs. 12-month). Essential Duties and Responsibilities I. Transportation Support (Approximately 50% of Time) * Routing & Data Management: Assist in the use of transportation software (e.g., TIMS in NC) to design, audit, and maintain safe and efficient daily school bus routes, stops, and schedules for general and special needs students. * Compliance & Reporting: Maintain accurate and confidential transportation records, including student eligibility, driver/vehicle information, and accident reports, ensuring compliance with local, state (NC DPI), and federal regulations. * Communication & Liaison: Serve as a primary point of contact for school administrators, parents, and transportation staff regarding route inquiries, special needs transport requests, and service issues; communicate route changes promptly and clearly. * Logistics Support: Coordinate logistics for field trips, athletic events, and special student transportation needs. * Personnel Records: Assist with the administrative paperwork for transportation personnel, including CDL and endorsement tracking, physicals, and training certifications. II. School Operations Administrative Support (Approximately 50% of Time) * Clerical and Administrative: Provide high-level administrative support to the assigned director or department, including preparing detailed reports, correspondence, presentations, and meeting agendas/minutes. * Budget & Finance Support: Assist with monitoring department expenditures, processing purchase orders, invoices, and expense reports, and tracking inventory of supplies and equipment. * Records Management: Establish and maintain comprehensive and confidential filing systems (both physical and electronic) for operational records, contracts, and other sensitive documents. * Customer Service: Manage department communications, including answering and routing phone calls,processing work orders, handling in-person inquiries from staff and the public, and scheduling appointments with a high degree of professionalism and confidentiality. * Process Improvement: Identify and recommend improvements for administrative processes to increase departmental efficiency and service delivery. Minimum Qualifications * High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Logistics, or a related field preferred. * Minimum of three (3) years of experience in a complex clerical, administrative, or operations role, preferably in a school district or public sector environment. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and specialized database/mapping software (e.g., routing systems like TIMS). Knowledge, Skills, and Abilities * Comprehensive knowledge of North Carolina Public School laws, policies, and procedures regarding student transportation. * Exceptional organizational skills, with the ability to manage multiple priorities and meet strict deadlines. * Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information. * Excellent written and verbal communication skills for interacting with diverse stakeholders (parents, staff, vendors).