Executive assistant jobs in Katy, TX

Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items Manage Lyndsey's various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly Maintain all Avenue inventory and optimize the organization and flow of product Coordinate deliveries and household appointments and correspondence with personnel Provide regular proactive insights to support house management and scheduling efforts Prepare relevant materials for Avenue meetings Support communication efforts to the Avenue and household team Manage special projects for household and the Avenue on an as-needed basis Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with Plan and execute travel arrangements for business and personal trips Provide event assistance on an as-needed basis Shoot organic content during Lyndsey's day to support The Avenue's marketing team efforts Assist with photo shoot production: floral retrieval, prop sourcing, set-up and clean-up Requirements Must be local to Houston Bachelor's degree Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Benefits Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business A significant discount to all Avenue product Potential travel opportunities domestically and international A dynamic workday An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more Unlimited vacation days

The Executive Assistant plays a critical role in providing administrative support to the executive team at REE Medical. This role requires a highly organized and proactive individual who can handle a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling confidential information. This role requires someone who can work independently, prioritize tasks, and maintain a high level of professionalism at all times. Responsibilities: Manage and maintain executive calendars, schedule meetings, and coordinate appointments Coordinate domestic and international travel arrangements including flights, accommodations, and ground transportation Prepare and edit correspondence, communications, presentations, and other documents Handle sensitive and confidential information with professionalism and discretion Organize and maintain electronic and hard copy files and records Assist with preparation of reports and presentations Coordinate and support various projects and initiatives led by the executive team Act as a point of contact between the executive team and internal/external stakeholders Provide general administrative support as needed, including answering phone calls, responding to emails, and ordering office supplies Requirements: Proven experience as an executive assistant or administrative assistant supporting senior executives Strong organizational and time management skills Excellent verbal and written communication skills Ability to handle confidential information with professionalism and discretion Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks in a fast-paced environment Attention to detail and problem-solving skills Ability to work independently and collaboratively with a team Bachelor's degree or equivalent experience Requirements Key Qualifications: 3+ years of experience as an executive assistant to a CEO and/or senior executives Excellent organizational and time management skills Strong written and verbal communication skills Ability to handle sensitive and confidential information Proficiency in MS Office suite Ability to multitask and prioritize tasks effectively Attention to detail and problem-solving skills Strong interpersonal skills and ability to work well with others Bachelor's degree or equivalent experience preferred Benefits What REE Offers you: At REE, we believe in empowering our employees to thrive both personally and professionally. When you join our team, you become part of a dynamic and inclusive work environment where innovation and collaboration are celebrated. Comprehensive Benefits Package - Competitive salary: $85,000-$110,000 Salary Depending on Experience. - Health, dental, and vision insurance with Company-sponsored Life Insurance - Retirement savings plan with company match - Vacation time off, sick time off, and holidays Work-Life Balance - Flexible work schedules + hybrid options - Remote first environment with company-wide conferences annually - Employee assistance program for personal and family well-being Perks and Rewards - Employee discounts on products and services through Insperity - Recognition programs for outstanding performance - Company-sponsored social events and activities REE is only able to hire US citizens or those who are authorized to work in the US as full time employees (we do not provide visa sponsorship). This information is provided in compliance with Equal Pay Regulations across the US and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. REE Medical participates in E-verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Not open to 3rd party recruiters or submissions. REE will never ask for personal information or to purchase anything during the interview process, only communications from ***************** domain are representative of REE Medical, LLC.

JOB STATUS: OPEN POSTING DATE: 12/11/2025 CLOSING DATE: 01/07/2026 04:00 PM POSTING NUMBER: 051689 LOCATION: Admin Teaching & Learning - 874 POSITION TITLE: Secretary/Administration Department Level JOB DESCRIPTION: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a department director and other staff. DUTIES and RESPONSIBILITIES: * Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. * Compile, maintain, and file all reports, records, and other documents as required. * Update handbooks, policy manuals, and other documents as assigned. * Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications. * Prepare materials for Board of Trustees meetings, if applicable. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations as necessary. * Order and maintain inventory of office supplies and program equipment. * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures as necessary. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Assist staff, parents, and community as needed. * Assist in training new secretarial staff to the department. * Maintain confidentiality of information. * Other duties as assigned. * Regular attendance. EXPERIENCE: * One to three years secretarial experience QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use personal computer and software to develop spreadsheets, databases, presentations, and word processing documents * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Effective organizational, communication, and interpersonal skills * Basic math skills CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please. SALARY: PAY GRADE: AS - 6 - Minimum hourly rate - $21.00 DAYS: 226 START DATE: 2025-2026 School Year

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

Job Description Aria Signs & Design is looking for an Executive Assistant to join our company. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. Responsibilities: Administrative support - Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the president of the company. Other - Manage expenses and prepare reports with receipts and other forms of documentation. General administrative support and other duties as assigned. Requirements: Minimum of two years of experience supporting an executive or manager Excellent communication and organizational skills with the ability to multitask Creative problem solving and practical time management skills Be able to assist multiple departments and be on top of their assigned task. Powered by JazzHR 4TPHA3mvi4

Job Description A global and top 50 Am Law firm seeks an associate to join their Executive Compensation & Employee Benefits group in any of their Dallas, Houston, or New York office. The ideal candidate must have 2-5 years of experience, preferably in a large law firm setting working on executive compensation and employee benefits matters, including in connection with a variety of transactions such as mergers, acquisitions, carve-out transactions, initial public offerings, and spin-offs. Candidates should possess a strong academic background and be ready to join a collaborative, national practice group.

Open iT is a leading provider of advanced hardware & software usage reporting and optimization solutions. It's a software asset management solution which can meter and report on how individuals or groups use applications, servers, storage, databases and services across an enterprise. Open iT enables fully customizable usage reporting, granular chargeback for software and hardware usage, and industry-leading automated license management capabilities across Windows, Unix and Linux platforms. Founded in 1999, with offices in the Americas, Europe and Asia, Open iT, Inc. creates software for IT resource monitoring, reporting and optimization. "Our mission is to help companies around the globe reduce the cost and complexity of managing corporate IT assets." What Clients Say: " Open iT Software has helped us manage costs as we expand the business, supporting and supplying the needs of our highest producers. “We could not have done this without a tool like Open iT LicenseAnalyzer. It meters usage 24/7, always hard at work for us, analyzing and providing data for optimizing our software resources, even as we reduce or expand our activity levels. This is not a once a year job!" Dan Shearer, Manager Technology Enhancement , Burlington Resources "The ability to view our utilization rates and share this information with our administrators has brought our users a greater awareness of waste. Initially, our administrators were given the task of reducing and eliminating unnecessary licenses, but recently users have been trying to take on this responsibility themselves." Mr. Dai Matsubara, Chief of Global Information Systems HQ Engineering Systems Department , Nissan " Open iT LicenseAnalyzer has allowed us to monitor license usage and remove dormant licenses. This makes our license usage more efficient and reduces the need to purchase additional licenses." Dan Skantze, Senior Engineer Information Management , Norsk Hydro ASA "Newfield Exploration chose Open iT for the license monitoring software because it is the best in its class. When Newfield looked for information regarding its license usage, Open iT's technology, support and personnel were heads and shoulders above the rest of their industry peers." Jim Day, GeoscienceSystems Manager , Newfield Exploration " Open iT is an indispensable tool for monitoring and managing our data resources." Ole Preben Berget, Head of Reservoir Engineering Department & Chairman of the Computer Advisory Board , Statoil Job Description The Executive Assistant will directly provide administrative assistance to the CEO to help him ensure smooth transactions. He/ she will manage/oversee all communication, projects, and initiatives for the CEO. Key Responsibilities: The main responsibilities for this position include, but are not limited to: Responding to emails and document requests on behalf of the CEO Scheduling appointments and meetings. Conducting research and networking Maintaining confidentiality of highly sensitive information Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Completing projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans. Qualifications Required Qualifications: Highly-developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor Excellent written and oral communication skills Well-organized, detail-oriented, and has the ability to keep thorough and precise records and to multi-task with great follow-up skills Proficient in Microsoft Office Preferred Qualifications: Experience from a software publishing or sales organization Has experience in working independently and being flexible, adjusting priorities and tasks in real time to support the objectives of the management in similar organizations Team player, reliable and has a positive attitude Additional Information Benefits: Base Pay and Commission Health and Dental Plan (Co-pay & HSA) 401K Plan Extended Maternity Leave

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

The Executive Assistant - Project Coordinator provides administrative support to an Executive team member and project support as needed, using knowledge of the organization, policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration throughout the department and across the executive team. This position requires exceptional planning, calendar and email management, organizational skills, strict confidentiality, and a strong presence in all communication types. The Executive Assistant - Project Coordinator is proactive, resilient and adapts to changing business priorities. Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Reliable, consistent, on-site attendance is a requirement. This position requires dependable attendance to meet the needs of the business, including attending and participating in meetings and presentations. Coordinates and accurately maintains the Executive's calendar and email to optimize time and information sharing. Proactively makes alternative arrangements for conflicts of scheduling. Coordinates all aspects of travel, meetings, and other events, including managing expenses by collecting receipts, coding expense reports, and submitting a reimbursement request. Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns, and/or credits through the credit card website and/or NetSuite. Knowledgeable of department and organizational systems (i.e., NetSuite, Paylocity). Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Operates with a high level of integrity and the ability to maintain strict confidentiality. Provides data analysis and reporting as requested, such as canned reports and scorecards. Supports local employee engagement activities such as team recognition, events, etc. Submits IT requests and ensures distribution lists are accurate. Coordinates a variety of tasks, events, or special projects in support of the Executive's function and department. Provides meeting agendas, captures notes, meeting minutes, and action items as appropriate; distributes, archives, and schedules follow-up meetings as action items dictate. Assists with the preparation of presentations and materials for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates, and other documents as needed. Supports meetings with the Board of Directors and Committees, when needed. Coordinates and takes required steps to ensure the Executive's meetings have the required set up and preparation of agenda, invitation lists, and materials, and coordinates AV to connect remote staff and/or meeting attendees. Actively supports projects and initiatives to ensure the most efficient use of departmental resources and time. Establishes credibility throughout the organization with management and employees through responsiveness and quality of work product. Leverages knowledge and experience to identify opportunities with existing technology to further support, simplify, and automate processes and enhance the experience with an eye for innovation and continuous improvement. Develops techniques for compiling, preparing, and organizing departmental information. 20. Demonstrates behavior that is professional, ethical, responsible, composed, and in alignment with HFB policies, procedures, and expectations. SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities but may indirectly provide guidance and/or oversight to vendors and/or contractors related to special events. Carries out responsibilities following the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, and resolving problems. Responsibilities also include sponsoring, directing, coordinating, and supporting projects and participating in and/or supporting project teams sponsored by other management team members. Requirements QUALIFICATIONS: Education/Experience: Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience. Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes. Certificates, Licenses, and Registrations: Must have reliable transportation, a valid driver's license, and insurance. Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and DocuSign. Must be proactive, have meticulous attention to detail and execution of all responsibilities, strong judgment, and decision making, and be forward thinking. Ability to work effectively with situations that require tact and diplomacy. Ability to work on multiple projects simultaneously on a variable schedule based on project demand. An active listener - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to meet and work with diverse populations and the general public. Must have excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English. Ability to learn new software systems. Strong customer service skills and willingness to assist others. Strong organizational skills, including the ability to multitask, prioritize, and thrive in a fast-paced environment. Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership. Strong analytical skills and problem-solving skills. High attention to integrity, ethics, and sensitivity, particularly regarding confidential information. COMPLIANCE: Carries out responsibilities in accordance with HFB policies. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) COMPETENCIES: Action-Oriented / Customer Focus / Drives for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must occasionally travel to other sites for business. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans). TRAVEL REQUIRED: Minimal local travel is required for this position (up to 20% of the time and on a domestic basis). Travel may occur during the evening and weekends to attend work-related activities or events. This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events). *Is legally able to work in the United States. Salary Description Starting pay: $55,000 - $68,750

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

About Us: Rise Group Management is a leading organization with a robust portfolio in construction, real estate, and insurance. We value innovation, collaboration, and excellence, ensuring a supportive and growth-oriented workplace. Job Description: Rise Group Management & Benchmark Insurance Group is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This full-time position is based in Houston, TX. If you are an ambitious professional who excels in managing complex schedules, improving processes, and maintaining efficiency across various departments, this role is perfect for you! Key Responsibilities: Calendar & Task Management Manage executive calendars, scheduling priorities, and meetings. Prepare and organize weekly and monthly task reviews. Take ownership of meeting minutes, correspondence, and report preparation. Organize and maintain physical and digital records for executive projects. Ensure seamless coordination for internal and external events. Design & Marketing Oversee web development and branding projects, ensuring deadlines are met. Contribute to copywriting, social media strategy, and content creation. Maintain brand consistency across materials for Rise Group and its subsidiaries. Design and manage visual assets for campaigns, flyers, and outreach materials. Human Resources Oversee employee onboarding, offboarding, and HR compliance for multiple entities. Collaborate on recruitment, performance reviews, and team metrics. Develop and manage employee engagement and HR documentation processes. Vendor Management Onboard and supervise vendors for maintenance and service contracts. Obtain competitive bids and negotiate contracts to maximize value. Monitor vendor performance and manage disputes. Qualifications: Advanced organizational and communication skills. Experience with task prioritization and project delegation. Proficiency in Google Drive, Microsoft Teams, and QuickBooks. Creative flair in web development, branding, and marketing projects. Familiarity with HR processes and property management. Benefits: Starting annual salary: $60,000. Comprehensive benefits package, including: Health insurance (100% covered). 14 days of paid time off. Company credit card and cell phone. Opportunities for professional growth within a dynamic organization.

Senior Executive Assistant - Generation Park PRIMARY FUNCTION: Support the work of the Provost. Provide support for Provost's activities and the College in a manner that reflects the Provost's priorities and the College's mission, goals, values and priorities. Essential Job Functions: * Provide administrative assistance and supervise daily general office duties and communications; scheduling of appointments and events; managing and maintaining electronic record filing system, retrieval, retention, and disposal; travel arrangements; registrations; expenditures and processing needs to meet deadlines effectively and efficiently. Generate, maintain and distribute reports, databases, letters, memos, e-mails, mail mergers, distribution lists, invitations, programs, announcements, newsletters, ads, awards, certificates, handouts and other requested communications as requested by the office of the Provost. * Provide administrative assistance for Provost, committee meetings and events hosted by the Provost's office. Assist with planning, scheduling, documentation collection and assembly of agenda items, recording and transcription of minutes for distribution, tracking and follow-up of actions items as needed and maintaining updates on College sites and various College drives etc. * Implement, analyze, collect and coordinate requested data for various scheduling and tracking reports in assisting the Provost (FY Budget, SOS Budget Development, Budget Development Training, Departmental Program Reviews, Expenditure Reviews, Faculty/Student Reviews, New Hires, Payroll). * Maintain financial requirements through Banner Finance (Budget FY Maintenance; Annual Development; Assembling of Special Budget Reports; Reviews; Requisitions; Purchase Orders; Journal Voucher Transfers; Encumbrances; Downloads; Purchase card expense report statements and reconciliations). * Planning and maintaining office workflow efficiency by recruiting, training, supervising and evaluating part-time staff and student assistants in scheduling and assigning office projects to expedite work tasks of the office of the Provost. * Coordinate internal and external campus sponsored events and meetings by serving as a committee or council member, planning, organizing, acquiring quote requests, budget processing and tracking, generating maps, brochures and handout for distribution, assigning of duties of office staff and others as needed. Act as Provost's liaison with various constituencies; work with college management leadership, external constituencies, administrators, faculty, staff and students to resolve inquiries, problems and complaints addressed to the Provost's office; manage and direct inquiries within capacity. * Secure arrangements necessary for meetings and events on and off campus hosted by the office of the Provost and in supporting Campus meetings and events requested by outside parties as needed, including but not limited to room reservations, parking, security, catering, entertainment, media, custodial requirements, maintenance requests, expenditures, travel arrangements, etc. Coordinate arrangements with various departments and individuals for special functions and college events, including, but not limited to annual campus College Community Week; College Community Day; December Holiday luncheon; Campus Retirement Reception; Commencement activities and events; special assigned projects and initiatives; miscellaneous receptions; council, committee, taskforce, departmental meetings; groundbreakings; building dedications, etc. * Uphold the public image of the office of the Provost. Maintain confidentiality of records and personal interactions. Project a professional, courteous, and accommodating attitude in promoting positive relationships within the College and with various community, civic organizations, and ISD's. Additional Job Functions: * Assist office/campus walk-ins, call center, other district and campus departments as needed. * Maintain supplies inventory for office, meetings and various events by reviewing stock and anticipating supply needs. * Maintain and submit maintenance requests or repairs for various buildings and office equipment (Computers, Telephones, Fax, Copier, Printers) * Maintain professional and technical knowledge by participating in educational workshops; reviewing professional publications; establishing personal networks; and participating in professional organizations such as Association of Educational Office Personnel (AEOP). Knowledge, Skills and Abilities: * Ability to demonstrate the College values * Flexibility to work outside of regular business hours or other peak periods to provide assistance as needed in representing the office of the Provost. * Advanced skill level in Microsoft Office - Word, Excel & PowerPoint * Knowledge of various office processes, policies and procedures * Professionalism and ability to handle confidential matters * Must have excellent administrative assistant skills, creative skills, organization skills, interpersonal skills and analytical thinking skills * Proficient in written and spoken English * Detailed oriented * Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment * Accurate typing skills (60 wpm) * Accounting / record keeping techniques * Adding machine / calculator * Excellent planning, organizational, negotiation & technical troubleshooting skills * Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances * Ability to interact with senior management and all levels of internal management leadership as well as community members * Must have office management skills and be able to delegate and prioritize Required Education: * Associate degree or equivalent coursework Preferred Education: * Associate degree in business, office administration, or related field Required Experience: * Five years of office, clerical or administrative support experience, including two years at an executive assistant level; or an equivalent combination of education and experience to successfully perform the essential duties of the job Preferred Experience: * Above requirements plus two or more years in a higher education environment. * One year of Ellucian Banner ERP experience Preferred Licenses/Certifications: * Microsoft Office Specialist NOTE: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 111 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6157 Posting Close Date: 1/23/2026

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

About the Role The Executive / Personal Assistant to the CEO is a dynamic individual that will play a pivotal role in supporting the CEO and driving seamless operations of her office. Are you an organized multitasker with a keen eye for detail and a passion for providing exceptional administrative support? This is your opportunity to showcase your skills, collaborate with cross functional teams and be the driving force behind our CEO's success. Step into a fast-paced environment where no two days are the same, and your contributions will make a tangible impact on our company's growth. If you're ready to take your career to the next level as a trusted partner and make a real difference, we invite you to join us as our CEO's new Executive / Personal Assistant. Essential Job Responsibilities · Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external parties to ensure efficient time management. · Handle incoming calls, emails, and other forms of communication on behalf of the CEO. Prioritize messages, draft responses, and ensure timely and effective communication. · Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Coordinate logistics and necessary travel documents. · Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and follow up on action items. Ensure that meeting materials are organized and accessible. · Perform various administrative duties, such as managing files, handling expense reports, processing invoices, and maintaining confidential records. Assist with document preparation, editing, and proofreading. · Provide personal support to the CEO, such as managing personal appointments, handling personal correspondence, and organizing personal events or functions. · Build and maintain professional relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a liaison between the executive and others, representing them professionally. · Conduct research, compile data, and prepare reports or presentations as requested. Providing relevant information and insights to assist the executive in decision-making processes. · Handle sensitive and confidential information with utmost discretion and professionalism. Maintain a high level of confidentiality and ensure appropriate safeguards are in place. · Prioritize tasks, meet deadlines, and manage competing demands effectively, and anticipate needs, proactively address issues, and adjust priorities as necessary. · Identify opportunities to improve efficiency and implement effective organizational systems. · Assist in coordinating and managing special projects, initiatives, or events, and monitor project timelines, track progress, and provide regular updates to the executive. · Oversee the smooth functioning of the CEO's office, including ordering supplies, managing budgets, coordinating with IT support, and handling other administrative tasks as required. · Assist with personal tasks and errands as requested by the executive. Competencies you must have · Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.· Strong written and verbal communication skills, including professional phone etiquette.· Attention to detail and problem-solving abilities.· Ability to maintain confidentiality and exercise sound judgment.· Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.· Flexibility to adapt to changing priorities and work in a fast-paced environment. Experience and Qualifications · High school diploma or equivalent; additional education or certifications in office management, or business administration is a plus. · 5+ years experience as a personal assistant or executive assistant, preferably supporting senior-level executives. · Proven experience providing high-level administrative support is crucial for an executive assistant role. This includes managing calendars, scheduling appointments, coordinating meetings, handling correspondence, and organizing travel arrangements. · Demonstrated experience in managing complex calendars and schedules is essential. This includes coordinating appointments, meetings, and events, resolving scheduling conflicts, and ensuring the executive's time is optimized. · Proficiency in office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems. Work Environment · Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. · Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Ability to work in both indoor and outdoor environments, and Work with frequent interruptions, maintain emotional control under stress. Background and credit check required. No misdemeanors permitted. Compensation: $15.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Welcome to Makiin, a vibrant and dynamic Thai dining experience nestled in the heart of Houston's prestigious Hanover in River Oaks. At Makiin, we invite you on a culinary journey where traditional Thai plates are reimagined with a modern and inventive twist. Indulge your senses as we take you on an unforgettable adventure, where the rich heritage of Thai cuisine intertwines seamlessly with innovation. Our visionary founder and team of passionate chefs, drawing inspiration from the vibrant streets of Thailand and armed with their creative prowess, have curated a menu that pushes boundaries and surprises even the most discerning palates. Each dish at MaKiin is a masterpiece, meticulously crafted with the finest ingredients, ensuring that it not only pays homage to tradition but also elevates it to new, unparalleled heights. However, MaKiin is much more than the sum of its exquisite dishes. It is a destination that transcends boundaries, where tradition gracefully intertwines with innovation to create a one-of-a-kind experience. While you savor our delectable creations, you'll find yourself immersed in an ambiance that effortlessly fuses contemporary elegance with the welcoming embrace of warm hospitality. The stage is set for you to create cherished memories, engage in captivating conversations, and embark on a culinary journey that resonates long after the last bite. Our journey is propelled by a company culture that thrives on rapid growth and limitless potential. As a member of our team, you'll join a company guided by a passionate management team that is committed to nurturing your talents, fostering your growth, driving the narrative of modern hospitality concepts forward, and crafting history with every innovative idea you bring to life. Welcome to MaKiin -- where tradition meets innovation, and every bite tells a story.

The Executive Administrative Coordinator- oversee and administer the operational support of the executive office, providing executive level assistance and project management to the Boys & Girls Clubs of Greater Houston President & CEO with a dotted line reporting to the Director of Board Governance & Communication (BGCGH). Under the guidance of the President & CEO, this position offers the executive office with a wide range of special projects and support in order to achieve organizational objectives. Ensures excellent preparation and planning for critical meetings with internal and external stakeholders, as well as scheduling coordination. Ensures that executive office has all of the essential knowledge to adequately represent the mission in the community and convey the organization's objectives and priorities. Under the guidance of the Director of Board Governance & Communication, support tasks relating to the board of directors, including meeting planning and coordination, information management, report writing, and scheduling. MAJOR JOB TASKS AND RESPONSIBILITIES: Executive Office (60%) 1. Assist with planning, prioritizing, and organizing support for the executive office of the President & CEO. 2. Collaborate with the President and CEO to oversee the Executive Office's planning, coordination, and execution of meetings. 3. As requested, support the President & CEO with organizing, scheduling, and executing monthly Leadership Team meetings. Coordinate with internal departments to schedule regular and intermittent employee meetings. Maintain precise data pertinent to internal meetings, committee meetings, and events. 4. Effectively coordinate logistics for key meetings, calendar invitations, technology, and facility preparedness and required travel arrangements. 5. Assist the CEO in making efficient and timely decisions by gathering, organizing, and evaluating information from all relevant departments. 6. Ensure that the CEO is prepared for internal and external meetings based on organizational priorities. 7. Manage or participate in special projects as required by the President & CEO, guaranteeing quality and timely outputs; monitor deadlines, follow up on allocated projects, and offer proper coordination on activities requiring research and engagement with internal and external stakeholders. 8. Partner with the President/CEO to maintain consistent communication and stewardship of key stakeholders, such as, but not limited to, board members, donors, public officials, community partners, etc. 9. Support the internal and external communications of the CEO in collaboration with the Director of Board Governance & Communications and the Vice President of Development. As required, prepare presentations for internal and external stakeholders, creating and revising written memos, talking points, letters, and other internal and external communications on behalf of the CEO. As required, manage correspondence, speeches, talking points, and other writing materials. 10. Provide administrative assistance with comprehensive coordination of internal and event preparations with high level of critical thinking. to the President & CEO as needed Board Governance (40%) 1. Provide administrative support to the Director of Board Governance, such as composing and sending correspondence, compiling information, and preparing reports. 2. As needed, coordinate the arrangements for Board and Executive Committee meetings and other major committee gatherings. Ensuring logistics are in order prior to meetings, such as invitations, RSVP reports, technology, room setup, facility preparedness, and food. 3. Attend Board and Executive Committee meetings and take minutes. Documents the proceedings of all committees. 4. Maintain board contact data, committee lists, rosters, and record/profile information. 5. Facilitate communication between the board and the leadership of BGCGH. This includes pre-read packets, regular organizational updates, agendas, and calendar invitations. Additional Assignments 1. Manage and/or participate in special projects for organization-wide leadership groups including but not limited to East Texas Area Council, Honorary Board (ELA), Texas Alliance, as requested, by the President & CEO and/or by Director of Board Governance. 2. May be assigned other special projects. MINIMUM RESPONSIBILITIES: 1. Bachelor's degree from an accredited college or university in the fields of communications, business, public relations required or 15 years of equivalent experience in lieu of degree. 2. A minimum of three years of progressively responsible work experience in management or administration required. 3. Strong IT skills, with knowledge of Excel and other Microsoft Office products, and database management, such as Raiser's Edge or Board Effect, preferred. 4. Administrative, organizational, and time management abilities of the highest caliber. 5. Effective meeting management abilities, including the establishment of an agenda and objectives, identification of necessary participants and preparation, documenting of critical talks, and management and follow-up. 6. Capability to maintain a high level of confidentially; ability to establish constructive working relationships within a large organization; capacity to garner the respect and trust of staff, board members, and other important stakeholders. 7. Capability to operate in a setting characterized by conflicting demands, project management, effective prioritization, and concurrent progress on numerous objectives. 8. Meet internal and external customer requirements in a manner that gives customer satisfaction and outcomes. 9. Strong oral and written communication abilities. 10. Strong administrative and organizational skills RELATIONSHIPS: Internal: Communicate with Club staff, administrative staff and Leadership Team. External: Communicate with Board Members, donors, vendors and general public. PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee frequently is required to sit. The employee must regularly lift and/or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. BOYS & GIRLS CLUBS OF GREATER HOUSTON INC. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Star Service, A Fidelity Company, is looking for an Executive Administrator to join our growing team in Houston, TX! As the leading HVAC service provider throughout the entire Gulf Coast, from Texas to Florida, Star Service is committed to providing excellent Service, Maintenance, and Design-Build Replacements of air conditioning systems in commercial and industrial facilities. As an Executive Administrator, you will be responsible for: Assisting the President of Star Houston with various administrative tasks Assisting with scheduling and calendar management for the President as well as the whole Star Houston Team Assisting in organizing community outreach and partnerships Serving as the main point of contact for client and team member hospitality activities Assisting & supporting the VP of Business Development with the Management of the Sales Team. Assisting in the creation and implementation of defined processes & procedures to govern the workflow of the Houston Sales department and its effective interaction with all other Houston departments (Operations & Accounting). Assisting in tracking Sales spreadsheets and databases. Assisting in tracking and verifying Quarterly Commission reports. Creating reports & dashboards and helping manage the Salesforce database. Creating/building, monitoring, and managing monthly Sales reports. Assisting with Sales meeting preparations, event planning, and other related activities as assigned. Assisting the Houston office with all aspects of Business Development. Assisting and supporting the team with customer communications. Assisting in setting appointments and scheduling with prospects and clients when needed. Assisting with Vendor & customer setup, badging, and registrations. Assisting with the procurement of COI's, W-9's, and other preliminary documents. Assisting with the planning and coordination of Trades shows, Organizational memberships, sponsorships, etc. Assisting and managing the creation & procurement of marketing materials and advertisements. Acting as a liaison between Customers and accounting to resolve concerns regarding collections and assist the Sales team as needed. Operating in a highly ethical manner. As an Executive Administrator, you should have the following qualifications: 3+ years of experience in executive administrative support, office management, or sales operations. Previous experience working with sales teams, CRM systems (Salesforce preferred), and cross-functional departments such as Accounting and Operations. Ability to manage spreadsheets, databases, and tracking systems with accuracy and attention to detail. Strong organizational and time management skills. Strong written and verbal communication skills. Demonstrated integrity and commitment to operating in an ethical and trustworthy manner. As an Executive Administrator and valued team member, you would receive: Competitive pay & benefits package Health & Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options. Life & Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits. Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting. Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service. Opportunities for Career Advancement & Professional Development: We provide education assistance to help you grow your skills and career. Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program. Ready to join the team? Apply NOW! Star Service is a recognized leader in the preventive maintenance field, engineering design, and installation of HVAC and control systems in industrial and commercial facilities. We partner with facility managers, industrial operations managers, school administrators, and business owners to proactively reduce repair costs through a very disciplined maintenance program. Founded in 1952, the company has steadily improved and expanded its services and capabilities. With over 70 years of steady growth, Star Service has many locations throughout the Gulf Coast Region, with hundreds of technicians serving clients in some of the hottest, most humid locations in the U.S. View all jobs at this company