Executive assistant jobs in Kentwood, MI - 69 jobs

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Minimum Qualifications Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience. Five years' relevant experience. Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents. Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems. Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems. Experience providing guidance to students or other employees.

Job DescriptionSalary: $25.00 - $30.00 per hour Mission India is currently seeking a professional Executive Assistant to join our Ministry Services team. In this key role, you will provide the Executive Vice President of Ministry and the Ministry Services team with administrative and organizational support. Our ideal candidate not only has meticulous attention to detail but also thrives in idea-rich environments, demonstrating the skills to unite diverse perspectives and steer projects with clarity and confidence. Located in Kentwood, MI, Mission India is a vibrant ministry bringing lives to Christ on a global level. For over 45 years, Mission India has been partnering with local believers in India to change lives through Church Planter Training, Adult Literacy Classes, and Childrens Bible Club programs. At our organization, it is important to be an active and passionate Christian, have a personal relationship with Jesus Christ, have a heart for the Great Commission, and agree with Mission Indias Statement of Faith.Find out more at ********************* As our Executive Assistant, some of your responsibilities will include: Proofing and editing reports and correspondence. Assist with coordinating meetings, calendar event scheduling, and presentation/document creation and board reports. Complete expense reports and submit receipts as needed for the Executive Vice President of Ministry. Take minutes for meetings as requested (either manually or using Microsoft Copilot). Assist on a variety of special projects relating to the collaboration between the ministry team and other Mission India US departments and teams. Align personal goals with team and organizational priorities; actively participate in strategy planning discussions. Collaborate across departments and teams to coordinate strategic plans. To be successful as our Executive Assistant,you will need the following: A minimum of 3 years of Executive Assistant experience, or an Associates degree (AA/AS) or equivalent required, OR a comparable mix of education and experience Commitment to the organizations mission, values, and mission principles Ability and willingness to work harmoniously as part of a larger team High level proficiency in Microsoft Office Suite; Salesforce is a bonus Exceptional interpersonal skills active listening, verbal/writtencommunication, and relationship building Strong drive self-motivated,able to be a self-starterbut also a supportive team-player High level of customer service and professionalismwith a natural desire to serve others and ability to remain calm during hire pressure situations Detail-oriented, dependable, and precise; follow up and follow through Ability to work independently, analyze, make decisions, and solve problems in a fast-paced environment Strong time management skills with the ability to balance competing priorities to meet deadlines Driver's License & Passport (10% travel required) At Mission India, we will support your personal growth while offering a great work environment, competitive pay, comprehensive benefits, and a HYBRID work arrangement (3x onsite per week). Apply to join our team today!

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Executive Team, ensuring efficient day-to-day operations and effective communication within the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. DUTIES AND RESPONSIBILITIES Manages and maintains executive calendars, including scheduling meetings, appointments, and travel arrangements. Serves as a liaison between executives and internal/external stakeholders, ensuring timely communication and professionalism. Coordinates and organizes meetings, including agenda preparation, logistics, and follow-up actions. Completes and submits expense reports on behalf of executives and prepares correspondence, reports, presentations, and other documents. Monitors and prioritizes incoming communications (emails, calls, messages) and responds on behalf of executives when appropriate. Organizes and facilities townhalls, celebrations, and other large employee events. Manages and maintains accountability for complex projects with minimal direction. Handles confidential information with discretion and maintains a high level of integrity. Assists with special projects and performs other administrative tasks as assigned. REQUIREMENTS Education: Associate Degree in Business Administration, Communications, or related field, or equivalent work experience. Experience: Five (5) or more years of prior experience supporting executives or in a similar administrative role. Skills & Abilities Proven track record of providing outstanding customer service with a professional, tactful demeanor. Proactive and results-driven attitude, actively seeking opportunities and solutions Exceptional attention to detail and strong organizational skills; ability to multi-task in a dynamic environment. Excellent communication and collaboration skills and strong teamwork ability. Strong decision-making ability, sound judgment, and an appropriate sense of urgency when necessary. Ability to handle a wide variety of activities and confidential matters with utmost discretion. · Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Physical Requirements Ability to remain stationary at a desk for prolonged periods of time. Ability to lift and carry supplies and materials up to 20 lbs on occasion. Ability to use office equipment, computers, and various electronic devices constantly throughout workday. Ability to move around office environment and reach with hands and arms regularly. Ability to communicate with others verbally and in writing, on a frequent basis. Ability to focus and complete tasks throughout workday in office environment. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements This position may require work at TGW customer sites. TGW's customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work. Equal Opportunity Employer TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors * Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. * Will administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required. * Is responsible for administering GICMH's ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish * Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. * Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency * Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. * Maintains the confidentiality and security of organizational information and files. * Schedule appropriate use of conference room for the CEO and Senior Management. * Will maintain the organization and appearance of the Battle Creek Campus. * Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. * Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. * Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. * Other duties as assigned by the President/CEO Qualifications: * Must have the ability to process sensitive and highly confidential information in a professional and confidential manner. * Possesses customer service skills in a professional office environment. * Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required. * Strong initiative, cordiality, punctuality, and dependability. * High School diploma or GED. Additional education beyond high school is preferred * Five or more years of increasingly responsible Executive Administration experience is required. * Excellent written, electronic and verbal communication skills. * Positive, helpful and professional interpersonal and customer service skills * Supervisory training and experience helpful. * The ability to process information and act independently and take initiative where appropriate. * Experience working with persons with disabilities and other barriers to employment preferred.

Job DescriptionSalary: $20-$25 per hour depending on experience Execute high-level administrative support for the Lead and Executive Pastors to ensure they can efficiently deliver spiritual leadership, community engagement, and define the strategy for all church initiatives. This role requires the ability to switch seamlessly between strategic and operational thinking while maintaining absolute confidentiality and discretion. The individual occupying this role is expected to uphold the representation and perception of the Lead and Executive Pastors office at all times. CORE RESPONSIBILITIES (with % emphasis for each): Administrative Functions 30% Receives, reviews, and files minutes of key committees and ministry teams, identifying and flagging any need for Lead Pastor follow-up or engagement. Manages the Pastors credit card(s) and acts to secure reimbursements as appropriate. Catalogs the Lead Pastors sermons and other writings and maintains the master file of such documents. Staff Meetings and Worship Services 20% Takes minutes at staff meetings, highlights action items, and distributes to staff members for information and follow-up. Attends worship services Hospitality 20% Answers and screens telephone calls, takes appropriate action, and redirects calls as appropriate, always with an attitude of warmth, courtesy, and helpfulness. Welcomes guests and provides a hospitable environment. Scheduling 20% As requested, maintains the Lead Pastors appointment calendar; coordinates with the Executive Pastor for his. Provides management board Retreats and Staff Planning Retreats.Manages logistics for such events, as directed, including preparation and distribution of appropriate printed materials. Correspondence 5% Manages the Lead Pastors incoming correspondence, maintaining a log of correspondence received and due dates for response. Drafts outgoing correspondence as directed by the Lead Pastor. Calendaring and Tracking 5% Maintains a master calendar for the Office, including scheduled activities and events. Maintains a tracking system for writing and task due dates. Prompts as due dates approach.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

* Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. * The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. * The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. * The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. * The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: * Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. * Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. * Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. * Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. * Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. * Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. * Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. * Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Serves as the President's administrative liaison to FHC's board of directors. * Assists board members with travel arrangements, lodging, and meal planning as needed. * Maintains discretion and confidentiality in relationships with all board members. * Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. * Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. * Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. * Facilitates cross-divisional coordination of travel and outreach plans. * Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. * Edits and completes first drafts for written communications to external stake holders. * Follows up on contacts made by the President and supports the cultivation of ongoing relationships. * Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: * Must be a licensed Notary Public or eligible and willing to become a Notary Public. * Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. * Ability to exercise good judgment in a variety of situations. * Strong written and verbal communication, administrative, and organizational skills. * Ability to maintain a realistic balance among multiple priorities. * Experience and interest in internal and external communications. * Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. * Expert level written and verbal communication skills. * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * Highly resourceful team-player, with the ability to also be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. * Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. * Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: * Bachelor's degree required. * Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

JobID: 210699587 JobSchedule: Full time JobShift: Day : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

STATUS: Full Time, Exempt DEPARTMENT: Executive Offices REPORT TO: President PAY: $62,000 Per Year + an additional bonus up to $3,000 annually This position is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and managing the President's activities, projects, and calendar. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity, and inclusion. RESPONSIBILITIES: * Maintains responsibility for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations, and other duties associated with the successful completion of a project/program. * Performs administrative work of a confidential nature. * Edits correspondence, reports, and materials for publication. * Act as a point of contact, ensuring clear, timely, and confidential communication between the Board Chair, individual Trustees, and the President. * Arrange and handle all logistics for Board meetings and events, including scheduling meetings, coordinating travel arrangements and accommodations for Trustees, and managing special functions (virtual and in-person) * Perform administrative work of a highly confidential nature, exercising superior discretion and judgment, particularly concerning sensitive governance and executive matters. * Draft agendas; develop, compile, and distribute comprehensive presentation materials; and accurately record and maintain official meeting minutes for the Board and related committees. * Assists in carrying out the office operation responsibilities: * Schedules and coordinates appointments and maintains the President's calendar. * Answer the President's phone as needed. * Opens and organizes the President's mail. * Maintains, processes, and manipulates data on a personal computer using word processing, database, presentation, and spreadsheet software. * Coordinates various events, including special events and functions (virtual and in-person). * Attend events outside of a normal schedule, which may include nights and weekends. * Coordinates travel arrangements and accommodations for the President and Board of Trustees. * Develops, prepares, and/or composes responses to memos and correspondence requiring research, judgment, and discretion; routinely writes, edits, and submits materials for internal/external communications. * Maintain and analyze budgetary records by performing bookkeeping-related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets. * Acts with a high degree of independence as liaison with inside and outside contacts (IE the Board of Trustees, leaders in the community, and related Committees) and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to the work area. * Represent the University and the Office of the President in a positive light through great follow-through skills and sound judgment. Welcome all guests by professionally greeting them, in person or on the phone; answering or directing inquiries. * Assists faculty and staff with administrative problems or concerns. * May coordinate employment search processes. * Compile data and materials for presentations and proposals. * May supervise employee(s). * Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC, and national affiliations associated with athletics or other role-specific regulations. * Provides GREAT customer service, anticipating and exceeding the needs of our customers. * Demonstrate and promote the University's Cultural Values. * Perform other duties as assigned. QUALIFICATIONS: * Associate's Degree required. Bachelor's Degree preferred and/or equivalent working knowledge and experience relating to the position. * Demonstrated experience to successfully work under pressure and meet deadlines. * Demonstrated experience in successfully performing clerical/secretarial duties such as: type 60 wpm, spelling competency - at least 80% accuracy, and operating office equipment and computer software, word processing, spreadsheets, databases, and graphics. * Demonstrated experience with virtual meeting platforms. * Demonstrated experience to successfully maintain satisfactory work performance and attendance records. * Demonstrated experience in successfully working independently, and as a team, organizing own work, and coordinating work activities of others. * Demonstrated experience to successfully coordinate large projects, handle multiple demands efficiently, and organize and prioritize workload. * Demonstrated experience working with boards preferred. * Demonstrated experience to successfully handle difficult situations and problems in the work routine by exercising judgment. * Demonstrated ability to maintain a professional appearance and manner. * Demonstrated ability to work accurately and effectively with computerized data systems. * Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution. * Demonstrated excellent interpersonal, communication, and presentation skills, both written and oral which transcend diverse audiences. * Demonstrated ability to communicate effectively and relate well to students, parents, faculty, staff, and others while maintaining appropriate confidentiality. * Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University. * Strong work ethic. * Ability to pass a pre-employment background investigation including but not limited to: standard criminal background checks and employment reference checks. Select positions may be subject to drug/alcohol screening. * Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses is required (own transportation). * No regular lifting requirements, occasional lifting up to 25 pounds. * Must be able to work an irregular schedule, evenings or Saturdays as needed, additional hours during peak times, or as required. DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER Revision Date: 12/11/2025 EEO-Davenport University is committed to equal employment opportunity regardless of a person(s) national origin, race, color, religion, age, sex, sexual orientation, disability, gender identity, transgender identity, veteran or military status, marital status, height, weight, genetic information, and any other category or classification protected by law.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

The Administrative Support Professional enables agency executive to advance agency initiatives and goals by filtering and attending to the day-to-day functions that are part of the executive's roles so they can focus on the high-level leadership and strategy functions. The Administrative Support Professional manages schedules, phone calls, organizes documents, maintains records, creates and maintains meeting minutes and performs other administrative tasks the help executives perform their job. Wage Range: $42,000-$52,000.00 annually Are you passionate about discovering new ways to help empower people and make a difference in their lives? If you've got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we've got the right opportunity for you. About Catholic Charities West Michigan Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach. CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness. CCWM encourages persons of diverse backgrounds and faiths to apply for employment. Essentials Duties and Responsibilities Manages scheduling for agency director. Acts as the point of contact among directors, staff, clients, and other external partners. Formats information for internal and external communication -memos, emails, presentations, reports, etc. Types, proofreads and edits correspondence Drafts, reviews, and sends communications on behalf of agency directors. Screens and directs phone calls and distributes correspondence appropriately. Manages information flow in a timely and accurate manner. Manages directors' calendars and sets up meetings. Makes travel and accommodation arrangements when necessary. Drives to agency office locations as needed. Tracks daily expenses and prepares check requests, and other expense reports. Manages Program supply inventory. Assists in preparing Federal, State, and local reports, applications and grants. Produces brochures and mass mailings. Provides administrative support and assists with arrangements for staff, agency, and community events. Prepares meeting agendas, previous meeting minutes, and collateral materials. Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval. Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy. Performs other special assignments at supervisor's request. Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan. Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies. Works closely with the Child Welfare Director to advance the CCWM's DEI goals. Drives for agency business Performs other special assignments at supervisor's request. Other Knowledge, Skills, and Abilities Ability multi-task and be a self-starter. Ability to work independently and in a team environment with a professional and diplomatic demeanor. Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher). Excellent written and verbal communication skills. Superior organizational and time-management skills. Must be focused and meticulous with details. Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner. This position requires reliable transportation. Must have a valid driver's license and good driving record with zero work restrictions. Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined. Must be willing to work irregular hours including evenings, holidays, and weekends. Must submit to Agency approved background checks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight. WORK ENVIRONMENT: This position is primarily office/ hybrid work schedule based, however, on occasion may require travel to other Agency offices and/or client homes as required by position responsibilities and/or Agency management. This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions. Recommended Employment Qualifications Education: A bachelor's degree in business or a related field highly is preferred. Experience: A minimum of 1 year of experience in an administrative assistant role is required. A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred. Professional Certificates, Licenses, and Registrations: none required Supervisory Responsibilities: This position does not have supervisory responsibilities. Our Mission Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope. Our Vision Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose. Our Values Sanctity of All Life Compassion Integrity Respect Equity CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

Under the direction of the Business Manager and Assistant Business Manager, the Business Administrative Assistant coordinates and performs a wide array of business operational functions, including performing day-to-day duties, providing office staff support, generating and distributing reports, maintaining business information, and monitoring daily departmental business transactions Essential Functions: Posts weekly bank deposit Posts and applies credit card transactions Submits invoicing Audits credit reports and investigates and corrects errors Serves as back-up for customer order intakes Processes and submits customer concern logs as required Processes purchase orders, warehouse transfers, etc.; Reviews dating of open orders and investigates issues if needed Processes billing for direct orders for select vendors Performs inventory audit and reconciliation of cycle count discrepancies Reviews and adjusts non-stock items in inventory management system Generates and distributes reports Provides general office support Performs other duties as assigned Knowledge, Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty sufficiently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong knowledge of accounting principles Excellent understanding of data administration and support functions (collection, analysis, distribution, etc.) Experience in MS Office, specifically Excel, Word and Outlook. Must have at least moderate proficiency in Excel Excellent written and oral communication skills Excellent customer relationship skills Able to build and maintain lasting relationships with customers Excellent problem-solving and critical thinking skills Excellent listening skills Self-motivated, with high energy and an engaging level of enthusiasm Able to perform basic mathematical calculations High level of integrity and work ethic Excellent Attendance Attention to detail Flexible Team player Minimum Qualifications: 2+ years of experience with working in a business or financial management environment required Associate degree preferred or equivalent work experience

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Full-time Description This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Under the direction of the Business Office & HR Manager or CEO, the Administrative Specialist shall be responsible for aiding and supporting the business office. A highly organized individual who give attention to detail and has the ability to prioritize as needed to assist in carrying out administrative work and other assignments as directed. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. AREAS OF DIRECT RESPONSIBILITY Administrative, Business Office ESSENTIAL OVERALL FUNCTIONS Use discretion and independent judgment in handling confidential and sensitive information in connection with the CEO's responsibilities. Handle administrative functions for the CEO (calls, calendar, and correspondence) as needed. Maintain highly confidential executive and board files, minute and correspondence. Coordinate arrangements for meetings of various committees, task forces, public officials and groups. Coordinate Board of Directors and committee meetings, prepare board and committee meeting materials, attend board meetings and maintain agendas and minutes. Assist with board member communication and board recruitments efforts. Maintain rosters and historical details for the association. Support business office in a variety of weekly business, accounting and administrative functions including but not limited to: preparing payments, deposits, banking and financial reports. Provide assistance to accounts payable with data entry, online bill pay, generating checks and record keeping. Support the management of electronic fund transfer systems and banking reconciliation. Coordinate and supports fundraising activities and special events. Assist where needed in grant applications, record keeping and recording of funds. Abide by all Tri-Cities Family YMCA Policies and Procedures. Be punctual and dependable. Attend staff meetings, trainings, and events as scheduled. Other duties assigned as deemed necessary by the Supervisor or CEO. LEADERSHIP COMPETENCIES: Inclusion Critical Thinking & Decision Making Emotional Maturity BASIC HOURS This is a fully onsite position. As scheduled and agreed upon Monday-Friday as well as special events. Standard 40-hour work week. ENVIRONMENT 76,000 square foot facility with high level of contact with members and community. Various hours that may include early mornings and/or late evenings. HEALTH AND SAFETY REQUIREMENTS Employees are advised on OSHA Standards through required signage and administrative updates as compliant with federal law. PHYSICAL DEMANDS Employee can demonstrate sufficient strength, agility, and mobility to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Requirements QUALIFICATIONS 1. Degree in business related field or equivalent combination of education and experience preferred. 2. Previous professional experience in office administration (including Customer Service and AP/AR) or related field preferred. 3. Excellent personal computer skills and experience with standard business software including Microsoft Office. 4. Ability to read and interpret instructions, procedures, manuals, and other documents. 5. Thorough individual with the ability to pay close attention to detail. 6. Must have good interpersonal, excellent written and verbal communication skills. 7. Certifications to be completed within the first 30 days of employment: a. CPR/First Aid/AED training Certification. b. Child Abuse Prevention Training Certification.

Full-time Description This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational.