Executive assistant jobs in Kettering, OH

The Executive Assistant I position is within various Prolink departments and partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed. RESPONSIBILITIES * Manage personal, company, and client information with confidentiality, professionalism, and discretion * Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected * Arrange complex and detailed travel plans, accommodations, and itineraries * Compile and organize business and personal expenses, invoices, and other financial statements * Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables * Assist with building written communications and presentations * Act as a liaison with internal and external stakeholders of the executives * Assist with personal responsibilities as needed * Perform other related duties as assigned REQUIREMENTS * Associate degree in a related discipline or equivalent work experience * On-site attendance five days per week to support in-person collaboration and operational needs * 1+ years of experience in a related field * Proficient with Microsoft Office 365 suite of products * Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills * Able to professionally manage confidential and sensitive information * Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment * Able to use a variety of business or technical programs to complete tasks * High level of integrity, motivation, accountability, perseverance, and alignment with Prolink's values PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration. Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration. Internal Job ID: 300 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law. For more information, please review our policy and resources HERE.

Country USA State Ohio City Cincinnati Descriptions & requirements About the role: As an Executive Assistant for TQL, you'll be responsible for directly supporting a senior executive team member. You will assist in keeping their day and the organization running efficiently. This includes helping manage the complexities of administrative work, meetings, and strategic initiatives. To be successful in this role you must be extremely well organized, customer service oriented, highly resourceful, and able to juggle multiple critical requests in a fast-paced environment. What's in it for you: * Competitive compensation * Fast-paced, highly engaged, and exciting work environment * Work for a rapidly growing, multi-billion dollar, Cincinnati-based company * Comprehensive benefits package * Health, dental and vision coverage * 401(k) with company match * Perks including employee discounts, financial wellness planning, tuition reimbursement and more * Certified Great Place to Work with 800+ lifetime workplace award wins What you'll be doing: * Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. * Arrange and coordinate meetings for the executive. * Prepare and edit correspondence, presentations, reports, and other documents with accuracy as needed. * Maintain organized files and records ensuring easy access to information when needed. * Assist in prioritizing tasks and managing deadlines to ensure that key deliverables are met. * Provide general administrative support to the executive. * Assist in managing various projects and initiatives, collaborating with cross-functional teams as necessary. * Handle sensitive and confidential information with discretion and professionalism at all times. * Screen and prioritize inbound communications or transfer to appropriate individuals. What you need: * 5+ years of experience supporting senior-level executives. * Advanced knowledge of the Microsoft Office Suite. * Ability to work under pressure and manage interruptions. * Excellent organizational skills with the ability to anticipate needs and priorities. * High attention to detail, capable of proofing your own work and the work of others. * Exceptional communication skills and the ability to interact with all levels of the organization. * High degree of discretion and confidentiality. Where you'll be: 4289 Ivy Pointe Blvd, Cincinnati, OH 45245 Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered. About Us Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it. As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability to write your own paycheck. What's your worth? Our open and transparent communication from management creates a successful work environment and custom career path for our employees. TQL is an industry-leader in the logistics industry with unlimited potential. Be a part of something big. Total Quality Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status. If you are unable to apply online due to a disability, contact recruiting at ****************** *

We are seeking a highly skilled Senior Executive Assistant to join our team at our Blue Ash, Ohio headquarters. In this pivotal role, you will provide confidential, high-level administrative support to our Executive Leadership Team (ELT). Acting as a central point of contact, you will coordinate communications and logistics between executives, internal associates, customers, and external partners, ensuring smooth and efficient operations across a dynamic environment. Primary Responsibilities * Manage complex executive calendars, including scheduling meetings, coordinating appointments, and arranging domestic and international travel * Prepare and organize executive presentations, meeting agendas, expense reports, and other key documents * Collaborate with regional executive assistants to coordinate international meetings, visits, and cross-functional engagements * Support the planning and execution of major company events, including board meetings, community initiatives, trade shows, and customer visits * Partner with the Strategic Communications team to draft, review, and deliver internal and external communications on behalf of the ELT * Screen and prioritize incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses * Serve as a liaison between executives and both internal teams and external stakeholders, fostering clear communication and strong relationships * Record, distribute, and track action items from meetings, ensuring accountability and follow-up * Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity * Provide support on special projects, initiatives, and other duties as needed Critical Competencies, Knowledge, Skills, and Abilities * Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Zoom, Teams, Slack) * Exceptional organizational skills and keen attention to detail, with a commitment to producing high-quality work * Strong written and verbal communication abilities, with a professional and polished presence. * Ability to manage multiple tasks and shifting priorities under tight deadlines * High degree of discretion in handling confidential and sensitive information * Outstanding interpersonal skills, with the ability to effectively engage and collaborate with individuals at all levels, both internally and externally Education and Experience * Minimum of 7 years providing administrative support at the executive or C-suite level * At least 10 years of progressive professional experience demonstrating increasing responsibility * Bachelor's degree preferred, though equivalent experience will be considered Work Hours Michelman's standard work hours for this role is Monday - Friday from 8am - 5pm EST. Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. About Michelman Motivated by unwavering values, and ingrained with a passion for innovation, Michelman is a global developer and manufacturer of specialized sustainable chemistry used in industrial and agricultural coatings, digital printing, consumer packaging, and advanced composites for automotive and aerospace. From helping grow food and keep it fresh, to making vehicles lighter and more fuel efficient, to shielding our homes from the elements, Michelman's environmentally conscious solutions protect and enhance the materials that shape our world. Michelman is proud of the values-focused work environment that we have crafted. We pride ourselves in our focus on our values of integrity, respect, success, collaboration, curiosity, and giving. With our dedication to your technical and professional growth in addition to our rigorous onboarding experience, we guarantee that you will find yourself challenged in new ways. We offer an excellent salary, incentive and benefits package in a dynamic, empowered team environment. No phone calls please. Michelman does not hire individuals who use tobacco products. All candidates will receive a drug test prior to beginning employment which will include a test for tobacco products. For more information about Michelman, please visit *************************** It is Michelman, Inc. policy to seek and employ qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, religion, national origin, age, sexual orientation or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michelman is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans

Available Positions Family Office Manager Miamisburg, OH Apply Executive Assistant Miamisburg, OH Apply Vice President of Accounting and Finance Miamisburg, OH Apply Director Of Communications Miamisburg, OH Apply Accounting Manager Miamisburg, OH Apply Featured Positions * * * * * ❮ ❯ NOW HIRING We're looking for a talented individual to join our team. APPLY NOW ← Back Executive Assistant * Location Miamisburg, OH * Job Type Full Time * Posted January 8, 2025 Do you desire to be a very important person inside an elite department, within an award-winning organization? The right individual will work directly with our owner and Chief of Staff to complete operational projects, company objectives, purchasing, and thrilling involvements for the company. Does this describe you? * Do you have the grit and courage to honestly identify and solve problems? * Do those that know you best describe you as extremely organized and disciplined with great attention to details? * Do people say you have a very positive, and can-do attitude? * Are you known for your calm demeanor even in the most intense of circumstances? * Are you a natural problem solver with great communication and follow-up skills? * Do you love supporting multiple people, and working in a challenging, faced-paced, & dynamic environment? * Do you have the ability to relate to people at all levels of an organization? If this describes you, this is your opportunity to be a part of a high-growth, privately-held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry. In just 30 years, we've grown from zero to $5 billion in assets. Along the way we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. No apartment industry experience? Great! We've grown successfully by bringing an entirely new and innovative approach to the apartment industry, carried out by a senior management team with no prior industry experience. Our senior leadership team consists of people from a variety of backgrounds with certain common traits: talent and proven track records of leading, motivating and managing overachieving teams. The right candidate will be afforded the following opportunities... * Work with the busiest growing company * Outstanding Pay, Industry-leading benefits * Reward and recognition * Onsite gym * Dog friendly office * Growth potential * Ability to earn equity in the company by becoming a partner which can double or triple your salary. * Opportunity to work with an exceptionally talented group of individuals. Apply Now Name* Email* Phone* Resume/CV*

Setting/Hours: 100% In-Office | 8am-5pm Join trak group in partnering with a growing client in Blue Ash, Ohio that's expanding its Shared Services team. Job Title: Executive Assistant Job Description: We are seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, possess excellent communication skills, and have the ability to manage multiple tasks efficiently. Key Responsibilities: - Manage and prioritize executive calendars, appointments, and meetings. - Coordinate travel arrangements and prepare expense reports. - Assist in the preparation of presentations, reports, and correspondence. - Conduct research and compile data as needed. - Liaise with internal and external stakeholders. - Maintain confidentiality of sensitive information. - Handle incoming calls and inquiries professionally. Qualifications: - Proven experience as an Executive Assistant or similar role. - Excellent verbal and written communication skills. - Strong organizational and time management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to work independently and as part of a team. - High level of discretion and professionalism. Preferred Skills: - Familiarity with office management systems and procedures. - Experience in managing complex travel arrangements. - Ability to anticipate needs and provide proactive support. Application Process: Interested candidates should submit a resume and cover letter detailing their relevant experience and skills. Equal Opportunity Employer: We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified candidates. If you're ready to take the next step in your career and want to make an impact, partner with trak group to explore this opportunity.

We are seeking a dynamic, proactive, and energetic Executive Assistant who thrives in a fast-paced environment, is detail-oriented, and can build trusted relationships with executives and the EA team. The successful candidate will be a problem-solver with exceptional judgment, a forward thinker who anticipates needs, and someone eager to leverage both experience and technology to drive efficiency and excellence. This individual must also be a collaborative team player, willing to step in to assist other Executive Assistants and departments when needed to ensure seamless company-wide support. The Executive Assistant (EA) will provide high-level administrative and operational support to the Executive Vice President of Business Enablement and four subsidiary Presidents of a Native American Tribally owned company. This in-office role is based in Dayton, Ohio, and reports directly to the Senior Executive Assistant. The EA will serve as a trusted partner for leadership, requiring strong organizational, communication, and coordination skills. The ideal candidate is experienced, energetic, detail-oriented, and highly professional, with proven success supporting executive leadership in a government contracting environment. Job Duties and Responsibilities: Manage complex executive calendars, including scheduling, prioritizing sensitive matters, and resolving conflicts across multiple leaders. Organize and coordinate meetings and events, including scheduling, reminders, logistics, and catering. Coordinate executive travel arrangements. Prepare, reconcile, and submit expense reports accurately and promptly. Plan and coordinate in-person and virtual meetings, program reviews, and leadership attendance at off-site conferences and trade shows. Draft, review, and edit correspondence (emails, memos, reports) on behalf of executives. Track key metrics by compiling data, conducting research, and coordinating information retrieval. Assist in preparing presentations, reports, and other briefing materials for executive-level meetings. Maintain strict confidentiality at all times, acting as a trusted partner to executive leadership. Collaborate with other EAs, facilities, security, and internal departments, providing backup support when colleagues are out of the office and/or assistance when workloads are high. Routinely perform a wide variety of high-level administrative and support duties as assigned. Job Requirements (Education/Skills/Experience): **Applicants must be authorized to work in the United States without the need for current or future visa sponsorship.** Minimum 10+ years of experience providing executive-level administrative support across multiple leaders. 2+ years of direct experience in government contracting support (required). Bachelor's degree from an accredited college or university preferred; comparable work experience will be considered. Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). SharePoint experience is a plus. Excellent organizational, written, and verbal communication skills. Strong interpersonal skills with the ability to demonstrate professionalism, poise, and flexibility. Demonstrated ability to prioritize, juggle competing demands, and manage multiple concurrent initiatives. Effective communication skills and ability to engage stakeholders at all levels. Familiarity with AI tools and willingness to integrate AI into daily routines and task management to maintain and improve efficiency. Must be available to work onsite in Dayton, OH, with flexibility to report before or after hours as needed during events or to support business needs. Early or late onsite requirements are occasional and primarily tied to business events, with consideration given to work-life balance. Ability to travel occasionally (anticipated at 5% or less). Must be able to pass a standard background check. Diné Development Corporation (DDC) is a Navajo Nation owned family of companies that delivers IT, professional, and environmental solutions to advance the missions of federal, state, and tribal government agencies. As thought leaders and innovators, our team of specialists build client-centric solutions that solve critical challenges faced by defense, civilian, and healthcare organizations. Employing a mission-focused approach, we deliver value that not only enhances current operations, but also drives future change. Closely aligned with this approach is our commitment to advancing the Navajo Nation and its People. Through economic development and community empowerment, we elevate the Navajo Nation to provide lasting impact and sustainable growth for future generations. DDC's ability to unite legacy-inspired technologies, industry best practices, and proven methodologies has contributed to our success for twenty years. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation, or any other basis prohibited by law. We participate in E-Verify.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: * Vacation: minimum of two (2) weeks * Sick days: 5 days * Holidays: 12 days; 8 standard and 4 floating * Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level. Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent)

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Responsive recruiter Benefits: Long-Term disability Short-Term disability Life Insurance Simple IRA matching Competitive salary Dental insurance Employee discounts Health insurance Paid time off Vision insurance Full-Time | In-Person (Springfield, OH) Pay: $23-$30/hr (based on experience) A Message from Ryan Ruff, President of Kincaid's MusicFor nearly 70 years, Kincaid's Music has helped musicians, parents, and educators across Ohio begin and advance in instrumental music. As President, my days are filled with leading our team, serving customers, and driving strategy - but the daily details often pull me away from what moves us forward. I'm looking for a trusted, long-term Executive Assistant who can take ownership of those details, keep me focused, and build the systems that make everything run smoothly. This is not a short-term administrative role. It's a partnership built on trust, communication, and shared purpose. If you thrive on bringing order to complexity and find satisfaction in seeing things through, I'd love to meet you. - Ryan Ruff About Kincaid's Music Since 1955, we've been a trusted guide for families, schools, and musicians who believe music should be accessible to everyone. We combine small-town care with big-picture capability - blending tradition, technology, and expertise to make music education simple and rewarding. About the Role We're seeking a highly organized, tech-savvy Executive Assistant to manage communication, scheduling, and follow-through for the President. This is for someone who takes pride in helping a leader operate at their best and is ready to grow into a trusted right hand. What You'll Do Manage the President's inbox, calendar, and communication flow. Maintain a structured “Perfect Week” schedule that protects focus time. Conduct daily sync meetings to review action items and priorities. Translate meetings and messages into completed tasks and follow-ups. Handle administrative tasks, paperwork, and coordination with internal teams. Maintain a living documentation system (“Playbook”) for recurring processes. Use technology and AI tools to automate and simplify workflows. Handle confidential information with absolute discretion. You're a Great Fit If You… Are trustworthy, dependable, and proactive. Love bringing structure to chaos and clarity to complexity. Anticipate needs before they're spoken. Communicate clearly and professionally. Are comfortable with technology and AI tools. Take pride in being the person who makes things happen behind the scenes. See this as a long-term partnership, not just a job. What Success Looks Like The President ends most days at or near Inbox Zero. Meetings and follow-ups run on time - nothing falls through the cracks. Systems are clearly documented and repeatable. You and the President have a steady rhythm of trust and communication. Hours of time are reclaimed weekly for leadership and strategy. Qualifications 3+ years in an executive assistant, administrative, or operational support role. Exceptional organization, follow-through, and communication skills. Proven ability to manage calendars, projects, and confidential information. Strong comfort with technology and willingness to learn new tools. Experience supporting a senior leader or business owner preferred. Background in music, education, or the arts is a plus (but not required). Why Kincaid's Mission-driven company with 70 years of community impact. Supportive, down-to-earth culture rooted in our six core values: We Love Musicians. Keep It Simple! Proudly Overcommunicate. We All Make Decisions & Own Our Results. Know What Others Don't, Do What Others Won't. We Row Together. A stable, long-term role with room to grow as trust deepens. Be part of a company that blends craftsmanship, service, and innovation to keep music alive. How to ApplySubmit your résumé and a short note explaining why this role feels like a long-term fit. Tell us about a time you helped a leader stay focused, organized, or on track - we'd love to hear your story. Compensation: $23.00 - $30.00 per hour Who Is Kincaid's Music? Kincaid's is the premier community for student musicians, their parents, and music education professionals. It's a place where you can purchase your band & orchestra instruments and accessories, have your instrument repaired, as well as learn the tools and strategies to help musicians reach their full potential. With tens of thousands of customers in Ohio and around the United States, we've become one of the most trusted voices in school music and music education. What We Do We take the difficulty out of obtaining an instrument for your child and make it easy to obtain the necessary accessories to keep it playing great. We make an instrumental music education accessible to EVERY CHILD. As experts in music education, we can help guide student musicians, as well as their parents and music educators. Why We Do It We're on a mission to increase the number of children we help begin and advance in instrumental music by 50% in the next five years. Why? Because we believe in the power that music has to change the life of a child - just like yours - for the better. We do it because of parents like you who want to set your children up for success in every area of life. And we do it for the educators who work hard every day to make music a reality in our schools and communities. We Believe... ...music is a movement - every child should have the opportunity to learn. ...anyone can learn music (even those who say they can't carry a tune in a bucket). ...music is unlike most other skills in that it can be enjoyed for a lifetime. ...the top three factors for becoming a strong instrumental musician are great educators, supportive parents/guardians, and the intrinsic desire of the student to learn. ...companies who prioritize making a buck over helping children succeed in music don't deserve to succeed, themselves. ...laughter is the best medicine, though it's in a tie for “best” with music. ...in finding the win/win in every situation - our customers don't have to lose so we can win, nor do we have to win at the expense of our customers. ...no one has all the answers. ...in knowing what others don't and doing what others won't. ...we can help school bands and orchestras grow and succeed. ...everyone should learn something new every day. We believe in the extraordinary power of music!

Job Description Must have Minimum of 5 years C-Suit direct executive administrative experience. 10 Years of executive administrative experience Polished and Professional also working with the Board of Directors! Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading! OVERVIEW As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties! JOB DUTIES Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed. Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner. Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned. Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar. Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed. Ensure office equipment is in operating condition and adequate levels of office supplies for the department. Backup to Payroll Manager Other duties and special projects as assigned. REQUIREMENTS High School Diploma or GED; bachelor's degree in business or related field, preferred Minimum of 10 years administrative experience Minimum of 5 years direct executive administrative experience Strong attention to detail, organizational and multitasking skills Excellent communication and interpersonal skills Ability to independently as well as a team in a fast-paced, multi-tasked environment Ability to maintain confidentiality Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner Paralegal background would be great!

The Executive Assistant to the President of the College, is responsible for the effective support of the President's office has direct communication with the Board of Trustees to assist as requested with College related matters. This position also supports the administrative functions of the Advancement Office. The Executive Assistant to the President must be able to utilize information technology systems with advanced proficiency, possess excellent oral and written communication skills and possess adaptable interpersonal characteristics to effectively engage the constituents of the College.

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply. This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided. Primary Responsibilities: Executive Calendar Management: Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help VP remain proactive in managing times and priorities. Primary Interface: Function as the primary interface on behalf of the VP to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues. Global Travel Coordination: Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly. Meeting Coordination: Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation. Events could include annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc. Data Presentation: Collate and access data and information in Excel and can create high-quality PowerPoint presentations. Policy Advisor: Serve as an information source and respected advisor on departmental and organizational policies and procedures. Deliverable Tracking: Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner. Confidentiality: Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality. Communication Management: Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones. Attention to Detail: Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Qualifications: 5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools. High school diploma required. Associate degree or equivalent preferred Ability to work to deadlines or address priorities even if after work hours (as needed) Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a demanding environment. Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment. Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions. Previous success at building strong organizational relationships in a global environment and in fostering teamwork. Exceptional English written and verbal communication skills. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed. Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization. *Must be legally authorized to work in the United States without sponsorship. *Must be able to pass a comprehensive background check, which includes a drug screening. At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. May require as-needed travel (0-20%). Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued. Apply today! **************************** Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at ***************. Please include your contact information and specific details about your required accommodation to support you during the job application process. *This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Dept/Div: Mayor/N/A FLSA Status: Non-Exempt Salary: $39,319 General Definition of Work Performs difficult skilled administrative support work for the Mayors Office and the Office of Strategic Initiatives. Work is performed under the supervision of both the Mayor and Director of Strategic Initiatives. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Collects, prepares, and provides information for use in discussions and meetings on behalf of both divisions with Common Council committees, department heads, staff members, and citizens. Composes letters and memoranda; responsible for preparing, typing, and distributing, inter-office and press-related memos and documents issued by both divisions. Schedules meetings and maintains the Mayors calendar, answers phone calls, communicates with department heads and various departments throughout the City; communicates with various department heads concerning issues that require the Mayor's attention; refers inquiries to the appropriate individual or department. Prepares and coordinates purchase orders and requisitions for supplies and requests for both divisions. Processes invoices for payment. Writes RFPs/RFQs, requests contracts, and presents the same to appropriate boards. Manages the tax abatement process, i.e. compliance forms, application receipts, ordinance requests, Riverfront licensing. Reviews contracts and various documents from City departments for Mayor's signature and forwards to other departments. Types proclamations, correspondence, certificates, and board appointments. Maintains work, absence, and vacation schedules for both divisions. Reviews emails and correspondence, sorts mail for Mayors office, and maintains meeting room schedules. Picks up mail for the City building, sorts it for the appropriate departments and/or staff. Knowledge, Skills and Abilities Thorough knowledge of City functions, organization, and policies; thorough knowledge of state and local laws concerning the City and applicable department/division; thorough knowledge of drafting and preparing agendas, correspondence, and reports; thorough knowledge of standard office procedures, practices, equipment and arithmetic; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in organization and time management; skill in providing customer service; ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; ability to understand and apply laws and established policies to the maintenance of records; ability to understand, interpret, explain and apply policies and procedures; ability to disseminate information; ability to perform extensive research, collect and organize data, and prepare detailed reports; ability to work and maintain composure under pressure; ability to handle confidential information according to established procedure; ability to interpret and apply policies and procedures; ability to meet critical and specified deadlines; ability to take and transcribe dictation and type accurately and at a reasonable rate of speed; ability to work independently with little supervision; ability to establish and maintain effective working relationships with associates, business and community leaders, department directors and management, elected officials, outside agencies, and the general public. Education and Experience High School diploma or GED and moderate experience with data entry, in an office setting or equivalent combination of education and experience. Physical Requirements This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, frequently requires sitting and occasionally requires standing, walking and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid drivers license in the State of Indiana.

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies. Essential Functions Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2. Personnel In/Out Processing: Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs. Operational Policy Support: Apply critical thinking and research to implement and communicate office policies, procedures, and requirements. Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers. Time & Attendance: Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems. Action Tracking: Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines. Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations. Conference Room & Meeting Support: Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed. Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices. Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures. Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments. Devise methods for identifying data patterns and trends in available information sources. Follow management system policies, procedures, and work instructions as part of daily job duties. Protect company and customer information by adhering to security and quality requirements. Promptly report incidents, nonconformities, or risks to the appropriate authority. Supervisory Responsibility None required for this position Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 75% of the time. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly. Frequently moves standard office equipment up to 25 pounds. Must be able to work indoor conditions 90% of the time. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need. Travel Up to 10% local travel may be required. Experience At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English, with ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Education High school diploma or equivalent. Compensation and Benefits: The expected compensation range for this position is $41,800.00-$45,000.00 per year (annualized hourly rate of pay). We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: ************************************************************************* Security Clearance Secret Drugfree Workplace All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group. AAP/EEO Statement All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. We value the skills and experience Veterans bring to the workplace and strongly encourage Veterans to apply. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We can recommend jobs specifically for you! Click here to get started.

Handles administrative tasks primarily aimed at running insurance verification, uploading supporting documentation, making changes to incorrect insurance information, and assisting error resolution Position Description: Run insurance verification to assure coverage across all programs Uploading supporting documentation into Electronic Health Record (HER) Make changes to any incorrect and/or lapsed insurances and submit proper documentation for corrections Assist with error resolution for activities with no payers Provide follow up and assistance for more detail/complex insurance situations Work with outpatient site staff to ensure proper insurance is collected at time of service Other duties as assigned Required Knowledge, Skills, and Abilities: Excellent written and verbal communication skills Strong customer service skills Strong attention to detail with excellent organization and time management skills; ability to multitask. Intermediate computer skills; knowledge of Electronic Health Record (HER); experience with insurance Adhere to acceptable professional/clinical boundaries and confidentiality Intermediate administrative clerical skills (e.g. general office duties, reception and record keeping) Highly self-motivated and able to work proactively both independently and as a team Job Requirements: High School Diploma or equivalent Minimum of 1 year experience in Insurance Verification Essential Functions/Physical Demands: Positional: Driving in accordance with job duties assigned. Infrequent standing and walking. Frequent to constant sitting. Gross Mobility: Rare climbing, or crawling. Infrequent balancing, stooping, kneeling, or crouching. Frequent to constant reaching and handling. Sensory: Rare tasting/smelling. Infrequent use of color vision. Occasional use of far visual acuity, depth perception, and field of vision. Frequent use of near and midrange visual acuity, and visual accommodation. Frequent to constant talking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. 9:00 AM - 6:00 PM

The Accounting & Administrative Specialist will perform a variety of tasks. These duties include but are not limited to accounts payable/receivable, support of the accounting and onsite staff, data entry, and customer service with vendors/customers/contractors. In addition, the person in this role will be expected to work with the upmost confidentiality due to the information he/she will be exposed to. The Accounting & Administrative Specialist will be expected to work professionally and have the ability to accurately perform very detailed tasks in a timely manner. PRINCIPAL DUTIES & RESPONSIBILITIES 1. Accounting - (50%) Enters and maintains Onsite accounts payable vendors in accounting system Enters Onsite vendor and subcontractor invoices Issues Purchase Orders Follows up on past due accounts receivables Reviews payroll Processes monthly tax payments Processes intercompany invoices Updates departmental budgets monthly Records cash receipts Processes I099s annually Follow up with vendors on expires COIs 2. Administration - (50%) Ensures that Onsite timesheets are received weekly and entered correctly Seek out missing timesheets Reconcile PTO requests weekly between accounting and payroll systems Processes background check requests Assist new hires with Concur set up New hire set up in accounting system Processes I9s for new hires QUALIFICATIONS Education/Experience Associate degree or higher 2-4 years in a related accounting/administrative role Licenses/Credentials/Certifications N/A Skills/Specialized Knowledge/Abilities Outlook Excel Workday preferred Data Entry experience MS Teams WORKING CONDITIONS Tools and Equipment Used Computer Scanner Printer Travel None Physical & Mental Demands Frequently required to sit at a desk/workstation for long period of time Ability to work at a computer terminal for extended periods of time Digital dexterity and hand/eye coordination in operation of office equipment Light lifting and carrying of supplies, files, etc. Ability to speak to and hear employees/clients via phone or in person Body motor skills sufficient to enable incumbent to move around the office environment Ability to analyze accounting reports and make recommendations Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, and interpret Environment Work typically performed in an office setting.

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.