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Executive assistant jobs in Lynchburg, VA

- 37 jobs
All
Executive Assistant
Administrative Assistant
Administrative Specialist
Administrative Coordinator
Administrative And Program Specialist
Assistant To Executive Vice President
Senior Administrative Assistant
Operations Administrator Assistant

  • Executive Assistant to Senior Vice President of Finance and Chief Investment Officer

    Liberty University 3.6company rating

    Executive assistant job in Lynchburg, VA

    The Executive Assistant of Finance Administration is responsible and accountable to the Senior Vice President of Finance and Chief Investment Officer (CIO). The Executive Assistant is responsible for assisting the Senior Vice President of Finance/Chief Investment Officer, managing office operations for the Investment Services Division, the Tax Department and managing the operational budget for the Division. This involves, but is not limited to, working with staff on related procedures, understanding and enforcing office and school policy, and working with other departments.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Schedule appointments and meetings for the Senior Vice President of Finance and CIO including but not limited to investment managers, vendors, auditors, advisors and internal staff Answers the phone for the Investment Services Division in a professional matter. Assists in obtaining conflict of interest forms and other necessary compliance related materials for the Investment Staff Division. Review the State Street portal for any outstanding transactions for approval and coordinates approval when needed. Takes minutes for the investment committee and other meetings as requested. Keeps the division budget Ensures all treasury and investment documents follow stated procedure for review and signature by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer. Assists in the coordination with legal affairs of the review of legal documents by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer. Keeps master calendar and coordinates schedules for Investment Services conference room. Books travel arrangements for investment staff to ensure continuity. Prepares timely P-card reconciliations for the Senior Vice President of Finance and CIO and other senior investment staff as assigned. Ensures p-card reconciliations for investment staff are done on a timely basis and assist where necessary. Completes necessary budget paperwork such as requisitions, requests for checks, encumbrances, budget amendments, etc. Orders office supplies and equipment Maintains confidentiality at the highest level. Signs a conflict of interest for Investment Division. Promotes Best Christian Workplace culture Other duties as assigned SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS AND CREDENTIALSEducation and Experience Preferred Qualifications: Bachelor's degree in business-related discipline 5-7 years' experience in an Administrative Assistant position Concur, BuyLU, P-card and Infor experience Knowledge of Banner Veterans/military benefits and outside aid. Fluent in Spanish or American Sign Language Minimum Qualifications: Bachelor's degree in business-related discipline with 4-5 years experience in an Administrative Assistant position Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups. Ability to work a flexible schedule that may include days, evenings, and weekends. Excellent and detail oriented communication, arithmetic, and organizational skills Ability to utilize a calculator and computer including Microsoft Word, Excel, and Outlook Individual must not be in default on any federal student or parent loan. Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)). ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOBCommunication and Comprehension Ability to pass Banner, compliance standards, and training tests Ability to pass Concur, BuyLU, P-card and Infor training Ability to demonstrate excellent customer service including accurate and timely support to students and staff Ability to adhere to federal, state, and institutional policy and compliance requirements including confidentiality and recordkeeping requirements Ability to stay organized and work in a fast pace environment Excellent Computer skills Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature Physical and Sensory Abilities Occasionally required to travel to local and campus locations Frequently required to sit for extended periods to perform deskwork or type on a keyboard Regularly required to hear and speak in order to effectively communicate orally Occasionally required to stand, walk, and climb stairs to move about the building Occasionally required to handle materials, reach overhead, kneel or stoop in order to conduct business Regularly lift 10 or fewer pounds WORKING CONDITIONSWork Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate. Driving Requirements Employee will occasionally drive to campus, local, and distant locations. Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. Target Hire Date 2024-10-31 Time Type Full time Location Lynchburg - In Office The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.
    $39k-51k yearly est. Auto-Apply 60d+ ago

  • Executive Assistant to Founding Partner of Law Firm

    C-Suite Assistants 3.9company rating

    Executive assistant job in Roanoke, VA

    A busy litigation firm based in Roanoke, VA is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the firm's Founder and Managing Partner. This role is vital in ensuring the seamless management of the principal's professional and personal commitments. The ideal candidate is resourceful, proactive, and skilled at balancing competing priorities while representing the firm with professionalism in all interactions. About the Job: · Serve as gatekeeper and primary point of contact for high-volume communications, including clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts. · Provide comprehensive executive and personal support, including complex calendar management, scheduling, travel arrangements, and expense reporting. · Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the Managing Partner informed of priorities and potential conflicts. · Draft, proofread, and edit correspondence, presentations, and documents with accuracy and attention to detail. · Track tasks, follow up with urgency, and manage competing priorities effectively. · Handle confidential information with discretion and sound judgment. · Coordinate board of directors communications and materials. · Partner with firm staff, clients, and external contacts to support litigation activities, community obligations, and business operations. About You: · Bachelor's degree or equivalent experience required. · At least 5 years of experience as an Executive Assistant supporting a senior executive, ideally within a law firm or corporate legal environment. · Exceptional organizational and time-management skills, with the ability to prioritize under tight deadlines. · Strong written and verbal communication skills; meticulous attention to detail. · Professionalism, discretion, and sound judgment in handling sensitive matters. · Comfort with technology required, including new and developing tools; proficient in Microsoft 365 (Word, Outlook, Excel, PowerPoint, CoPilot and other AI tools); comfortable with calendars, document management systems, and travel booking platforms. · Flexible and adaptable; willing to work outside standard hours as litigation demands require. · Confident, polished, and professional with excellent interpersonal skills. · Self-starter who anticipates needs and solves problems proactively. Competitive salary commensurate with experience; discretionary bonus; medical insurance; paid time off. Hours: Standard business hours with occasional flexibility required to meet time- sensitive matters and litigation demands.
    $39k-58k yearly est. 60d+ ago

  • Executive Assistant for Strategic Enrollment Management

    DHRM

    Executive assistant job in Lexington, VA

    Title: Executive Assistant for Strategic Enrollment Management State Role Title: Admin and Office Spec III Hiring Range: Based on qualifications & experience Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Provide high-level administrative support by handling information requests, performing administrative functions, and assist with data collection and management. Please note: this is a grant-funded position. The Executive Assistant for Strategic Enrollment Management will serve as the focal point for visitors, employees, and cadets for the offices of Admissions, Financial Aid, and Cadet Marketing. The position will serve as the point of contact for Enrollment Management and be responsible for aiding with data validation and entry, managing primary telephone lines and email for multiple offices, provide general and routine office support such as correspondence, calendars, budget and purchasing, provide support to cadets and families as well as colleagues, and perform other duties that become necessary. Other Duties and Responsibilities Include: • Provide information to cadets, families, employees, etc. relating to Enrollment Management or other college matters via Post-wide utilizing various software (Colleague, Element 451, Nelnet, etc.). • Perform data integrity checks, data entry, and data validation into applicable software to include, but not limited to, Colleague, Element 451, Nelnet, 25Live, Microsoft products, Etrieve, etc. across the spectrum of Enrollment Management. • Assist with procurement, travel arrangements, coordination of meetings, inventory, and overall maintenance of the office. • Ensure timely response to calls, emails, mailings, etc. and providing high quality, friendly, accurate and efficient service. • Provide staff coverage for the department within Enrollment Management and posses full knowledge of the departments roles and responsibilities to provide such coverage. • Respond to cadet questions, problems and requests, resolve issues concerning admissions or financial aid, referring callers to other appropriate personnel as necessary. • Maintain knowledge of academic curricular programs and in-depth knowledge of the admissions processes, requirements for international students, financial aid (including Veteran Benefits), and other relevant areas. • Assist parents with the rights and procedures regarding FERPA. Minimum Qualifications • At least two-years of full-time or full-time equivalent experience in office management, office administration, or related • Associate's degree • Experience with CRM's, Student Information Systems, etc. • Excellent interpersonal, written, and verbal communication skills • Excellent customer service skills • Proficiency with Microsoft Office • Superior organizational, time management skills and ability to pay attention to detail with the ability to multitask in a high traffic environment • Ability to work independently and with a team • *This is a grant funded position* Additional Considerations Experience within higher education preferred. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Tamara Wade Phone: ************ Email: **************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
    $40k-60k yearly est. Easy Apply 60d+ ago

  • Administrative Coordinator

    University of Lynchburg 4.2company rating

    Executive assistant job in Lynchburg, VA

    Job Details Lynchburg - Lynchburg, VA Staff High School Full time EducationDescription The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Administrative Coordinator for the Office of Academic Affairs. This position reports to, is supervised by, and evaluated by the Associate Vice President of Academic Affairs and the Senior Director of Academic Initiatives and Human Resources. Job Type: FT (Benefits Eligible) / Non-Exempt Job Purpose: (Please describe): Duties include providing necessary organizational and administrative support for academic operations, including maintaining a professional image of Academic Affairs through all correspondence and interactions. Specific Job Duties: Assist with calendar management for the Associate Vice President. Maintain President's, Dean's, and Honorable Mention Lists. Assist in the preparation and processing of Adjunct/Overload contracts. Maintains and oversees the maintenance and coordination of Academic Affairs electronic forms and the Academic Affairs Google Site. Prepares pay authorizations and contracts for department chairs and Workload Reduction Contracts. Assist in the coordination of annual academic events. Prepares and submits adjunct yearly budget reports to the Finance Office-other duties as assigned. Benefits: (If applicable - for FT and RPT only) Generous paid vacation, personal days, paid sick time and family leave, comprehensive insurance (medical, dental, vision, etc.), retirement plans, flexible spending account, tuition remission, life and long-term disability insurance, and more. Learn more about employment benefits at the University of Lynchburg. Schedule: (Please include - see example below) 8:30 am - 5:00 pm (7.5 hours/day with some evenings and weekends to meet the needs of the department may be required Qualifications Experience/Skills: (Please list (see example below) Ability to communicate effectively and have the ability to understand, comprehend and follow directions Must have good teamwork skills Excellent English-language oral skills for effective communication in individual and large group presentations. Excellent English-language reading comprehension and writing abilities. Good mathematical skills for budget review and management. Technology skills required for the daily function of the office and other assignments include - Google Suite, Colleague, Formstack, and PayCom. Physical Demands: (Please include - see example) Prolonged standing/sitting/wrist movement Ability to lift 15 lbs. Required Qualifications: Minimum of 1-3 years of progressively responsible administrative professional experience. Experience in higher education preferred. Above-average knowledge of office procedures and project management. Advanced skill in word processing applications and spreadsheets is essential. Google Workspace preferred. Diplomacy and organizational skills are required. Demonstrated ability to focus on details with accuracy. Ability to work independently. Ability to manage multiple issues with the capacity to prioritize responsibilities, manage deadlines, and work with confidential information with discretion. Must be courteous, have a strong work ethic, be people-oriented, and have excellent interpersonal skills. Education: High school diploma or equivalent. Some college preferred. Work Remotely: No We seek candidates who are committed to the University of Lynchburg's efforts to create an environment that fosters a student-centered environment, develops the breadth of knowledge associated with liberal education, respects and supports diversity, equity, and inclusion, values and celebrates diverse faith traditions, and sustains close working relationships among faculty, staff, students, alumni, and community partners. Candidates must successfully pass a background check that is satisfactory to the University. Submit a cover letter, résumé, and three professional references to: Human Resources Jobs Page The University of Lynchburg is committed to diversity within its community and welcomes applications from persons of color, women, Indigenous/aboriginal people of North America, persons with disabilities, the LGBTQIA+ community, and others who may contribute to the further diversification of the University of Lynchburg community. The University of Lynchburg is an equal-opportunity employer.
    $28k-33k yearly est. 60d+ ago

  • Administrative Coordinator

    Green Thumb Industries 4.4company rating

    Executive assistant job in Low Moor, VA

    The Role The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude. Responsibilities Assist management with ongoing projects as assigned, balancing short and long-term deadlines Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature Write and distribute email, correspondence memos, letters, faxes and forms Ensure efficient and smooth day-to-day operation of facility Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment Sign for, schedule and accept deliveries, ensure accuracy of orders Create detailed, accurate calendar appointments for management and internal meetings on shared calendars Perform daily, weekly and monthly security checklists Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage) Keep common areas clean and tidy, including reception, meeting rooms, and kitchen Facilitate group lunch set-up and light trash removal Light data entry and proofreading/polishing internal and external documents Creation of Power Points and/ or reports for distribution Provide general support to visitors and act as the point of contact for internal and external clients Submit and reconcile expenses to include blue bird reports and petty cash Any other task as assigned Qualifications 2 years' experience in an administrative role Excellent professional verbal and written communication skills Capacity to multi-task and stay organized in a fast-paced environment Proven ability to work within a team environment and support colleagues Hospitality experience is a plus Understands and complies with the rules, regulations, policies, and procedures of GTI Demonstrates ability to self-motivate and innovate Ability to use initiative and independent judgment appropriately while not overstepping chain of command Ability to establish and maintain effective working relationships with all employees Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion Organizational & presentation skills, leadership Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email Prior cannabis experience is not required Additional Requirements Must pass any and all required background checks Must be and remain compliant with all legal or company regulations for working in the industry Must possess valid driver's license Must be a minimum of 21 years of age Must be approved by the D.O.A. to receive an Agent badge
    $31k-44k yearly est. Auto-Apply 10d ago

  • Seasonal, Operations Administrative Assistant

    H&R Block, Inc. 4.4company rating

    Executive assistant job in Lynchburg, VA

    Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM
    $33k-43k yearly est. Auto-Apply 60d+ ago

  • Administrative Assistant II

    Washington and Lee University 4.5company rating

    Executive assistant job in Lexington, VA

    The Administrative Assistant II supports the Division of Student Affairs by providing comprehensive administrative and organizational assistance to various offices within the Division, including the Student Affairs Central Office, Dean of Students, Community Values & Expectations, and Housing & Residence Life. This position collaborates closely with other administrative support roles across the Division and serves as a key point of contact for administration, faculty, students, parents, alumni, and both internal and external parties. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. Essential Functions: Provides administrative support through database management, website maintenance, record keeping, preparing correspondence and documents, maintaining calendars, scheduling meetings, and generating routine and special reports. Serves as a professional and welcoming first point of contact for the Division of Student Affairs by greeting visitors, answering calls, monitoring shared email accounts, and responding to inquiries; refers matters to appropriate colleagues as needed. Prepares, processes, and tracks administrative, financial, and operational forms, records, and reports to ensure accuracy and timeliness. Oversees ID card printers and access systems, including card production, supply management, machine maintenance, and daily reports; assists Housing & Residence Life with residential student access updates. Coordinates the Student Affairs Staff On-Call Schedule. Provides logistical and administrative support for committees, events, special projects, programs, and presentations. Orders and manages office and program supplies and conducts transactions with vendors. Oversees the student laptop lending program. Reviews workflows and daily operations to ensure efficiency; provides support for other administrative staff, student workers, and divisional policies and procedures. Participates in meetings, workshops, and professional development opportunities to enhance knowledge and skills. Supports the Dean of Students by preparing and maintaining files for the Automatic Rule and Reinstatement Committee, coordinating meetings, managing correspondence, and maintaining records related to withdrawals and leaves of absences. Assists Housing & Residence Life with purchasing and expense reporting, website management, key audits, processing student requests, generating reports, and housing and staff selection processes. Provides support for Community Values & Expectations (student conduct) processes, including drafting charge and outcome letters, scheduling meetings, monitoring sanctions, and following up with students as needed. Assists with data collection and reporting for annual reports, background checks, conduct records, and fire safety documentation. Performs additional duties as assigned by supervisor. Work Schedule: Monday through Friday, 8:30am - 4:30pm Minimum Qualifications: A High school diploma or equivalent is required (Associate's Degree preferred) Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill Strong records maintenance skills Proficiency, or the aptitude to acquire skills, in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday, and other applications applicable to the office Ability to maintain confidentiality Ability to communicate effectively, both orally and in writing Application Instructions: Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references. Position Type: Non-Exempt, Full Time, Benefit Eligible Minimum Pay: $21.95 - Pay Commensurate with Experience Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
    $22 hourly Auto-Apply 57d ago

  • Administrative Assistant- IRF

    Cottonwood Springs

    Executive assistant job in Lynchburg, VA

    Administrative Assistant Job Type: Full Time, Days Your experience matters At Centra Rehabilitation Hospital, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve. Come join us in our journey of opening a brand-new hospital! How you'll contribute The Administrative Assistant performs a wide range of administrative, office, and clerical tasks to support the leadership team and streamline the operations of the hospital. In this role, you can expect to partner with a variety of healthcare professionals on special projects, committees, and more to support a variety of different departments. Responsibilities: Record, compile, transcribe, and distribute minutes of meetings. Prepare and modify documents such as correspondence, reports, drafts, memos, and emails. Provide support to the leadership team. Arranges and participates in conferences, committee meetings, and more. Help organize and execute employee engagement activities. And more! What we offer Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers: Comprehensive medical, dental, and vision plans, plus flexible-spending and health- savings accounts Competitive paid time off and extended illness bank package for full-time employees Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage Tuition reimbursement, loan assistance, and 401(k) matching Employee assistance program including mental, physical, and financial wellness Professional development and growth opportunities Qualifications and requirements Applicants should possess the following qualifications and skills: Education: Associate's degree in office administration preferred, or a combination of education and relevant work experience. Experience: Previous administrative support, clerical, and customer service experience preferred. Additional Requirements: May be required to work flexible hours and overtime. Strong skills in Microsoft Office programs. About Us Centra Rehabilitation Hospital is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone-your experience matters EEOC Statement Centra Rehabilitation Hospital is an Equal Opportunity Employer. Centra Rehabilitation Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.
    $28k-38k yearly est. Auto-Apply 2d ago

  • Administrative Assistant III

    City of Roanoke, Va 3.9company rating

    Executive assistant job in Roanoke, VA

    Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees. Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions. Assembles required documents and information for Council and other meetings as required. Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages. May serve as HR contact for a department. High school diploma or general education degree (GED); Associate degree preferred but not required; three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience. Human Resource Contact responsibilities Coordinates the hiring and on boarding of new employees Create job requisitions in NEOGOV. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson. Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist in payroll related task May complete time-entry for personnel in your department (known as the NLA system). Perform other duties as assigned. The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community. Examples of Duties SUMMARY Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Work is performed under general supervision. ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned. Participate in a wide variety of division or department projects by researching or providing relevant information Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees, P-card coding, and contracts Responsible to make decisions related to expenditure accounts on all payment vouchers and purchases made with P-card by line-item Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages Reviews purchase, obligation and payroll reports for accuracy Reviews existing and recommends improved policies, practices and procedures Assists with budget preparation and monitors budget expenditures Collects and compiles information and prepares complicated statistical reports Coordinates facility maintenance and handles daily tracking of personnel, equipment and resources Gives information to the public or directs requests to appropriate department Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions Assembles required documents and information for Council and other meetings as required Composes and types letters and memoranda in conformance with City policies independently from brief instructions Establishes and maintains filing systems and office procedures; keeps confidential files May serve as HR Contact for a department Human Resource Contact Coordinates the hiring and onboarding of new employees Create job requisitions in NeoGov. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson. Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist in payroll related task. May complete time-entry for personnel in your department (known as the NLA system). Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES May supervise and train assigned staff as needed. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Typical Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); Associate degree preferred but not required; three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience. Supplemental Information LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. As with any enforcement entity, the recipients of violation notices or abatement actions are typically irritated while a few may become very angry and even combative. At such times, the work environment may occasionally become loud and abusive. This is a and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
    $31k-38k yearly est. 4d ago

  • Administrative Assistant

    Radford University 3.9company rating

    Executive assistant job in Roanoke, VA

    The Administrative Assistant will assist the Chair, faculty, and students of the Doctoral Program in Physical Therapy. This individual is often the first person with whom potential applicants and business partners interact, which requires an exceptional customer service attitude and behavior. Daily duties include typical administrative tasks such as budget management, information management, communications, ordering supplies and equipment, scheduling and event planning, supervision of student workers, website management, and other duties assigned by the Chair and/or the Associate Chair. This position also provides administrative and clinical contract assistance to the Director of Clinical Education within the department. *The location of this position is in Roanoke Virginia. The Department is located in the Carilion Roanoke Community Hospital building on Elm Ave. Required Qualifications Demonstrated knowledge of general office practices, procedures, and equipment. Ability to manage multiple projects, work independently, and take responsibility to follow through. Demonstrated knowledge of various computer applications including Microsoft Word, Excel, and Outlook. Experience with Internet, e-mail, and data management. Excellent organizational, interpersonal, and oral and written communication skills. Ability to work in a team environment in a diverse, high volume, and often fast-paced office setting. Experience providing administrative and/or programmatic support. Preferred Qualifications: Demonstrated knowledge of accounting principles. Experience with eVA and Banner or an accounting database. Working knowledge of People Admin position management & recruitment system or similar system. Working knowledge of website management (not design). Special Instructions to Applicants Please attach a resume and cover letter. Employment Conditions: Is this position Grant Funded: No Is this position restricted: No Is this position eligible for telework: No Hours Per Week: 40 Months per Year: 12 Statement of Economic Interest Required: No FLSA Status: Non-Exempt Work Classification: Classified Staff Normal Work Schedule: Employee Classification: Admin & Office Spec III Department: RUC-Physical Therapy, Doctorate of Salary: Payband 3 (starting at $38,000) Department Contact Name: Kevin Chui Department Contact Phone: ************ Department Contact Email: ***************** Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years' of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142. Reasonable Accommodation Statement If you are an individual with a disability and desire accommodation in the application process please contact the hiring department. Criminal Background Check Statement Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.
    $38k yearly Easy Apply 32d ago

  • Administrative Assistant

    Roanoke College 4.0company rating

    Executive assistant job in Salem, VA

    Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society's most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we're building on momentum and offering a Roanoke experience for today's students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner. Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply. The Position Performs administrative support for six academic programs, special programs, and several faculty members. This position is specifically providing support for the Schools of Education, Government, & Society and of Culture, Communication, & the Arts. Performs related responsibilities as needed and required. Key Responsibilities: * Provides administrative support including reception services, scheduling appointments, meetings, and travel, taking minutes, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents. * Manage the physical spaces of the building(s) by ensuring housekeeping standards, room reservations for meetings and events, placing of work orders, as well as ensuring adequate office supplies, copier maintenance, and other office management duties. * Assists students by answering questions and making appropriate referrals regarding questions about classes, registration, permissions, etc. using established guidelines. * Provide budgetary support by tracking expenses and reconciling them, purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing college policies appropriately for procurement and budget management. * Helps to organize and conduct events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May assist with the collection of credentials and other required material during searches and/or collect scholarship applications. * Supports the administrative business functions of the Schools by, creating brochures and newsletters, maintaining and updating the departmental website or databases, preparing personnel action forms, scheduling facilities, and entering housekeeping or work orders for facility maintenance. * Assists with hiring students through implementation of college policies and procedures, including the submission of forms and announcements, and may supervise student employees, as needed based on ongoing projects. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. * Supports the Schools by performing all other duties as assigned. Education, Experience, Skills, and Abilities: * High school diploma or equivalent, with some college preferred. * At least three years of general office experience with experience in higher education preferred. * Excellent interpersonal skills and communication skills. * Ability to work independently and solve problems using established College policies and procedures. * Ability to supervisor student employees, including training and performance management. * Must possess proficient computer skills including knowledge of MS Office, with an ability to learn College systems.
    $31k-39k yearly est. 9d ago

  • Administrative Specialist, Institutional Effectiveness

    State of Virginia 3.4company rating

    Executive assistant job in Lexington, VA

    Title: Administrative Specialist, Institutional Effectiveness State Role Title: Admin and Office Spec III Hiring Range: Based on qualifications & experience Pay Band: 3 Agency Website: Recruitment Type: General Public - G Job Duties The Office of Institutional Effectiveness at the Virginia Military Institute is looking for a skilled administrative specialist to join our team. The ideal candidate will have excellent organizational and time-management skills, be proficient in Microsoft Office, and have experience managing calendars and scheduling appointments. In this role, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. Due to the involvement of sensitive information, this position is required to maintain a high level of confidentiality and discretion in handling data and reports as well as both internal and external communications. Reporting to the Director for Institutional Effectiveness, this is a full-time, on-site position. Key Responsibilities: * Responsible for managing office services by ensuring office operations and procedures are organized; correspondence is controlled; filing systems are designed and maintained; and supply requisitions are reviewed and approved. * Responsible for ensuring office financial objectives are met by preparing annual budgets for the office, providing monthly budget reports, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise. * Make the necessary travel arrangements for the (A/P) staff. This involves researching, booking flights, hotels, transportation, and creating detailed itineraries. * Manage schedules and calendars for all A/P staff, coordinating appointments, meetings, and events; creating meeting agendas, taking notes and minutes, and providing a summary of meetings. This includes distributing materials, booking venues, and arranging catering if necessary. * Performs data entry and word processing tasks, inputting information accurately into spreadsheets, databases, documents, or other systems. Maintains organized records and assists in generating reports when needed. * Serve as the initial point of contact for clients, visitors, and vendors. * Administer course evaluations each semester and distribute assessment findings to the individual department heads. Minimum Qualifications * Minimum of 1-3 years of experience in an administrative role or equivalent. * Demonstrated technical skills with Microsoft Office applications, including Word, Excel, and Outlook. * Proven proficiency in an administrative office role including proficiency in calendaring, budget and record keeping, and event coordination. * Strong problem solving, organizational, and analytical skills. * Exceptional interpersonal and communication skills. Additional Considerations * Experience working in a higher education environment Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Tamara Wade Phone: ********** Email: **************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
    $30k-42k yearly est. Easy Apply 47d ago

  • Administrative Assistant

    Promotion Pia

    Executive assistant job in Halifax, VA

    DescriptionCompany: Promotion PiaLocation: Halifax,NS Pay Range: $900 - $1150eekly On site About Promotion Pia: In a world that is dominated by digital content, brands and businesses can only achieve influence by engaging audiences in a more personalized and powerful way. At Promotion Pia we believe in making an impact, hence our name. The specialists at our agency believe in creativity, planning, collaboration and insight-led thinking. Job Description: The Administrative Assistant will be responsible for performing a range of administrative tasks, from managing schedules to assisting with document preparation. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities Office Support: Handle general office duties, including answering phones, greeting visitors, and maintaining a professional and welcoming office environment. Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings and conference calls for team members. Document Management: Prepare, format, and organize documents, presentations, and reports. Ensure proper filing and organization of important company records. Inventory Control: Track and order office supplies as needed to maintain a well-stocked and functional workspace. Data Entry: Accurately enter and update information in company databases, ensuring the integrity and confidentiality of sensitive data. Internal Communication: Distribute company-wide communications, reminders, and updates to staff as necessary. Expense Tracking: Assist with managing expense reports, invoices, and basic bookkeeping tasks to ensure accurate financial record-keeping. Project Support: Provide administrative assistance on special projects and initiatives as needed, collaborating with other departments. Skills, Knowledge and Expertise High school diploma or equivalent; associate's degree or additional administrative training is a plus. Previous experience in an administrative or clerical role is preferred. Strong organizational and multitasking skills with a keen attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with basic office equipment. Ability to work independently and as part of a team. Strong time management skills and the ability to prioritize tasks efficiently. Benefits Competitive salary based on experience. Comprehensive benefits package, including health, dental, and vision insurance. Paid time off, including vacation, sick leave, and holidays. Opportunities for professional development and career growth. A collaborative and supportive work environment in Miami.
    $900-1.2k weekly 15d ago

  • Administrative Assistant -Roanoke Store

    Ideal Cabinets

    Executive assistant job in Roanoke, VA

    Exciting opportunity to work with the executives and team members at a local well-established family-owned business. We are seeking a professional and organized Administrative Assistant to be the first point of contact for our customers and vendors in our Roanoke showroom. This important role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication. Administrative Assistant responsibilities include greeting customers, vendors, and visitors in a friendly and professional manner and providing general administrative support to our employees. The Administrative Assistant duties crossover into three categories: Administration, Sales, & Accounting. The Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and daily operation. Job Responsibilities by Category: Administration · Oversee General Office Maintenance · Sending/Receiving Mail & Packages · Ordering Supplies/Keeping Supply room organized and neat · Office Errands & Shopping · Maintain the showroom neatness and organization on a daily basis · Provide General Support to all showroom visitors · Answer the main phone lines/field potential Sales Calls · Oversee phone system auto attendant/ recordings · Schedule office activities on shared Outlook calendar · Assist or oversee preparation for Office events · Assist with various duties for the administrative staff · Take payments from customers Sales · Assist Salespeople · Assist with pricing and ordering · Enter Sales Orders & Change Orders into QuickBooks · Maintain Finalized Customer Files in our electronic and Paper Filing Systems · Assist with Scheduling/Calendars · Assist with reporting as needed Accounting · Accounts Payable Daily Duties · Key invoices into QuickBooks · Track Vendor Insurance Updates (make sure insurance is current) · Assist with posting credit cards and other receipts into QuickBooks · Assist with various other record keeping duties Job requirements Microsoft Office Proficiency--Outlook, Excel, and Word QuickBooks Experience is a plus Organizational Skills Excellent Communication Skills Customer Service Skills- Ability to demonstrate cabinetry and countertop products to walk-in customers. Training is provided. Trustworthy to handle important and sensitive information Team Player: Willing to do what needs to be done to see the job is complete. Self-Motivated to grow and learn the position Work well independently Valid Driver's License Please note that background checks are run on all potential candidates, and drug tests are required for pre-employment. Salary is commensurate with experience. Great benefits package. About the Company Ideal Cabinets Design Studio is a custom cabinet shop with multiple showrooms to display our dedication to high-quality craftsmanship, outstanding design, and exceptional customer service. We work with homeowners, builders, and designers to create beautiful and functional cabinetry solutions. All done! Your application has been successfully submitted! Other jobs
    $28k-38k yearly est. 60d+ ago

  • Administrative Assistant

    Southwest Foodservice Excellence, LLC 4.4company rating

    Executive assistant job in Roanoke, VA

    Ready to change the world? At SFE, we are fueling students to take on their school day one meal at a time, and we need YOU to help bring those healthy, great tasting meals to their plates every day. With a schedule that follows the school calendar and offers flexible hours, a position in the school cafeteria may be the right fit for you. Competitive wages, nights, weekends and summers off and a great work environment are just a few reasons why our associates join the team. We are looking for individuals who love great food, working with children and being a part of team. _________________________________________________________________ Summary of Position: The Administrative Assistant will provide support to the Resident District Manager and cover various departments throughout the unit. Qualifications: High School diploma, GED, or equivalent experience. 1-2 years related experience. Must have basic phone and computer skills (email, texting, etc.). Must be competent with Teams and Excel. Willingness to be open to learning and growing. Maturity of judgment and behavior. Maintains high standards for work areas and appearance. Maintains a positive attitude. The ability to work a flexible schedule is helpful. Must comply with any dress code requirements. Must be able to work nights, weekends, and some holidays. Attends work and shows up for a scheduled shift on time with satisfactory regularity. Presents self in a highly professional manner to others and understands that honesty and ethics are essential. Ability to maintain a positive attitude. Ability to communicate with co-workers and other departments with professionalism and respect. Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives. Responsibilities: Performs activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments. Writes types or enters information into computer to prepare correspondence. Prepare issues and send out receipts, bills, policies, invoices, statements, and checks. Maintains records, prepares forms, verifies information, and resolves routine problems. Conducts research when necessary. Operates various office machines. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Answers telephone, conveys messages and runs errands. May receive, count, and deposit cash, as needed. May include human resources functions (including benefit administration, personnel action forms, and payroll processing) for the unit as well as the district and region. Complies with all company safety and risk management policies and procedures. Reports all accidents and injuries promptly. Participates in regular safety meetings, safety training, and hazard assessments. Attends training programs (classroom and virtual) as designated. Serves as a lead unit clerk performing more advanced non-routine varied clerical duties by standard procedures. Multi-tasks performing activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments. May perform general accounting and complete SFE financial reports according to SFE policy and procedures. May perform accounting and financial functions for multiple units. May perform other duties and responsibilities as assigned. We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled and participates with E-Verify Employment Eligibility Program
    $27k-36k yearly est. Auto-Apply 60d+ ago

  • Administrative Assistant

    Howard Hanna 4.1company rating

    Executive assistant job in Lexington, VA

    Under supervision of the Director of Property Management, the Administrative Assistant provides administrative and secretarial support to the Property Management office and staff. * This is a full-time position paying hourly based on experience! DUTIES & RESPONSIBLITIES: * Handles phones and greets clients * Creates files for tenants and landlords * Lead trax & rapid response * Submits various letters as needed * Orders office supplies for the department and handles all invoices * Processes applications * Verifies all documents and completed correctly * Run credit reports * Landlord and employment verification * Manages LAP and rental reports * Oversees the renewal process sending out notices for the landlord and tenants * Assists with filing as needed KNOWLEDGE, SKILLS & ABILITIES REQUIRED: * Ability to maintain a positive and professional attitude when interacting with staff, vendors and clients * Proven computer skills and experience in using applications such as Word, Excel, and Outlook * Real estate or property management background preferred but not necessary HowardHanna.com Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.
    $27k-37k yearly est. 18d ago

  • Palliative Administrative Assistant

    Good Samaritan 4.6company rating

    Executive assistant job in Roanoke, VA

    What You'll Do: Enter referrals and build new patient charts with accuracy and attention to detail. Serve as a primary point of contact-answering calls, responding to questions, rescheduling appointments, and connecting patients and families with helpful resources. Ensure timely routing of clinical calls to the appropriate provider or triage clinician. Assist with billing responsibilities and identifying and resolving billing errors prior to claims submission. Upload documents and manage medical records in compliance with privacy and documentation standards. Collaborate with clinical and administrative team members to keep daily operations moving, including updating patient census information. Jump in where needed to support a fast-paced and purpose-driven team. What We're Looking For: You have at least one year of experience in a healthcare administrative or support role. You're organized, reliable, and detail-oriented, with strong computer and EMR skills. You're a clear communicator and a natural problem solver. You're kind, professional, and composed, especially when helping people through complex or emotional situations. You take initiative, are curious, and look for ways to improve how things are done. Shift: Monday - Friday 8:30am - 5:00pm Please Apply Today!
    $30k-39k yearly est. 7d ago

  • Administrative and Program Specialist- Office of Admissions

    DHRM

    Executive assistant job in Lexington, VA

    Title: Administrative and Program Specialist- Office of Admissions State Role Title: Admin and Office Spec III Hiring Range: Based on qualifications & experience Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Virginia Military Institute is accepting applications for a full-time Admin and Program Specialist in the Office of Admissions. The individual selected will serve as part of the Office of Admissions administrative support team. This individual will be responsible for a myriad of activities including but not limited to data entry and maintenance, generating letters and electronic correspondence with applicants, preparing inquiry packets, shipping marketing collateral to recruiters, performing inventory checks, and serving as the department's receptionist in the absence of the full-time receptionist and perform secretarial duties as needed. Professionalism and excellent customer service skills are imperative. This individual will work closely with other members of the admissions staff as well as prospective cadets and parents both in person and on the phone. He/She must be able to work in an environment with interruptions, and have the skills and disposition to multi-task and always present a positive image of VMI and the admissions office. Applicants should enjoy working and interacting with people and have excellent written and oral communication skills. Applicants should also have proven ability to conduct mail merges, use computer software packages along with extensive expertise and proficiency in all Microsoft Office applications and significant administrative office experience. Minimum Qualifications • Prior experience in an Academic Higher Education environment is desirable. • Completion of associate's degree OR at least 2+ years of relative work experience Additional Considerations Starting salary based on qualifications and experience. Applications accepted until the position is filled. Please include a resume, letter of interest and contact information for 3 professional references. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Tamara Wade Phone: ************ Email: **************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
    $46k-81k yearly est. Easy Apply 60d+ ago

  • Administrative Assistant History Department

    Roanoke College 4.0company rating

    Executive assistant job in Salem, VA

    Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society's most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we're building on momentum and offering a Roanoke experience for today's students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner. Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply. The Position Performs administrative support for the History program faculty members. Performs related responsibilities as required. Must possess proficient computer skills including knowledge of word processing, desktop publishing, and spreadsheet software. Key Responsibilities: Track all departmental expenses and reconcile those with expense reports issued by Business Office. Maintain or set up accounts, request quotes, place orders, and process invoices Serve as point for coordination between School Dean and Administrative Offices on campus (e.g, room assignments, independent studies, honors in major, room reservations) Set up, coordinate, and process forms required of student employees (during academic year) and student researchers (during the summer) Maintain records to track graduates (alumni) Supervise departmental assistants Provide faculty with student records (e.g, department analyses, course rosters) Photocopy and scan materials for faculty Coordinate bookings in the Logan Gallery Assist in the coordination of the Public History program and properties Coordinate program events (e.g, Founder's Day and Alumni Weekend) Perform other duties assigned by School Dean Education, Experience, Skills, and Abilities: Excellent interpersonal and communication skills Experience working at a college or university in an administrative role Proficient in Microsoft Office and desktop publishing software
    $31k-39k yearly est. 60d+ ago

  • Administrative Assistant

    Howard Hanna Real Estate Services 4.1company rating

    Executive assistant job in Lexington, VA

    Job Description Under supervision of the Director of Property Management, the Administrative Assistant provides administrative and secretarial support to the Property Management office and staff. *This is a full-time position paying hourly based on experience! DUTIES & RESPONSIBLITIES: Handles phones and greets clients Creates files for tenants and landlords Lead trax & rapid response Submits various letters as needed Orders office supplies for the department and handles all invoices Processes applications Verifies all documents and completed correctly Run credit reports Landlord and employment verification Manages LAP and rental reports Oversees the renewal process sending out notices for the landlord and tenants Assists with filing as needed KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with staff, vendors and clients Proven computer skills and experience in using applications such as Word, Excel, and Outlook Real estate or property management background preferred but not necessary HowardHanna.com Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR 6Y5hgFPTZw
    $27k-37k yearly est. 19d ago

Learn more about executive assistant jobs

How much does an executive assistant earn in Lynchburg, VA?

The average executive assistant in Lynchburg, VA earns between $33,000 and $71,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.

Average executive assistant salary in Lynchburg, VA

$49,000
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