Executive assistant jobs in Machesney Park, IL - 60 jobs

We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities Maintain and optimize a dynamic executive calendar. Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly. Coordinate with internal and external stakeholders to ensure seamless scheduling and communication. Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate. Prepare, edit, and format documents, reports, presentations, and correspondence. Track deadlines, follow up on action items, and ensure commitments are met. Process invoices, pay bills, and track expenses with accuracy and confidentiality. Assist with budgeting, expense reports, and reconciliation. Manage vendor relationships and maintain organized administrative systems. Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction. Exercise sound judgment, especially when handling sensitive or confidential information. Stay proactive in keeping the executive informed and prepared. Demonstrate exceptional discretion, reliability, and emotional intelligence. Maintain composure and professionalism in high-pressure or rapidly changing situations. Qualifications 5+ years of executive support or administrative professional experience. Strong proficiency in Microsoft Office Suite / Google Workspace. Exceptional organizational and time-management skills. Ability to manage multiple priorities and meet strict deadlines. Excellent written and verbal communication skills. High level of integrity, discretion, and emotional maturity. Experience managing financial tasks (invoices, bill pay, expense reporting) preferred. Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.

SIMONSWERK North America, Inc. has established itself as a leader in manufacturing high-quality hinge systems for residential, heavy-duty, and commercial applications for over 125 years. Dedicated to innovation and excellence, the company prides itself on building long-lasting relationships with customers through superior products and service. We are seeking an energetic and detail-oriented Marketing Manager & Executive Administrative Assistant to join our dynamic team. This dual-role position offers an exciting opportunity to lead marketing initiatives while providing essential administrative support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, project coordination abilities, and a proactive approach to office management. A results-driven and detail-oriented professional with extensive experience in marketing management and executive support. Skilled at aligning creative marketing strategies with executive objectives and ensuring seamless coordination across departments. Demonstrated success in building and managing relationships with advertising agencies, organizing trade shows, leading digital and social media campaigns, and supporting new product introductions in close collaboration with Product Management. Combines strategic thinking, creativity, and strong organizational abilities to strengthen brand presence, increase market visibility, and support business growth. Experience in promoting design-oriented building products is particularly valuable, providing a deep understanding of aesthetics, architecture, and the needs of designers, builders, and specifiers within the premium construction and design industry. Key Areas of Expertise: Marketing Strategy & Brand Development: Plans and executes integrated marketing initiatives that support brand positioning and drive sales. Product Launch Support: Collaborates with Product Management to develop go-to-market strategies, marketing materials, and launch campaigns for new products. Agency Collaboration: Manages relationships with advertising, PR, and design agencies to deliver creative, brand-consistent campaigns. Trade Show & Event Management: Leads the planning, coordination, and execution of trade shows and industry events, ensuring a strong and cohesive brand presence. Digital Marketing & Social Media: Designs and manages content strategies for LinkedIn, Instagram, Facebook, and other platforms to engage audiences and highlight design-focused product applications. Executive Administrative Support: Provides comprehensive support to senior leadership, including calendar management, travel arrangements, meeting preparation, and handling of confidential correspondence. Cross-Functional Collaboration: Acts as a liaison between Marketing, Product Management, Sales, and external partners to ensure effective communication and alignment across all projects. Collaboration with Parent Company: Works closely with SIMONSWERK Group Marketing in Germany, particularly on corporate design, and proactively leverages available resources and support. Profile Summary: This dual-role professional combines the creativity and design awareness of a marketing manager with the precision, reliability, and strong communication skills (both verbal and written) of an executive assistant. The ideal candidate works well under pressure, meets stringent deadlines, and thrives in a fast-paced, design-oriented environment. With proven organizational expertise and experience promoting premium building products, this individual plays a key role in elevating brand image, supporting product launches, and ensuring that both marketing and executive initiatives are executed with excellence. A Bachelors degree with an emphasis in marketing and a proven track record in marketing with a minimum of five years of experience are required.

Are you that perfect blend of people-loving and exceptionally administrative? Do you gravitate towards situations involving planning, scheduling, and tending to details? Are you someone who is very organized, yet values people over processes, and can balance that tension in a way that leaves people feeling heard and understood, while still managing multiple time-sensitive tasks? The ideal candidate for this 20-hour-a-week part-time role is someone who is highly detailed and organized, and thrives on completing tasks with excellence. This person will also excel in customer service and place the utmost priority on nurturing relationships with staff, volunteers, and church attendees. Working collaboratively with all the ministries of the church, this person serves as a connection point for the campus with other campuses and attendees. If this sounds like exactly what you have been looking for, and you have the skills and experience required, we encourage you to consider applying through the link below. Click here to view the full job description

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: M-F Hours TBD Rate of Pay: This is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.55 to $23.39 The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: Retirement Plans (Pension, 457b, 403b) Paid Time Off Professional Development/Expense Tuition Reimbursement Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: Perform a variety of administrative and clerical duties for the department, including, but not limited to: Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. Research and process documents to update and maintain files/records. Establish and maintain filing systems. Compose, format and type routine correspondence, reports and other documents. Verify discrepancies and make corrections. Coordinate office and departmental activities. Coordinate calendars, schedules, training, travel arrangements, meetings and special events. Post information on college intranet and other electronic communication systems. Greet and assist office/department visitors. Answer and route telephone calls. Enter and retrieve data and information from computer systems and software applications. Disseminate information. Assist with projects that are central to the operation of the department/office. Order office and program supplies, including arranging for equipment maintenance. Responsible for departmental accounting, including, but not limited to: Process requisitions for accounts payable. Initiate budget transfers. Monitor department budget accounts. Generate budget reports. Track general ledger accounts. Address payment inquiries. May reconcile department purchasing card expenses. Maintains required training, licensure and/or certifications Maintains confidentiality of privileged information and adheres to applicable privacy laws Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adheres to department guidelines for attendance and punctuality Other Duties: Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts. May order and distribute textbooks and supplemental materials for faculty. May assist in maintaining division course outlines using the college's curriculum management software. Perform other job-related duties as assigned which pertain to the job description. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 08/25/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 09/02/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

The position is actually part-time at 15-20 hours each week with Nov 2022. The hours weekly might increase to 24-30 every week after November 2022. Benefits are not featured. This is actually a remote control role that will demand communicating along with the administrator, venture employee, and consumer by means of e-mail, telephone, as well as Microsoft Teams. Responsibilities/Administrative Help: Responsible for organizing task digital documents (e.g., creating job-, contract-specific folders) as well as upon ask for, aiding along with coordinating and generating technological documentations as well as discussions. Behind administration and improve of course user guides. Responsibilities/Regulatory Support: Responsible for examining environmental documents and using regulative observance criteria. In charge of entering into data into an online database and also performing assessment of electronic material versus well established regulatory requirements. Behind conducting governing research study. Behind keeping an eye on a job email mailbox, where e-mails are actually gotten from airport clients as well as project subcontractors. Need to recognize the client Standard Operating Procedures to correctly deliver assistance to client field areas. Needed Abilities: Organized go-getter with attention to detail. Capability to operate from another location and also independently; ability to work in a hectic environment, multi-task and successfully and also successfully focus on the work. Ability to track the standing of tasks. Ability to correspond effectively and also skillfully (using phone and also e-mail) to a wide variety of audiences. Superb verbal and also in black and white communications abilities. Skilled in information entry. Skilled in Microsoft Office, featuring Groups, Viewpoint, Word, Excel, and Power Aspect (e.g., capacity to input information, layout, and also printing Excel spread sheets; capability to sort and also filter records in Excel). Proficient in Adobe Performer (e.g., ability to manipulate and edit data). Ability to create as well as sustain systems for electronic submission of technological documentations as well as correspondence. Have To- Riches (Hard Capabilities). Proficient in Microsoft Office & Adobe Performer. Recognition of environmental rules. Should- Haves (Soft Capabilities). Skilled in records access and QAQC. Client service knowledge. Degree Criteria. Level Preferences. Associates or even Undergraduate's level as well as 2+ years of business related expertise of a progressively responsible attributes. Workplace, Projects, & Staff Overview. Review of job environment/workspace. Distant. Exactly how will this role interact and sustain the staff? Measurements of crew? Daily interaction along with the team. Quality assurance to make certain conformity. Nice-To- Haves (Tough Abilities). Understanding of ecological rules. Particulars of the task this duty are going to support. Assessing environmental documentation as well as using regulatory conformity requirements. What is a traditional job day? Using the online data bank for numerous duties as well as email help. Any sort of growth & growth options within role/greater staff? Yes.

Job DescriptionSalary: Compensation is negotiable, depending on experience. Performance based bonus upon approval. EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. Youre excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, were not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each others wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyers organization is about people and their dogs. Its about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyers but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to Wow!, doing work that matters. Meyers has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to get their foot in the door. Were looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a jack of all trades, working right beside Kent and Gwen. Its true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.

The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Benefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen! Compensation: $18.50 - $22.00 per hour Assisting Hands Home Care prides itself on offering compassionate, dependable home care to their clients across the US. Their unparalleled reputation of quality home care covers a broad spectrum of services ranging from aging care for the elderly, post-surgery care, transitional care from a hospital or rehab, to post maternity care for those mothers who need care after the birth of their child. Aside from the company's mission for quality home care and passion for the value of family, one of the other reasons that Assisting Hands has provided such exceptional care to their clients is due to their high standards for hiring. According to the company's Vice President, Gail Stout, Assisting Hands Home Care believes that the caregivers are the face of the company. “Our agencies hire caregivers that first and foremost align with our company's core values.” Gail went on to explain that their agencies do a complete interview process of each hiring candidate. “We look for the three most important qualities in our caregivers which is professionalism, empathy, and strong communication skills.” Additionally, the agencies do a comprehensive background screening, training and verification of skill competency. “Each AHHC agency has a robust pool of caregivers but we are always looking to hire additional caregivers that meet our guidelines and criteria for caring for our clients,” Gail said. According to some of the agencies' caregivers, Assisting Hands motivates their employees to give the best care possible. “They treat their caregivers with very high standards,” said Fatima L. She went on to say that the company strives to provide quality care to their clients for all their individual needs. “Because of this quality care it makes a great difference to all elderly clients and their families.” Some of the other comments made by various Assisting Hands caregivers are “I applaud this company for the high standards and ethics that I have witnessed…” - Julie J. “I have worked for home care companies in the past and none of them are at all like Assisting Hands Home Care. I feel like a genuinely valued employee.” Kelsey L. “What I have experienced since working at AHHC is that the company truly cares about its clients just as well as its employees. They are always willing to help and go the extra mile to meet everyone's needs.” LaEasha G. Assisting Hands Home Care and their employees believe that there is value to offering dependable care and compassion to those in need which is witnessed on a daily basis by both the staff and the clients. No matter what service is being provided, from light housekeeping and making meals to helping with bathing and grooming needs, caring for others with dignity and dedication is paramount to Assisting Hands Home Care which is reflected in AHHC caregivers.

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

We are looking for a mature individual with high energy, excellent coordination skills and a pro-active nature who can anticipate superbly. In this role, youll assist in keeping Bungie operating smoothly. You will provide an effective administrative support service for our team, while ensuring confidentiality at all times. If you are process oriented, have a keen eye for detail, and enjoy connecting with employees regularly, this is the position for you. Estimated Duration: 12 Months This position is full time in our Bellevue office and we currently require all employees onsite to be fully vaccinated Responsibilities Aid in coordinating fulfillment of onboarding new employees, deploying equipment and new hire swag Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members Organize, schedule, take notes, and track tasks for meetings and appointments Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary Coordinate departmental onsite and offsite meetings Purchase and stock snacks for kitchens, order food and beverages for meetings and events. Upkeep kitchen cleanliness, maintain conference and meeting rooms, stocking supplies stations, keeping rooms clean and organized Ship and distribute company mail and packages Assist various teams with special projects throughout the studio Required Skills Demonstrated work experience in a fast-paced environment Thorough knowledge of Microsoft applications, especially Outlook and Office Flexible work schedule to accommodate overtime, including nights and weekends, as needed Able to lift on occasions up to 40 pounds Strong work ethic Attention to detail and accuracy Flexibility and adaptability, reliability, punctuality Discretion (this role may involve dealing with confidential information) Nice-to-have Skills Event coordination experience

Join our dynamic Tax Team as an Admin Specialist, where you'll play a key role in supporting financial planning, wealth transfer, and tax services-collaborating across teams and with clients in a fast-paced, client-focused environment. If you're organized, communicative, and thrive on making an impact, we want to hear from you-this role can be based in either our Rockford or St. Charles office. As a member of the Tax Team, the Admin Specialist performs an array of clerical and administrative duties, unique to an assigned area, as well as special activities as described. This role supports the Tax Team as a whole and may focus more in one particular area, such as financial planning, wealth transfer, and/or tax and business services. The Admin Specialist maintains a high level of communication with members of the team, with other teams such as the Advisory Team, in addition to our clients; all while maintaining a positive and client centric approach. For nearly 40 years, Savant Wealth Management has served as a trusted advisor to established individuals, families, and businesses seeking clarity and confidence in their financial lives. We are a fee-only, independent, fiduciary wealth management firm providing comprehensive guidance on investments, financial planning, tax and business consulting, estate planning, trust services, and family office support. At the heart of our firm is a culture of lifelong learning-one that values curiosity, continuous improvement, and helps our clients build their ideal futures. If you want to be part of a culture that is defined by strong values - Savant is right for you. The Tax Admin Specialist can expect to focus in the following areas: Exhibit polite and professional communication while promptly answering phone calls and email messages, and notifies staff members of important information Communicate with Advisory on the status of clients' information submission and return preparation Communicate with Clients on the status of their document submission and their return progress Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Schedule meetings based on staff and room availability Prepare communications, such as memos, letters, emails, invoices, reports and other correspondence Create and maintain filing systems, both electronic and physical Provide information by answering questions and requests Make restaurant reservations or order food to be delivered for team events Assist with team mailings and maintain client mailing lists Assist clients with Portal issues or questions regarding uploading documents Post copies of Tax Returns to Portal and or SafeSend Assist clients with SafeSend system and uploading of documents Upload Invoices to clients Portal and/or Safesend for payment Organize continuing education (CE) seminars and webinars Setup new clients in Practice, UT, GFR Produce and mail engagement letters, quotes, invoices, tax organizers, and other mailings for planning projects, estate administration, and/or tax services Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and informing appropriate parties to request supplies Contribute to team effort by accomplishing related results as needed Tax & Business Services Assist with the administrative side of tax season, including pre- and post-tax season activities, such as ensuring we have the appropriate supplies on hand to scheduling tax appointments and conducting tax intake meetings, as appropriate Maintain tracking of client information deemed necessary by supervisor, including such items as outstanding issues, due dates, data needed, logistics of tax return delivery, complexity of returns, etc. Participate in the implementation of software used to accomplish administrative functions Assist with data gathering and scanning of tax and accounting source documents Assist with final tax return product to deliver to clients via paper or electronic Perform other duties as requested Maintain team approach by assisting and filling in for others when necessary A couple things to note about our Tax Admin Specialist position: This is a full-time 40 hour/week hourly position. This position will be located out of our Rockford or St. Charles, IL office. The schedule is Monday - Friday 8:00am - 5:00pm Qualifications The Tax Admin Specialist position typically requires the following qualifications: Education: High School Diploma or its equivalent, some college preferred Experience: 1-3 years work experience in an administrative support role preferably in a financial services firm, accounting firm, or a related industry Proficiency with Word, Excel and Outlook Strong organizational skills required. Candidate needs to balance the needs of different timetables. Excellent analytical and project management skills required Detail-oriented with a high degree of accuracy Excellent communication and listening skills Client first attitude Team player, collaborative, able to work with and through others Previous experience with professional tax preparation software, such as Thompson Reuters Ultra Tax, strongly preferred Why Join Us? Our Vision: Transform personal and financial dreams into goals and goals into reality. Our Mission: To build one million ideal futures for our clients, our team, and the communities we serve. We are a team with distinct backgrounds and diverse views. We believe in collaboration, innovation, excellence, doing what's right, and helping our team to provide world class service. Our culture is described through our corporate values of excellence, integrity, lifelong learning, respect, growth, and servant leadership. We are dedicated to living these values through our daily interactions with each other, our clients, and our communities. The Perks: At Savant, we are committed to supporting our employees' as well as investing in their well-being and growth. We take a market-based approach to compensation. The expected base hourly range for this role nationally is $20 - $25. However, final base pay will be carefully determined based on several factors, including responsibilities, skills, relevant experience, geographic location, and market conditions. Additionally, this role may be eligible for other forms of compensation and benefits. In addition to compensation. We also offer a benefits package designed to enhance both your personal and professional life. Below is an overview of our offering and the specific benefits available for this role can be discussed in detail during the hiring process. Benefit Eligibility on Day One: Enjoy immediate access to a robust benefits package starting on your first day of employment. Choice of Medical Plans: Select from two medical plans tailored to fit your needs. Health & Wellness Accounts: Opt for a Health Savings Account (HSA) or Flexible Spending Account (FSA) to manage your healthcare expenses. Flexible Dental Coverage: Choose between two dental plan options for optimal oral health. Vision Insurance: Keep your eyes healthy with our vision insurance plan. Company-Paid Life & AD&D Insurance: Feel secure with fully covered basic life insurance and accidental death & dismemberment benefits. Company-Paid Disability Coverage: Rest easy knowing you're covered with both short-term and long-term disability plans. 401(k) with Company Match: Invest in your future with both Roth and Traditional 401(k) plans, featuring a per pay period company match. Generous Paid Time Off: Benefit from PTO that increases with your years of service, at least 11 paid holidays each year, a paid day each year for your Savantiversary, and enjoy shorter work weeks with our Summer Hours. Additional Leave and Time Off Benefits: Personal leave, parental leave, professional development paid time, and bereavement pay are just a few examples of how you will be supported with time off and other benefits during life's most critical moments. Dress Code: Enjoy a “Dress for Your Day” approach to your style. We offer wardrobe flexibility based on office culture, client expectations, and your daily schedule. Employee Recognition: Enjoy monetary awards through our recognition program. Team Incentive Plans: Participate in our team incentive plan for additional earning opportunities. Employee Assistance Program: Access support through our Employee Assistance Program whenever you need it. Exclusive Discounts: Take advantage of various discount programs for additional savings. Wellness Reimbursements: Get reimbursed for gym memberships and other wellness programs to stay fit and healthy. Additional Perks: Get reimbursed for your warehouse club memberships and receive an allowance for Savant Swag. Take your career to new heights, apply today! All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. We are not accepting unsolicited resumes from agencies and/or search firms for this job posting. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered. Savant Capital LLC, is an Equal Opportunity Employer.

Job DescriptionBenefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen!

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. $20.25-$23.00 per hour Hiring bonus available. Shift differential for PM and NOC shifts Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements High School Diploma or equivalent Certified Nursing Aide (CNA) Certification required. Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits Employee Referral Bonus Program. Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) Paid Time Off and Holidays acquired from day one of hire. Health (low to no cost), Dental, & Vision Insurance Flexible Spending Account (Medical and Dependent Care) 401(k) with Company Match Financial and Retirement Planning at No Charge Basic Life Insurance & AD&D - Company Paid Short Term Disability - Company Paid Voluntary Ancillary Coverage Employee Assistance Program Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Provides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. TitleAdministrative Specialist - Park PoliceDepartmentPolice DepartmentStatusFull TimeOffice LocationWebbs Norman CenterReports ToChief of PoliceFLSA StatusNon-Exempt Position DescriptionProvides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. ROCKFORD PARK DISTRICT VISION, MISSION AND LEADERSHIP BY VALUESAgency VisionTo be the best urban parks and recreation system in North America, as measured by national standards and the citizens we serve.Agency MissionThe Rockford Park District is in business to "help people enjoy life" by providing a quality park and recreation system.Vision & Planning SystemThe District aligns itself and all its resources to achieve its purpose, vision, mission, and priorities. This successfully drives the strategic plan, operational plans, and performance goals.Policy Management & Operations SystemEvery team member serves as an active contributor in the development of the team's operational plan; develops job strategies and plans that support the team's operational goals; identifies timetables for completion; plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.Leadership by Values SystemLeadership by Values can only be achieved if all team members believe in and live by these shared values: accountability, integrity, passion, agility, relationship oriented, results driven, service oriented, respectful, and innovative. While all team members share these essential values, our culture is enriched by and welcomes the diverse supporting values of its team members.Diversity, Equity, Inclusion and Belonging StatementThe Rockford Park District is committed and accountable to being a place where everyone is invited and belongs, as demonstrated by being an inviting, equitable, and inclusive environment, respectful of all people, embracing diversity, creating accessibility and valuing all team members, partners and community members for their unique experiences and backgrounds. RELATIONSHIPS TO RESULTS CULTUREDefinitionSustained by long-term, positive, exceptional relationships with stakeholders and team members as our hallmark of success. ONE TEAM, ONE GOAL COMMITMENTDefinitionTo work together to achieve the mission, vision, and shared values of the Rockford Park District.ConnectednessDepartments are truly interconnected to support the mission and vision of the Rockford Park District. ESSENTIAL FUNCTIONS include the following. Other duties may be assigned Documentation/Reports * Prepares written drafts of Board agenda items as requested and assists staff in proceeding toward a final document. Ensures that all Board agenda items follow consistent formats as established by the Director's Office and that correct Governing Policies are stated. Operational Excellence * Maintain accuracy, timeliness, and compliance standards for all records, payroll submissions, CJIS-related tasks, and legal reporting requirements. * Maintain strict confidentiality of all police systems, records, processes, and sensitive information. * Process, forward, file, and maintain police reports, accident reports, citations, warnings, and statistical reports. * Log and transmit traffic citations to the Circuit Clerk's Office. * Respond to requests for police documents from State's Attorney offices, external law enforcement agencies, and internal departments. * Assist with and process Freedom of Information Act (FOIA) requests in coordination with Command Staff. * Draft, update, and maintain the Police Department Office Procedures Manual. * Maintain and audit the electronic door access system (C-Cure), including activating/deactivating access cards and conducting semiannual access reviews. * Operate the Intercom Alert System and control building access during emergencies at the Webbs Norman Center. * Screen incoming calls and route inquiries appropriately to protect Command Staff time and resources. Administrative Support * Prepare requisitions; purchase and maintain inventory of office supplies, safety equipment, ammunition, and evidence packaging supplies. * Coordinate receipt of subpoenas and manage court notifications, calendars, and reminders for officers. * Work with the Administrative Sergeant to process and code Police Department invoices. * Process, enter, and transfer Police Department payroll; answer payroll-related questions and review timecards weekly. * Participate in cross-training and provide continuity of administrative operations during staff absences, emergencies, or peak operational periods. * Coordinate logistics for new hire selection days, including testing materials, staff assignments, supplies, sign-in processes, and candidate file management. * Maintain personnel and training files for full-time and part-time officers; forward required documentation to Human Resources. * Print, distribute, track, and collect required in-service training materials and tests. * Maintain departmental contact lists, email distributions, and internal communications. * Tracks and manages state-sponsored and mandated training for Park Police staff, including registrations, records, and compliance deadlines. Compliance * Support internal and external audits, accreditation reviews, and records inspections by maintaining organized, accessible, and compliant documentation. * Maintain Criminal Justice Information Services (CJIS) certification and complete required security and privacy training. * Support and participate as a team member of the CAPRA Accreditation process. * Maintain training and registration databases for public and departmental programs (e.g., firearms qualification, AED/CPR/First Aid). * Maintain memberships and renewals for Command Staff professional organizations (e.g., IACP, ILACP, IPLEA, NOBLE).Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required. * Submits and tracks reimbursement requests for grant-funded programs and initiatives, ensuring required documentation and compliance. Legal Responsibilities * Report part-time officer hours semiannually to the Illinois Law Enforcement Training and Standards Board (ILETSB). * Update the Firearms Training Roster annually and maintain the EDI database with ILETSB, serving as the point of contact for appointments and separations. * Enter Traffic Stop and Pedestrian Stop data into IDOT's statewide racial profiling databases. * Maintain confidentiality of juvenile records. * Process court-ordered expungements and securely retain expunged records as required by law. * Complete Uniform Crime Reporting (UCR) submissions to the Illinois State Police for FBI crime statistics. Customer Satisfaction & Teamwork * Provide administrative support during emergency or critical incidents, including command support, access control coordination, and communications assistance as directed. * Greet visitors and direct them to the appropriate department contact. * Provide general clerical and scheduling support to the Chief of Police and department personnel. * Assist with hiring, onboarding, handbook training, and orientation for part-time police officers and security staff. * Remain flexible and responsive to departmental needs, including assisting with special projects. Education/Experience•Associate's degree in Business Administration, Criminal Justice, Law Enforcement-related field, or similar discipline required. * Three (3) to five (5) years of progressively responsible administrative experience, preferably in a law enforcement or public sector environment. * Equivalent combinations of education and experience may be considered. Critical Skills, Knowledge, and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: * Demonstrated understanding of confidentiality, ethics, and legal responsibilities related to sensitive, juvenile, and protected law enforcement records. * Ability to work independently while exercising sound judgment and discretion. * Demonstrated ability to maintain confidentiality and handle sensitive information. * Strong interpersonal and customer service skills. * Effective written and verbal communication skills. * Working knowledge of law enforcement records systems and administrative processes. * Understanding of Park District operations, policies, and trends. * Knowledge of accounting, purchasing, and payroll procedures. * Familiarity with local court and judicial systems. * Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook). * Ability to collaborate with local, state, and federal law enforcement agencies. * Strong organizational, problem-solving, and decision-making skills.ve a good understanding of the Park District and its trends Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Light work: * Exerting up to 20 pounds of force occasionally * Exerting up to 10 pounds of force frequently * Exerting a negligible amount of force constantly to move objects. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: This position works in a typical office environment. BenefitsThe Rockford Park District offers an extensive benefits package designed to support employees' health and wellness, financial security, and overall work-life balance. Key highlights include: Health & WellnessHealth Insurance: Choose from three PPO Plans administered by BlueCross/BlueShield of Illinois, including a High Deductible Health Plan (HDHP) with an option for a Health Savings Account (HSA).Dental Insurance: Coverage through BlueCross/BlueShield, with a $2,000 individual annual maximum.Vision Insurance: Provided by EyeMed, offering discounts on frames, lenses, and other vision services.Wellness Program: Empower Health Services offers a variety of programs and resources to support employee well-being, including wellness challenges and health resources.Employee Assistance Program: Confidential counseling and support for personal and work-related challenges through SupportLinc. Financial SecurityRetirement Plans: Illinois Municipal Retirement Fund (IMRF) pension with voluntary additional contributions & optional 457(b) deferred compensation.Life Insurance: Employer-paid life & AD&D (2x salary, up to $300K) plus optional voluntary coverage Critical Illness & Accident Insurances: Provides financial support by covering out-of-pocket costs for covered critical illnesses and offering optional accident insurance for additional protection. Tax-Free Accounts: HSA (with HDHP) & FSA for medical and dependent care expenses Employee Crisis Fund: Provides financial assistance of up to $2,500 for unforeseen emergencies such as medical crises, loss of a primary residence, or a family tragedy. Repayments are made through bi-weekly payroll deductions with flexible terms. Paid Time Off: Vacation, Sick Leave, Holidays, Personal Days, Bereavement, and various leave programs. Additional PerksEmployee Participation Program: Use for District programs or passes including: Nicholas Conservatory & Gardens, Golf Membership, or up to $400 on a card to use throughout Park District facilities. Exclusive Discounts: Local partners, safety shoe reimbursement, and more Unique Benefits: Legal, identity theft, and pet insurance options This robust benefits package reflects the District's commitment to fostering a supportive and rewarding workplace.

Your mission: Working closely with the executive leadership of both organizations, you will be at the heart of their operations-helping to keep their missions running efficiently and professionally. Key responsibilities: Coordinate recurring internal meetings, including agendas, scheduling, and follow-ups Provide executive assistance to one of the Directors, including correspondence and calendar management Support essential HR tasks and onboarding processes Assist in preparing internal communications and presentations Liaise with shared service providers (accounting, legal, HR) Monitor payments, process invoices, and support donation tracking Help ensure a smooth, well-organised hybrid work environment across both teams A clear time allocation between the two foundations will be set at the outset and reviewed regularly to maintain balance and efficiency. Profile sought: We're looking for a highly organized, discreet, and proactive professional who enjoys enabling the work of mission-driven teams. Prior experience in administrative coordination, ideally in the non-profit or philanthropic sector Excellent organizational skills and attention to detail Strong communication skills and a collaborative mindset Fluency in English; French is a strong plus Familiarity with Geneva-based foundation operations is a plus Comfortable managing priorities across multiple teams with independence and discretion What we offer: A meaningful role supporting two impactful philanthropic missions Flexibility through a hybrid work setup (Geneva-based) The opportunity to work closely with experienced leadership in a values-driven environment A stable, full-time position with room for autonomy and growth Want to play a key role in a high-impact environment with a strong sense of purpose? Apply now! Ampersand World - Recruiting differently. For 15 years, we've been connecting experts in trading, logistics and international finance.

*** Local candidates Only (Elgin or Hampshire IL)**** Combined Metals is a premier North American processor and distributor of specialty strip and wire built through 50 years of growth and acquisition. Combined Metals is the largest independent processor and distributor of specialty strip and wire in North America. With nine service centers, Combined Metals supports over 3,000 customers in the Aerospace, Defense, Nuclear, Medical, Petrochemical, Oil & Gas, Electrification, Automotive, and Consumer industries. Decades of quality and reliability have made Combined Metals™ a chosen source in performance applications. Responsibilities: Run full-cycle payroll through UKG Pro in an accurate and timely manner on a weekly and bi-weekly basis for around 500 employees Oversee and reconcile payroll deductions & payments for 401(k), Flexible Spending, Health Savings Accounts, and other employee/employer contribution accounts. Function as Subject Matter Expert with regard to all aspects of UKG Pro HRIS and payroll system functionality, policies and procedures; this includes troubleshooting, configuring updates and developing process improvements to our existing system Process employee lifecycle items such as the onboarding, termination, salary increases, personal data changes, internal transfers, schedule changes, etc. Review time and attendance in UKG Pro on a regular basis to ensure completion and accuracy Prepare and distribute periodic & on-demand reports (e.g., gross payroll, hours worked, vacation accrual, wage & tax, headcount, benefit deductions, etc.) for management Liaison with external employee benefits and payroll third party administrator to audit data fields and error files associated with employee census, payroll and benefits data. Create and conduct training and guidance to users on the operation and maintenance of the HRIS system, with a focus on management and supervisory levels Configure modules such as the Attendance Module, Compensation Module, Performance Management Module, Learning Management System, etc. Process any special payroll payments and/or deductions such as but not limited to garnishments, expenses, adjustments, bonuses, etc. First point of contact for all payroll related questions/concerns Maintain employee records within UKG Pro and in electronic files Log tickets with UKG Pro on any system issues that arise Candidate Requirements Qualifications: Preferred: BA/BS (Business degree preferred) Minimum 5 years of payroll processing experience processing for multi-state business units Experience with UltiPro, UKG Pro, Dayforce, ADP or comparable payroll processing software required Experience with payroll system transitions and HRIS module implementations. Experience with time and attendance systems a plus Personal Attributes: Excellent ability to multi-task and prioritize while working under tight time pressure Strong customer service and interpersonal skills (verbal and written) with the ability to collaborate with people from all levels of the business Tactful and professional while maintaining confidentiality Well-developed attention to detail and organizational skills Adaptable and able to learn in an ever-changing environment Takes initiative to improve processes and functionalities

About Us Team Rehab is a therapist-owned network of outpatient clinics across Michigan, Illinois, Indiana, Wisconsin, and Georgia. Since 2001, we've been delivering exceptional outcomes, outstanding patient satisfaction, and a work culture that supports and values every team member. Our mission is simple: Provide the best outpatient physical, and occupational therapy. Make therapy enjoyable for patients. Deliver measurable improvements in health and quality of life. We believe great therapy starts with great people - and we provide the training, resources, and support to help you succeed. Why You'll Love Working Here Competitive Pay & Benefits Low cost medical plan options, plus dental & vision coverage. 401(k) match to help you plan for your future. Profit sharing so you share in the company's success. Equity opportunities for long-term growth. Monthly bonus opportunities. Generous PTO and flexible scheduling. For professional development: $1500 per year for continuing education or student loan repayment - your choice 40 hours of paid CEU time each year, in addition to PTO. Culture of Support A strong Equity & Engagement commitment - every team member's voice matters. A collaborative environment where you're part of improving patients' lives every day. $19 - $24 / hour Responsibilities Team Rehabilitation is seeking that outgoing, dynamic individual to be that all-important first point of contact within our clinic. The ideal candidate would be empathetic to patient conditions and willing to do whatever is needed to help, accommodate, and support the patient's success in therapy. What You'll Do: Greet patients in a friendly, outgoing manner. Verify appointments and assist in completing any necessary paperwork. Ensure 360 communication with patients, physicians, other staff members and anyone else involved in the patient's care - including any necessary follow-ups. Maintain complex schedules while ensuring that all patients are scheduled the appropriate number of visits. May include coordinating with the Physical Therapist and other staff members to accommodate the patient's needs. Assist patients with any insurance-related questions. Verify and explain insurance benefits to every patient, as well as obtaining and tracking any authorizations needed Accurately update and maintain records in the electronic medical and billing record system, including billing changes. Follow up for any additional information when appropriate. Collect copayments and process in an accurate, timely and professional manner. Issue any receipts and handle any billing-related tasks. Accurately input data collected from in-house research. This information provided is pivotal in determining clinic performance. Support the clinic performance by preparing management information, imputing data from in-house research and assuming basic maintenance of clinic supplies and equipment. Respect patient privacy and adhere to any confidentiality policies. Other Tasks: The Patient Administrative Coordinator must be able to multitask in a fast paced, demanding environment while staying on top of daily reports and tasks Perform additional duties as assigned by the clinic director. Qualifications What We're Looking For No prior experience or education required. High school graduate or equivalent Experience in a patient centered health care position is an advantage but is not necessary Excellent verbal and written communication skills. Must possess solid basic computer skills Commitment to diversity, equity, and inclusion.

We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities Maintain and optimize a dynamic executive calendar. Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly. Coordinate with internal and external stakeholders to ensure seamless scheduling and communication. Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate. Prepare, edit, and format documents, reports, presentations, and correspondence. Track deadlines, follow up on action items, and ensure commitments are met. Process invoices, pay bills, and track expenses with accuracy and confidentiality. Assist with budgeting, expense reports, and reconciliation. Manage vendor relationships and maintain organized administrative systems. Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction. Exercise sound judgment, especially when handling sensitive or confidential information. Stay proactive in keeping the executive informed and prepared. Demonstrate exceptional discretion, reliability, and emotional intelligence. Maintain composure and professionalism in high-pressure or rapidly changing situations. Qualifications 5+ years of executive support or administrative professional experience. Strong proficiency in Microsoft Office Suite / Google Workspace. Exceptional organizational and time-management skills. Ability to manage multiple priorities and meet strict deadlines. Excellent written and verbal communication skills. High level of integrity, discretion, and emotional maturity. Experience managing financial tasks (invoices, bill pay, expense reporting) preferred. Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. You're excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, we're not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each other's wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyer's organization is about people and their dogs. It's about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyer's but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to “Wow!”, doing work that matters. Meyer's has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to “get their foot in the door.” We're looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a ‘jack of all trades,' working right beside Kent and Gwen. It's true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.