Executive assistant jobs in Maplewood, NJ - 1,416 jobs

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Our client, a private equity investment firm located in Midtown, Manhattan, is looking for a Temporary Executive Assistant to join their team to cover for a maternity leave. This position will serve from March through October 2026 and will operate on a hybrid schedule-Monday through Thursday onsite, Fridays remote-with two remote weeks (week of July 4th and week leading up to Labor Day), between the hours of 9:00 AM to 5:00 PM with reachability after-hours as needed. Compensation up to $60/hour. Responsibilities: Provide executive-level support to two VPs within the Consumer Team, and ad-hoc support to a larger team of 20, split with another EA. Manage complex calendars, last-minute meeting changes, and high-volume scheduling (including board meetings for portfolio companies). Coordinate extensive domestic travel and occasional international trips (personal), including flights, cars, and accommodations for VP and family. Handle expense reports for VPs and junior team members (team of ~20). Be proactive and forward-thinking-anticipate issues before they arise, find scheduling windows, and manage priorities effectively. Manage a high volume of communication via Teams and email. Occasional early mornings (6:30-7:00 AM) for board meeting setup and catering. Qualifications: Degree preferred; strong communication skills required. Previous EA experience in Financial Services (preference for Private Equity) Must be comfortable responding after hours via Teams when needed. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Pride Health is hiring a Executive Administrative Assistant to support our client's medical facility in Secaucus NJ 07094 . This is a 3-month assignment with the possibility of a contract-to-hire opportunity, and it's a great way to start working with a top-tier healthcare organization! Job Title: Executive Administrative Assistant Location: Secaucus NJ 07094 Duration: 3 Months+ Pay rate: $25-$30 per hour Schedule: 4 days in the office 10a-2p Flexible on days worked. No remote hours(16 hours/week) Key Roles and Responsibilities: Provide comprehensive administrative support to the Director and/or large staff groups Answer and screen telephone calls; greet visitors and direct inquiries appropriately Determine which requests require action by the supervisor or appropriate team members Schedule and coordinate meetings, appointments, and maintain executive calendars Arrange, prepare, and distribute materials for staff meetings and other business meetings Take accurate notes and prepare meeting minutes when required Prepare and manage business communications including memos, emails, invoices, and other correspondence Research, coordinate, and book travel arrangements for staff members Prepare and submit expense reports in a timely and accurate manner Respond to procedural and administrative requests from internal and external stakeholders Create, organize, and maintain electronic and physical filing systems Process, manage, and distribute incoming email and correspondence Generate, compile, and analyze reports as required Perform additional administrative duties as assigned to meet business needs and customer requirements Required Work Experience: Minimum of 2-4 years of administrative or executive support experience High School Diploma or equivalent - Required Bachelor's Degree in Business or a related field - Preferred Skills and Competencies: Excellent interpersonal, verbal, and written communication skills Strong ability to interact professionally with customers, executives, and co-workers Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint Strong organizational and time-management skills Ability to multitask, prioritize, and work effectively in a fast-paced environment High level of discretion and professionalism when handling confidential information Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto ,home insurance, pet insurance, and employee discounts with preferred vendors.

Salary: $100,000 p.a. - $125,000 p.a. Start: ASAP Tiger is working with a family-owned pest elimination company that was started in 1983. They currently work within all five boroughs and are looking for their first executive assistant to support their team. This role will play an integral role with scheduling and great communication is a must. This is hybrid role. Responsibilities: Help with all scheduling in the office for the CEO and technicians. Handle all aspects of customer service over the phone and in person. Organize large purchases made by the company and keep track of them ie. Automobiles etc. Pay New York state sales tax online. Work in QuickBooks and run reports. Write polite and prompt customer emails. Handle all DOH inspections and reports. Schedule and confirm appointments Work on ad hoc projects using various software's Qualifications: 3 - 5 years of experience as an executive assistant Experience supporting a team Savvy with technology Preferred prior experience with QuickBooks Attention to detail Great customer service skills

The Opportunity Home/Life Services Inc. is seeking a high-caliber, mission-driven professional to serve as the inaugural Special Assistant to the CEO. Following a period of significant growth, Home/Life has recently expanded its executive leadership team comprising an Interim Chief Executive Officer (CEO), long-tenured Chief Financial Officer (CFO), and new Chief Operative (COO), and General Counsel (GC). This role is not a traditional administrative position; it is a strategic "right-hand" role designed for a candidate who thrives at the intersection of operations, policy, and executive governance. This position is ideal for a candidate looking for a 2-5 year high-impact "tour of duty" before potentially transitioning into a Chief of Staff role at this organization or elsewhere, or pursuing a terminal degree (JD, MPA, MPP) at a top-tier institution. You will have a front-row seat to the complexities of the NYC social services ecosystem and the internal mechanics of a large-scale non-profit. About Home/Life Services Inc. Established in 1995, Home/Life Services Inc. is a cornerstone of the NYC human services landscape. We provide safe, therapeutic environments and comprehensive support services for families impacted by homelessness. Our mission is to break the cycle of housing instability through innovative programming, case management, and economic empowerment. ________________________________________ Key Responsibilities 1. Strategic Executive Support & Coordination CEO Leverage: Serve as a force-multiplier for the CEO, ensuring their time is focused on the highest-priority strategic initiatives. Executive Team Integration: Act as a central nervous system for the newly expanded executive suite. You will support the CFO, COO, and GC on cross-functional projects, ensuring that the CEO's vision is translated into actionable results across departments. Meeting Preparation: Prepare the CEO for all high-stakes meetings (City officials, Board of Directors, community partners) by drafting briefings, talking points, and strategic agendas. 2. Research, Policy & Special Projects Policy Analysis: Conduct deep-dive research on NYC housing regulations, legislative changes, and social service trends to inform executive decision-making. Inaugural Function Design: As the first person in this role, you will help design the systems and workflows for how the Executive Office interacts with the broader organization. Project Management: Lead "special projects" that fall between departmental silos-ranging from the implementation of new organizational technologies to the development of new programmatic pilots. 3. Communications & Stakeholder Engagement High-Level Writing: Draft sophisticated correspondence, Board reports, and policy memos on behalf of the CEO. Internal Liaison: Serve as a diplomatic bridge between the Executive Team and site-level staff, ensuring organizational culture and goals are communicated effectively across all facilities. Crisis Management: Assist the General Counsel and CEO in responding to urgent operational or legal matters with speed and discretion. 4. Executive and Administrative Operations Strategic Scheduling: Oversee the CEO's calendar not just for logistics, but for strategic alignment with organizational priorities. Support other executive team members with scheduling needs. Office Administration: Handle administrative tasks including filing, generating reports, managing mail, and ensuring all tracking sheets are up to date. Information Management: Design and maintain tracking systems (project management tools) to ensure no executive-level deliverable falls through the cracks. General Clerical Support: Perform necessary clerical duties such as scanning, photocopying, and responding to inquiries. Event Planning: Help organize and execute team activities, including staff meetings, social events, and off-site retreats ________________________________________ The Ideal Candidate We are looking for a versatile professional who possesses: Exceptional Intellectual Curiosity: You are a fast learner who can pivot from a budget discussion with the CFO to a legal compliance review with the GC. Advanced Writing Skills: You can synthesize complex information into crisp, persuasive memos and presentations. High Emotional Intelligence: You can navigate NYC's complex political and social service landscape with diplomacy, maintaining confidentiality and professional poise under pressure. Career Ambition: You are likely seeking a 2-5-year window to gain "under-the-hood" experience in non-profit management before moving toward a Chief of Staff role or a terminal degree in Policy, Law, or Administration. Qualifications Education: Bachelor's Degree required; Master's (MPA, MPH, MPP) or JD candidates (including those taking a gap before/after law school) are highly encouraged to apply. Experience: 2+ years of professional experience in a relevant environments (e.g., government, legal, management consulting, or large-scale non-profit operations). Technical Savvy: Expert-level proficiency in project management tools preferred Resilience: Ability to serve as an "essential employee," responding to the dynamic needs of a 24/7 shelter provider in NYC. Salary Range: $95,000 to $120,000

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Consumer Services company in midtown Manhattan is seeking a contract-to-hire Executive Assistant to join their growing team. Our client offers a hybrid schedule - 3 days in the office, 2 days at home and hourly rate in the $35-$45 range depending on experience. Complex Calendar Management: Coordinate intricate, high-volume scheduling across multiple international time zones, ensuring seamless logistics for leadership and departmental stakeholders. Process Coordination: Support the execution of large-scale departmental initiatives by tracking milestones, managing documentation, and ensuring deadlines are met within a fast-paced environment. Strict Confidentiality & Discretion: Handle sensitive information and privileged data with the utmost integrity, maintaining a secure environment for all departmental operations. Meeting Excellence: Oversee the end-to-end logistics for virtual and in-person meetings, including agenda preparation, materials distribution, and action-item tracking. Requirements: Bachelor's degree required Minimum of 5 years of administrative experience preferably for a global company. Due to the high volume of applications, we are only able to respond to qualified candidates.

The Role Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever. As the Executive Assistant & Office Admin, you'll be a force multiplier for the founders and leadership team. You'll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You'll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues. Mission Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through. Salary + Benefits $60k - $80k + Equity Healthcare Location NYC Office at Bryant Park (12 In-Person Employees) What You'll Do Own executive support and coordination Manage calendars, scheduling, and priorities for founders and senior leaders Anticipate conflicts, deadlines, and prep needs before they arise Handle sensitive communications with discretion and professionalism Keep the organization running smoothly Coordinate meetings, offsites, and in-office logistics Track action items and ensure follow-through across teams Help maintain clear operating rhythms as the company grows Support company operations Assist with onboarding logistics for new hires Coordinate travel, events, and office setup Help manage vendor relationships and recurring operational needs Be a trusted partner to leadership Serve as a sounding board and thought partner when needed Handle confidential information with care and good judgment Step in wherever necessary to keep things moving Who You Are Prior experience supporting executives or senior leaders in fast-paced environments Highly organized and comfortable managing multiple priorities at once Trusted, discreet, and calm under pressure Strong written and verbal communicator NYC-based and comfortable working in-office How You Work You're organized and proactive, with strong attention to detail You anticipate needs and solve problems before they escalate You communicate clearly and follow through consistently You stay calm and grounded in high-velocity environments You take pride in helping others do their best work What Success Looks Like Leaders are focused, prepared, and well-supported Calendars, meetings, and priorities run smoothly Operational details are handled without friction The office and team operate with clarity and momentum About Nerd Apply Nerd Apply is building the data layer for education. Counselors guide some of the most important decisions students and families make, yet they've historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight. This shared data helps counselors advise with greater confidence, helps schools and districts understand what's actually working, and creates a foundation for better decisions across the education system. We're building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

We are seeking a highly organized, proactive, and resourceful individual to join the firm as the Executive Assistant to the office of the CEO. This is a key role on the small but highly functional office of the CEO team, who provides comprehensive administrative support to the office of the CEO. The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. Responsibilities Provide high-level administrative support for the CEO, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders, acting as a liaison between the CEO and various parties. Manage the CEO's complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, town halls, and events. Proactively anticipate and solve scheduling conflicts, looking days in advance for ways to optimize time and efficiency. Prioritize commitments, and ensure efficient use of the CEO's time, rather than just slotting in meetings to openings. Keep CEO on track during the day, setting up video calls in advance, printing meeting materials, and informing attendees of delays or changes in the moment (and rescheduling as needed) Coordinate executive-level events, functions, and engagements, including quarterly management meetings Oversee coordination of firm-wide events, including the annual holiday party and summer event, delegating tasks as appropriate Create documents in Word/Excel/PowerPoint, track email and holiday card lists, prioritize requests as they come in, and respond to inquiries with a sense of urgency Handle sensitive and confidential information with the utmost discretion and professionalism Provide light support work, including calendar and phone, for the Chief of Staff Complete any reasonable projects or tasks as requested by CEO or his Chief of Staff Qualifications Bachelor's degree 3-10 years' experience as an Executive Assistant or similar role supporting C-level executives, preferably in the banking or consulting sectors Exceptional organizational skills and the ability to multitask and ruthlessly prioritize Excellent written and verbal communication skills, with exceptional attention to detail Proficient in using productivity tools and software, including MS Office suite (Outlook, Word, Excel, PowerPoint) Professional discretion to handle confidential information, highest levels of integrity. Discretion and the ability to maintain strict confidentiality Flexibility to adapt to changing priorities and work in a fast-paced, deadline-focused environment EXCELLENT attention to detail, with a healthy amount of self-motivation to get things done correctly

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Finance & Operations Administrator - Property & Marketing Support Pay Rate: $28-$32/hour (W-2) Schedule: Monday-Friday | 9:00 AM-5:00 PM (EST) Duration: LOA coverage with potential longer-term extension Perks: Weekly pay + benefits About the Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support. This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment. What You'll Do Finance & Administrative Operations Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations Support month-end, quarter-end, and year-end reporting and audits Collect tenant sales data and maintain accurate rent rolls and financial trackers Reconcile P-card expenses and maintain financial documentation Maintain service contracts, work orders, and vendor documentation Tenant, Vendor & Property Coordination Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling Issue tenant notices related to deliveries, operations, and lease requirements Serve as a key liaison between tenants, facilities, security, and internal teams Retailer Events & On-Site Activation Support Coordinate in-store retailer events by collecting event details and securing required approvals Communicate event plans to security, housekeeping, engineering, and marketing partners Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines Gather retailer feedback and participation data to support continuous improvement Website & Marketing Content Support Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment Upload and manage promotions, tenant offers, and event listings Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content Support marketing campaigns and seasonal activations with timely content updates General Office & Team Support Process mail, invoices, checks, and tenant documentation Order office supplies and coordinate IT support as needed Attend weekly staff meetings and required trainings Support ad hoc administrative and operational needs What We're Looking For Bachelor's degree or equivalent experience 2-3 years of experience in an administrative, operations, or finance support role Experience with AP/AR, invoicing, and financial documentation Strong organizational skills and attention to detail Comfortable working cross-functionally with tenants, vendors, and internal teams Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint) Experience with Salesforce and Procore is a plus Ability to manage multiple priorities while maintaining professionalism and composure Why This Role Exposure to property operations, finance, marketing, and events in one role Work onsite at a flagship, high-profile retail destination Strong training and onboarding with role continuity beyond LOA coverage Opportunity to build relationships across retail, marketing, and operations teams TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #LI-EM1

Under the direction of the General Manager, the Executive Assistant / Office Administrator is responsible for ensuring that everything related to the proper functioning of the office is handled on a day-to-day basis. Tasks & Responsibilities - Act as the gatekeeper for the office and to the General Manager: redirect calls, email phone messages to appropriate person; - Arrange corporate travel and meetings by developing itineraries and booking other forms of transportation. - Ordering catering for lunch and preparing coffee/tea for business meetings. - Manage General Manager's calendar and expenses - Meet and greet at reception; maintain appearance and order in the entire office ensuring organization especially in the public areas; - Schedule messenger pick-ups and drop offs; - Boardroom scheduling; - Organize pick up and deliveries from NJ Warehouse; - Front Desk & Freight elevator contact person; Prepare and sign building passes for messengers; - FedEx/DHL/UPS delivery: shipping labels and order products, follow up with deliveries; - Place orders: Fresh Direct (snacks & beverages), Staples and Health waters; - Xerox: orders and service calls; maintain copier with regards to paper and maintain copy room area for neatness and efficiency. - Espresso Coffee Machine: orders and service calls; and cleans machine as needed. - Water filtration system: handle maintenance and service calls; - Building Manager contact person: heating, keys, ID cards, repairs; - Prepare weekly interoffice Fed EX package to Montreal; - Collect and disseminate all mail, packages, - Enter SAP orders; - Supervise Housekeeping for the office premises; coverage and detailing; - Supervise and coordinate the company Drivers when needed; - Prepare monthly corporate office expenses in Certify; - Follow company policies in regards to OSHA; Skills & Abilities - College degree; - 2 yrs. Experience in a similar role; - Knowledge of accounting, data and administrative management practices and procedures; able to print out spread sheets; - Knowledge in SAP an asset; - Proficient in MS Office Suite (Word, Excel, PowerPoint). Characteristics - Organized; - Attention to detail; - Takes initiative; excellent follow up. - Ability to multi-task; - Able to work in a team or individually. Extra Bonus Points if You… - Thrive on collaboration and contribute positive, solution-oriented energy to the team - Bring high energy, self-motivation, and poise to fast-paced, results-driven environments - Embrace curiosity and challenge conventional thinking to uncover new possibilities - Excel at juggling multiple priorities without losing sight of the details - Enjoy teamwork and take direction with a can-do attitude - Have a sparkle-loving, taco-craving, Rosé-sipping, knock-knock-joke-appreciating vibe - Have a great sense of humor and don't mind laughing at yourself (or bad puns) - Jump in feet first and don't wait to be told where to start - Bonus points if you've got a fabulous head of hair-or at least an appreciation for great hair days Equal Opportunity Statement This employer is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state, or local law. We are committed to fostering an inclusive workplace where all individuals feel respected, valued, and empowered.

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 - $60,000 (commensurate with experience) Key Responsibilities Execute daily administrative and office management tasks Provide administrative support to program leadership Maintain youth participant files, databases, and program records (electronic and hardcopy) Produce monthly billing documentation and milestone reporting in compliance with contracts Ensure quality assurance documentation meets regulatory standards Maintain organized filing systems and databases Serve as the primary point of contact for incoming calls and messages Assist with marketing materials, program forms, and social media support Support correspondence with partner agencies, including juvenile justice entities Manage office supplies and inventory Assist with grant writing and contract compliance Conduct weekly reviews of database entries and contract performance Qualifications Strong administrative and writing skills required Bachelor's degree preferred or equivalent administrative experience Proficiency in Microsoft Word and Excel Experience with billing, invoicing, and milestone tracking Experience working with database systems Highly organized, detail-oriented, and able to multitask under deadlines Bilingual English/Spanish preferred Familiarity with community-based programs is a plus Additional Details Schedule: Monday-Friday; some evening and occasional weekend hours required Work Location: Bronx, NY (in person) Benefits Include: Health and dental insurance 401(k) with matching Paid time off

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

S.I.S.S. Ltd. - New York, NY High level international security company is seeking an Operations Coordinator/Administrative Assistant. This position fulfills an integral aspect of day to day operations. The ideal candidate will possess superior interpersonal skills, a professional demeanor and be detail oriented. Entertainment/production experience preferred. Individual to possess ability to effectively engage, build and foster relationships with colleagues, officers in the field and have ability to engage in a high paced, evolving day to day operations within the office place. Job Duties (including, but not limited to): Coordination and scheduling personnel in the field. One-time events, 24/7 and fluid schedules. Rapidly respond to all client inquiries; to include after hours and weekends. Answering/transferring incoming calls Data entry and internet research Maintaining Office Files/Records Office Support / Administrative Responsibilities Qualifications and Skills: Knowledge of Microsoft Office Excel, Word, & Outlook and overall computer literate. Ability to communicate effectively. Ability to follow oral and written instructions. Ability to work well either alone or as part of a team with time sensitive matters. Attention to detail and the capacity to work effectively are essential. Preferred Attributes: Strong communication, interpersonal skills Highly motivated and goal orientated, with a confident, energetic, positive attitude. Disciplined, organized, reliable, and able to multi-task in a fast-paced office setting Excellent time management and organizational skills. Able to take initiative and problem solve Professional demeanor Position is full time Office Monday-Friday with some on call nights/weekends Full benefits available. Job Type: Full-time

THE CLIENT Our team is working with a global investment management firm with a strong reputation in the industry. The New York office sits within the Americas Client Group and is known for its collaborative, professional culture. The team values strong administrative support and fosters an environment where people feel supported, engaged, and set up for success. THE ROLE This firm is seeking a Team Assistant & Workplace Coordinator to support the North America Advisor Team while overseeing key aspects of office operations. This role is ideal for someone who enjoys multitasking across team support, logistics, and workplace management. Key duties include: Scheduling internal and client meetings, including catering and logistics Coordinating domestic and international travel Preparing, printing, and shipping presentations and meeting materials Managing office security access and serving as liaison with Building Management Supporting workplace health & safety and compliance documentation Coordinating office vendors, mail distribution, IT audits, and starter/leaver processes Handling catering for meetings, events, and office gatherings THE CANDIDATE The ideal candidate is organized, proactive, and comfortable balancing both administrative support and office coordination responsibilities. They should be a strong communicator who thrives in a polished, fast‑moving environment. Key qualifications: Experience in asset management or financial services 5+ years of administrative support experience, ideally with a sales or client team Strong travel coordination and calendar management abilities Excellent communication and relationship‑building skills High attention to detail and strong judgement Ability to take ownership and improve processes Fluency in Spanish (required) THE COMP/BENEFITS Salary up to $120k Generous PTO Health, dental, and vision coverage 401(k) plan Strong development and internal growth opportunities Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.