Executive assistant jobs in Metairie, LA - 105 jobs

Executive Assistant to CFO - Administration Program Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! As a Medicaid provider, OHL is in compliance with the Centers for Medicare and Medicaid Services (CMS) mandate and has a mandatory COVID-19 vaccination policy in place for all employees. As a result, you will be asked to provide proof of COVID-19 vaccination. Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Executive Assistant to assist the CFO of the agency. The position requires 2 years of accounting experience, an Accounting or Business degree, proficiency in Word, Excel and Outlook; excellent communication and organizational skills. Applicant must be able to also create reports in Excel and multi-task in a fast-paced environment. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Executive Assistant Department: OPA Work Days: 12 Month Reports To: Chief Executive Officer FLSA Status: Exempt Last Revised Date: 01/09/2026 Job Summary: The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer of Algiers Charter School Association. This role requires exceptional discretion, judgment, and organizational skill to support a fast-paced, mission-driven charter management organization. The Executive Assistant serves as a trusted partner to the CEO, ensuring the effective management of priorities, communication, and follow-through across the network. Key Responsibilities: Manage the CEO's calendar, scheduling internal and external meetings with board members, school leaders, community partners, and vendors. Prepare agendas, presentations, briefing materials, and talking points for board meetings, executive meetings, and public engagements. Track CEO priorities, deadlines, and deliverables to ensure timely follow-up and accountability. Support strategic initiatives by organizing materials, monitoring progress, and coordinating cross-departmental efforts. Serve as the primary administrative liaison to the Board of Trustees. Coordinate board meetings, including logistics, notices, materials, and minutes. Maintain board calendars, documentation, and compliance records in alignment with governance requirements. Draft, proofread, and manage high-level correspondence on behalf of the CEO. Act as a point of contact between the CEO and internal stakeholders, school leaders, and external partners. Ensure communication aligns with organizational priorities, confidentiality standards, and professional tone. Maintain organized systems for documents, contracts, and executive files. Support onboarding of executive-level staff and coordination of executive office processes. Assist with planning and logistics for executive events, retreats, and network-wide meetings. Handle sensitive and confidential information with the highest level of discretion. Anticipate needs, identify potential issues, and proactively offer solutions. Represent the CEO and Algiers Charter with professionalism and integrity at all time. Performs other duties as assigned by an appropriate administrator or their representative. Qualifications High school diploma or equivalent required, with a minimum of ten (10) years of progressively responsible administrative experience; or Bachelor's degree from an accredited college or university, with a minimum of five (5) years of relevant administrative or executive support experience. Exceptional organizational, time-management, and communication skills Strong attention to detail with the ability to manage multiple priorities High level of professionalism, discretion, and sound judgment Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms Experience working with a Board of Trustees Familiarity with charter school governance or public education systems Experience managing projects or supporting strategic initiatives Integrity and confidentiality Strategic thinking and anticipation Clear written and verbal communication Relationship management Accountability and follow-through Commitment to equity and student-centered outcomes. Physical Demands: Frequently required to sit, stand, walk, and operate standard office equipment. May be required to lift or move office supplies and documents up to 20 pounds. Extended periods of screen time and use of computer peripherals. Occasional bending, reaching, or moving throughout school facilities. Work Environment: Work is performed in an office setting within the school/office building. Fast-paced environment requiring multitasking and quick decision-making. Frequent interaction with staff, students, parents, and community members. May occasionally be required to travel and work beyond regular school hours for events or deadlines. Occasional work evenings or weekends and support board meetings/events.

The John W. Deming Department of Medicine Department Administrator oversees the day-to-day operations of the Department of Medicine, including the supervision of support staff and student workers, faculty affairs administration, human resources management, faculty and staff recruitment initiatives, faculty and staff onboarding and offboarding, visa and international scholar support, compensation reviews, budget management, reporting, and general departmental administration. This role assists the Executive Director, and the Chair of Medicine develop and implement departmental plans and policies and manages special projects across all Medicine business units.• Supervisory experience * Excellent customer service skills * Talent acquisition and recruitment experience * Excellent organizational skills * Ability to maintain confidentiality in all work performed * Good interpersonal skills and professional demeanor with diverse audiences * High proficiency with excel and computer software packages * Excellent verbal and written communication skills * Ability to navigate a variety of software programs * Ability to manage data and produce quantitative and narrative reports * Experience developing new or improved workflow processes * Financial analysis and budgeting experience * Ability to multitask and prioritize work assignments without direct supervision * Solid analytical skills and attention to detail * Bachelor's Degree with 3 years of directly related work experience. OR * High School Diploma (or Equivalent) with 9 years of directly related experience. * Academic medicine experience * Master's Degree

Job Description Deliverable to residents: The Executive Assistant to the Mayor serves as a key member of the Mayor's Office, ensuring that the Mayor's time, communications, and priorities are managed efficiently and strategically in service to the people of New Orleans. The Executive Assistant provides high-level administrative, scheduling, and logistical support to the Mayor, ensuring that the Mayor's schedule, briefings, correspondence, and public engagements align with her strategic priorities and that daily operations within the Office of the Mayor run smoothly, efficiently, and transparently. Key Responsibilities: Manage the Mayor's calendar to reflect her highest priorities, ensuring time is allocated efficiently across executive responsibilities, public engagements, and constituent relations. Proactively identify conflicts, opportunities, and alignment with city initiatives. Work closely with the leaders in the Mayor's office to ensure the Mayor receives clear, accurate, and comprehensive briefings for meetings, events, and decision points. Coordinate across departments and agencies to gather information, talking points, and materials. Represent the Mayor's Office with professionalism, discretion, and responsiveness. Oversee scheduling requests and serve as the point of contact with external and internal stakeholders. Coordinate logistics for Mayoral events, travel, and meetings, including arrangements for visiting dignitaries and delegations. Anticipate needs, manage onsite execution, and ensure smooth experiences for all participants. Requirements 3-5 years of progressively responsible administrative or executive support experience. Bachelor's degree in related field preferred. Strong organizational and time-management skills; ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills; ability to represent the Mayor's Office with professionalism and discretion. High emotional intelligence, judgment, and integrity in handling confidential information. Proficiency in office software, scheduling systems, and digital communication platforms. Availability to work flexible hours, including evenings and weekends, as required by the Mayor's schedule. Benefits Benefits information will be available in the future.

Job Description Executive Assistant to Senior Advisors Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration About Operation Restoration: Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior level executive to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner. ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Manage email with 24 response time for timely matters Manage travel arrangements and logistics as it relates to Operation Restoration and Bail Fund ● Compare calendars across the Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Salesforce, Adobe, ClickUp, Slack, Scribe, ClerkConnect, word processing, spreadsheets, and presentation software to prepare reports and/or special projects. ● Format information for internal and external communication - memos, emails, presentations, reports. ● Take summary minutes during meetings and share them with the Executive Team as directed. ● Support with preparation of reimbursement requests, purchase and check request ● Gather and share proper documentation required for preparation of external presentations, engagements, and reporting. for the Senior Advisor. ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned. Onboarding and Offboarding Support Duties & Responsibilities: Distribute and process equipment for new hires, ensuring that equipment is inventoried. Manage distribution of parking decal for staff and deactivation upon offboarding Maintain access to employee shared drives Prepare binders for new hires. Support management of Cox portal. Maintain key inventory and distribute and collect keys to onboarding and offboarding hire Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors. Update organizational hardware tracking system and record all Operation Restoration-owned equipment in inventory. Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration. Set up and distribute cellphones when needed and work with Quality Care Innovator to maintain relationship with cell phone provider. Update the all staff contact sheet, as needed. Take notes during staff meetings in the event that the Special Assistant to the President is unavailable. Receive and inventory equipment from offboarded employees and ensure quality/care of equipment. Notify HR Generalist and Finance if there is any damaged equipment. Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative. ● Commitment to criminal justice reform. ● Excellent computer skills. Regular use of Microsoft Office and Google products. ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity. ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines. ● Ability to communicate effectively. ● Ability to work effectively, both independently and as part of a team. ● Flexibility to meet organizational changes.

ChapterSpot is a fast growing technology company that is looking to hire an executive assistant to work directly with the executive team. Tasks and resposibilities will vary so we are looking for someone who is flexible and able to learn new processes quickly. We're looing to hire a candidate who is: Well organized Tech savy Energetic Detail focused A good communicator Willing to learn Wants to work in an exciting, fast paced team culture This position is looking to be filled immediatly. We look forward to reviewing your applicaiton.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of New Orleans, Louisiana. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Job Description This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Full-time Description The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Responsibilities * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Qualifications Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent. Document and Data Management Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. Filing and Organization Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. Telephone and Scheduling Management Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. Arranges appointments and meetings; coordinates meeting and agenda materials. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Other Duties As Assigned Performs other duties as assigned or requested.

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and Metairie office credit card through Concur. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior level executive to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner. ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Manage email with 24 response time for timely matters Manage travel arrangements and logistics as it relates to Operation Restoration and Bail Fund ● Compare calendars across the Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Salesforce, Adobe, ClickUp, Slack, Scribe, ClerkConnect, word processing, spreadsheets, and presentation software to prepare reports and/or special projects. ● Format information for internal and external communication - memos, emails, presentations, reports. ● Take summary minutes during meetings and share them with the Executive Team as directed. ● Support with preparation of reimbursement requests, purchase and check request ● Gather and share proper documentation required for preparation of external presentations, engagements, and reporting. for the Senior Advisor. ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned. Onboarding and Offboarding Support Duties & Responsibilities: Distribute and process equipment for new hires, ensuring that equipment is inventoried. Manage distribution of parking decal for staff and deactivation upon offboarding Maintain access to employee shared drives Prepare binders for new hires. Support management of Cox portal. Maintain key inventory and distribute and collect keys to onboarding and offboarding hire Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors. Update organizational hardware tracking system and record all Operation Restoration-owned equipment in inventory. Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration. Set up and distribute cellphones when needed and work with Quality Care Innovator to maintain relationship with cell phone provider. Update the all staff contact sheet, as needed. Take notes during staff meetings in the event that the Special Assistant to the President is unavailable. Receive and inventory equipment from offboarded employees and ensure quality/care of equipment. Notify HR Generalist and Finance if there is any damaged equipment. Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative. ● Commitment to criminal justice reform. ● Excellent computer skills. Regular use of Microsoft Office and Google products. ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity. ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines. ● Ability to communicate effectively. ● Ability to work effectively, both independently and as part of a team. ● Flexibility to meet organizational changes.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.