Executive assistant jobs in Niagara Falls, NY - 89 jobs

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs Salary Description $18-$19

The Summer Executive Associate (SEA) Program is designed for 1st year MBAs 10 weeks of impactful project-based assignments, with significant access to senior management and the bank's previous Executive Associates (EA). Primary Responsibilities: Perform project and/or management related assignments in such functional areas as Treasury, Trust and Investment Services, Credit, Finance, Retail Banking, Commercial Banking, and Technology and Banking Operations. Work directly with senior leaders in completion of assignments. Perform other related assignments as requested by management. Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies. Promote an environment that supports belonging and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Summer Executive Associate Program. Supervisory/ Managerial Responsibilities: Not applicable. Education and Experience Required: Current enrollment in an MBA Program from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.LocationBuffalo, New York, United States of America

Office Services Manager Monday - Friday The salary range for this position is between $70,000-$110,000 annually, depending on experience, qualifications and location. Final compensation will be determined during the interview process. This Senior Executive Assistant position will incorporate office management responsibilities and is formally titled: Office Services Manager We are seeking a highly organized, professional, and proactive Office Services Manager & Executive Assistant to the President to provide top-level administrative support and oversee daily operations in a dynamic and collaborative team environment. This role requires excellent overall interpersonal attributes, excellent judgment, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. Essential Functions: Executive Leadership Support Serve as primary point of contact to the President of Ivoclar North America Manage complex calendars, schedule meetings and various arrangements Assist in preparing correspondence, presentations, and reports on behalf of the President. Support board and leadership meetings, including agenda preparation, note-taking and follow ups. Maintain confidentiality of all sensitive company and personnel information. Assist in special projects, research and executive initiatives as needed. Ability to anticipate problems/solutions Office Services Management Manage and oversee the Office Services Team to ensure a high level of support to the Executive Staff. Establish and maintain good working relationships with a diverse group of leaders and departments. Maintain rapport as liaison with Executive Assistants to the Supervisory Board. Work with Corporate Travel Coordinator to negotiate transportation, airline and hotel discounts. Develop and maintain office procedures Coordination of staff schedules, resources, performance management and compensation. Your Qualifications: Eight or more years of executive support and supervisory experience Excellent interpersonal and communication skills required High level of reasoning skills & anticipatory to problem solve Extensive knowledge of Microsoft Office Suite Highest degree of confidentiality, need for discretion Let's achieve our goal together. If you are looking for a career where you can contribute actively, develop personally and professionally, and make a lasting difference then this is the right opportunity for you. As an international dental manufacturer making people smile, we know that it is our 3500 world-wide employees that are the key to our success. Consider your next career move with us. Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process. Candidates must be legally authorized to work in the United States on a permanent basis. This position is not eligible for employer-based visa sponsorship now or in the future.

The Executive Assistant (EA) to the CEO provides high-level administrative support, ensuring the CEO's office operates efficiently and effectively. This role requires exceptional organizational, communication, and interpersonal skills to manage complex schedules, coordinate strategic initiatives, and serve as a trusted liaison between the CEO, Board of Directors, and senior leaders. A key responsibility of this role includes managing all logistics and materials related to monthly Board of Directors meetings. Essential Duties and Responsibilities: Manage and prioritize the CEO's calendar, appointments, travel, and correspondence with discretion and sound judgment. Prepare and edit reports, presentations, and communications on behalf of the CEO. Serve as the primary point of contact for internal and external inquiries directed to the CEO's office, exercising professionalism and confidentiality. Coordinate and track the CEO's deliverables, ensuring timely follow-up and completion of commitments. Support preparation for executive meetings, conferences, and events, including research, materials, and post-meeting follow-up as needed. This position is deemed an essential position and must follow the essential employee requirements. Complete all required training by or before the assigned deadline. Other duties as assigned. Board of Directors Support: Coordinate all logistics for monthly Board of Directors meetings, including scheduling, venue or virtual setup, catering, and technology arrangements. Prepare, compile, and distribute Board packets and meeting materials in collaboration with the CEO and senior leadership. Draft and finalize Board meeting agendas, minutes, and resolutions, maintaining accuracy and confidentiality. Track and manage action items and follow-up tasks resulting from Board meetings. Maintain up-to-date Board and volunteer records, directories, and governance documents in compliance with organizational policies. Serve as the primary liaison between the CEO, Board Chair, and Directors to facilitate communication and timely information sharing. Senior Leadership Team (SLT) Support: Assist SLT with administrative support as needed. Collect reports, updates, and metrics from SLT members for CEO and Board review. Support cross-departmental communication and alignment on priorities and initiatives. Assist in tracking organizational goals and project deadlines. Facilitate follow-up actions from SLT meetings and ensure accountability. Organizational Coordination: Collaborate with leadership and cross-functional teams to align priorities and streamline operations on behalf of the CEO. Handle sensitive and confidential information with discretion and professionalism. Support special projects and strategic initiatives as assigned by the CEO. Anticipate needs and proactively address issues to ensure the CEO's effectiveness and focus on organizational priorities. Update staff schedules on Teams as needed. Knowledge, Skills and Abilities: Deep understanding of how a credit union functions, and the value it brings to its members and community. This includes understanding of what a Cooperative is, as that is the business models of all credit unions. Deep understanding of executive administrative practices, office management, and business communications. Working knowledge of Board of Directors operations, including meeting protocols, minute-taking, and recordkeeping. Familiarity with organizational policies, confidentiality standards, and legal/ethical requirements for handling sensitive corporate information. Proficiency with productivity and collaboration software (e.g., Microsoft 365, PowerPoint, Excel, Zoom, Teams, etc). Knowledge, Skills and Abilities continued: Understanding of document management systems (e.g., SharePoint, etc.) Knowledge of travel coordination, expense management, and vendor relations best practices. Exceptional verbal and written communication skills, with the ability to draft professional correspondence, reports, and presentations on behalf of the CEO. Demonstrated ability to manage multiple priorities, deadlines, and competing demands efficiently and independently. Skilled in planning and executing high-level meetings, particularly Board and executive sessions, ensuring seamless logistics and professional materials. Accuracy and precision in scheduling, document preparation, and meeting minutes. Strong interpersonal skills for building trust and rapport with Board members, senior executives, staff, and external partners. Advanced computer literacy and comfort learning new systems quickly. Ability to anticipate needs, troubleshoot issues, and implement proactive solutions. Exercise a high degree of discretion, judgment, and diplomacy in handling confidential and sensitive information. Anticipate the CEO's needs and act proactively to ensure readiness for meetings, travel, and commitments. Work independently with minimal supervision while maintaining alignment with organizational priorities. Adapt quickly to shifting priorities and navigate ambiguity in a fast-paced, dynamic environment. Maintain composure and professionalism under pressure and tight deadlines. Represent the CEO and organization with poise, professionalism, and discretion. Foster an atmosphere of efficiency, collaboration, and trust within the executive office. Confidentiality: Employees are required to maintain the confidentiality of all sensitive Cornerstone CFCU, member, employee, and proprietary information both during and after their employment. If an employee has a question about the confidentiality of a particular matter, they should consult with their Manager/Supervisor or Human Resources. Any violation of this rule may subject the employee to disciplinary action, up to and including termination of employment. Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred. 5+ years of experience supporting a C-level executive, preferably in a fast-paced corporate or nonprofit environment. Demonstrated experience coordinating Board of Directors or executive-level meetings. Excellent organizational, writing, and communication skills with meticulous attention to detail. Proven ability to handle confidential information with discretion. Strong proficiency in Microsoft Office Suite, and virtual meeting platforms (e.g., Zoom, Teams). Ability to manage multiple priorities under tight deadlines with professionalism and composure. Bondable upon initial employment and continue to be bondable throughout term of employment. Physical Requirements: The functions of the position usually performed sitting but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, typewriter, calculator, cutting, labeling and taping involve extensive wrist and hand movements. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others. EOE Race/Sex/Vet/Disability Cornerstone CFCU is an equal opportunity employer that complies with the laws and regulations set forth in the following EEO Is the Law poster: **************************************************************** Cornerstone CFCU is committed to diversity, and values the ways in which we are different.

Job Description Job Title: Executive Assistant Staff Category: Full Time Department: EPC100 Reports to: Chief Executive Officer Supervises: N/A FLSA Classification: Non-Exempt Position Summary: The Executive Assistant provides high-level administrative support to the Chief Executive Officer, ensuring smooth operations of EPIC's executive offices. Essential Functions: Act as the CEO's liaison and representative with internal teams and external partners. Manage calendar, email and phone communication with and for the CEO. Manage Board-related administrative tasks including accurately recording minutes, agendas, board and committee lists, scheduling meetings, and other items related to the Board. Prepare reports, memos, grant application information and other documents for the CEO. Coordinate the CEO's role in development activities, including proficiently using EPIC's donor data system Salesforce. Manage reports, processes, and procedures for development reporting in Salesforce. Support CEO in meetings (internal and external) and prepare agendas, notes, marketing packets and other materials as requested. Research and prepare data for documents for review and presentation at board, committee, and executive meetings. Manage corporate compliance, confidentiality agreements and code of conduct policies. Answer phones and route calls to the correct person or take messages as the occasional backup. Make travel arrangements for Executives as directed. Provide general administrative support. Other duties assigned by management. Education and Experience: Associate's degree with two (2) years of relevant experience or a minimum of five (5) years' relevant experience. Experience working with data administration or donor data systems. Experience working with Board of Directors. Computer skills including proficiency in Microsoft Office (Word, Excel). Salesforce experience preferred. Proficient with virtual meeting platforms and general technology. Exceptional writing, editing and proofreading skills. Notary Public License is a plus. Knowledge, Skills and Abilities: A proactive mindset: The ability to anticipate, prioritize, and prepare on the CEO's behalf. Strong written and verbal communication skills. Strong attention to detail, organizational skills. Strong ability to multitask and meet deadlines. A reliable, responsible attitude with a compassionate approach. Effectively build and maintain external and internal relationships and provide a high level of service. Ability to work within a team structure as well as independently. Competency working with diverse cultural and ethnic populations. Ability to interact with participants using a strengths-based approach. Demonstrated capability to conduct oneself in a calm and professional demeanor when dealing with people and/or with difficult situations. Quick learner and detail oriented. Must be able to exercise initiative and independent judgment; analyze situations carefully and adopt effective courses of action. Must have discretion to handle and maintain confidential information. Must be open-minded, have a passion for supporting families, flexible and confident. Self-direction required, with strong ability to multi-task and problem solve. Follow oral and written directions with minimum of supervision; learn rapidly. Resourceful with a can-do attitude. Must interpret and apply office policies and procedures. Actively contributes to a positive work culture. Physical Requirements/Working Conditions: The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time. The employee is required to regularly reach with arms and hands; use hands to handle. Hands and fingers frequently perform repetitive motion, including typing/keying. Occasionally the employee will lift and/or move up to 50 pounds. This job requires close vision, peripheral vision, depth perception and the ability to adjust focus. Employee is required to regularly talk and hear.

Are you an experienced and proactive professional who thrives in fast-paced, high-visibility environments? This full-time Executive Assistant position, paying $60,000-$70,000 per year depending on experience, is an opportunity to support two senior executives within a global, growth-oriented organization, headquartered in the Amherst area. This is a hands-on role that provides a unique chance to partner directly with senior leadership in a dynamic, international business environment. The ideal candidate will bring exceptional organizational skills, sound judgment, and the confidence to manage complex priorities across multiple time zones and departments. The Executive Assistant will be an essential link between leadership, internal teams, and external partners - ensuring smooth communication, well-coordinated schedules, and flawless execution of travel, logistics, and documentation needs. This role offers excellent exposure to executive leadership and the opportunity to make a meaningful impact in a growing, global organization. This is an on-site position in the Amherst, NY area, with flexibility to support remote executives and periodic travel, as needed. Responsibilities Provide high-level administrative support to Senior Executives, including complex calendar and email management Coordinate domestic and international travel arrangements, itineraries, and logistics Prepare, review, and assist to notarize documents Assist with entity setup and cross-border coordination Serve as a liaison between leadership, internal departments, and external partners Support contract and logistics documentation, when needed Manage office-related activities, including coordination with property management, vendors, and maintenance teams Track and reconcile credit card expenses, invoices, and other administrative reporting Collaborate and cross-train with other administrative professionals supporting the executive team Qualifications 5+ years of experience supporting Senior-Level Executives Proven success managing high-volume scheduling, travel, and communications Strong organizational, communication, and multitasking skills Experience supporting remote and traveling executives preferred Background in logistics, distribution, or finance environments beneficial International experience with documentation and coordination strongly preferred Bachelor's degree preferred; multilingual abilities (Spanish, German, Polish, or Mandarin) highly desirable Benefits & Culture Competitive salary: $60,000-$70,000/year Health and dental insurance 401(k) with company match Short-term and long-term disability coverage Paid vacation and paid holidays Year-end bonus opportunity Collaborative, high-growth global organization with long-term career potential If you're ready to step into a trusted, high-impact role supporting senior executives in a dynamic, international environment, apply today to take your career to the next level! The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do * Enter, verify, maintain and correct data on a computer or handheld scanning device * Create work assignments for warehouse personnel * Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams * Process records, document data and prepare reports for various control areas of the center * Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries * Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications * Able to stand and sit for long periods of time. * Able to work in a non-climate-controlled environment. * Able to lift up to 50 pounds with or without accommodation. * Proficient with Microsoft Office * Ability to learn new software programs and work with multiple operating systems Preferred qualifications * 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: * Competitive pay * Generous employee discount * Financial savings and retirement resources * Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here. Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page. Auto Req. ID1013312BR Location Number 001262 DPAD-BUFFALO Address 60 Northpointe Pkwy$16 - $24.12 /hr Pay Range $16 - $24.12 /hr

Program Administration Coordinator Needed! Pay Rate: $27-$33 per hour (based on experience) Schedule: Monday - Friday 8:00am - 4:30pm (40 hours) If you're a strong leader who thrives on organization, compliance, and meaningful work- this role is for you! As a Program Administration Coordinator, you'll lead and mentor our Qualified Intellectual Disabilities Professionals (QIDPs), strengthen person-centered planning, and ensure services meet the highest quality and regulatory standards. Your work directly impacts the lives of individuals we support every day. You'll Love This Role if You Enjoy leading and developing professional staff Have a sharp eye for detail and documentation Care deeply about quality services and regulatory excellence Want consistent hours with no night or weekends! Your Impact Ensure Life Plans and Staff Action Plans are accurate, timely, and person-centered Train teams on documentation safeguards, and electronic health records Partner with leadership to improve systems, quality, and outcomes Serve as a key compliance and quality leader across programs Your Qualifications Bachelor's degree in human services (or related) Minimum 3 years' experience supporting individuals with developmental disabilities 3 years of supervisory experience Strong working knowledge of Office of People with Developmental Disabilities (OPWDD) regulations and person-centered planning Why You'll Love Working Here Competitive pay with stable weekday hours Leadership role with real influence and visibility Collaborative, mission-driven culture Opportunity to shape systems, training, and quality standards Strong organizational values rooted in dignity, respect and person-centered care Professional growth through leadership development and cross-department collaboration Affordable health, dental, vision and life insurance 403b Retirement program w/ employer contribution

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support Maintain VP's calendar, including coordinating meetings, travel, and events Ensure materials for meetings are prepared in advance Provide research and information in support of appointments and events Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up Arrange travel as needed for off-campus conferences and events Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders Prepare correspondence, reports, and presentations Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees Gather research, synthesize, and write up findings Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks Arrange candidate interviews for various positions within ODEI Supervising student interns Maintain records, as necessary, in the college's systems Record and distribute meeting minutes (SLT, division meetings, etc.) Attend monthly finance and operations forum meeting and events coordination meeting Create advertisements and publicize events Office Management Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents Answer telephones and relay messages Troubleshoot and maintain equipment (computers, copiers, printers, etc.) Purchase and maintain office supplies for Converse 106 and 79 South Pleasant Maintain files including electronic and paper Process reimbursements and invoices for payment using the college's Workday system Reconcile corporate credit card statements Monitor and assist with budgets across the division Create and maintain office website, social media, etc. Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants Coordinate department meetings (division meetings) Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; Coordinate event venues and logistics for division and SLT members as assigned Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience 3 years of related experience Research skills Commitment to working with a diverse and inclusive community Accounting, bookkeeping, or budgeting skills Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations Excellent interpersonal, time management, organizational, and customer service skills Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail Successful completion of required reference and background checks Preferred More than 5 years of administrative experience Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

The Executive Associate Program is designed for 2nd year MBA students who seek to accelerate their career within M&T Bank. Program hires will undergo an immersive leadership experience designed to develop leadership competencies and strategic capabilities. Throughout the first year, the incoming cohort will be introduced to Program alumni, bank wide leadership, and collaborate with peers to drive change to support the vision and goals of the Bank. Department Overview: Dealer Services provides tailored financial solutions to franchised auto, truck, marine, and RV dealerships. Our offerings include floorplan financing for inventory, term loans for facility improvements, working capital lines of credit, treasury and cash management tools, and indirect lending programs to support retail sales. We partner with dealers to optimize cash flow, streamline operations, and drive growth through industry-specific expertise and innovative banking solutions. As an Executive Associate joining this team, you'll gain exposure to both the Commercial Dealer Services teams and the Indirect Lending teams: learning about our product offerings and services consumers and dealer partners, understanding controls around our risk framework and operations, and meeting with internal and external stakeholders. Primary Responsibilities: Recommend product pricing and understand cost structure, as well as understand and manage product risk. Ensure product complies with legal or regulatory requirements. Collaborate with team on all aspects of new product implementation and existing product modification to include but not limited to the design and development of services; act in a liaison capacity with affected departments. Review new developments in company markets, evaluating and recommending new services or new products, or the modification of existing services or products. Collaborate in on ongoing marketing objectives; work with other bank departments to develop effective programs to sell services/products. Evaluate new product/services success; recommend changes in service or marketing strategy. Recommend product pricing, understanding the cost structure. Maintain an awareness of new trends and developments in marketing and company products and services. Performs reporting and analysis relating to the product portfolio. Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Executive Associate Program. Supervisory/ Managerial Responsibilities: None Education and Experience Required: Completed MBA from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role Education and Experience Preferred: Analytical aptitude, ability to understand data and identify relevant trends Ability to influence and engage stakeholders at all organizational levels MS Office, Tableau, Salesforce Strong communication skills M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.LocationBuffalo, New York, United States of America

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative. Must wear Purple on Thursday for Company meetings.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE