Executive assistant jobs in Ocoee, FL

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Executive Assistant to the CEO - Job Responsibilities As the Executive Assistant to the CEO at OneRail, you will play a critical role in supporting the company's executive leadership by ensuring efficient operations, seamless communication, and strategic alignment across the organization. This position requires exceptional judgment, discretion, and organizational skills in a dynamic, high-growth tech and logistics environment. Core Responsibilities Executive Support & Coordination * Manage the CEO's complex calendar, including scheduling internal and external meetings, investor engagements, customer discussions, and travel. * Prioritize and coordinate requests to ensure the CEO's time is aligned with strategic priorities. * Act as the primary point of contact for the CEO, representing OneRail with professionalism in all interactions. * Prepare briefing materials, meeting agendas, and follow-up action items to support efficient decision-making. * Maintain confidentiality and handle sensitive information with discretion. Communication & Relationship Management * Coordinate with OneRail's leadership team, board of directors, and key external partners to ensure smooth communication flow. * Support internal and external communications, including executive updates, investor relations materials, and press or event coordination. * Foster strong relationships across departments to promote collaboration and alignment with company goals. Operational & Strategic Support * Partner with the CEO to track strategic initiatives, ensuring progress and timely completion. * Assist in preparing materials for board meetings, investor updates, and strategic planning sessions. * Support special projects and research initiatives as directed by the CEO, including due diligence, data collection, and reporting. * Anticipate the CEO's needs and proactively manage priorities to maximize effectiveness. Event & Travel Management * Coordinate detailed travel logistics, including itineraries, accommodations, and meeting coordination. * Support OneRail leadership offsites, board meetings, and key corporate events. Culture & Leadership Support * Serve as a culture ambassador, embodying OneRail's values of innovation, integrity, and customer success. * Help organize leadership communications, recognition initiatives, and internal events. * Ensure the CEO's engagement and visibility across teams by coordinating appearances, town halls, and key communications. Requirements: * 10+ years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred). * 5+ years managing a Board of Directors with 10+ members * Proven ability to manage multiple priorities with precision, urgency, and confidentiality. * Strong written and verbal communication skills. * High emotional intelligence, professionalism, and discretion. * Proficiency in Microsoft Teams, Slack, and modern productivity tools. * Ability to thrive in a fast-paced, entrepreneurial environment. Note: This role falls under Comp Band 4 with the annual base compensation is expected to be between $70,000 to $85,000.

Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested. Serve as the primary point of contact for internal and external stakeholders. Coordinate and manage CEO's calendars, meetings, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Plan and execute board meetings, special events, and organizational publications. Maintain and improve filing systems and databases. Support project management initiatives and track progress using data analytics tools. Ensure confidentiality and discretion in handling sensitive information. Qualifications Bachelor's degree required; Master's degree preferred. Minimum of 3 years of experience in an executive support role. Project management certification (e.g., PMP) is a plus. Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI). Strong organizational, time management, and communication skills. Ability to work independently and manage multiple priorities. Experience in non-profit organizations and/or kidney health industry preferred. High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? Top Benefits Competitive Pay Bonus Program Tuition Reimbursement Public Service Loan Forgiveness - as a non-profit organization

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 11 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

As an Executive Assistant, you will provide administrative support to two Directors in Hotel Operations for Disney Cruise Line. This role requires a proactive, highly organized, and detail-oriented professional who thrives in a dynamic, fast-paced environment. You'll use a mix of business acumen, relationship management, operational planning, and problem-solving skills to ensure seamless day-to-day operations and exceptional service delivery across Hotel Operations. You will report to the Director of Dining Operations & Integration. This is a Full-Time role. Responsibilities/You Will: * Provide direct administrative support, including managing complex calendars, meetings, travel arrangements, and expense reports * Provide administrative support to the two Directors in Hotel Operations * Serve as the primary point of contact for all office administrative responsibilities, including phones, supplies, onboarding logistics, and correspondence * Prepare presentations, letters, spreadsheets, agendas, meeting materials, and departmental communications * Manage logistics for consultants, including travel, payments, and contractual obligations * Liaise with Immigration Compliance, and input/manage visitor/vendor information in systems such as SVAM, IRGS * Support onboarding, transfers, and separation processes for new and current cast/crew * Maintain company vehicle schedules and coordinate procurement needs (laptops, phones, etc.) * Provide backup support for department coordination during emergency procedures and act as the Record Information Management (RIM) Coordinator * Assist with event planning, event setup, and package receiving as needed * Exercise sound judgment in prioritizing tasks and anticipating the needs of leaders and team members * Partner with Operations Assistants across the fleet, contributing to ongoing process improvements * Handle special tasks and high-priority projects as requested * Manage all responsibilities with the highest level of discretion and confidentiality Basic Qualifications: * 3+ years of experience providing high-level support to business executives in large organizations * Exceptional organizational and multitasking abilities with meticulous attention to detail * Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, Excel) * Skilled in SAP and Concur for business operations and expense management * Proven ability to manage complex calendars, prioritize independently, and adapt under pressure * Strong verbal and written communication skills with a polished, professional tone * Collaborative team player with excellent interpersonal and consultative skills * Experience managing multiple projects simultaneously with efficiency and accuracy * Confidence to handle sensitive and confidential information with discretion * Able to communicate effectively across all organizational levels, from executives and VPs to frontline team members * Passion for delivering outstanding service to internal stakeholders and guests Preferred Qualifications: * Experience creating presentation decks in PowerPoint * Experience using COUPA, SharePoint & Smartsheet * Experience booking international travel and working with partners globally Education: * Bachelor's degree or equivalent work experience required Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at ****************************************

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Falcon's will not accept unsolicited assistance from recruiters or search firms for this employment opportunity. All resumes submitted by search firms to any employee at Falcon's via-email, the Internet or in any form and/or method without a valid written agreement in place from Falcon's HR/Recruitment will be deemed the sole property of Falcon's. No fee will be paid in the event the candidate is hired by Falcon's as a result of the referral or through other means. Job Summary: Falcon's Beyond is a diversified global entertainment, consumer experience, and technology enterprise that accelerates intellectual property activations concurrently across physical and digital experiences. Working at Falcon's means practicing your craft among collaborative and friendly professionals. We have attracted top talent from the feature film and visual effects industries, top theme park destinations, the video game industry, and others. Our work can be experienced in theme parks, museums, zoos, aquariums, location-based entertainment venues, live events, themed restaurant, and retail locations, and more! The Executive Assistant will provide high-level administrative support to the CEO, the Executive Chairman, and the President of Falcon's, helping them stay organized and focused on strategic goals. They will perform a variety of responsible, confidential, and complex administrative, technical, and business-related duties. Candidate must have excellent phone and communication skills in dealing with multi-cultural clientele. Must have strong organizational and multi-tasking abilities. Attention to detail along with being strongly motivated in demonstrating self-initiative are important for success. Essential Functions: * Provide administrative support to the CEO, the Executive Chairman, and the President of Falcon's. * Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. * Schedules and attends meetings on behalf of executives, taking notes and recording minutes. * Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. * Gather and organize technical information and effectively communicate this information between customers, partners, vendors, consultants, and other internal and external sources. * Assist with confidential administrative tasks for the Executive Team, such as managing calendars and schedules, screening callers, and arranging appointments, meetings, and conferences. * Supports investor relations to include but not limited to investor information, communication, birthdays, gifts, dinner functions, etc. * Provide information and assistance to the public in a courteous manner and with sensitivity to the diversity of a multicultural clientele. * Performs additional duties as assigned by executives. Job Qualifications and Requirements: * Must have or be able to quickly acquire knowledge of company structure (mission, goals, and objectives), and policies and procedures. * Must have a high school degree or comparable experience, with 5 years of experience working as an Executive Assistant or in a similar position. * Must be able to operate a personal computer and have a working knowledge of the Microsoft Office suite, especially Outlook and Excel. * Must be able to communicate effectively with diverse individuals and be able to handle situations ranging from routine to emergency. * Excellent memory and organizational ability, capable of setting priorities, organizing workload, handling multiple responsibilities, and meeting deadlines. * Strong organizational and communication skills, and ability to maintain confidentiality of sensitive information. * Must be able to complete complex administrative tasks with minimal supervision. * Must possess a valid driver's license. * Must be authorized to work lawfully in the United States of America. * Will not require Falcon's Beyond Global, LLC to commence ("sponsor") an immigration case in order to be employed (now or in the future). About Us: Falcon's Beyond is a visionary innovator in immersive storytelling, sitting at the intersection of three potential high growth business opportunities: content, technology, and experiences. Falcon's Beyond propels intellectual property (IP) activations concurrently across physical and digital experiences through three core business units: * Falcon's Creative Group creates master plans, designs attractions and experiential entertainment, and produces content, interactives and software. * Falcon's Beyond Destinations develops a diverse range of entertainment experiences using both Falcon's Beyond owned and third party licensed intellectual property, spanning location-based entertainment, dining, and retail. * Falcon's Beyond Brands endeavors to bring brands and intellectual property to life through animation, movies, licensing and merchandising, gaming as well as ride and technology sales. Falcon's Beyond also invents immersive rides, attractions and technologies for entertainment destinations around the world. FALCON'S BEYOND and its related trademarks are owned by Falcon's Beyond. Falcon's is headquartered in Orlando, Florida. Learn more at falconsbeyond.com. Falcon's Treehouse, LLC is a drug-free workplace and employment is contingent upon passing a drug screen. We are an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state, and local laws. Falcon's Treehouse, LLC is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability with the job application process, please contact us at ************ and let us know the nature of your request and your contact information.

Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Salary Range$20.28-$25.86Job Posting End Date - Applications will no longer be accepted starting12-27-2025Job Summary If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at **************** or ************. Performs responsible administrative and secretarial support for the Downtown Development Board (DDB), the Community Redevelopment Agency (CRA) Advisory Board, Facade Committee, and Special Events Committee. Responsible for attending meetings, preparing notices and other documents, assembling board packets, recording and typing minutes, maintaining records, tracking calendar to ensure documents are filed and processed on time and in accordance with legal requirements, and providing information on policies and procedures to staff and citizens. Work is performed under the general supervision of the Assistant Director. Work is reviewed while in progress and through results achieved. Minimum Qualifications: Associate's Degree in Business Administration or secretarial technical training and two (2) years of progressively responsible secretarial or administrative work; or an equivalent combination of education, training, and experience. Experience recording minutes preferred. Valid Florida Driver's License required. Required to become a Public Notary within probationary period (within 6 months of hire). Must type 25 CWPM. Experience with community development or a citizen board desired. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at **************** or ************. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.

Executive Administrator/On-Site Winter Park, FL 32789 We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role - this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you. In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus - you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best. You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage - prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution. We're also looking for someone who's comfortable taking ownership of internal operational projects - such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done - and that everyone is informed along the way. This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly - both in writing and in person - about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care. If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment - and you're confident in your ability to bring clarity and momentum to an executive team - this is the opportunity for you. What We're Looking For 5+ years of experience supporting executives or operational leadership Strong organizational skills and proven ability to manage competing priorities Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems) Experience with contract review or a background in legal admin or paralegal work Excellent written and verbal communication Strong professional judgment, discretion, and emotional intelligence Comfortable working independently and owning processes from start to finish Tech-savvy and resourceful - someone who is proactive, accountable and resilient above all else! ZIO believes that the key to keeping great talent is treating them well. We realize it isn't all about money. Some of the benefits we offer: - Paid Training, certifications, and industry events - Semi-annual career coaching and development to help you achieve you achieve your long-term goals - Retirement Matching - Health, Dental, Vision, and Disability Insurance - Paid Holidays & Time Off - Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis - Profit sharing If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there. How to Apply & What Happens Next: We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application!) Please follow these steps carefully or your application likely won't get to a hiring manager! Step 1: Write a brief cover letter and answer the following questions. In your own words, what is the main goal of the Executive Administrator role at our company? Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference? One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it. How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others? What's one thing you think we should know about you that might not come through on a résumé? Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed! Step 2: Apply with a combined document including your cover letter, answers to the above questions & your resume. Step 3: Use this link to complete the predictive index assessment: ************************************************************************ Step 4: If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process-including video meetings, and on-site interviews. We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process. If you read this far, let us know that when you apply. We sincerely look forward to hearing from you! ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess a mastery of office skills that enhances executive's effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority; and facilitate in the establishment, interpretation, application and enforcement of statues, rules, regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls. Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion. Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal documents; and assigns correspondence to appropriate staff for response. Maintains office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) and setting up for various in-house meetings as needed. SUPERVISORY RESPONSIBILITIES: The position will be responsible for effective management oversight for all CEO Clerical Office Support Staff in direct and/or indirect capacity as assigned. SUPERVISION OF PERSONNEL: As assigned by Chief Executive Officer

Make an impact Bridge Investment Group is seeking a resourceful and strategic self-starter to fill our Administrative Support Specialist role for our Orlando office! The Administrative Support Specialist will assist in the overall organization of company specific information and routine office administrative tasks including, but not limited to; scheduling and facilitating meetings, organizing office events and updating necessary files based on organizational shifts and changes. Responsibilities Include: Supporting a diverse team of VP level executives with multiple management teams as well Schedule and arrange meetings and appointments including webinar coordination, calendar invitations, and agendas Event planning & coordination (including booking flights & hotels for attendees, venue selection) Travel, hotel planning and calendar management for multiple teams Maintain department spreadsheets, calendars, meeting materials, expenses and travel Prepare and send out communications both internally and externally What you should bring Minimum 3-5 years of administrative experience in an office setting Highly organized with the ability to solve problems, organize systems, and establish procedures Experience supporting a multi-site department and team Heavy travel booking for events & training programs Ability to prioritize, coordinate, multi-task, and demonstrate initiative Intermediate to advanced knowledge of Microsoft Office 365 (Teams, Outlook, Word, Excel and PowerPoint) Detail oriented with excellent office skills Excellent communication (written/oral) and interpersonal skills Ability to manage changing priorities, meet deadlines, work independently, and follow through on assignments with little direction Other projects/duties as assigned What we offer Full Insurance benefit suite including Medical Insurance, Dental Insurance, Vision Insurance, Critical Illness Insurance, Accident Insurance, Short Term Disability, Legal & Identity Theft Insurance, and Pet Insurance. Company paid Life Insurance (option to buy additional available) and Long-Term Disability. Access to benefits concierge service. Access to Mental Health & Well-Being service. 401K:Bridge Investment Group will match your contributions dollar-for-dollar, up to 6% of your pay. These contributions are fully vested immediately. Eligible employees are automatically enrolled at a 4% contribution rate. *The employee must be at least 21 years of age and have worked for the Company for at least 60 days. Paid Time Off: Employee will accrue 5.23 hours of paid time off per pay period for a total of 17 days per year. 11 Paid Holidays per year. Following six (6) months of employment at the Company, you will be eligible per birth, adoption or placement of a child for four (4) weeks of paid parental leave as the primary caregiver to the child or two weeks of paid parental leave as the secondary caregiver to the child. Following two years of employment at the Company, you will be eligible for twelve weeks of paid parental leave per birth, adoption, or placement of a child if you are the primary caregiver of the child. Tuition Reimbursement: Up to $5,000 per year of pre-approved tuition expenses will be reimbursed upon submission of approved documentation. Repayment obligations may apply if employment terminates prior to 24 months. We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where everyone feels respected and valued. Our dedication extends beyond our business goals to making a positive impact in our communities and upholding Sustainability and Responsibility (S&R) principles at our properties and corporate locations. We evaluate all candidates based on merit, without any discrimination based on race, color, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law. As an equal opportunity employer, we are devoted to creating an inclusive hiring process. We actively work to eliminate barriers and provide reasonable accommodations to qualified individuals with disabilities. Our goal is to provide fair opportunities and access throughout the recruitment, hiring, and employment experience. Your specific needs are important to us. If you need accommodations related to a disability or any other protected status during the recruitment process, please email **************************. Want to talk with someone about Bridge Culture? At Bridge, we understand that joining a new workplace is a significant decision. To help you gain deeper insights into our culture, we offer "Culture Conversations." This initiative reflects our commitment to transparency, diversity, and inclusivity. Culture Conversations are voluntary, one-on-one sessions designed for applicants to connect directly with our diverse staff members. It's your chance to explore the Bridge work environment, ask questions, and get a genuine feel for what it's like to be part of our team. How it Works: Culture Conversations are entirely voluntary. Feel free to opt in based on your comfort and curiosity. Choose Your Conversation Partner: We believe in the power of choice. Browse through our diverse group of staff members and select someone you'd like to have a conversation with. This ensures that you connect with someone whose experiences and insights align with your interests. No Impact on the Hiring Process: Your decision to participate or not in Culture Conversations has no bearing on the hiring process. We value your time and references. Why Participate: You get to have a firsthand understanding of our workplace culture. Informed decisions lead to fulfilling careers. Culture Conversations empower you with the information needed to make the right choice for your professional journey. Personalized Connection: Connect with an employee who resonates with your professional interests. Inclusivity: Embrace diversity by choosing a conversation partner from various backgrounds and roles.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

OUC - The Reliable One, is presently seeking a Executive Assistant to join the Electric & Water Distribution division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are looking for a highly organized, proactive Executive Assistant to provide complex administrative and operational support to the Vice President of Electric & Water Distribution (EWD), Vice President of Transmission, and the Director of Energy Services & Contracts Management. In this role, you will independently manage the end-to-end agenda item process, review and validate complex documentation tied to capital projects, contracts, purchase orders, and change orders, and ensure accuracy, compliance, and clarity before materials advance to executive review. You will coordinate schedules across multiple executives and locations, exercise a high level of discretion and judgment, and serve as a trusted administrative partner who can manage ambiguity, prioritize competing demands, and mentor other administrative professionals while continuously improving administrative processes. OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals. Click here to learn more about what we do. The ideal candidate will have: An Associate's degree in Business, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience (two additional years of experience may substitute for each year of education not completed) Five (5) or more years of administrative or executive support experience with demonstrated progression in responsibility, complexity, and independent judgment, preferably in a fast-paced, multi-stakeholder environment Proven experience supporting senior leaders with agenda items, contracts, purchasing, budgeting and financial documentation, calendar management, and meeting coordination, with a strong emphasis on accuracy, accountability, and administrative process improvement Strong organizational, time-management, and multitasking skills, with the ability to independently prioritize work, manage competing deadlines, and adapt to changing priorities Excellent written and verbal communication skills, including accurate meeting minutes, professional correspondence and reports, and effective cross-functional collaboration Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and collaboration tools such as SharePoint and Teams, with experience using or the ability to quickly learn enterprise administrative and financial systems (e.g., JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight) The ability to exercise independent judgment and discretion in handling confidential and sensitive information A collaborative, team-oriented approach, with the ability to support process documentation, contribute to administrative process improvements, and serve as a resource to other administrative professionals Certified Administrative Professional (CAP) or equivalent certification (preferred) Florida Public Notary license (preferred) OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: Competitive compensation Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. OUC's Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account Generous paid vacation, holidays, and sick time Paid parental leave Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities Wellness incentives and free access to all on-site OUC fitness facilities Access to family-oriented recreational areas Paid Conference and Training Opportunities Free downtown parking Hybrid work schedule Click here to view our Benefits Summary. Salary Range: $32.69 - 40.86 hourly (Est. $67,999 - $84,999 annually) - commensurate with experience Location: 6003 Pershing Ave, Orlando, FL 32822 Please see below a complete Job description for this position. Job Purpose: Responsible for providing administrative support for an executive or senior leader and Business Unit (BU) while performing complex and confidential administrative duties as they relate to the various divisions within the BU. May also be responsible for preparing and/or analyzing moderate to complex reports, preparing presentations, reviewing BU practices, policies and procedures, and making recommendations to management. Primary Functions: Provide administrative support for the BU, including, but not limited to, responsibility for the completion and accuracy of documents, composition of routine correspondence, reading and routing mail, answering and forwarding calls, and addressing customers' needs and inquiries; Provide support to executive or senior leader with travel arrangements, calendar management, appointment/event planning and scheduling, and credit card billing and transactions; Compile and assist in the preparation and review of presentations, financial reports, records, minutes, copies of correspondence or other printed material; Take meeting notes and independently follow up on action items from the meetings; Work with BU personnel to review contracts/agreements; provide support and tracking of purchasing activities related to document flow of approved documents, including bid proposals, contracts, agenda items, etc.; proofread contracts and prepare agenda Items; Track purchase orders and advise on status to ensure BU funding requirements are met; Analyze, review, and recommend process improvements to BU management; Review invoices and advise business unit management of any adjustments for billing purposes; process invoices for billing of customers and vendors. Interpret a variety of data and convert into complex spreadsheets for analysis; Work on budget items under the direction of the executive or senior leader; identify, research, and explain budget variances; Provide support to committees and project teams related to the BU; Maintain highly confidential and sensitive information in the BU or department; Keep office supplies inventory and order supplies as needed; Perform other duties as assigned. Technical Requirements: Working knowledge of all, but not limited to, the following: General office administration and management principles and practices; Familiarity with all of, but not limited to, the following: Budgeting and purchasing principles and processes (purchase orders and order requisitions); Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]) Related industry, organizational and departmental policies, practices, and procedures; legal guidelines, ordinances, and laws; Strong organizational and work coordination skills; Flexible in a fast-paced environment and able to adjust to multiple and changing priorities; Exercise independent judgment, prioritization, and planning in daily activities; Strong communication skills, both verbal and written; Ability to: Review and analyze work processes and BU data, and recommend process improvements; Understand and apply governmental accounting practices in maintenance of financial records; Effectively work with a variety of people at all levels of the organization; Type 50 correct words per minute; Accurately take meeting notes; Make arithmetic computations using whole numbers, fractions and decimals, rates, ratios and percentages; Use Microsoft Office Suite (Word, Outlook, Excel, etc.) and standard office equipment (computer, telephone, copier, etc.); Education/ Certification/ Years of Experience Requirements: Associates Degree in Business, Office Administration or related field of study from an accredited college or university; Two (2) years of additional experience (as described below) may replace each year short of the education requirement Minimum of five (5) years of increasingly responsible secretarial/administrative experience Minimum of one (1) year of experience supporting business operations in the area of assignment and/or business process improvement initiatives, preferred Certified Administrative Professional (CAP) or equivalent certification, preferred Florida public notary license preferred Working Conditions: This job is absent of disagreeable working conditions. This job is performed in an office work environment. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations . EOE M/F/Vets/Disabled

Executive Assistant to the CEO - Job Responsibilities As the Executive Assistant to the CEO at OneRail, you will play a critical role in supporting the company's executive leadership by ensuring efficient operations, seamless communication, and strategic alignment across the organization. This position requires exceptional judgment, discretion, and organizational skills in a dynamic, high-growth tech and logistics environment. Core ResponsibilitiesExecutive Support & Coordination Manage the CEO's complex calendar, including scheduling internal and external meetings, investor engagements, customer discussions, and travel. Prioritize and coordinate requests to ensure the CEO's time is aligned with strategic priorities. Act as the primary point of contact for the CEO, representing OneRail with professionalism in all interactions. Prepare briefing materials, meeting agendas, and follow-up action items to support efficient decision-making. Maintain confidentiality and handle sensitive information with discretion. Communication & Relationship Management Coordinate with OneRail's leadership team, board of directors, and key external partners to ensure smooth communication flow. Support internal and external communications, including executive updates, investor relations materials, and press or event coordination. Foster strong relationships across departments to promote collaboration and alignment with company goals. Operational & Strategic Support Partner with the CEO to track strategic initiatives, ensuring progress and timely completion. Assist in preparing materials for board meetings, investor updates, and strategic planning sessions. Support special projects and research initiatives as directed by the CEO, including due diligence, data collection, and reporting. Anticipate the CEO's needs and proactively manage priorities to maximize effectiveness. Event & Travel Management Coordinate detailed travel logistics, including itineraries, accommodations, and meeting coordination. Support OneRail leadership offsites, board meetings, and key corporate events. Culture & Leadership Support Serve as a culture ambassador, embodying OneRail's values of innovation, integrity, and customer success. Help organize leadership communications, recognition initiatives, and internal events. Ensure the CEO's engagement and visibility across teams by coordinating appearances, town halls, and key communications. Requirements: 10+ years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred). 5+ years managing a Board of Directors with 10+ members Proven ability to manage multiple priorities with precision, urgency, and confidentiality. Strong written and verbal communication skills. High emotional intelligence, professionalism, and discretion. Proficiency in Microsoft Teams, Slack, and modern productivity tools. Ability to thrive in a fast-paced, entrepreneurial environment. Note: This role falls under Comp Band 4 with the annual base compensation is expected to be between $70,000 to $85,000. About OneRail OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers, OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes, reducing costs and improving order accuracy with store-shelf-to-doorstep visibility, OneRail is committed to empowering clients and improving the customer experience. OneRail was named to the Deloitte Technology Fast 500™ two years in a row, was ranked 19th in the 2025 FreightTech 25, named for the fifth year in a row to the FreightTech 100, was honored as one of Inc. magazine's Best Workplaces 2023, was listed on Forbes' lists of America's Best Startup Employers for the last three years, was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail, visit OneRail.com.

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM

Associate's Degree or can demonstrate proof of completion within 12 months of hire date; • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).