Executive assistant jobs in Odessa, TX - 48 jobs

Full-time Description Who We Are Priority Power is an independent energy management services and consulting firm. We act as an extension of our client's staff to develop and implement strategies that mitigate risk and overcome challenges associated with managing energy data, supply, demand, and delivery infrastructure. By leveraging our deep experience and resources, combined with unsurpassed commitment, Priority delivers financial and operational improvements to our clients as their trusted energy advisors. Our Mission Our mission is to lead the energy transition with innovative client-focused solutions built upon integrity, trust, and transparency. Job Summary: The Executive Administrator is at the forefront of our fast-paced environment, managing constant growth and changes with flexibility and efficiency. This role requires adeptness at multitasking, prioritizing sensitive matters, working independently with minimal supervision, and performing assigned duties efficiently and effectively. Must be capable of supporting executives and their teams as well as customer visits. Job Responsibilities: Maintain calendars, schedule appointments, set up conference calls and prepare itineraries as needed, cater to specific needs of leaders. Facilitate travel arrangements for key personnel, including booking flights, hotels, transportation, and managing travel itineraries. Manage key distribution lists, ensuring accuracy and accessibility. Process department invoices and check requests through Accounts Payable, maintaining accurate records and ensuring timely payments. Handle confidential information with discretion and always maintain a high level of confidentiality. Assist in the preparation of presentation materials, ensuring accuracy and professionalism. Support internal and customer visit meeting preparation, including booking conference rooms, scheduling conference calls, and coordinating catering as needed. Oversee day-to-day office operations, including supplies, vendor management, and facilities coordination. Coordinate office events, holiday celebrations, and internal team meetings, ensuring smooth execution and a positive experience for all participants. Perform general administrative tasks such as shipping packages, copying, scanning, supply ordering, and mail distribution. Demonstrate a deep understanding of internal office functions, including planning, organizing, directing, coordinating, and communicating effectively. Requirements High school diploma required. 5+ years of experience office administrative roles. Proven ability to work independently with minimal supervision. High proficiency with Microsoft Office Suite. Preferred Job Skills & Qualifications: Associate's degree in business or office management. Strong adaptability, interpersonal skills, and organizational abilities. Proficiency in written and verbal communication, with excellent listening and editing skills. Resourcefulness and planning capabilities to anticipate and address challenges effectively. Bonded Notary certification preferred but not required. Why Choose Priority Power? Empowered to Make an Impact in a Values-Driven Energy Future At Priority Power, we're more than just an energy company-we're a purpose-driven team dedicated to transforming the future of energy through meaningful work, empowered people, and enduring partnerships. We invite mission-minded professionals to grow with us in a culture defined by trust, collaboration, and real outcomes. Values-Driven Culture We lead with integrity, customer focus, and accountability-prioritizing ethics and purpose in every decision we make. Our culture is rooted in doing what's right for our clients, our communities, and each other. Empowered Opportunities Here, initiative is celebrated. You'll have the autonomy to lead, innovate, and contribute in ways that grow your career and advance our mission. We empower our employees to take ownership of their impact. Accountability & Outcomes Orientation Our results matter. We are a high-performance culture that rewards accountability, champions progress and celebrates milestones that move the needle for our clients and the energy industry. Collaborative Colleagues You'll work alongside passionate experts who are generous with knowledge and united by a shared vision. Cross-functional teamwork and open communication are at the core of how we solve big energy challenges together. Make a Real Difference At Priority Power, your work directly contributes to building a more resilient, efficient, and sustainable energy future. Whether optimizing large-scale power strategies or innovating in renewables, you'll be part of something bigger than yourself. Flexible Work Environment We respect your life outside of work. Our flexible work policies allow you to thrive personally and professionally ensuring balance, trust, and well-being for every team member. Equal Opportunity Employer We are an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Responsibilities: This position will serve as the primary point of contact for the facility and will provide high-level administrative support by conducting research, preparing statistical reports, handling information request, and performing clerical functions. This will include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings. Will also include being responsible for all data relating to work orders and inventory movements. Will be responsible for numerous forms of data collection, reporting of data, and investigation of data errors. Will play an active role in continuous improvement for all office process flows related to office production. Additional Qualifications/Responsibilities Qualifications: High school diploma or equivalent preferred. Proven working experience in similar roles. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Knowledge of principles and process for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction. Strong verbal and written communication skills. Bilingual a plus (Spanish) Basic math skills. Basic computer skills including Microsoft Office, Excel.

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: Communicates management's instructions to various individuals and/or departments. Relieves management of clerical work and minor administrative business details. Furnishes and obtains information from other leaders. Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. Maintains complicated records requiring classification and compilation of varied information; prepares reports. Operates a variety of general business machines and equipment. Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: Education: High School Diploma/Equivalent Work Experience: 0-2 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: Education: Bachelor's Degree Degree Field (s): Business Administration, Finance, or related discipline Work Experience: 2-4 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: Precise hand/eye coordination: Constantly Basic keyboarding or other repetitive motions: Constantly Operation of heavy equipment or operation of vehicles: Occasionally Lifting/pushing objects weighing over: 20 lbs: Occasionally Climbing and working in awkward and cramped positions: Occasionally Other (please specify): Must be able to sit for extended periods of time Lifting and reaching files or boxes of files Pushing or pulling drawers and cabinets Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: * Front desk reception, greeting visitors and answering the phone * Maintain professional appearance of the office common area * Effectively track and manage equipment and vehicle rental accounts * Organize hospitality such as ordering and setting up lunches, and office events * Maintain project filing system/document control * Formatting, scanning, photocopying and mailing of documents / reports * Maintain inventories of office supplies and field equipment * Maintain credit card accounts * Make travel arrangements * Assist with word processing, excel spreadsheets and power point presentations * Data management * Project billing and support Required skills include: * Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. * Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: * Professional, friendly and courteous both on the phone and in-person * Highly organized and accountable * Able to multi-task and handle several activities at once. * Able to think critically and respond to changing situations/requests * Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: * Communicates management's instructions to various individuals and/or departments. * Relieves management of clerical work and minor administrative business details. * Furnishes and obtains information from other leaders. * Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. * Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. * Maintains complicated records requiring classification and compilation of varied information; prepares reports. * Operates a variety of general business machines and equipment. * Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: * Education: High School Diploma/Equivalent * Work Experience: 0-2 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience * Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: * Education: Bachelor's Degree * Degree Field (s): Business Administration, Finance, or related discipline * Work Experience: 2-4 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: * Precise hand/eye coordination: Constantly * Basic keyboarding or other repetitive motions: Constantly * Operation of heavy equipment or operation of vehicles: Occasionally * Lifting/pushing objects weighing over: 20 lbs: Occasionally * Climbing and working in awkward and cramped positions: Occasionally * Other (please specify): * Must be able to sit for extended periods of time * Lifting and reaching files or boxes of files * Pushing or pulling drawers and cabinets * Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Role Mission: IDEA Administrative Assistants provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality. What We Offer Compensation: Compensation for this role is set at an hourly rate ranging between $21.56 for 0 years of experience and $26.95. Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation. Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable. What You Bring -- Competencies Qualifications: Education: High school diploma required, associate's or bachelor's degree preferred Experience: 2+ years' experience working in an administrative support position Knowledge and Skills: Familiarity with Microsoft Office Proficient keyboarding skills Effective organization, communication, and interpersonal skills Exceptional organizational skills Ability to follow written instructions Experience working in an administrative support position Ability to think proactively and work with minimal direction Ability to pleasantly communicate with all levels of staff and the public What You'll Do -- Accountabilities Responsibilities Manage principal's correspondence, including answering incoming phone calls, emails, and letters Plan, prepare, and update principal's calendar Schedule events and plan logistics for meetings Reconcile credit cards and prepare monthly expense reports Other duties as they arise We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students About IDEA Public Schools At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves nearly 80,000 college-bound students in 137 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college. When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. Staff Experience At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here! To Apply Please submit your application online through Jobvite. It's in your best interest to apply as soon as possible. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at **************.

TEAM UP WITH US! The Administrative Assistant II is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies, and arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or one to three years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Job Title: Administrative Assistant to Principal Wage/Hour Status: Non-Exempt Reports to: Campus Principal Pay Grade: Clerical Pay 5 Dept. /School: Campus Days: 227 Supervises: Primary Purpose: To ensure efficient operation of the campus administrative office and provide clerical services for the campus administrative staff. Qualifications: Education/Certification: High School Diploma or GED Special Knowledge Skills: Knowledge in District purchasing procedures-familiarity with quotes, bids, approved vendors and discounts that are available through each vendor and how to enter in MUNIS appropriately. Knowledge in procedures for transportation trip requests. Thorough working knowledge of SmartFind Express to be assigned campus administrator. Thorough working knowledge of Employee Access and leave policies to be assigned campus approver. Thorough working knowledge of KRONOS system to be assigned campus administrator. Knowledge of end of year awards assembly processes, medals, reception, etc. Knowledge of Radios/chargers, Classroom Phones, Alarms/Bells, overhead speakers. Knowledge on key inventory. Knowledge of building uses policies and overtime for attending custodians. Trustworthiness to be approved check signer for activity fund. Experience: Proficient typing, word processing, file maintenance skills. Effective organizational, communication, and interpersonal skills. Ability to use computer and software to develop spreadsheets, databases and do word processing. Knowledge of basic accounting principles. Skill and experience in all office procedures. Knowledge of classroom equipment-document camera, projector. Working knowledge of copiers and troubleshooting. Flexibility and skill in prioritizing tasks. Initiative to make necessary minor decisions or major decisions with assistance from administrators. Detailed oriented. Solution oriented-exceptional problem solving skills. Ability to remain calm and think clearly under pressure & maintain composure under stress. Deal effectively with complaints. Initiative to keep up with changing and new knowledge and processes. Major Responsibilities and Duties: Principal Provide clerical & technical support as needed. Handle correspondence for principal and assistant principals. Answer/screen all calls directed to principal. Open and Process mail for principal. Filing all leave forms, employee information and budget information. Serve as campus notary public. Give direction and information to visitors and students. See that messages are delivered; Purchasing Maintain a list of office supplies to be restocked & other instructional items such as planners, scantron, etc. Enter requisitions for orders to be placed. Maintaining physical log of campus accounts. Maintaining a computerized log of campus accounts to balance with general ledger reports sent monthly. Enter request for new budget into MUNIS with principal approval. Having current working knowledge and updated information on policy changes regarding purchasing, accounting and finance, as needed. Process list of items that faculty/staff (80-100 faculty/staff members) would like purchased. Research vendors and discounts. Review accounts for available balances for requested purchases (70+ accounts). Follow up on receiving purchased items. Receive incoming items and distribute accordingly ensuring accuracy-several times weekly. Research lost or misplaced incoming purchases. Balancing accounts with general ledger and reporting balances to principal on a regular basis. Transfer funds as needed to cover unusual expenditures. Request creation of new accounts (ex: student travel accounts). Employee Access Prepare monthly payroll report signed by principal. Enter faculty/staff leave in Employee Access. Balance leave with SmartFind Express for weekly employee report. Monitor leave balances and keep principal informed of decreasing balances. Be assigned approver of all faculty/staff leave-ensuring matching of information on sub finder. Provide weekly report of absences for faculty/staff to review and sign. Research and correct any disputes on leave and be liaison for payroll on issues; Subs System administrator for sub-finder troubleshoot with system issues or questions. Enter leave for faculty/staff when requested to ensure coverage (24 hour call). Enter vacancy coverage and assigned sub. Find coverage as needed for uncovered classes or class periods by asking teachers to cover on their conference periods or to split classes w/assistance from AP. Provide dept. chairs daily spreadsheet for coverage/lack of coverage. Greet incoming substitutes daily and maintain a positive relationship with them by checking how their day went & collecting shutdown checklist. Prepare & maintaining sub folders with bell schedule, updated phone extension list, lock down procedures. Prepare monthly payroll report ensuring accuracy for pay. Key Inventory Maintaining key inventory-checking in and out of keys. Researching unknown keys for cabinets, etc. Requesting needed keys-new or replace misplaced/lost, Coordinate with District key person. Technology: Projectors/Document Cameras, etc. Coordinate maintenance/purchase of equipment. Have working knowledge of current bids and quotes on technological items. Enter work orders to for technician to come to our campus to repair. Accept requests from faculty/staff for new equipment-make purchase if approved. Maintain inventory of classroom equipment such as document cameras, projectors, etc. Radios Maintain radio inventory. Contact for service. Check out radios for morning and afternoon duty and any other duty as necessary. Coordinate usage with campus office and principal. Phones Providing information on phone training/usage for new teachers. Enter work orders for problems with phones. Be liaison for phone issues between technology dept. and campus. KRONOS Prepare weekly timesheet for paraprofessional staff including aides, clerks, and part-time employees. Monitor daily punches. Prepare KRONOS adjustment forms for any missed or incorrect punches. Enter any leave requested by paraprofessional staff. Monitor comp time balances for principal. Provide monthly report to principal and/or staff of comp time balance. Coordinate time off for paraprofessionals who go over the allowed 24 hours. PAYROLL Prepare Monthly payroll for all fulltime employees, part time employees, early morning duty teacher, after school detention teacher and substitute employees. Community Be liaison between community and principal, for example, sports teams requesting use of field and/or gyms. Send thank you notes to donors of food, flowers, etc. Providing guidance to technicians and other visitors. Be liaison for faculty/booster clubs and administration-end of year reports, New Year info, etc. Distribute checks (reimbursement or travel) as needed. Sort and distribute faculty mail as needed. Custodial/Maintenance: Coordinate with custodians/maintenance person for broken desks, a/c or heater issues, delivery of purchased items, restocking paper inventory in workroom and office, requested cleaning, accidents to clean up. Coordinate building use by providing a monthly calendar to campus custodial and maintenance staff. Beginning of year Collect new teacher's information and order name plates for new teachers. Create new folders for new employees & store resigning/transferred personnel. Create lists: updated phone extension list, updated sign in lists, updated room assignment lists, updated subject assignment lists. Provide training info on Employee Access. Provide training info on sub finder. Update with the sub office new teachers and resigned/retired/transferred teachers. Update employee information forms including emergency medical information. Prepare/provide applicant information for vacancies and interviews. Update with Data & PEIMS services resigning/transferring/retiring faculty/staff in KRONOS & Employee Access. End of year Coordinating events: Retirement/transfer celebrations. Prepare campus invitations. Prepare and mail special invitations. Pickup service awards and retirement awards from administration. Order refreshments and drinks through campus accounts. Ensure timely delivery; Purchase décor-tablecloths, centerpiece for refreshment table, etc. Set up plates, cups, napkins, décor, etc. Coordinate with custodians the set-up of tables, clean up afterwards. Awards Assembly Coordinating events. Prepare/update program. Request nominations from teachers for academic awards. Request nominations for Merit Awards. Request nominations for American Legion Awards. Request Top 10 for each grade level from Data & PEIMS Services. Request Perfect Attendance from Data & PEIMS Services. Communicate with American Legion on students who are awarded this award. Parent Reception after awards assembly-coordinate refreshments/drinks, delivery, décor, set up and clean up. Academic Medal purchase Coordinate medals purchase for each category, requisitions, delivery/pickup, and labels. Gifts for Top Ten-coordinate purchase of gifts, pickup/delivery. Copier's maintenance & usage Responsible for resetting copier's usage. Responsible for getting copiers serviced before New Year. Supervisory Responsibilities: Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent districtwide and statewide travel; occasional prolonged or irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

Job Title: Urgent Care Administrative Assistant Job Summary: We are seeking a dynamic and organized individual to fill the position of Administrative Assistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: 1. Administrative Support: • Provide comprehensive administrative support to the Urgent Care Manager. Manage and organize schedules, appointments, and meetings. Prepare and distribute internal communications and reports. 2. Coordination and Communication: • Serve as a liaison between the Manager and various departments within the urgent care facility. Communicate with staff, patients, and external stakeholders as needed. Assist in coordinating and facilitating team meetings and training sessions. 3. Documentation and Record Keeping: • Maintain accurate and up-to-date records related to operational processes. Assist in the creation and maintenance of procedural documentation. Ensure compliance with regulatory standards and internal policies. 4. Inventory Management: • Monitor and manage inventory levels of medical and office supplies. Coordinate with vendors for timely replenishment of necessary supplies. 5. Quality Assurance: • Collaborate with the Manager to implement and monitor quality assurance measures. Participate in the development and execution of improvement initiatives. 6. Patient Services: • Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly. Process patient payments and maintain accurate financial records. Answer phone calls, take messages, and provide information to callers. Verify patient insurances. Process patient referrals. 7. General Office Tasks: • Perform cleaning tasks to ensure a tidy and hygienic environment. File and organize documents, ensuring efficient retrieval when needed. Shred documents in accordance with established protocols. 8. Data Analysis: • Assist in collecting, analyzing, and presenting operational data. Contribute to the development of strategies for improved efficiency and patient care. 9. Emergency Response Preparedness: • Collaborate with the Operations Manager to develop and implement emergency response protocols. Ensure staff are trained on emergency procedures and drills are conducted regularly. Other duties may be required as assigned. Qualifications: • High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus. Proven experience in administrative roles, preferably in a healthcare setting. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and handle sensitive information. Knowledge of healthcare regulations and compliance is desirable. If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility. Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Risk Management Reports to: Risk Management Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports all departmental operations with regular and timely attendance. Assists with Training by coordinating sessions, compiling results, and maintain training records. Provide administrative support to the Claims Review Committee and the Safety Review Board ensuring minutes are captured accurately and correspondence/records are retained orderly for prompt retrieval. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training, and Experience Guidelines: A High School Diploma or GED is required, as well as two years' experience as an Administrative Assistant. An associate's Degree and experience with the City of Odessa are preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications. Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Using initiative and independent judgment within established procedural guidelines. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 35 wpm with 7 or less errors.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Role Mission: IDEA Administrative Assistants provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality. What We Offer Compensation: Compensation for this role is set at an hourly rate ranging between $21.56 for 0 years of experience and $26.95. Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation. Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable. What You Bring -- Competencies Qualifications: Education: High school diploma required, associate's or bachelor's degree preferred Experience: 2+ years' experience working in an administrative support position Knowledge and Skills: Familiarity with Microsoft Office Proficient keyboarding skills Effective organization, communication, and interpersonal skills Exceptional organizational skills Ability to follow written instructions Experience working in an administrative support position Ability to think proactively and work with minimal direction Ability to pleasantly communicate with all levels of staff and the public What You'll Do -- Accountabilities Responsibilities Manage principal's correspondence, including answering incoming phone calls, emails, and letters Plan, prepare, and update principal's calendar Schedule events and plan logistics for meetings Reconcile credit cards and prepare monthly expense reports Other duties as they arise We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students About IDEA Public Schools At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves nearly 80,000 college-bound students in 137 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college. When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. Staff Experience At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here! To Apply Please submit your application online through Jobvite. It's in your best interest to apply as soon as possible. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at **************.

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Risk Management Reports to: Risk Management Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: * Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. * Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. * Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. * Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. * Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. * Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. * Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. * Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. * Arranges and schedules appointments and meetings; assists with the annual budget process. * Screens visitors and phone callers; resolves issues and complaints as appropriate. * Supports all departmental operations with regular and timely attendance. * Assists with Training by coordinating sessions, compiling results, and maintain training records. * Provide administrative support to the Claims Review Committee and the Safety Review Board ensuring minutes are captured accurately and correspondence/records are retained orderly for prompt retrieval. * Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training, and Experience Guidelines: A High School Diploma or GED is required, as well as two years' experience as an Administrative Assistant. An associate's Degree and experience with the City of Odessa are preferred. Knowledge of: * Policies, rules, and regulations covering specific areas of assignment. * City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. * Operations, services, and activities performed by the assigned department. * Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. * Methods and techniques of researching and compiling data for reports and presentations. * Customer service principles, protocols, and methods. * Business computers and standard MS Office software applications. Skill in: * Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. * Interpreting and explaining policies and procedures of assigned department. * Using initiative and independent judgment within established procedural guidelines. * Researching and compiling data for reports and technical documents. * Dealing tactfully and courteously with the public. * Following verbal and written instructions and procedures. * Entering data with high levels of accuracy and productivity. * Establishing and maintaining cooperative working relationships with co-workers. * Communicating effectively verbally and in writing. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 35 wpm with 7 or less errors.

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a department head of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: * Oversees Department's administrative workflow; organizes and coordinates work to relieve the department head and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. * Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. * Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. * Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. * Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. * Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. * Purchases and distributes supplies and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. * Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. * Arranges and schedules appointments and meetings; assists with the annual budget process. * Screens visitors and phone callers; resolves issues and complaints as appropriate. * Supports the departmental operations with regular and timely attendance. * Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' experience as an Administrative Assistant. Associate's degree and experience with City of Odessa is preferred. Knowledge of: * Policies, rules, and regulations covering specific areas of assignment. * City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. * Operations, services, and activities performed by the assigned department. * Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. * Methods and techniques of researching and compiling data for reports and presentations. * Customer service principles, protocols, and methods. Skill in: * Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. * Interpreting and explaining policies and procedures of assigned department. * Using initiative and independent judgment within established procedural guidelines. * Researching and compiling data for reports and technical documents. * Dealing tactfully and courteously with the public. * Following verbal and written instructions and procedures. * Entering data with high levels of accuracy and productivity. * Establishing and maintaining cooperative working relationships with co-workers. * Communicating effectively verbally and in writing. License and certification requirements: Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Typing test with a minimum score of 35 wpm with 7 or less errors.