Executive assistant jobs in Pace, FL - 30 jobs

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Executive Assistant for the 39th Information Operations Squadron (39 IOS) working from Joint Base San Antonio, TX or Hurlburt Field, FL. Duties and Responsibilities: You will provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, Military Personnel Data System (MilPDS), Government Travel Card (GTC) program, Defense Travel System (DTS) Administrator, drug demand reduction (DDR) program, health care program, fitness program, supply program, civilian timecard program, and progress monitoring.) You will provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel). Qualifications: Bachelor's Degree or Approved Equivalent Experience 5 years of related experience working with MilPDS, GTC, DTS, ERM, and DOR. MS Office Suite Certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

Key Responsibilities Prepare and edit correspondence, reports, papers, and briefings in accordance with Air Force guidance Provide administrative assistance including drafting emails, memos, and leadership communications Maintain appointment calendars, conference room schedules, and coordinate meetings and conferences Answer and route telephone calls, messages, and visitors to appropriate personnel Serve as travel clerk using the Defense Travel System (DTS) in accordance with policy Coordinate, track, and monitor action items, suspenses, and organizational responses Assist with preparation, maintenance, and updates of program office file management records Prepare agendas, reports, and briefings for staff meetings Support organizational workflow improvements and office management processes Perform timekeeping duties using ATAAPS or equivalent systems Required Qualifications Experience providing administrative or office management support Proficiency in preparing professional correspondence and reports Experience managing calendars, meetings, and organizational communications Familiarity with Defense Travel System (DTS) and timekeeping systems preferred Ability to work in a secure Government environment Education & Certifications Associates + 15 years RE; or Bachelors + 10 years RE; or Masters + 7 years RE Clearance Requirement Active Secret clearance required. Top Secret eligibility may be required based on assignment.

Who We Are About Ascend At Ascend, we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies, overwhelming workloads, and the elusive work-life balance. It's time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number; you're a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and comprehensive resources. Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives. Founded in January 2023, Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. Elevate your career at Saltmarsh! Saltmarsh is seeking an organized, detail-oriented, and welcoming Administrative Specialist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth. What You'll Do As an Administrative Specialist, you will: Greet and welcome clients, visitors, and team members with a positive and professional attitude. Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly. Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed. Handle incoming and outgoing mail, deliveries, and packages efficiently. Maintain a neat and organized reception area, ensuring a welcoming environment. Provide administrative support to various departments, including data entry, document preparation, and filing. Must be able to confidently manage emergencies, resolve complaints, handle inquiries from solicitors, and respond to questions from clients and internal staff Assist with the organization of firm events, including client meetings, team gatherings, and training sessions. Support special projects and other administrative tasks as assigned. Who You Are We're looking for driven, client-focused candidates with: 2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting. Strong organizational and multitasking abilities with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members. Ability to maintain confidentiality and handle sensitive information appropriately. Positive attitude, adaptability, and a commitment to providing exceptional service. & Proficiency in Microsoft Office Suite. What We Offer Saltmarsh invests in their employees' growth, development, and work-life balance by offering: Paid time off and 12 firm paid holidays Professional development opportunities, including training and certifications Leadership opportunities Major medical, dental, and vision insurance Employer-paid life insurance Long-term disability coverage 401(k) with profit sharing Equity program for Senior Managers+ and top performing Managers Location This position is onsite at Saltmarsh's Pensacola office with hours being 8am-5pm CST Monday through Friday. Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family. Apply now and let's build something amazing together! How to Apply Submit your information in the application section directly below! This will include: Basic contact information Resume/CV and optional cover letter upload Work eligibility and compensation Voluntary demographic & self-ID questions For further questions or inquiries about the role, please reach out to Olivia Riley, Sr. Recruiter at *******************************.

Job Description B&C Fire Safety, Inc., is a leading provider of fire safety equipment and services, specializing in fire extinguisher inspections, maintenance, and kitchen hood fire protection. Our team is committed to ensuring the highest safety standards for our clients in diverse industries. We are looking for an organized, detail-oriented Administrative Assistant to support our Fire Extinguisher & Hood Department. Job Summary: The Administrative Assistant will play a key role in supporting the operations of the Fire Extinguisher and Hood Department. This includes managing schedules, coordinating inspections, maintaining records, and assisting with day-to-day administrative tasks. The ideal candidate will be a proactive, reliable, and efficient individual with strong organizational skills and a keen attention to detail. Key Responsibilities: Scheduling & Coordination: Schedule and coordinate fire extinguisher inspections and kitchen hood system maintenance for clients. Maintain the department's calendar, ensuring timely follow-ups and meeting deadlines. Documentation & Record-Keeping: Maintain accurate records of inspections, service reports, and certifications. Prepare and update reports on completed services and upcoming appointments. Handle the filing and organization of documents related to fire extinguisher and hood system inspections and services. Client Interaction: Communicate with clients to confirm appointments and provide service reminders. Address client inquiries via phone and email in a timely manner. Assist in handling customer service issues related to fire protection services. Office Support: Process and manage incoming service orders and requests. Assist in ordering and maintaining inventory of fire extinguishers, parts, and related supplies. Perform general office tasks such as data entry, photocopying, and maintaining office supplies. Compliance & Safety: Ensure all fire extinguisher and hood system documentation complies with local and federal regulations. Assist in maintaining records for audits and inspections. Requirements: Proficient in Microsoft Excel and other MS Office programs Excellent attention to detail and strong organizational skills Ability to effectively manage multiple tasks and deadlines Strong communication and interpersonal skills A positive attitude and ability to work independently as well as part of a team Valid Driver's License Must pass Pre-employment drug screen and background check

Working Title: ADMINISTRATIVE ASSISTANT I - 37001444 Pay Plan: Career Service 37001444 Salary: $2,985.36 monthly $35,824.32 Yearly Total Compensation Estimator Tool Administrative Assistant I (37001444) State of Florida Department of Environmental Protection This position is located in Pensacola, FL CLOSING DATE: 01/16/2026 Position Overview and Responsibilities: Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominately responsible, for failure to comply. This position provides administrative and secretarial support in a variety of technical and professional areas to the Big Lagoon State Park Manager and other park staff. Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations. Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of: * Administrative principles and practices * Methods of data collection * Principles and techniques of effective verbal and written communication Skill in: * Use of office equipment including computer and related software Ability to: * Collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing * Prepare correspondence and administrative reports * Understand and apply applicable rules, regulations, policies, and procedures * Utilize problem solving techniques * Work independently * Plan, organize and coordinate work assignments * Communicate effectively verbally and in writing * Establish and maintain effective working relationships with others * Assist in formulation of budget preparation Minimum Qualifications: * Valid Driver's License Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,985.36 monthly $35,824.32 Yearly Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Big Lagoon State Park 12301 Gulf Beach Highway Pensacola, FL 32507 Big Lagoon State Park derives its name from the bordering body of water along its southern shore. Natural communities, ranging from tidal salt marshes to pine flatwoods, attract a wide variety of birds to the park, especially during fall and spring migrations. Think of Big Lagoon as a gateway. It not only offers swimming, boating, fishing, camping, hiking and paddling, but adventurers also can begin or end a 1,515-mile sea kayaking journey on the Florida Circumnavigational Saltwater Paddling Trail around the entire state. The park is also a gateway for the Great Florida Birding and Wildlife Trail. A favorite activity of visitors is climbing the three-story observation tower for vast views of the park and Intracoastal Waterway. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers; * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at **************. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Bilingual candidates preferred. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Schedule: Monday through Friday, 8:30am to 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor's jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This position requires considerable judgment, problem-solving, and discretion in handling highly confidential matters. Reports to the Dean, Enrollment Management. MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate degree, two years of responsible secretarial or administrative assistant experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting. Appropriate work experience may be substituted for the degree requirement on a year-for-year basis. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a background check are required. *Per F.S. 295.065 - Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. ANNUAL SALARY: $34,100.00 ($17.50/per hour) SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to request assistance with uploading supplemental materials, please contact HR Recruiting at *******************************. APPLICATION DEADLINE: Open Until Filled - Review of applications will begin December 1, 2025. For full consideration, the online and supplemental application materials must be received by November 30, 2025. Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida's Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at **************, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Were looking for a detail-oriented and organized individual to join our locally owned construction business as a full-time administrative assistant. If you have hands-on experience with QuickBooks, proficiency in Microsoft Excel and Outlook, and the ability to manage multiple tasks with accuracy and efficiency, we want to hear from you! You must have a strong work ethic, a sharp eye for detail, and the ability to prioritize effectively. Prefer someone with construction and permitting experience, but not required. As part of a growing company, you'll have the opportunity to advance into more senior roles with greater responsibility, as we believe in promoting from within. If you have previous experience as an Office Administrator, Administrative Assistant or Accounting Assistant and meet the requirements, wed like to meet you. Apply today and bring your skills to a company that values precision, reliability, and long-term success. Salary is based on experience and skills. Requirements: Must have strong work experience of QuickBooks Proficiency in Microsoft Office suite (Word, Excel, Outlook) Exceptional attention to detail and a high degree of accuracy. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written communication skills Reliable transportation and a strong work ethic Able to pass a drug screen test & background check Essential Duties and Responsibilities: Assist with accounts payable and accounts receivable processes, including invoice processing, payment preparation, and billing. Review contracts and prepare customer invoices Maintain organized and up-to-date filing systems for financial records and documents Reconcile credit card receipts Monitor and order office supplies Sort and deliver incoming mail Perform other duties as assigned to support the overall goals of the office manager Position Type/Expected Hours of Work: This is a full-time position. Work days are Monday through Friday, 8:00 AM to 5:00 PM. Work can not be done remotely. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionBenefits: Veteran Owned On-the-job training Company parties Benefits/Perks Competitive Compensation Friendly atmosphere Veteran Owned On-the-job training HOURS: M-Th 1-6, Flexible Fridays 10-1 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team in a fast paced, pediatric outpatient therapy clinic. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments and taking payments using an EMR (operating system), scanning documents, filing and charting, writing correspondence, greeting patients and maintaining the office . The ideal candidate is highly organized with excellent written and verbal communication skills, dependable, detail oriented and a friendly demeanor. Some office experience is required. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately filing and charting Maintain an organized filing system Develop, update, and maintain relevant office procedures light cleaning Qualifications High school diploma/GED required, Associates degree or administrative training is preferred; WILL CONSIDER A HIGH SCHOOL STUDENT WHO PRESENTS WITH STRONG SKILLS/MOTIVATION Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word Highly organized with excellent time management skills and the ability to prioritize projects

TEL Staffing is hiring a Part time Temporary Administrative Assistant for a company in Pensacola, FL. This position is intended to be temporary, but if the right fit, it could turn into a long term opportunity. We are looking for a self starter to hit the ground running! Duties include: Assisting with answering phones, emails and filings Helping with completing year end reporting, new software transition and auditing Daily help with Accounts Payable duties Must have a working knowledge of working in an office setting, answering phone calls, scanning, data entry, etc. Proficient in MS office programs and email Hours: Flexible, mornings. Monday-Friday, 8am-12pm or 7:30am-1pm, some days may be longer, as needed Pay rate: DOE, ranging between $18/hr-$20/hr Pre-screen Requirements: Must pass pre-employment background check, drug screen and provide 2 forms of ID prior to starting employment. Assessment tests will be sent in relation to job duties.

Administrative Assistant (20 Hours a week) Location: Pensacola, FL, 32520 Clearance: TS/SCI w/CI Polygraph Job Description: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and have a strong attention to detail. The Administrative Assistant will be responsible for a variety of tasks, including: Answering and directing phone calls Managing calendars and scheduling appointments Preparing and editing documents, reports, and presentations Assisting with travel arrangements and expense reports Ordering and maintaining office supplies Performing general administrative duties as needed Reprographics Requirements: High school diploma or equivalent 2+ years of experience in an administrative support role Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team How to Apply: Please submit your resume and cover letter to [insert email address or link to application portal].

**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients. MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work. MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. **Job Summary** The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs. Qualifications **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs.

Administrative Coordinator - Pensacola, FL Healthy Schools is seeking a talented individual to serve in the Administrative Coordinator role for influenza vaccine clinics for children in the school system. We are looking for a detail-oriented, energetic, and dedicated individual who enjoys working with children. This is a temporary, contract-1099 position for the 2015 fall flu season (specific dates are dependent upon location). The rate of pay is $12/hour. Liability and malpractice insurance is provided but benefits are not offered for this position. Training and orientation will be provided.

Essential Duties and Responsibilities include the following. Serve as primary point of contact for internal and external constituencies on matters pertaining to the President & CEO. Provide a bridge for smooth communication between the President & CEO's office and staff; demonstrating leadership to maintain credibility, trust and support. Manage executive's schedule, appointments, travel arrangements, and expense reports. Prepare, edit correspondence, reports, and responses to written communications on behalf of the President & CEO. Manage Visit Pensacola's schedule of meetings and programs including announcements, registration, and related website pages. Record, transcribe and distribute minutes of Visit Pensacola meetings. Research and coordinate special projects as directed by the President & CEO. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Prepare monthly and annual reports for Board Meetings, TDC, and Escambia County. Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the committee meetings. Support special projects through research and managing the project timeline. Support internal staff as requested. Collect data from Partners and Vendors, prepare reports as requested. Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet, database and other presentation software. Provide high quality professional service to clients and staff to fulfill needs effectively and efficiently demonstrating credibility, trust and support. Improve processes and policies in support of organizational goals, maximize output, adherence to rules, regulations and procedures. Be a team player, problem solver, people person, self-starter and demonstrate flexibility, initiative, and strong communication skills. Other duties as assigned. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree (B. A.) from four-year College or university; or two years related experience and/or training; or equivalent combination of education and experience. Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Project Management software and Database software. Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Activity Measures: Timely reports Accuracy Punctual Preparation for meetings Maintaining of President & CEO's schedule and meetings Presentations

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. Essential Functions * Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. * Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. * Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. * Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. * Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. * Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. * Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. * Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. * Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. * Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. * Performs other duties as assigned. * Maintains regular and reliable attendance. * Complies with all policies and standards. Qualifications * Associate Degree or coursework in Business Administration or a related field preferred * 0-2 years of clerical or administrative experience required Knowledge, Skills and Abilities * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. * Strong organizational and time management skills with attention to detail. * Excellent verbal and written communication skills, including grammar and proofreading. * Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. * Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. * Ability to handle sensitive and confidential information with discretion.

Qualifications Minimum Qualifications: * High School graduate or GED equivalent * Well developed oral and written communication skills * Working knowledge of word processing and PC based spreadsheet programs * Demonstrated ability to work independently and make decisions based on data, policies and procedures Licensure/Registration/Certification: * In MIMC Pharmacy, registered with Alabama Board of Pharmacy Desired Qualifications: * Working knowledge of presentation and publication software * In MIMC Pharmacy, Notary Public Responsibilities Provides a variety of technical or general administrative support services to assigned department according to established standards. Performs independently with little supervision. This is not a traditional secretarial position.

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Key Responsibilities • Prepare and edit correspondence, reports, papers, and briefings in accordance with Air Force guidance • Provide administrative assistance including drafting emails, memos, and leadership communications • Maintain appointment calendars, conference room schedules, and coordinate meetings and conferences • Answer and route telephone calls, messages, and visitors to appropriate personnel • Serve as travel clerk using the Defense Travel System (DTS) in accordance with policy • Coordinate, track, and monitor action items, suspense, and organizational responses • Assist with preparation, maintenance, and updates of program office file management records • Prepare agendas, reports, and briefings for staff meetings • Support organizational workflow improvements and office management processes • Perform timekeeping duties using ATAAPS or equivalent systems Required Qualifications • Experience providing administrative or office management support • Proficiency in preparing professional correspondence and reports • Experience managing calendars, meetings, and organizational communications • Familiarity with Defense Travel System (DTS) and timekeeping systems preferred • Ability to work in a secure Government environment Education & Certifications Associates + 5 years RE Clearance Requirement Active Secret clearance required. Top Secret eligibility may be required based on assignment.

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Office Automation professional with experience developing policy objectives to support the 39th Information Operations Squadron (39 IOS) from Hurlburt Field, FL. What You'll Be Doing: The Office Automation professional directs, plans and develops policy objective for the 39th Information Operations Squadron (39 IOS) implementation by personnel and staff. Provides guidance on policies and procedures; monitors all aspects of program performance and ensures program agreements are carried out IAW appropriate guidelines according to the What Required Qualifications You'll Bring: Bachelor's degree or higher (preferably in a STEM related field) or Approved Equivalent Experience. Minimum of 2 years of Office Automation experience. IAT/M Level II certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment. Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro