Executive assistant jobs in Palm Coast, FL - 22 jobs

Description We are looking for a highly organized and proactive Senior Executive Assistant to provide top-tier administrative support to C-suite executives. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless communication across teams. This position is based in Fleming Island, Florida, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment where attention to detail is valued. Responsibilities: - Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. - Organize and coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation. - Prepare and edit PowerPoint presentations for executive meetings, ensuring high-quality and detail-oriented output. - Facilitate communication between executives and internal teams to ensure smooth operations and alignment. - Handle invoice entry and processing with attention to accuracy and timeliness. - Schedule and arrange executive meetings, including preparing agendas and distributing relevant materials. - Monitor and address administrative needs to support executives in achieving their goals. - Act as a liaison for C-suite executives, handling confidential information with discretion. - Ensure all travel plans align with organizational policies and budgets. - Provide general administrative support as needed to maintain efficient executive operations. Requirements - Minimum of 2 years' experience in an executive assistant role, preferably supporting C-suite executives. - Strong expertise in calendar management and scheduling. - Proficiency in coordinating and arranging travel plans, including international travel. - Advanced skills in Microsoft PowerPoint, with the ability to create high-quality presentations. - Exceptional organizational and multitasking abilities. - Proven ability to handle confidential information with professionalism. - Outstanding communication skills, both written and verbal. - Experience with invoice entry and processing is preferred. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job DescriptionDescription: Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements: What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *

Part-Time, Non-Exempt Anticipated Hiring Range: $19.36 to $31.00 For assistance with application issues, reach out to Workbright's customer service at **************. DEFINITION: The purpose of this job/class within the organization is to provide administrative support within a specific department or division. This job/class works under close supervision according to set procedures. ESSENTIAL FUNCTIONS (Not all-inclusive): Assists and greets customers and visitors; handles inquiries in person and by telephone/computer; notarizes documents as needed. Provide routine clerical and administrative work including typing, data entry, computer operations, file maintenance, quoting prices, blocking event space, offering alternate dates to clients, checking availability, sales and other office tasks. Maintains a variety of records and logs; ensures proper filing and storage of documents. Researches, compiles and assembles a wide variety of information to be used by others; compares data and information as directed. Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods. Additional Duties: Performs related work as assigned. Minimum Education and Experience Requirements: Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in communications, customer service, administrative work or closely related field. Requires six months experience in administrative or clerical work, customer service, sales, closing and prospecting for new business or closely related experience. Special Certifications and Licenses: Requires designation as Notary Public within six months of hire. Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes. BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more. Veteran Preference in appointment will be given to those eligible. To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted. In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability. If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at ************ at least 48 hours (excluding weekends and holidays) before the meeting or activity. We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Job DescriptionBenefits: 401(k) matching Competitive salary Employee discounts Paid time off Tuition assistance Benefits/Perks Paid Time Off Employee Discount Retirement Plan Excellent job outlook Consistent work schedules with no weekend work Great job satisfaction Are you passionate about creating a welcoming environment and providing exceptional customer service? Do you bring enthusiasm, energy, and commitment to everything you do? Were looking for a highly motivated Administrative Assistant to join our team! Sunshine Academy is a high-quality early learning center committed to creating joyful, safe, and developmentally appropriate learning experiences for young children. Job Summary The Administrative Assistant will be the first point of contact for families, staff, and visitors. This role requires a warm and professional demeanor, excellent organizational skills, and the ability to handle multiple tasks with a positive attitude. You will play a key part in supporting the daily operations of the center while ensuring families feel valuable and supported. Responsibilities Serve as the first point of contact for families, visitors, and staff- offering a warm, welcoming, and professional experience Manage front office operations, including phone, emails, and daily parent communication Support enrollment process, registration paperwork, and student file compliance Assist with billing, payments, and maintain accurate financial records Maintain attendance records and schedules Coordinate calendars, meetings, and communication between center and families Manage and maintain a neat/organized workspace Support teachers and leadership with special projects, event planning, and day to day school operations Facilitates and maintains childcare licensing standards Uphold confidentiality, professionalism, and all licensing standards Qualifications High school diploma required; Associate degree preferred Prior administrative experience; preferably in educational settings Strong communication and interpersonal skills Preferred basic accounting knowledge or general understanding of financial record keeping Enthusiastic, energetic, and committed to excellence Shows initiative; strong work ethic Ability to multi-task and work in a fast-paced environment CPR and First Aid Certified (preferred) Must pass a criminal Level II background check Available Monday - Friday (9 am to 6 pm) DCF License C07FL0036

Full Time - M-Friday 8am-4:30pm Administrative Experience a must Needs be familiar with “Office Suite” word, excel etc. Administrative experience required Hours Monday - Friday 8 - 4:30 Job Summary: The Majestic Oaks Administrative Assistant's primary purpose is to perform clerical duties in an efficient manner in accordance with established procedures and as directed by the Majestic Oak's Nursing Home Administrator. Essential Functions and Responsibilities: Main receptionist responsibilities. Answering the phone, interacting with family members and visitors, Oversee the schedule for all 4 part time receptionists, scanning, and filing. Coordinating Accounts Payable with the department managers to the Accounting Dept. Ensure all are coded and signed and tracked, then scanned to A/P Ordering of Office supplies Assist in Admission and Business Office departments to learn function and assist with small tasks as needed and as available. Back up for Admissions after being trained and acclimated. Assist the Nursing Home Administrator with organizing/creating policy and procedure documents/binders, maintain business office and Admission files located at the receptionist area. Maintain licenses and permits for the Center. Assist the Nursing Home Administrator with Human Resources functions calling applicants, scheduling interviews, processing new hire paperwork. Assisting the Nursing Home Administrator with reports and clerical tasks, additional tasks that will include interacting with managers, family members, and residents as possible. Adhere to all John Knox Village rules and regulations such as dress code, no smoking policy, etc. Adhere to all John Knox Village Personnel Policies and Majestic Oaks policies and procedures. Follow chain of command. Other Functions and Responsibilities: Other duties as requested or assigned. Working Conditions: Usually works indoors, but may have to work outside during outside events and parties. May have to get into awkward positions or work in cramped spaces. May be exposed to loud noises or sounds that are distracting. May be exposed to diseases or infections from contact with patients. Often exposed to contaminants. May sometimes need to wear safety gear such as gloves and or masks. May have to handle hazardous waste in accordance with infection control procedures. Educational, Physical, and Other Requirements: Must pass Level 2 background screening through the Florida Clearinghouse (Learn more: ********************************* Requires ability to visually focus on computer monitor for long periods of time. Sits for long periods of time while working on the computer. Maintains confidentiality regarding all documents and conversations. Requires working knowledge of Microsoft Office programs. Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus. For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population. May provide assistance to residents or other staff members which could require lifting, pushing or balancing the equivalent of 50 pounds or greater at times. May need to climb a 3 foot ladder and sometimes a 6 foot ladder to clean and or decorate. Must be capable of maintaining regular attendance and reporting to work on time. Must be able to follow written and oral instructions. May be required to work nights, weekends or holidays. Needs to be flexible to work other shifts or perform other duties as required. Customer/Guest Relations & Communications: Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times. The employer reserves the right to change or assign other duties to this position with or without notice

This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for a range of day-to-day administrative duties and will work closely with the C-suite and operational staff. For success in this role, the administrative assistant should have strong interpersonal skills, a strategic mindset, and excellent English language abilities. RESPONSIBILITIES: Act as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the Administrative Officer. Handle confidential information with utmost discretion and always maintain a high level of professionalism. Drafting, proofreading, and editing documents and correspondence. Managing database, managing and organizing shared drive documents, and other data-related tasks. Create and update reports and documents as needed. Providing general administrative support to team members and managers. Assisting with onboarding new employees and facilitating training programs. Responding to Requests For Quotations (RFQs) and preparing offers for customers. Help create invoices, expense reports, and purchase orders. Assisting with projects and tasks as assigned by management. Conducting research, collecting data, and preparing proposals, presentations, and training materials. QUALIFICATION Bachelors degree or higher (degree in Business Administration preferred) Prior experience as an Administrative Assistant or similar role Ability to manage multiple tasks efficiently and accurately. Proficient in Microsoft Office Suite, Google Suite, Teams, Trello,Monday.com, and Slack Strong organizational skills, time management, and attention to detail Experience in project management preferred. Basic understanding of accounting and bookkeeping principles Strong communication and interpersonal skills Possesses the ability to handle confidential information with care. Problem-solving skills and adaptability Prior experience working with an American company is preferred. Bonus points for experience with template and form design Must have a B2 or higher level of English proficiency.

Now Hiring: Administrative Assistant - Home Health Are you looking to make a difference in patients' lives with a company that values your expertise? Join us in our mission of delivering compassionate healthcare where it matters most -at home. Pinnacle Home Care, Florida's largest Medicare-certified home health provider, has been delivering high-quality, patient-centered care for over two decades, and we're looking for an Administrative Assistant to join our award-winning team. Key Responsibilities Plan of Care (POC) Management - Verify and maintain accurate care plans and ensure visits are scheduled per protocol. Reporting & Documentation - Generate TIC and productivity reports, review daily visit plans and late notes, track recertifications, prepare ALF census and POC reports, and initiate hospital readmission analyses. Resumption of Care (ROC) - Monitor and ensure timely completion of ROCs; schedule follow-up and therapy visits as needed. PRN Staff Management - Confirm weekly PRN availability and communicate schedule updates. On-Call Scheduling - Maintain and distribute the on-call schedule; verify accuracy prior to rotation. Orientation & Preceptorship - Coordinate new hire orientation and preceptor assignments; collaborate with CM and Administrator. Timecard Oversight - Record and update miscellaneous hours daily. Staff Meetings - Manage annual meeting calendar, prepare agendas/minutes, track follow-ups, and coordinate refreshments. Supplies & Inventory - Order trunk supplies for new hires, monitor office supply usage, and manage reorders to ensure efficiency. Skills Required High school diploma or equivalent (associate's degree preferred). Proven experience in administrative or office coordination roles, ideally within healthcare or home health. Proficiency in Microsoft Office (Excel, Word, Outlook) and willingness to learn industry-specific software. Strong organizational and time-management skills with the ability to multitask in a fast-paced environment. Excellent verbal and written communication skills. Ability to work collaboratively with clinical and non-clinical teams. Why Choose Pinnacle? Growth & Stability: Over two decades as Florida's largest home health agency. Competitive Benefits & Perks: Including an employee referral program where you can earn rewards. Recognized Excellence: Ranked as a USA Today Top Workplace. Supportive & Fun Culture: Join a collaborative, forward-thinking team that values both professional excellence and personal fulfillment. Pinnacle promotes an inclusive environment and is an equal opportunity employer. We prohibit discrimination or harassment based on race, religion, age, gender, national origin, disability, veteran status, or other legally protected characteristics. Be part of a company that empowers clinicians to make a difference in the lives of over 10,000 patients across Florida every day. Apply now!

Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave and Paid Holidays * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution) Essential Job Functions: * Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. * As required by program, prepares the monthly staff work schedule and recommends and revises policies and procedures pertaining to the schedules. * Orders and maintains program supplies and equipment, and schedules maintenance on program vehicles. * Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents. * Sets up and maintains complex department filing and records system; maintains client, facility, personnel, and other files in accordance with program policies, procedures, and requirements; assists with quality assurance requirements for files. * Acquires client authorizations and requests records as required by the assigned program. * Manages and documents all cash transactions with receipts signed by recipient upon receiving cash. * Completes all data input and coordinates the computer and management information systems for the assigned program(s). * Manages calendars for assigned staff. * Registers assigned team members for special events, conferences, webinars, etc., makes travel arrangements, and submits forms for mileage. * Interacts with all levels of staff, including Board members. * Assists with coordinating special events. * Reconciles credit card transactions. * Schedules, attends and records minutes for assigned meetings. * Demonstrates familiarity with State and Federal guidelines, contract requirements and any ACHA and DCF Standards. * Collects, organizes, documents, and files occurrence reports in the agency's Electronic Medical Record. * Monitors receipt of program safety report and follows-up as needed. * Performs miscellaneous job-related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education and/or Experience: Possession of a high school diploma. Two years of experience in an administrative assistant capacity, accounts receivable, and/or data entry preferred. Completed college or related vocational training may be considered on a year-for-year basis for the required experience. Knowledge/Skills/and Abilities: * Knowledge of accounting/bookkeeping/insurance requirements. * Ability to enter data quickly and accurately. * Ability to make mathematical calculations. * Ability to maintain, verify, and reconcile records and accounts. * Ability to recognize and correct errors. * Ability to use various computer programs, including Microsoft Word and Excel. * Ability to prepare clear and concise reports. * Ability to communicate effectively and maintain effective working relationships with co-workers. Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required. Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.

STUDENT EMPLOYMENT REQUIRMENT, MUST HAVE FAFSA ON FILE. This position is available to current SJR State students who are eligible for student employment in the Summer semester. High school diploma or equivalent required. Applicants must pass verification of employment, reference screening and background check. This position is NOT eligible for Veteran's Preference. Minimum qualifications & brief Description of Duties: Experience in an office setting, and knowledge of basic office duties, preferred. This position requires excellent organizational, communication, and customer service skills. Applicants will interact with students, prospective students, and other members of the community, assisting with admissions, general campus information, and other office duties needed.

Day (United States of America) Administrative Coordinator, Finance & AccountingThe Administrative Coordinator will provide support to ensure efficient daily operations in Finance and Accounting. This person will promote and model the company culture. Individual should be experienced in handling a wide range of administrative and executive support related tasks, with the ability to prioritize and work independently in a fast-paced environment. Strong organizational and decision-making skills, along with a high level of professionalism and confidentiality are essential to this role. Excellent written and verbal communication skills and attention to detail are required. The ideal candidate is one who can be trusted to follow through, handle sensitive materials, and is capable of analyzing findings and reporting accordingly. DUTIES AND RESPONSIBILTIES: Anticipate needs and assist with management of multiple management-level schedules. Assist with preparation for meetings, conferences, coordination of travel plans, etc. Prioritize and manage multiple department projects simultaneously, which includes wide-ranging tasks from tracking to reporting outcomes of project(s) Act as department liaison with all levels of the organization including executive leadership Review and prioritize/handle incoming and outgoing correspondence Answer and manage incoming phones promptly and efficiently Schedule meetings, conference calls, various functions Manage corporate files, records, reports, correspondence, etc. Assist with department contracts (initiating, tracking, routing, etc.) Facilitate or coordinate standing meetings to include, but not be limited to department meetings, issue/topic specific recurring meetings, and monthly CFO & CEO accounting and financial reviews. Perform other duties incidental to the work described herein. This may include responsibilities such as managing office logistical support (ordering supplies, services, etc.) Other reasonable job functions and special projects as needed or requested Minimum five years' experience in administrative and operational support role Proficiency in Microsoft Office Suite Must be able to work in person Monday through Friday during regular business hours or as business requires. Bachelor's degree preferred.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. Provide maintenance requests for common areas and amenities, sale/lease information, as well as any other forms specific to the property that may be developed. Reservation & coordination of conference room events. Special projects as instructed. Bookkeeping - processing invoices Update vendor COI Microsoft Office skills Work Environment This position will be located indoors and in an office setting. Must live within a 20-minute commute of Deland, FL. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work Must live within a 20-minute commute of Deland, FL. This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Regular Business Hours can be between 7am-5pm Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi-task, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in team organized environment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned. Experience & skills you need: High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Embry-Riddle: A Global Leader in Aviation and Aerospace With vibrant campuses in Daytona Beach, FL, and Prescott, AZ-along with a Worldwide network spanning roughly 120 global locations-Embry-Riddle proudly stands as the world's largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. The Opportunity The Administrative Assistant provides support to the Student Accessibility Services Director and staff. This position assists the Director in a support capacity by coordinating administrative activities, including but not limited to scheduling, personnel, budget monitoring and records maintenance. The Administrative Assistant will compile, store and retrieve management data for the preparation of recurring reports and perform other administration-related activities as assigned. This position is expected to assist with proctoring of exams including midterm and finals, as well as provide support and in some cases leadership of/for special projects. The Administrative Assistant has a diversity of duties and responsibilities involving the knowledge of university policies and procedures that require independent judgment in the determinations of actions to be taken. Perks Await You at Embry-Riddle! Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Qualifications Required Education and Qualifications: High school or GED level ability in grammar, spelling, basic composition, and math Required skills, knowledge, abilities: Effective interpersonal skills Strong written and verbal communication Technical expertise including Microsoft products Ability to take direction and follow through Application process/requirements To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310820. Please attach all relevant materials to your application when you apply online. Complete submissions include: Cover letter Full Resume Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. *Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact ***************** and should not reach out to hiring managers or staff.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Job DescriptionDescription: Administrative Assistant Who We Are MAY Management Services, Inc. is Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements: What You'll Need Strong organizational and prioritization skills. Any background coming from HOA or property management is a BIG plus! Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service!

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. Provide maintenance requests for common areas and amenities, sale/lease information, as well as any other forms specific to the property that may be developed. Reservation & coordination of conference room events. Special projects as instructed. Bookkeeping - processing invoices Update vendor COI Microsoft Office skills Work Environment This position will be located indoors and in an office setting. Must live within a 20-minute commute of Deland, FL. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work Must live within a 20-minute commute of Deland, FL. This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Regular Business Hours can be between 7am-5pm Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi-task, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in team organized environment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.