Executive assistant jobs in Pittsford, NY - 94 jobs

Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: $27.62 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Purpose of Position: As an Executive Assistant to our Senior Leadership team at ESL, you'll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will help streamline operations and foster seamless communication across departments. This position is part of our AST team currently supporting the Community Impact, Purpose and Financial Wellness departments. Accountabilities: Support assigned senior manager's organization with a broad range of administrative and executive assistant duties. •Prioritize competing tasks to ensure time is managed effectively •Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information. •Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate. •Plan, coordinate, and prepare travel, travel itineraries and expense reports. •Plan and execute committee, management and employee activities. •Liaise with vendors and manage records. •Manage employee information as appropriate. •Support departmental budget reporting for senior managers. Proactively anticipate business and administrative needs •Takes initiative and creatively problem-solves tasks and deliverables. •Order supplies and manage inventories for assigned department or organization. •Maintain electronic and paper filing systems critical to department operations. •Maintain up-to-date electronic documentation of critical organizational administrative tasks. •Recommend efficiency changes and maintain a mindset of continuous improvement. •Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes. Increase knowledge and skill set to provide increasing value to ESL. •Evolve technical adaptability and knowledge of various departments and systems across the company to support changes. •Provide back-up support to fellow team members. •Stay abreast of administrative industry trends and apply best practices. Qualifications: High School diploma or High School equivalency diploma required. AAS degree or 2 years equivalent experience required. A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required. Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook. Must possess the ability to learn and integrate new software applications into business practices. Proven ability to communicate clearly at multiple levels and with diverse audiences. Ability to prioritize, plan, schedule and organize multiple projects simultaneously. Ability to pinpoint problems and find creative solutions. Acute attention to accuracy, consistency and quality of work. We're committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings. We hire great people and welcome all new hires to our award-winning work environment, which has been recognized by the Great Place to Work Institute since 2010. #LI-KZ1

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** We are looking for a new executive assistant to support an executive team of three (3). This role will manage mostly business related tasks for the team such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. Duties: Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives. Lead planning and coordination of on and off-site team meetings and special events, Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports. Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters. Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software. Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination. Skills/Qualifications: Bachelor's Degree and 3-5 years of prior experience supporting senior-level executives. Highly proficient in Microsoft Office Suit: Outlook, Excel, Word, Power Point, Adobe Reader, and standard office equipment. Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative. Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills. Ability to work independently and as a team, under pressure, and to meet tight deadlines. Polished, confident, and upbeat personality. Ability to collaborate and build credibility across different levels of the organization. Proven track record of successfully managing upwards. Base salary range: $80-90K, plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Requirements Qualifications: · 3+ years of experience in an administrative or office management role, preferably supporting the office of the CEO. · Experience interacting with C-suite executives strongly preferred · Exceptional communication and interpersonal skills · Demonstrated ability to work in a fast-paced, high-pressure environment · Outstanding organizational and time management skills with a keen attention to detail · Ability to handle multiple priorities independently and effectively · Proficient in Microsoft Office Suite. · Proven discretion and professionalism in handling confidential information Why Join Indus Hospitality Group? At Indus Hospitality Group, we offer a dynamic work environment that fosters growth, innovation, and collaboration. Our team provides exceptional service and creates memorable experiences for both our guests and employees. Joining us means being part of a supportive, inclusive culture where your contributions are valued, and your career development is a priority. We are committed to providing you with opportunities for personal and professional growth, ensuring that you have the tools and resources to thrive in your role. If you are a self-motivated, detail-oriented individual with a passion for supporting the office of CEO, we invite you to apply for this exciting opportunity to make a meaningful impact on our team and help shape the future of our organization. Come grow with us at Indus Hospitality Group! Salary Description 65,000 - 75,000

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: Collaborate effectively with clients, vendors, and internal team members Maintain discretion and professionalism when handling confidential information Support scheduling, project coordination, and day-to-day operations Ensure organizational tasks are completed accurately and on time Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred 1+ years of experience in an administrative, customer service, or support role Excellent organization and time management Strong written and verbal communication skills Problem-solving mindset and resourcefulness Strong interpersonal skills Reliable, self-motivated, and able to work independently Professional and friendly Flexible and adaptable High attention to detail and accuracy Dependable and trustworthy Ability to handle confidential and sensitive information with discretion If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck! Must have the ability to pass a background check and drug screening test.

Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

Polarson Inc, is looking for a Senior Office Assistant to join our downtown Albany, NY office. In this position, you'll play a critical role in keeping our office a positive, welcoming and productive environment. You'll also get the chance to interact with all levels of staff and various customers and clients. The ideal Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential.

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements: Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: Paid Time Off + 8 company paid holidays Medical, Dental and Vision insurance options for Employee and Family Disability & Life Insurance Packages Competitive Retirement Plan Tuition Reimbursement - available to FT employees with 1 year+ of service Employee Assistance program (EAP) Additional supplemental offerings and discount programs Employee Referral Program Responsibilities Office supply ordering Daily filing and organization of paperwork Daily bank run and post office run Maintaining Customer insurance records Maintaining Vendor/subcontractor insurance files Any errands needed from management Assist with department mailings Taking customer phone payments Any miscellaneous accounting data entry Qualifications Excellent phone, verbal and written skills Working knowledge of office equipment such as computers, copiers, fax machine Working knowledge of Microsoft Word and Excel Preferred Education and Experience A high-school diploma or Grade Equivalency Diploma (GED) is required for this job Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

Overview The Accounts Payable Specialist is responsible for managing the company's outgoing payments and ensuring that all invoices, expense reports, and vendor transactions are processed accurately and on time. This role supports the finance team by maintaining strong vendor relationships, ensuring proper financial recordkeeping, and contributing to efficient month-end closing processes. In addition Administrative Support is needed to direct incoming calls, greet visitors and assist with any support tasks required. Key Responsibilities Invoice & Payment Processing: - Receive, review, and verify invoices for accuracy, proper coding, and authorization. - Enter invoices into the accounting system and ensure timely processing. - Match purchase orders, packing slips, and invoices (three-way match). - Prepare and schedule weekly check runs. Vendor Management: - Maintain vendor files and ensure all information is accurate and up-to-date. - Respond to vendor inquiries and resolve discrepancies or payment issues. - Reconcile vendor statements and follow up on outstanding items. Reconciliations & Reporting: - Assist with month-end closing activities, including accruals and account reconciliations. - Monitor AP aging reports and ensure invoices are paid according to terms. - Support audits by providing documentation and payment histories. Compliance & Process Improvement: - Ensure adherence to internal controls, company policies, and accounting standards. - Assist in improving AP workflow processes to increase efficiency. - Maintain confidentiality of financial information. Qualifications - Associate's or bachelor's degree in Accounting, Finance, or related field (preferred). - 1-3 years of accounts payable experience. - Proficiency with accounting software (EVO). - Strong understanding of basic accounting principles (GAAP). - Excellent attention to detail and high level of accuracy. - Strong organizational and time-management skills. - Effective communication and problem-solving abilities. - Proficiency in Excel; VLOOKUP and pivot table knowledge is a plus. Key Competencies - Accuracy & attention to detail - Ability to manage multiple priorities - Strong interpersonal and vendor relationship skills - Integrity and professional judgment - Analytical thinking - Team collaboration

Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: $27.62 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Primary Accountability: As an Executive Assistant to our Senior Leadership team at ESL, you'll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will help streamline operations and foster seamless communication across departments. This position is part of our AST team currently supporting the Community Impact, Purpose and Financial Wellness departments. Accountabilities: Support assigned senior manager's organization with a broad range of administrative and executive assistant duties. * Prioritize competing tasks to ensure time is managed effectively * Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information. * Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate. * Plan, coordinate, and prepare travel, travel itineraries and expense reports. * Plan and execute committee, management and employee activities. * Liaise with vendors and manage records. * Manage employee information as appropriate. * Support departmental budget reporting for senior managers. Proactively anticipate business and administrative needs * Takes initiative and creatively problem-solves tasks and deliverables. * Order supplies and manage inventories for assigned department or organization. * Maintain electronic and paper filing systems critical to department operations. * Maintain up-to-date electronic documentation of critical organizational administrative tasks. * Recommend efficiency changes and maintain a mindset of continuous improvement. * Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes. Increase knowledge and skill set to provide increasing value to ESL. * Evolve technical adaptability and knowledge of various departments and systems across the company to support changes. * Provide back-up support to fellow team members. * Stay abreast of administrative industry trends and apply best practices. Qualifications: * High School diploma or High School equivalency diploma required. * AAS degree or 2 years equivalent experience required. * A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required. * Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook. * Must possess the ability to learn and integrate new software applications into business practices. * Proven ability to communicate clearly at multiple levels and with diverse audiences. * Ability to prioritize, plan, schedule and organize multiple projects simultaneously. * Ability to pinpoint problems and find creative solutions. * Acute attention to accuracy, consistency and quality of work. We're committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings. We hire great people and welcome all new hires to our award-winning work environment, which has been recognized by the Great Place to Work Institute since 2010. #LI-KZ1

Job Description As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: Collaborate effectively with clients, vendors, and internal team members Maintain discretion and professionalism when handling confidential information Support scheduling, project coordination, and day-to-day operations Ensure organizational tasks are completed accurately and on time Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred 1+ years of experience in an administrative, customer service, or support role Excellent organization and time management Strong written and verbal communication skills Problem-solving mindset and resourcefulness Strong interpersonal skills Reliable, self-motivated, and able to work independently Professional and friendly Flexible and adaptable High attention to detail and accuracy Dependable and trustworthy Ability to handle confidential and sensitive information with discretion If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck! Must have the ability to pass a background check and drug screening test.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities Reporting directly to the dean of the School of Business, the primary responsibility of this position is to provide administrative support for the deans, department chairs, and program directors in the School of Business. This position interacts closely with the students, and the full-time and part-time members of the faculty. * Administrative [55%] - Assist in general management of the School of Business and its programs to ensure smooth operation of daily activities: * Serve as an informational focal point for the School. * Assist with meeting scheduling and attend meetings as needed (may be responsible for taking and distributing minutes). * Assist to oversee and provide instruction to work study students. * Assist to oversee social media presence and initiatives. * Provide support in planning student recruitment and orientation events. * Provide support to deans and department chairs in assembling and submitting course schedules, catalog entries, and academic course descriptions. * Manage student course registration inquiries and is responsible for inputting overrides in coordination with faculty approval. * Assign and maintain student advisor assignments. * Assist with faculty recruiting efforts such as scheduling interviews, arranging meals/lodging, and maintaining files on prospects. * Coordinate catering and other services as needed for the School. * Oversee the ordering of supplies and equipment as needed by the School. * Program Support & Event Planning [40%] - Provide support for the various programs offered by the School * Plan and orchestrate event logistics such as venue reservations, catering, and photography and media services. * Manage and report event budgets. * Attend on and off-campus events for the School, as required, and collaborate with University event personnel. Other Duties as Assigned [5%] - Responsible for additional tasks as assigned by the dean. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills This position requires a student-centered and service-oriented mindset with excellent organizational, interpersonal, communication and critical thinking skills. The administrative assistant is the initial interface with students and faculty in the School of Business. The administrative assistant must be able to thrive in a busy environment, simultaneously manage multiple tasks, exercise good judgment, and respect confidentiality in the dean's office. The assistant should be able to work independently and have the skills to effectively use existing technology and the willingness to learn new applications appropriate to School of Business operations. Project management skills are a plus. Supervision of Employees No Work Environment Equipment to be Used * MS Office Suite (Excel, Word, Outlook, PowerPoint) * Qualtrics * Cloud computing: Google Drive, Microsoft OneDrive * ITEC workstations * Banner (data warehouse for all functional areas across campus) * Printer, copier & telephone Job Type Full-time Work Hours 12 months, 35 hours/week Special Conditions for Eligibility Minimum Number of References Requested 3 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location 3690 East Ave., Rochester, NY 14618 FLSA Non-Exempt Salary / Hourly Range $18.50 - $22.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00755P Desired Start Date Open Date Open Until Filled Yes Special Instructions to Applicant